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Board of Selectmen
2002 Archived Minutes of Meetings
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Board of Selectmen |
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2002 Archived Minutes of Meetings |
| Available Meeting Minutes |
BOARD OF SELECTMEN
Meeting Minutes
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Shawn Richards, Lloyd Henderson, MaryEllen Schule, Gail Abramowitz, Shelly H. Wilson, Kathleen Jo Faro, Venita Nudd, Robert Morse
The Pledge of Allegiance was recited at 6:15p.m.
Public Forum
(No one present.)
Appointment:
Shawn Richards B re: Bower Road Discussion (continued from last week)
Shawn Richards distributed several more maps indicating the confusion over the history of the Bower Road and his property lines. The Board agreed to study all his materials through the holiday period and report their final decision to him soon after. The Board discussed asking the State to hold off on granting permits to his neighbor during this time.
Budget Review B Continuation of Remaining Warrant Articles
Item #1: C.I.P. Planning Board Warrant Article
Thea Braiterman explained the Planning Boards interest in establishing impact fees. The State requires a Capital Improvement Plan committee to be established to assist planning boards in this effort. After a CIP is developed, a planning board can begin to examine impact fees. The CIP committees recommendations are not binding on a planning board, but are guides. Thea agreed to research whether the town has already established such a committee. The Board agreed to add language to this Article listing a school board member as a possible participant.
MOTION by Thea Braiterman to offer at the Town Meeting the amended Warrant Article establishing a C.I.P. Committee. Seconded by Joe Damour and unanimously approved 3-0.
Item #2: Masonic Building Trust Fund Expenditure
Peter Flynn introduced Rob Morse, Chairman of the Masonic Building Use Committee, to present their report this evening. He thanked the Board for all their hard work.
Rob Morse presented a Warrant Article requesting $161,000 from the Proctor Trust Fund to use for the Masonic Buildings renovations. He reviewed the usage ideas and the mission statement of the board. The Board clarified that these funds are from the interest, not the principal, of this Trust Fund. The Committee also clarified that this Trust Fund was established for this purpose. A 2/3 vote of approval to use the funds is required, based on the Proctor Will.
The Committee discussed limitations to the use of this building, should the town reject the Warrant Article to purchase the church lot and parking area of St. Theresas.
The Board agreed to rename this building the Henniker Community Center. The Committee plans an extensive public information effort before and during town meeting on this Article. The members also plan to stay involved after this vote.
Item #3: St. Theresas Subdivision and Sale of Lot
The Committee reviewed the draft Article and requested removing the subdivision language in order to allow flexibility in deciding the best way to use this property.
Item #4: PLAN NH
The Board reviewed the offer from PLAN NH to fund town projects. The Board agreed that it would be worth it for the Masonic Building Use Committee to apply for funding.
Item #5: Review and Acceptance of Draft Minutes of December 10, 2002
MOTION by Joe Damour to accept the December 10, 2002 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 3-0.
New Business
Item #6: Resignation Acceptance
Peter Flynn announced Kathleen Russells resignation as Town Secretary, effective in several weeks, and with her offer to help with the transition of a new person.
Motion by Joe Damour to regretfully accept the resignation of Kathleen Russell as Town Secretary. Seconded by Thea Braiterman and unanimously approved 3-0.
Item #7: Town Hall Position Availability & Process of Filling
Peter Flynn explained his recommendation to develop an Executive Secretary/Land Use Coordinator position to include assisting the new Building Inspector and the Planning Board, along with the normal duties of the town secretary. The Board agreed with his recommendation to advertise this position.
Item #8: Town Administrator's Report
Peter Flynn reviewed the revised budget figures for the 2003 Town Meeting, indicating a small increase in the town portion of the property tax rate.
The Board discussed changing the warrant articles that request sending sale monies directly to each department. Instead they request that the money returned to the Towns General Fund, be placed in a Capital Reserve Fund or appropriated to the department as needed and requested. The Board also agreed to add the road improvement portion of the Old Concord Road/Western Avenue project to the Highway Department be included in the original $90,000 article now to amount to $135,000.
BOARD OF SELECTMEN
Meeting Minutes
Present: Joe Damour, Rod Pimentel, Peter Flynn, Shawn Richards, Lloyd Henderson, Cindy and Phil Marsland, Cathy McComish, Kirsten Kaiser, Ging Blanchard, Ben Ayer, John Margeson, Tom French, Jackie Colburn
The Pledge of Allegiance was recited at 6:15p.m.
