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Board of Selectmen
2006 Minutes of Meetings
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Board of Selectmen |
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2006 Minutes of Meetings |
Meetings of the Board of Selectmen usually take place Tuesday evenings at 6:15pm in the Town Hall (but not always every week), and their agenda are usually made available on the preceding Friday. As soon as the agenda is released by the Selectmen's office, it is posted in the Town Hall, Post Office, Tucker Free Library, and this web page - see Agenda.
| Available Meeting Minutes |
TOWN OF HENNIKER
BOARD OF SELECTMEN
December 19, 2006
Members Present: Tom Watman, Chairman; Joe Damour; Cordell Johnston; Cheryl Morse; Rod Pimintel; Peter Flynn, Town Administrator
Others Present: Ron Hess; Ms. Hess; Kevin Degnan; Bonnie and David Conway; Stephany Marchut Lavalleee; John Margeson; Shelagh Mannix; Heather French; Nancy DeMoura; Bethany Margeson
Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.
The Chairman announced that one item, an addition to the minutes of November 21, 2006 had been removed from the Consent Agenda and would be handled under Item #6 instead.
Cordell Johnston MOVED to accept and sign the Consent Agenda, as amended; Cheryl Morse SECONDED the motion. The motion was APPROVED, 5-0.
The meeting moved into Public Forum. Ron Hess, resident at 8 Prospect Street, represented neighbors in the area of an apartment complex housing NEC students which has become disruptive to the neighborhood. Mr. Hess reported that the students are disrupting the neighborhood with disorderly conduct, drunkenness, cursing, property damage, excessive traffic, etc. He stated that the police have made numerous visits to the property. He asked what further recourse concerned citizens have to help this situation. Mr. Hess also stated that he knows of eight other families that were ready to voice their concerns about the situation besides those represented at the meeting tonight. Kevin Degnan, of 23 Prospect St., stated that many zoning regulations are consistently violated. He stated that he is frustrated with paying higher taxes when having cars parked on his lawn and the suffering the smoke pollution caused by the external wood furnace.
Chairman Watman asked for the residents to compile their complete list of complaints in writing to the Town Administrator. As this is the first time that the Board of Selectmen is aware of these problems, the Town Administrator will ensure that the appropriate agencies will address any violations promptly and to the full extent of the law. Peter Flynn, Town Administrator, stated that he has met with Mr. Degnan and is aware of the consistent disturbances. He stated that he is aware that the Code Enforcement officer will be visiting the property the next day.
The Board, by unanimous consent, instructed the Town Administrator to compile a report of complaints, concerns and actions taken regarding this matter and to provide the Board with any recommendations that he felt would be appropriate.
Item 5: RE: Fund Raising and Donation acceptance Including Fire Dept. Auxiliary legal status:
Town Counsel has provided a written opinion that the auxiliary and booster groups may raise funds for their purposes; however, funds should be channeled through the Board of Selectmen. Any funds or equipment turned over to a municipal department must go through the Board. If any donation is over $500, it must also go through a public hearing.
Chairman Watman referred to a letter from Fire Chief Gilbert urging the Board of Selectmen to authorize the Fire Dept. Auxiliary.
Discussion continued about the services, liability and worker’s compensation coverage for the Auxiliary.
Cordell Johnston, board member, MOVED to authorize the Henniker Fire Fighters Auxiliary to provide services to members of the Fire and Rescue departments under the jurisdiction of the fire chief, subject to the organization’s formal establishment with the State. Rod Pimentel SECONDED the motion. The motion PASSED unanimously.
Chairman Watman MOVED to authorize the Town Administrator to notify all departments and the Athletic Committee of the attorney’s explanation of the legal requirements for accepting donations from auxiliary or booster groups. Joe Damour SECONDED the motion. The motion was APPROVED unanimously.
Item 1: Community Center/Grange rental policy revision.
Changes made to the policy include: adding tobacco products to the list of specific items not allowed; “facility is to be left in as clean a condition as it was found”. Chairman Watman ruled that this is actually the second reading of this document. Cheryl Morse MOVED to waive the third reading and to adopt the proposed changes; Joe Damour SECONDED the motion. It is APPROVED unanimously.
Item 2: Cheryl Morse is not submitting a formal report of the Salary and Benefits Committee this evening. They are looking into enrolling the Town employees into a different health insurance company. It was suggested that Peter Flynn and Russ Roy meet with the Town employees and a representative of the insurance company to get their feedback. A meeting will occur as soon as possible in January. Cheryl Morse stated that changing companies from Blue Cross/Blue Shield to Matthew Thornton Blue could save $35,000 for the Town. There is no deadline to enroll; the application process would take approximately 45 days. Employees could have the option to remain with BC/BS with the premium difference taken out through payroll deduction.
Ms. Morse MOVED for the Board to instruct the Town Administrator and Finance Director to set up a presentation by the Local Government Center to Town employees on the proposed health insurance plan, to evaluate the proposal and employee reactions and report back to the Board their findings. Rod Pimentel SECONDED the motion. Motion was APPROVED unanimously.
Cheryl Morse stated that she would attempt to submit the committee’s report at the January 16, 2007 meeting.
Item 3: Initial review of warrant article submitted by Selectman Johnston regarding “Rejecting the Pledge”.
Selectman Johnston stated that because of the tax burden in New Hampshire, the Granite State Fair Tax Coalition is recommending voters reject the use of their traditional “No New Taxes” pledge in order to encourage an open discussion of tax option. He stated that if the Selectmen do not put it on the warrant, it would probably be easy to do through public petition. Joe Damour stated that he believes it should be a statewide article instead of a Town article. Cheryl Morse stated that it might carry more weight if the article came directly from the voters than the Selectmen.
Cordell Johnston MOVED to insert this as a warrant article. Rod Pimentel SECONDED the motion. The vote in favor of needing this article was DENIED, by a 3-2 vote. YES--2 (Cordell Johnston & Rod Pimentel); NO—3 (Joe Damour; Chairman Watman; Cheryl Morse).
Cordell Johnston MOVED to approve the minutes of the 12/05/06 meeting. Joe Damour SECONDED. Minutes were APPROVED unanimously.
The minutes of the non-public session minutes of 11/21/06 meeting were reviewed. It was determined that sealed, nonpublic meeting shall remain sealed for a period of one year. Cordell Johnston MOVED to amend the minutes to include that change. Cheryl Morse SECONDED the motion. The motion PASSED, 4-1 (Joe Damour abstained as he was not in attendance at that meeting).
Selectman Johnston moved that the following addition be added to the minutes of 11/21/06 minutes.
“ The minutes will be sealed for a period of one year.” D to the minutes.
Item 7: Town Administrator’s report.
Mr. Flynn corrected a statement made in the Outlook. He stated that he has not received any information from Jean Lewis about the two lots.