Public Forum
(No one present.)
Appointment:
Shawn Richards B re: Bower Road Discussion (continued from last week)
Joe Damour reviewed with Mr. Richards his conclusions from his research on Bowers Road: the road exists because there is no record of a town vote discontinuing it; a town road map voted on in 1975 does not show Bowers Road so this could mean the town did not want it to be continued, however, he believes the Board will allow Bowers Road to reach Lot 740 so that it is not landlocked, a result the town has always tried to avoid; regardless of all this, it is apparent to him that the town needs to redefine the boundaries of this road to determine its frontage.
Shawn Richards confirmed his request for the town to confirm how long the road is and its frontage. He also asked about the status of the permits submitted by his neighbor. The Board stated that they would probably be approved, since extending the road will ensure the lot is not landlocked. The Board will notify Mr. Richards when the road boundaries have been reestablished.
Budget Reviews:
Item #1: Toddler Playground Warrant Articles B Kirsten Kaiser, Cathy McComish & Jackie Colburn
Kirsten Kaiser, Chairman of the Toddler Playground Committee, presented three Articles to establish a toddler playground on the soccer fields area: (1) establish a Capital Reserve Fund of $100 as a precursor to receiving donations to purchase playground equipment; (2) change the use of the Swimming Pool Capital Reserve Fund to the Concord Road Playground Capital Reserve Fund and transfer current funds accordingly; and (3) create the Old Concord Road Playground Trust Fund, appropriate $250 for an initial deposit, and appoint the Selectmen as agents to expend the donated funds thereafter.
Peter Flynn clarified that the 2nd Article will require a 2/3 vote in passage, while the other two only need a majority vote. All three articles are to ensure adequate supervision and expenditure of donations. The Board had no further questions.
Item #2: Fire Truck Warrant Article B Ben Ayer
Ben Ayer presented an article to appropriate $380,000 for a new fire truck to replace a 1979 truck, using $200,000 from the Capital Reserve Fund and $180,000 from taxation. The money from the sale of the old truck would be used for new fire equipment. The Board discussed the idea of reserving the money, but not making the actual purchase for another year.
Item #3: Highway Department Warrant Articles B John Margeson
John Margeson presented an article to establish a Capital Reserve Fund of $5,000 to purchase highway department equipment and an article to appropriate $98,200 to replace two dump trucks with a 2003 Six-Wheel Dump Truck. The sale monies would be sent directly to the capital reserve fund. The Board discussed the accounting issue of depositing sale money directly to a reserve fund, or first depositing it in the general town fund to then be appropriated to a reserve fund.
Appointments
Tom French Update on Old Concord Road/Main Street Sidewalk
Tom French presented a preliminary look at two option plans Hoyle & Tanner Associates will present to the Board for creating the sidewalk on Old Concord Road/Western Avenue. The first option has the sidewalk on the north side and will require some 600 feet of retaining wall. The second option has the sidewalk on the south side and will require more retaining walls and have the sidewalk cross over to the north side on the flat part of the road. Tom will do a cost estimate for both as soon as he can. The Board agreed that the south side option will not require further town approval since this is the plan originally approved, but the north side option will require further town review. Hoyle & Tanner will plan to meet with abutters once the Board chooses the option plan.
Tom French also presented the NH Department of Transportations original plan to redo the towns main intersection at Route 114 and Western Avenue. The Board will plan to meet with the State next week to discuss in detail the options to improve the safety of that intersection. Peter Flynn will contact the Central NH Regional Planning Commission to request the most recent data on traffic numbers.
Item #3: Review and Acceptance of Draft Minutes of December 3, 2002
MOTION by Joe Damour to accept the December 3, 2002 minutes, as written. Seconded by Rod Pimentel and unanimously approved 3-0.
New Business
Item #5: 2003 Preliminary Budget Analysis Peter Flynn
Peter Flynn referred the Board to the estimated tax rate for the town, based on all currently proposed budgets and warrant articles. The Board agreed that further review is needed in order to keep the tax rate as low as possible this year.
Item #6: Town Administrator's Report
Peter Flynn informed the Board that the Highway Safety Committee reviewed the Patenaude subdivision plan and made some suggestions to improve safety and emergency procedures.