Item 8: Selectmen’s Reports:
Water Commissioner’s meeting: Discussed long-range interest of the town to possibly combine water and sewer together for metered service. Mr. Damour reported talking with Scott Osgood, chairman of the Planning Board, about the GIS system and the consideration of a possible position of Town Engineer/Planner. He stated that it would be helpful to have an engineer that all departments could utilize.
Rod Pimentel reported that the Highway Maintenance committee is working on the task delegated by the Selectmen. The document will be submitted at the January meeting.
Cheryl Morse stated that there might be a possible warrant to fix a ball field. Nothing has been received from the Athletic Committee to act upon, though. They also discussed a sidewalk issue and property agreements.
A question was raised about the acceptance of the repair work done on Old Concord Road. A taxpaying resident stated that, in his opinion, the work was mishandled and there could be potential maintenance problems.
Item 4: Budget Review:
Joe Damour MOVED to pass the budget on to the Budget Review Committee as presented. Cheryl Morse SECONDED the motion. Mr. Damour stated that it used to go through the Budget Committee first so that they could discuss any deleted items. Chairman Watman stated that a list of suggested changes would be sent to the committee for them to track. The motion FAILED; 1 YES (Joe Damour) – 4 NO (Cordell Johnston, Chairman Watman; Rod Pimintel; Cheryl Morse).
Peter Flynn stated that there are two Town properties for sale.
Chairman Watman MOVED to add $200,000 to the listing of estimated revenues from additional sale of land in 2007; Cordell Johnston SECONDED. After discussion, Chairman Watman MODIFIED his motion to $100,000 in revenue from the sale of land in 2007. The motion PASSED unanimously.
Chairman Watman MOVED to eliminate $2,500 from Theater Productions. Joe Damour SECONDED; the motion PASSED unanimously.
There was discussion about financing the police department renovations and/or the Ramsdell Road Bridge. Town Administrator will secure clarification in writing from the State about the Bridge grant and the feasibility of extending the bridge repair until the following year.
The Fire and Rescue budget was discussed. It is noted that the bottom line stays the same; however it is the Board’s understanding that the Rescue Squad Chief states a $5,000 stipend. By consensus vote, the Board supported the provision of an administrative stipend for the Rescue Squad Chief.
Joe Damour MOVED to hold the Athletic budget to a 10-percent increase over last year’s budget. Chairman Watman SECONDED the motion. The motion PASSED unanimously.
The Board discussed the need for additional softball and baseball fields, as there has not adequate space for all leagues. Available leased property and other town-owned properties were considered. Peter Flynn will give a property list to Mark McMurphy to see if any could be feasible athletic fields.
Joe Damour MOVED to reduce Roads Repairs by $70,000 this year. Chairman Watman SECONDED; motion PASSED unanimously.
Joe Damour suggested moving $10,000 into the Capital Reserve for land purchase for Fire, Rescue & Police. The Board, by consensus vote, approved requesting $30,000 be requested to start the fund.
Board discussed removing $50,000 from Highway Equipment capital reserve. The Board approved a decrease of $25,000. The decision was by consensus vote.
Joe Damour suggested raising Fire Equipment Warrant Article from $100,000 to $300,000 in capital reserve and offset with $200,000 with the fund balance. (This will bring it up to a total of $300,000 to be funded from net fund balance).)
Joe Damour stated that a prioritized list of needs between the Town departments would be helpful for CIP planning.
The Board discussed the Police Department’s operating budget. IT was decided that no changes would be made.
The Board discussed property (1-1/2 acres) that may be for sale. Board discussed putting money in capital reserve for a possible future purchase.
Joe Damour MOVED to submit the amended budget and warrant article to the budge committee. Cheryl Morse SECONDED the motion. The Board of Selectmen will review the budget again after the committee looks at it. Motion PASSED unanimously.
Joe Damour MOVED to adjourn the meeting at 9:05 pm. Rod Pimentel SECONDED. Motion PASSED unanimously.
Respectfully submitted,
Jennifer Astholz
Draft ~
BOARD OF SELECTMAN
Town Hall
Selectmen Present: Joe Damour, Cordell Johnston, Cheryl Morse, Rod Pimentel, and Tom Watman
Town Administrator: Peter Flynn
Guests Present: Heather French, Tom French, Keith Gilbert, John Margeson, Jim McElroy, Leon Parker, Lynn Piotrowicz, Tim Russell, and Michael Pon from the Villager.
6:00 PM: Sign Consent Agenda
6:15 PM: Pledge of Allegiance
MOTION by Cordell Johnston to approve items on Consent Agenda. Seconded by Joe Damour. Approved unanimously, 5-0.
PUBLIC FORUM
Heather French informed the board of the formation of a Henniker Fire Department Auxiliary and asks for the board’s blessing. Tom Watman suggested consulting the town’s attorney before giving the Auxiliary a blessing from the board. Peter Flynn added that he has already consulted said attorney and expects to hear back from him in a few days. Mr. Flynn did emphasize that he was not aware of the group using the fire station facility, however. He said had he known he would have investigated the insurance issue.
Mr. Watman asked Mr. Flynn to place this item on the next agenda.
Item #1: Second Reading – Revised change of the Committees Policy
Tom Watman opened the Public Hearing at 6:30 PM.
Mr. Watman noted the addition of “and the Town Administrator will inform the chairperson of the committee when new appointments or re-appointments are made” to Section 6 (a).
MOTION by Cheryl Morse to waive a third reading and approve the revision of the Committees Policy. Seconded by Cordell Johnston. Approved unanimously, 5-0.
Item #2: Presentation of updated CIP document – Jim McElroy – Possible adoption by Board of Selectman
Jim McElroy presented the updated Capital Improvements Program document.
He gave recognition to the various people who contributed to the process.
MOTION by Cheryl Morse to adopt updated CIP document. Seconded by Cordell Johnston.
Library Capital Reserve - Lynn Piotrowicz proposed to continue the request for another $5,000. for the Library Maintenance Fund. Also, a request will be coming to the Selectmen to place new warrant for purchase and installation of a new ‘circulation system’. She will advise after the Trustees meeting on December 13, 2006.
Rescue Capital Reserve - Tom French proposed to raise and appropriate the sum of $40,000.00 to be added to the Ambulance Capital Reserve Fund for the purchase of a new ambulance. Mr. French also discusses Revolving Fund. He explained that the revolving fund would eliminate having to bring this article back to Town Meeting each year and that the Selectmen would have the authority to expend. After much discussion as to the many ways to propose the wording of such an article it was recommended that Chief French work on new language.
Fire Truck Capital Reserve - Keith Gilbert proposes to raise and appropriate the sum of $100,000.00 to be placed in the Fire Equipment Capital Reserve Fund.
He explained that there is no request on the CIP regarding the ladder truck and that the current article just refers to ‘Fire truck’. Questions were asked about the possibilities of looking to the immediate future for a ladder truck and Chief Gilbert said that each year he has asked for funding it either gets delayed or eliminated from the warrant. At the present rate of capital planning there is no funding for a ladder truck in sight because he would use the already raised funding for a new tanker and a new pumper.
Highway Pickup Truck - John Margeson presented an article to raise and appropriate the sum of $43,000.00 to purchase a new highway pickup truck.
Mr. Margeson said that this is fully equipped and would include a plow unit.
State Road Grant - John Margeson presented an article to raise and appropriate the sum of $147,370.00 for road improvements, which reflects the estimated amount of the Town’s share of the State of New Hampshire’s Highway Block Grant.
Highway Capital Reserve Fund - John Margeson presented an article to establish a Capital Reserve Fund for the purpose of purchasing highway equipment and to raise and appropriate the sum of $50,000.00 to be placed in this fund. He explained that the discussion and recommendation was through discussions with the CIP committee. He thought it would be a good idea to build up the fund in order to lighten the load of a one time funding with no money set aside.
MOTION by Tom Watman to adopt the proposed five year Sidewalk Plan. Seconded by Cordell Johnston. Approved unanimously, 5-0.
Police Station Renovation - Tim Russell proposed to raise and appropriate the sum of $105,000.00 for the purpose of refurbishing the inside of the Henniker Police Department facility. Chief Russell suggested buying land before making renovations.
Purchase of land next to the Police Department - Tim Russell proposed to raise and appropriate the sum of $90,000.00 for the purchase of land namely Map ___, Lot ___ for the purpose of combining with Map ___, Lot___ for future expansion of the Henniker Police Department facility.
MOTION by Cordell Johnston to go into Non-public Session. Seconded by Cheryl Morse.
Each member by roll call, voted to enter into Nonpublic Session.
Return to PUBLIC SESSION
Zoning article dealing with Building Permits
MOTION by Joe Damour to approve the amended wording of Zoning Article 133-55 to be included in the planning board’s list of zoning articles on the warrant. Seconded by Tom Watman. Approved unanimously, 5-0.
Hearse House Repair - Peter Flynn briefly explained the reason of this article that was submitted by the Henniker Historical District Commission. Due to the building sinking and deterioration over the years it is need of repair. The building will house an old hearse that was originally the property of the town Henniker.
Roof Repair to Town Hall - Peter Flynn reviewed the need for this repair work at the Town Hall
Fire/Rescue Maintenance Fund – This article is a routine article as explained by Mr. Flynn and is on the warrant every year. The purpose is to have funds available for emergencies for building repairs.
Ramsdell Road Bridge- Mr. Flynn explained that this is the time to finally repair the bridge in light of the fact that the State Bridge report pretty much leaves us no other choice other that to close the bridge. Mr. Watman asked Mr. Flynn how long the Bridge Aid Fund would hold the funds for the Town. Mr. Flynn explained that he thinks it would be safe to say the two years time would be ok but beyond that timeframe it may not be available do to federal eliminations of some funding or the state re-prioritizing their schedule of financing various projects.
Cordell Johnston requested to take an item out of order and discuss the Selectman’s reports.
MOTION by Cordell Johnston to accept the changes in the Agreement for Rental and Fee Schedule for the Community Center and Grange building. Seconded by Tom Watman.
Unanimously approved by a vote of 5-0
The changes were:
MOTION by Cheryl Morse to accept the Minutes of November 4, 2006. Seconded by Rod Pimentel. Approved unanimously, 5-0.
MOTION by Cheryl Morse to accept the Nonpublic Minutes of November 7, 2006. Seconded by Tom Watman. Approved unanimously, 5-0.
MOTION by Joe Damour to accept the Minutes of November 18, 2006. Seconded by Tom Watman. Approved unanimously, 5-0.
Tom Watman and Rod Pimentel point out errors in Minutes of November 21, 2006.
MOTION by Cheryl Morse to accept corrected Minutes of November 21, 2006. Seconded by Joe Damour. Approved unanimously, 5-0.
Street number update- Mr. Flynn explained the process of the recent mailing.
1) Mr. Flynn mentioned that a Department Head meeting is scheduled for December 12 pertaining to performance Evaluation training by a representative of the LGC.
2) Reported of Highway Safety Committee review of stop sign at Liberty Hill and Davison Roads.
3) Referred information to Jean Lewis concerning request re: Lots 569 and 98
Selectmen’s reports:
Cheryl Morse gave update on Salary and Benefit Committee activity.
MOTION by Joe Damour to adjourn. Seconded by Cheryl Morse. Unanimous vote 5-0
Meeting adjourned at 9:05 PM.
Respectfully submitted,
Corey Cook
Board Of Selectmen
Tuesday, November 21, 2006
Approved
Selectmen Present: Thomas Watman, Cordell Johnston, Cheryl Morse, Rod Pimentel
Town Administrator: Peter Flynn
Guest Present: Peter Wright, Tim Russell, Cindy Marsland, Steve Connor, Gary Guzouskas, Denise Rico, Holly Green, Ron Lavallee and Stephany Lavallee
6:00 P.M. Sign Consent Agenda
6: 15 P.M Pledge of Allegiance
MOTION by Cordell Johnston to approve items on Consent Agenda. Seconded by Cheryl Morse. Approved unanimously, 5-0.
PUBLIC FORUM
Item# 5- Continued discussion re: Dr. Belson’s request for kayak drop-off area.
MOTION by Tom Watman to authorize the board to sign the letter that supports efforts of the Henniker Area Paddlers to install a drop-off area. Seconded by Cordell Johnston.
Tom requested changes be made to Item# 10 to reflect the correct motion, which was withdrawn.
No objections to adopting meeting minutes, chair assumes the minutes are accepted as amended.
Budget increase percentage is 2.52% this coming year. Requested budget is $4,851,465.
MOTION by Thomas Watman to accept the first reading except to change the wording of ‘re-appointments’ this is after resignation in number 6A. Seconded by Cheryl Morse. This request is proposed and submitted for the next reading.
Above MOTION WITHDRAWN by Thomas Watman.
NEW MOTION by Cordell Johnston to insert at the end of “A” a comma and then “and will inform chairperson of the committee when new appointments or re-appointments are made.” Seconded by Thomas Watman.
Rod suggested the policy be in chronological order, meaning appointments and re-appointments should be after section “B.”
MOTION by Cordell Johnston to add a new section “C” stating that the Town Administrator will inform the chairperson of the committee when a new appointment or re-appointment is made and the re-numbering of existing section “C” to be section “D.” Seconded by Cheryl Morse. Passed and approved.
Item# 1- Holly Green: Report on study of town owned land- Recommendations of what land to keep.
The Conservation Commission made up of townspeople which sole purpose was for land protection efforts formed the Open-Space Sub-Committee. They evaluated the list of town properties that the selectmen requested of them four have potential. The four lots that are recommended are Bradford Road Lot # 98, Western Avenue Lot # 569, Craney Pond Road Lot # 735, and Pasture Lane Lot # 660xx.
MOTION by Tom Watman to instruct the Town Administrator to consult with the town attorney to draw warrants for the selling of lots 654G, 436C, 42A, 342, 719A, 588B7, 408A, 349J and 402. Seconded by Rod Pimentel. Approved unanimously.
MOTION by Tom Watman to have lot 98 be referred to the Route 114 Planning Board Study Committee for their reaction and lot 98/lot 569 be sent to town’s current real estate agent for an appraisal. Seconded by Cheryl Morse. Approved unanimously.
MOTION by Cordell Johnston to support
the Conservation Committee’s recommendations on lots 47, 50, 735 and 660xx.
Seconded by Tom Watman.
Motion passed.
Started to build a database that will collect all the information that was charged to the committee. This will allow to give road names, descriptions, number on the road status map, whether it meets town specifications, length that its paved, length that it is unpaved, conditions, year last repair, description of last repair, length of repairs, cost of repairs, anticipated repairs into the future, length of that estimated cost and year anticipated. Goal is to input onto a spreadsheet and present to planning board and selectmen.
Item# 3- Chief Tim Russell-Report on Highway Safety Committee Recommendations Re: Street numbering and street naming
Tim presents in detail thirty recommendations for street naming throughout the Town of Henniker.
Discussion continues regarding street naming and whether or not to hold a public hearing since notices were sent to residences of their new addresses, some residents have taken upon themselves to change their own. Cordell disputes this until a motion by Tom is made.
MOTION by Tom Watman to accept all thirty recommendations made by the Highway Safety Committee. Seconded by Rod Pimentel. Approved unanimously.
MOTION by Cheryl Morse to name the road that services the CRL and the state highway shed to State Shed Road. Seconded by Tom Watman. Approved unanimously.
The only budget that has gone over is the welfare budget. No red flags. Should be in budget for the rest of the year.
Discussions on items on report.
All other items included were documented
by the Town Administrator.
Selectmen’s report.
Cheryl updated on wage and benefit study.
Tom Watman reviewed correspondence from NHMA re: Scott Davison becoming a Roads Scholar.
Motion to adjourn at 8:40 pm – Cordell Johnston, second by Rod Pementel
Motion carried unanimously.
Respectfully submitted,
Charis Wilkerson
Approved
Special Selectmen’s Meeting
Budget Review Process
Selectmen Present: Thomas Watman, Joe Damour, Cordell Johnston
Town Administrator: Peter Flynn
Guest Present: Tom French, Kim Johnson, Scott Osgood, Jon Evans, John Margeson, Leon Parker, Bob Pennock, Ann Gould, Andrea Tindal
Meeting begins at 8:30 A.M.
Fire Department/Rescue as presented by Tom French and Keith Gilbert- Projected Budget is $224,316
The biggest increase for budget of 2007 is going to wages and benefits. Seven percent increase in fulltime and part-time employees from 2006 to 2007. The part-time wages are level funded and calculated based on available sick time and leave time. Overtime wages are increased up to $200 based on current year to date expenditures projected out for the remainder of the year.
Level funded the Medical/HEP B, this is a token of money for flu shots for the emergency responders and to hopefully cover any costs if have to pay out of pocket expenses from the town as oppose to using workmen comp for on the duty injuries such as needle stick.
Dispatch fees have been reduced $5. Fee is to Concord for maintaining all the dispatching out of Concord. The fee is for $27.
Electric and Heat are projected numbers based on what was used this year. Not expecting any major spikes in expenses so the budget was dropped 2% for electric and 20% for heat.
Water/Sewer increased this year and will pay what is billed at the end of the year.
A $4,800 increase requested for building maintenance as the Fire Rescue building is in its 13th year of service and will need to replace the rugs in the meeting area. A quote of $5,500 was offered.
For Custodian, they will be billed at the end of the year. The annual lump sum is for a payment to the people who maintain the building.
Office Supplies went up considerably due to the request for a software package and CAD interface, this is so that they can report to the State the fire and ems incidences. This is a $2,000 increase.
For the Rescue Squad wages were level funded compared to last years as they pay the emergency responders $8/hr, one hour for the town and 2 hours for the hospital run. Which rounds up to $8 to $16 per run. Also, $1 per hour to just be on-call in town every fourth weekend.
The FICA budget was reduced because it was arbitrarily increased in last year’s budget.
Training’s budget increased primarily for the recertification of the EMT’s and the fees that go along with the level at which the EMT’s are at. Also, the EMT’s are reimburse after being with the town for a year.
Fuel reduced based on projected fuel use throughout the remainder of this year.
Repairs projected numbers are based on rates from remainder of September.
Medical supplies are in demand as the increase in call volume leads to the need of them.
Communication equipment was reduced by almost $3,000 mostly because of grant given to Fire Departments in New Hampshire that included 39 radio replacements, $2,000 in savings.
Tom Watman asked about the stipend given to the rescue squad chief. Tom said this was taken out of last year’s budget.
The Fire Department’s budget is $121,724, significantly reduced compared to last year’s budget.
Vehicle repairs are down because originally they didn’t have a town mechanic but this year they do so the budget is decreased by $8,000.
Equipment purchases have also decreased by $7,000 mainly because last years budget called for the extrication tools, which was taken out for 2007’s budget. Also, a request for a smoke machine for training purposes as they have been borrowing from surrounding towns. A grant match was included and was denied so the money will be returned. A thermal imager is also requested, as the one used is over 7 years old and is much larger than the newer, updated ones.
For Communication equipment, pagers and repairs are the main source for the increase to $2,875.
Equipment maintenance is down by $2,700.
Cordell questioned the decrease of the overall budget from the summary sheet. A math error was found on the original budget that is the reason for the difference from the summary sheet and the line- by- line budget sheet.
Town Clerk/Tax Collector as presented by Kim Johnson- Projected budget is $59,281
The biggest difference is the salary for the Town Clerk. For both, additional money is requested for advertising possibly for new office help and for office closures. Also, training and/or workshops for the certifications, etc.
Community Services as presented by Jon Evans- Projected budget is $60,873
For the last four years, the town has funded White Birch at the level of $40,000, and amount that represents less than 6% of our current annual budget of $675,000. In that four-year period, the costs of providing our programs and services have risen dramatically. Many increases, including the costs of health insurance, liability insurance, fuel, and other important items, have been beyond our control. Requesting an increase of $10,000 in our funding, which we believe is the minimum amount we need to maintain the programs and services we currently offer…
Jon Evans pointed out that the senior program’s budget is the highest as there are seniors coming from surrounding towns participating. Tom suggested that White Birch request a budget from these towns that don’t provide senior service programs. Jon said he is weary of asking for money from other towns, rather then Town of Henniker. Also, Jon stated that this would be the goal with the new executive director.
Highway Department as presented by John Margeson- Projected budget is $508,277
Overall budget went down considerably, 3.9%. There is a substantial decrease in the tire line, since it was budgeted last year for four of them. It was purchased this year making it a 66% decrease.
Under building repairs and shop equipment, the budget has almost doubled due to the need to replace the furnace in the modular part of the shop. Furnace will be about $3,900 to replace.
Highway Streets as presented by John Margeson- Projected budget is $150,232
Salt prices have gone down; therefore budget has decreased by $2,268
Street Lights as presented by John Margeson- Projected budget is $19,448
There is an estimated, 4% increase in electricity. This is included in the bill.
Baseball/Softball
Soccer
Basketball/Cheerleading
1. Small increase; need to replace very old uniforms.
2. Medical supplies
Tom Watman requested the Town Administrator to research the procedures for the handling of donations.
Discussion into a fee for children entering into any town sport activities. A consensus to gather additional information before a decision is made.
Scott announced changes to the budget, as there are some math errors. Wages are down from $4,000 to $3,000. Legal fees are changed from $5,000 to $4,000. Dues/Memberships changed from $5,006 to $5,203. Advertising changed from $700 to $2,000. Making the total $44,347.
Scott requested that the consultant for the Planning Board be only consulting as opposed to administrative duties, that way his consulting fees would decrease.
The largest increase is for the consultant, as the Board requested about 2 or 3 years ago, that some of the budget from the Planning Board could be transferred to the Zoning Board.
The wages for fulltime and part-time have increased due to the inconsistency of attendance from employees, whether is be injuries, sickness or surgeries.
Uniforms, which also include boots, have a slight increase due to rotating of new help.
Expected a 3% to 5% increase in the cost of electricity therefore an increase is warranted.
Vehicle fuel prices are rising, therefore a slight raise in the budget.
Trash Transportation has risen a little and has to leave enough for trailer removals, which is expensive.
Trash Tipping Fees have increased to $42.50 a ton from last year’s $41 a ton. In 2009, it’s expected to go up to $65 a ton.
The state has cut down on some of the monitoring of the wells, so $1,000 was taken out of the monitoring wells budget.
Wages have increased mainly for the overtime. Only major increases is the tree maintenances, community park improvements, sidewalks and landscape. Most of it is for replacing, cutting down trees, sidewalk maintenance and seeding around the gazebo.
Theatrical Production as presented by Andrea Tindal on behalf of Tom Dunn-Projected budget is $2,500
This is a new item on the budget and has not been funded before. The requested budget is needed for a community wide production based on Henniker’s rich history.
Material needed:
1. Microphones, etc.- $980
2. Backdrops- $650
3. Props- $170
4. Costumes- $700
Tom requested a complete budget to account for the extra help, fees and preparations.
No changes in budget from last years’. A notebook computer is requested to enter data at time of elections. Everyone who is of legal age to vote is in the state database. The computer is to enter the data from new registrees. The ballots and voting booths are down because there are no elections scheduled for next year.
Public hearing scheduled in December to determine the final budget.
Wages for the part-time is at $4,325 because Russ needs extra help to do data processing for payroll.
Significant increases are retirement. Another increase is auditor and assessor.
Sewer bill went up because of a ‘project’ taking place.
Building repairs and maintenance have gone up just because the toilet and light fixtures needed repairs.
Under equipment purchases a new filing cabinet is needed as Russ’s is falling apart, otherwise this has decreased considerably.
No changes. No discussion.
Largest increase is for request of rent, which went up from $35,000 to $ 47,000 for the coming year. New help was hired to organize the welfare system therefore the increase in wages and FICA.
Meeting adjourned at 12:00 P.M.
Respectfully submitted,
Charis Wilkerson
Approved
BOARD OF SELECTMEN
Town Hall
Selectmen Present: Thomas Watman, Cheryl Morse, Joseph Damour, Cordell Johnston, Rod Pimental
Town Administrator: Peter Flynn
Guests Present: Brian Mazerski, Nonie Mazerski, Stephany Marchut Lavallee, Ron Lavallee, Carl Hamel, Scott Osgood, Robert Pennock, Holly Green, Ging Blanchard, Martha Taylor, Ron Taylor, Denise Rico, Russ Roy, Attorney Bart Mayer
6:00 P.M. Review and sign Consent Agenda
The Pledge of Allegiance was recited at 6:15 P.M.
MOTION by Joe Damour to approve the Consent Agenda items, as presented except for items relating to the drop off/access area between Patterson Hill Bridge and Western Avenue and the request to grant permission to Spencer Bennett to cross over the ‘right of way’ established by the B & M Railroad. Seconded by Cheryl Morse and unanimously approved 5-0.
PUBLIC FORUM- 6:17 P.M.
Brian Mazerski requested the Selectmen have the town’s safety committee investigate the re-alignment of two stop signs at the intersection of Liberty Hill, Bacon and Davison Roads. Tom Watman asks the board if there are any objections to refer to the highway safety committee. Cordell asked Brian if he requests the changes to be permanent. He said yes, he wishes these changes to be permanent. Board gives consent to have Town Administrator refer request to safety committee.
Scott Osgood of the Planning Board asked if he could submit a proposal to conduct a needs assessment for the GIS system. Mainly to find out what equipment is needed and identify who will be running it. He’d like to hire out a consulting firm to help with the first steps of setting the system up. Tom Watman asked the board if there are any objections to authorize Scott Osgood to prepare an inventory that can be distributed to all town committee and offices dealing with the GIS needs assessment. No objections, chairman assumes this is ok.
Stephany Lavallee inquires about the goals and objectives of the town employees regarding reducing their budget. Cheryl responds that the question was brought up in a previous meeting. The request is under investigation.
Ron Lavallee asks about property on Western Avenue that is not selling, he requested the Board take it off the market until later in the spring. Tom Watmsn said a figure had been established but not discussed publicly.
Item # 1: Atty. Bart Mayer- Introduction as new Town Counsel
Bart Mayer introduced himself to the Board as the town’s attorney and distributed his business card to the selectmen.
Item # 2: PUBLIC HEARING-THIRD READING – FEE ADDENDUM
Mr. Watman opens the Public Hearing at 6:34 PM on an Amendment to the Solid Waste/Transfer Station Ordinance, noting this is the Third Reading. He opened the floor to the public for questions or concerns.
Carl Hamel proposes the topic at hand be postponed until the town has a chance to meet and have the town vote on it.
Robert Pennock explained the reason for the requested fee of $7.00 per unit disposed.
Denise Rico asked Robert Pennock how often the containers are filled up. Bob said every four months or so.
MOTION by Cheryl Morse to accept fee of $7.00 per unit for disposal of computers and TV’s with a screen size of 4 inches or more. Seconded by Cordell Johnston and unanimously approved 5-0.
MOTION by Tom Watman too add the addendum, included in the ordinance and be reviewed at least once per year. Seconded by Cheryl Morse and unanimously approved 5-0.
Ging Blanchard ask about the line in the addendum that reads ‘All Loads must be checked by attendant prior to disposal.’
Item # 3: Holly Green- Conservation Commission
Holly refers to written proposal with regard to pre-appointments of Committee members, In the case of the Conservation Commission appointments, the Selectmen will refer all interested applicants to the Commission Chair. The Commission will supply the Board of Selectmen with a prioritized list of the applicants according to how they match up to the needed skill sets. The Commission understands that the Board of Selectmen will approve the final appointment.
In cases of reappointment and new first time appointments the Town Administrator will notify the Chair of each Committee or Board subject to these policies.
Stephany Lavallee suggested, as a current member of the Conservation Committee, that applicants be notified of the level expertise needed to follow along with the Committee’s outings through the wetlands, etc.
Holly Green requested a revision in pre-appointment procedures for applicant’s applying for Conservation Committee so that applicant’s get a feel of what is expected.
MOTION by Tom Watman to refer the revisions of section 6 of the procedures to the Town Administrator for draft of first reading for the next meeting. Seconded by Cordell Johnston and unanimously approved 5-0.
Holly Green requested the Board of Selectmen’s legal opinion on Land Acquisition and Conservation Committee Funds. Cordell suggested referring these issues to the NH Municipal Association and then the town counsel. Tom Watman suggests that the Conservation Commission needs to write up questions.
MOTION by Cordell Johnston to have the chair of the Conservation Committee contact the NH Municipal Association with regard to Land Acquisition and CC Funds legal opinions. Seconded by Rod Pimental and unanimously approved 5-0.
Item # 4: Sounding Board Preservation
Martha Taylor requested one of the five “sounding boards” be moved from 2nd floor of the Town Hall to Academy Hall on permanent loan to the Historical Society.
Tom Watman asked if the Board were to approve what procedures as far as legal needs to be done. A legal agreement will need to be made from the attorney general’s office to grant the society to make such arrangements.
MOTION by Tom Watman to authorize the Historical Society to draft an agreement to present to the board at which a hearing will be scheduled. Seconded by Rod Pimental and approved unanimously approved 5-0.
Item # 5: Goals and Objectives- Finance/Systems Administration
Russell Roy reviewed 2005 versus 2006 goals and objectives as far as purchase order system, GASB 34 Fixed Asset System, seeking out/implement automated back up systems for file servers, install terminal in Town Hall for public access of assessing information, install 2007 version of Peachtree accounting replacing 2002 version and finally organizing the web page to be consistent with formats used by other municipalities.
Ron Lavallee requested that the zip drives be secured somewhere else other than with Russ at home. Tom Watman asks the Town Administrator to research.
Item # 6: West Henniker Contoocook River access steps
Peter explains the request from Dr. Roger Belson to install a drop off/access area on an unnamed tax map lot owned by the Town of Henniker at a triangle between the Patterson Hill Bridge and Western Avenue Bridge.
MOTION by Tom Watman to table the requests until Roger Belson submits additional information and clarification to include a suggestion to consider requesting a release. Seconded by Joseph Damour and approved 5-0.
Item # 7: Spencer Bennett of Henniker, NH to cross over the ‘right of way’
Discussion regarding request to grant Spencer Bennett to cross over the right of way established by the B & M Railroad many years ago and later placed under the jurisdiction of the Army Corps.
MOTION by Tom Watman to table the request to obtain information including what easements Henniker were granted in 1967. Unanimously approved 5-0.
Item # 8: Discussion re: Street Number Changes-Follow up action
Peter read letter from Town Counsel Bart Mayer stating RSA 231:133-a, vests in the Board of Selectmen the authority to adopt a system for assigning or altering address numbers of building and other property along any public or private way in the Town.
Item # 9: Bid Award for Extrication Tool
Only one bid for $26,000 from MBA Rescue Equipment LLC of Concord, NH
MOTION by Rod Pimental to accept the bid. Seconded by Tom Watman and unanimously approved 5-0.
Item # 10 Cheryl Morse’s question to send a letter to local district to keep budget under 3 %
A letter to John Stark and the Henniker School to keep the budget under a growth and the Board of Selectmen will try to do the same.
MOTION by Rod Pimental to send a letter to John Stark and Henniker School to keep the budget under 3% growth and the Henniker Board will try to do the same. Seconded by Cheryl Morse.
MOTION WITHDRAWN.
Item # 11 Selection of Town Meeting Deliberation Date
The Town Meeting for 2007 is scheduled for March 13(Tuesday) as prescribed by State Election Laws. Last year, the second session was scheduled for the following Saturday at 1:00 P.M. The Town Administrator recommends the following Saturday, March 17, 2007. Consensus to make the next Town Meeting on Saturday, March 17,2007 at 1:00 P.M.
Item # 12 Review and adopt minutes of October 17, 26(public hearing) and other sealed non-public minutes
Tom Watman suggested that motion on page 7 to grant the Town Administrator authorization to fill temporary part-time appointments, and place them on the Consent Agenda. He requests Peter draft it so that it is added to a policy.
MOTION by Cheryl Morse to accept meeting minutes on October 17, 2006. Seconded by Joseph Damour and approved unanimously 5-0.
MOTION by Tom Watman to accept Public Hearing meeting minutes on October 26, 2006 as is. Seconded by Cheryl Morse and approved unanimously approved 5-0.
MOTION by Tom Watman to accept other sealed non-public meeting minutes. Seconded by Cheryl Morse and approved unanimously 5-0.
Item # 13 Town Administrator Report
Discussion between board members on actions items on the town administrators report.
Item # 14 Selectmen’s Report
Discussion
MOTION by Cordell Johnston to move into non-public session at 8:53 P.M.
Seconded by Joe Damour. Time – 8:45 pm
Roll
Call Vote: Damour-yes, Johnston- yes, Watman- yes, Pimentel – yes and Morse –
yes
Board returened to Public Session- 8:50 pm.
Motion to adjourn by Joe Damour, Second by Tom Watman, Unanimous vote-yes
8:52 pm
Respectfully submitted,
Charis Wilkerson
Approved
Special Selectmen’s Meeting
November 4, 2006
Selectmen Present: Thomas Watman, Rod Pimentel, Joe Damour, Cordell Johnston and Cheryl Morse
Town Administrator: Peter Flynn
Guest Present: Ken Levesque, Angela Robinson, Tim Russell, Martha Taylor
Meeting began at 8:31 A.M.
Waste Water as presented by Ken Levesque- Projected budget is $481,019
Cheryl asked Ken why there is a significant difference between the budget and the expense. Budget was approximately $123,000 and only $90,000 was spent. Ken explained that the $90,000 was as of September.
Cheryl Morse said that electric rates are down as of July 1st, she asked if this affected the budget. Ken said his numbers are based on nine months of 2006 and then projected for 12 months of 2007.
Rod Pimentel inquired about the aeration system and if Ken believed that the change-over will in turn require less electricity. Ken hoped so.
Cheryl requested an explanation on the collection system, as it has budgeted at $20,000 for the past 3 years. Ken explained that the collection system has to do with the sewer pipes and its maintenance.
Tom Watman asked if there is a need for new tires for any vehicles or lawn mowers. Ken said the new pick-up only has 20,000 miles on it and therefore doesn’t require new tires. No equipment or employees are needed.
Cemetery as presented by Martha Taylor- Projected budget is $4,812
Martha Taylor stated the only difference in the requested budget from last years is that they have revenue from a trust fund.
Historic District as presented by Martha Taylor- Projected budget is $500
Martha Taylor confirmed that the Historic District is officially a land use board therefore requires them to send out notices, etc. The $500 requested is for stationary supplies.
Police Department as presented by Tim Russell- Projected budget is $939,488
Budget requested is higher than last years, due to demands for part-time officers and a speed trailer.
Chief Russell gave an explanation as to the makeup of his department and gave a comparison with New London. He explained some of the operational differences were actually not an ‘apples to apples’ comparison. The Selectmen verbalized their appreciation for the comparison and had expressed a more clear understanding of his budget rationale.
Animal Control – Projected budget is $26,687 –Presented by Chief Russell
Requested budget is down from 2006. No discussion.
Conservation Commission as presented by Martha Sunderland-Projected budget is $1,480
The $750 granted for French Pond was not used last year as they used equipment from New England College. Other than that no significant changes in the budget.
Community Concerts as presented by Peter Flynn- Projected budget is $6,000
No significant changes. No discussion.
Patriotic as presented by Peter Flynn- Projected budget is $2,000
Requested budget is lower than last years. No discussion.
Legal as presented by Peter Flynn- Projected budget is $20,000
No changes in requested budget. No discussion.
Insurance as presented by Peter Flynn- Projected budget is $85,500
Projected increases for workers compensation and general liability. No further discussion.
Debt Service as presented by Peter Flynn- Projected budget is $194,460
Requested budget is lower from 2006. No discussion.
Tax Map as presented by Peter Flynn- Projected budget is $2,500
The only difference is the budget for digital mapping is no longer needed. No discussion.
Municipal Dues as presented by Peter Flynn- Projected budget is $3,000
Selectman Johnston projected a small increase and Peter would be getting a letter from the LGC to confirm. No further discussion
Executive as presented by Peter Flynn- Projected budget is $22,066
An increase in wages for the Board of Selectmen clerk as there is a need for one.
At 10:37 A.M. Meeting is adjourned.
Approved
BOARD OF SELECTMEN
PUBLIC HEARING
Town Hall
Selectmen Present: Tom Watman, Rod Pimentel, Cheryl Morse, Joe Damour, Cordell Johnston
Town Administrator Present: Peter Flynn
Guests Present: Tom French, John Trovato, Mick Costello, Valerie Sorrels, Alexis Deruisseau, Bob and Joyce Gosse, Penny and Leo Quinn, Kate Bartlet, Caleb Dobbins, Aina Priedite, Angela Robinson, Varyl and Heather French, Charlene Story, Fletcher Ebbs, Mark Ebbs, Roger Gezelman, Susan and Ray Boivin, Nancy and George Kataja, Jeff Roach, Kathy and Bill Hadley, Ellen and Brian Hawkins, John Partridge, Tim Russell, Joe Kangas, Brian Mazerski, Dennis McAfee, Daniel J. Blain, Gail and Peter Beckett, John and Barbara Duquette, Clifford Eisner, Gerald Scala, Vikki Cater, Michelle Huffman, Virginia Doherty, Scott Myers, Debbie and Dave Archambault, Ted Parkins, Marie Paul, Christine Burritt, Mark Mosher, Susan and Ted Chumas, Anne Mellin, Lisa and Skip Hustis, Greg and Liz Sheldon, Nina Hopkins, Nancy Hathaway, Ken Richard, Barbara and Vincent Dello Russo, Liz Sweeney, Cathy Whalen, James Morse, Rocky Bostrom, Eleanor and John Kjellman, Daina and Cliffod Hilchey, Patricia Ball, Ron Hess, Patricia St. Laurence, Robert Bassett, Pepper Legro, Suzanne Pinkham, Stephen Burritt, Kathleen Hatt, Marianne Cameron, Wendy Pearson, Ray Fournier, Gigi and Jeff Laberge, Jean Lewis, Mark Anderson, Steven McHugh, Sylvia Cleot, Jon and Lucia Evans, Jodie Courtenay, Joann Capuco, John Margeson, Don Armstrong, John Weber, Keith Gilbert, Stef Costello, John Cater, Cindy Marsland, Peter Bergendahl, Linda Davison, Heidi and Bob Galster, Russell Clark, Thomas Ellis, Andy Mitchell, Joe Wegman, Marcia Oakman, Ron Raynes, Bob Pagano, Peter Hale, Wes Nelson, Holly and Chris Baum, John and Roseann Nee, Maria Cann, Karen Philbrick, Roy Grieder, Paul Brien, Ed and Chrys Otto, Bill Walton, Grace Cohen, Trey Dyksta, Beth and David Grey, Donna and Mac Macmillan, Peter Robichaud, Scott Osgood, Bob Lawson, Richard Conde.
Tom Watman called the Special Meeting of the Board of Selectmen to order, stating the reason for this meeting is because of the Board of Selectmen’s authority, under RSA 231.133, to change street numbers, with the requirement to hold a Public Hearing, with all abutters notified, in order to obtain their input on this issue.
Item #1: PUBLIC HEARING – Address Number Change on All Streets (except for Craney Hill Road, Western Avenue, Hemlock Corner Loop, Mt. Hunger Road, Flanders Road and Shaker Hill Road)
Mr. Watman opened the Public Hearing at 6:34 P.M. to review the suggested house number changes on certain streets as designated by the fire department for compliance and consistency with the recommendations of the public safety departments and Enhanced 911 system. Mr. Watman explained the format of the public hearing, beginning with a presentation to be followed by questions from the public, and then Board members, followed by comments of viewpoint from the public and then Board members. At that time, the public portion of this hearing will close and the Board will discuss the issue, taking a vote on an action if a motion is made. He noted that all discussion would be civil; this Chair will not allow individual debates to occur or verbal attacks on others. Mr. Watman opened the floor for Tom French, Chief of the rescue squad, and Keith Gilbert, Chief of the fire department, for their presentation.
Mr. French reviewed the purpose for proposing a new renumbering system based on new property developments and correcting the serious issues on certain streets. He introduced Mr. Gilbert, the Fire Chief, for the power point presentation. Mr. Gilbert narrated the PowerPoint presentation, stating the numbering system in town is atrocious and improvements are needed to meet public safety requirements. House numbers are out of order and misaligned and some streets are numbered backwards from the direction of travel. He noted several examples. He reminded the audience that fire and rescue personnel need orderly and clearly numbered addresses to find locations in town for response and rescue. Directions will be easier for residents as well and the benefit for the future is there will be room for additional addresses as property is developed. He explained how the new addresses were determined starting from the beginning of each road and traveling away from the center of town. Easier calculated distances of water sources to each home will improve fire-fighting efficiency. Life safety of residents will be improved because rescue personnel will arrive faster and can provide medical treatment faster. Fire fighters will be able to arrive faster to put out fires. Every second counts.
Mr. Watman thanked Mr. Gilbert for his presentation, as well as Mick Costello, from the fire department, who had done a lot of this research for this proposed renumbering system.
QUESTIONS
Mr. Watman opened the Public Hearing for questions from the audience. He reminded them to direct all questions to the Chair and to remain civil.
Caleb Dobbins said he understands the emergency concerns, but some buildings are not numbered, such as the schools. Why doesn’t the town consider purchasing a Global Positioning System (GPS) to place in emergency vehicles? Mr. French responded that it had been considered, but it would be very difficult to get it for every responder.
Vince Dello Russo said the proposed system for his address area, 9 Village Green Drive, does not seem to have consistent numbers either, but follows the old system. Mr. Gilbert responded that one of the rules in the proposed system is to number a circular drive as clockwise, so it is the same for every circular drive.
Jennifer McCourt said she is the only house on Ezekiel Smith Road, yet is required to have her mailbox on Colby Hill Road; she does not see why her house number must change if she is the only house with that address. Mr. Gilbert responded that she will be issued a number for the Ezekiel Smith Road address, and the number is measured to the center of the house, so even with more development, her house number will not change.
Bob Lawson of Ruffled Road said there are no issues for his address area and does not see why his number has to change. Mr. Gilbert responded that they are doing the entire town based on this new system; consistency in all areas is important so that everyone knows why and how a house gets its number.
Bob Pagano of Depot Hill Road asked what the cost is for this initial phase of this plan, and what will be the next phase? Mr. Gilbert said the town currently requires all houses to have 3” high reflective numbers so that emergency personnel can see them. There will not be any change to that regulation. The Fire and Rescue departments may do a fundraiser to help residents with this transition by selling house numbers and also look at other options, such as placing numbers on telephone poles to help designate along the road. Mr. Watman noted that the Board of Selectmen is not considering any changes at this time regarding this issue. In addition, there has been little cost to this proposed renumbering system.
Leo Quinn asked why circular drives are being numbered clockwise, since all rotaries in New Hampshire are numbered counterclockwise. Mr. Gilbert noted that this was an error on the department’s part, and may be corrected, should this system be adopted.
Aina Priedite said she lives on Colby Hill Road and is concerned that her new number may be confused with the same number in the town of Hillsborough, as she is so close to that town line; would it be possible to consider changing her number to avoid this confusion? Mr. Gilbert said yes, this is an excellent point and that can be considered.
Ms. McCourt said the post office has told her that her mailbox must be on Colby Hill Road, and so wouldn’t that confuse the system if her address number was for Ezekiel Smith Road? Mr. Watman noted that the Post Office couldn’t determine house addresses; the Board of Selectmen determines street addresses. Mr. Gilbert agreed, and noted that the number would still be distance-based.
Mr. Caleb Dobbins said that without enforcing the numbering ordinance of the town, it would always be difficult to find a house; so, how will emergency responders find this new information? Mr. Gilbert said this information would be provided to all dispatch centers, and they use cross streets as well in order to find the best way to a house; they will have those measurements.
Mr. Watman took time to remind attendees that this is the section to ask questions; if you have already formed an opinion, please wait for that section to share your comments. Allow others to ask the questions they need answers for, and respect their right to do so. He noted that up until now, there has been no system at all for town street numbering; this is a big problem and this new system will contribute a lot to public safety.
Gigi Laberge, of 17 Bacon Road, said she appreciates what the town is trying to do, and is grateful for when public emergency personnel have helped her, but she questions whether this is already a done deal? Mr. Watman said no, this is the public hearing to gain input on the proposed system. The Board had voted on changing six streets that were already a serious issue, with an effective date of January 15, 2007. He noted there had been some confusion because some of the communication had distributed change information before this system had been adopted. Ms. Laberge further asked for more research into the GPS option; she could not believe this proposed system would not cost more in the long run because of new technology coming. Mr. Gilbert said the town might be years away from being able to afford and operate under a GPS system. The technology is out there, but we do not even have digital maps for the town. It is very expensive and our dispatch centers are not capable of handling it right now. Mr. Rod Pimentel noted that he has had the opportunity to use GPS and there are areas in town that are not mapped for GPS; it will not work in town, for maybe many years.
A gentleman from Tanglewood Drive asked if the federal government and the USPS are involved and aware of this; will we get our mail and our tax bills? Mr. Flynn said the U.S. Postal Service is aware of this and is working with the town to help residents, should this system be approved. The Post Office will honor your old address for a year; they will get all the information for this new system. Mr. Watman noted that everyone is responsible for changing his or her own address.
A gentleman noted that a GPS system locates; it does not map; the Fire Chief has done a magnificent job in presenting the new system, but he would be happy to donate to purchase a GPS system for the town. Mr. Watman said he was sure the town would accept this gift, as long as the regulations of holding a public hearing on gifts over $500 are followed.
A gentleman asked the Board if they thought that if the residents voted that they would support this new system? Mr. Watman said he hoped they would; however, it is the responsibility of the Board to make this decision, not the voters. He did not think that more than half of the town residents were here tonight; he thought some people had already made up their minds; but he believed people would understand that this is a public safety issue.
Dan Blain of 5 Ruffel Road said his road is 25 feet long with only 5 houses on it; why change when this is perfectly fine? Mr. French responded that about 30% of the town roads would not have to be changed because there is no more room for development or they are numbered properly, but more roads in town do need to be corrected; this is for consistency and has to affect everyone. Mr. Watman said the problem is that there is no system right now; it has been done piecemeal and the question is public safety; is this issue important enough to the people to resolve now?
A gentleman asked how this would affect property deeds? Mr. Johnston said there is no impact on deeds because the address is not a requirement on them.
Alexis Deruisseau said the numbers between her house and her mother’s house are so large; why? Mr. Gilbert said that both were determined by the distance from the start of the road; it can be ambiguous; in her case, the measurement starts at the bridge abutments.
Gigi Laberge asked about the cost of a GPS system versus the cost of this proposed system and is it possible that it could be less expensive? Mr. Watman responded that anything is possible, however this has been an issue of long-term concern and researching a GPS system may take a 6-month study. He added that there is not enough money right now to get a Watts line for town. Scott Osgood, Chairman of the Planning Board, informed the Board that it would cost $100,000 for the first phase just to get maps digitized for the GPS. Mr. Watman thanked him for this information; noting that it is not likely that the GPS system is an option for the town at this time. Ms. Laberge noted she could buy a GPS system for her car; why can’t the town buy one for the rescue squad? Mr. Gilbert responded that he was not charged to research for a GPS system, but he can say that a GPS system for a 911 system must be, and is, more accurate than what is put in cars. It uses proprietary information and right now, the town is