Peter also informed the Board that the Henniker Court is in active negotiation for a new location and is not interested in using the Masonic Building, if renovated.
Item #7: Selectmens Report/Concerns
The Board further discussed the accounting procedures for Reserve Funds.
Item #8: Permits/Other for Signature
Item #9: Abatements/Other for Signature
A Motion to Adjourn was made and seconded at 8:15PM.
Respectfully submitted,
Amy Jowers Clerk to the Selectmen
BOARD OF SELECTMEN
November 19, 2002
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Keith Testa, Kim Johnson, Ken Levesque, Geoff Hirsch, Bob Pennock, Brian Dubreul, Craig St. Jean, Cynthia Marsland, Jolene Schillinger Erikson, Dottie Kelsey
The Pledge of Allegiance was recited at 6:15p.m.
Public Forum
Bob Pennock informed the Board of the 90-day notice the Town has to renew its contract with the Transfer Station Coop. The Board agreed this is the best deal for the Town and the Station..
MOTION by Joe Damour to renew the Town of Hennikers membership in the Transfer Station Coop, once the current term expires. Seconded by Rod Pimentel and unanimously approved 3-0.
Budget Reviews:
Item #1: Town Clerk/Tax Collector Kim Johnson
Kim Johnson presented a 2003 budget proposal of $38,993 for the Town Clerk, a 9.9% decrease from 2002 due to last years one-time purchase of a computer software system. This reduction offsets the required increases in wage, benefits, and insurance. She also presented a 2003 budget proposal of $41,342 for the Tax Collector, a 10% decrease for the same reason. The new software system has greatly improved town services. Her office can sometimes remain open over weekday lunch hours since the new assistant has gained enough experience to help residents on her own.
Item #2: Wastewater Ken Levesque
Ken Levesque presented a 2003 budget proposal of $374,799, a 1% increase that reflects the required wage, benefits, and insurance increases. His original budget included an equipment purchase of submersible aerators to reduce noise at the plant, however he concluded it would not be cost effective. He plans to buy silencers or enclose the pumps in a structure to reduce noise. The Board agreed with his decision. Ken confirmed the Capital Improvement Plan for this department is on schedule.
Item #3: Cemeteries Peter Flynn (on behalf of Martha Taylor)
Peter Flynn presented a 2003 budget proposal of $6,500, at the same level as last year. The Board had no further questions.
Item #4: Emergency Management Peter Flynn (on behalf of Bill Belanger)
Peter Flynn presented a 2003 budget proposal of $2,300, at the same level as last year. The Board had no further questions.
Item #5: Community Services Peter Flynn, Dottie Kelsey and Jolene Erikson
Peter Flynn presented a 2003 budget proposal of $7,076 for the Community Action Program (CAP), an amount based on per capita assessment of the Town. This is a $337 increase overall. He also presented a 2003 budget proposal of $3,009 for the Visiting Nurses program, at the same level as last year.
Dottie Kelsey and Jolene Erikson presented a 2003 budget proposal of $40,000 an increase of 103.7% due to the creation of a new Activities Coordinator position for the White Birch Community Senior Center. This position is expected to provide an organized series of Senior activities, such as planned trips. It is in addition to a position funded by CAP, as least for next year, and an Assistant Coordinator to provide day to day structure of Senior events. The Coordinator will also apply for grant funding. Dottie intends to request more funding from United Way, as well. The Board expressed concern about the increased costs and the expectation that this new position will become a permanent budget item that the Town will need to support.
Item #6: Planning Board/Code Enforcement Geoff Hirsch & Peter Flynn
Peter Flynn presented a 2003 budget proposal of $28,423 for the code enforcement budget, a 336.7% increase largely due to reinstating the position of code enforcement officer for the Town, as it has not been filled for the past several years. The code enforcement budget also includes part of the proposed cost of having a consultant from the Central NH Regional Planning Commission help implement new building codes in 2004.
As part of the Code Enforcement budget, Cindy Marsland presented a proposal to budget $2,000 for a part-time Town Forester position. The Town is required to assess harvested timber lots based on site, location, and quality, but there is not a town official qualified to do this at this time. The Board agreed this position is necessary because of the new assessment rules.
Geoff Hirsch presented a 2003 budget proposal of $26,624 for the Planning Board, a 66.7% increase due to the proposed consulting services from the Regional Planning Commission to assist in implementing the Master Plan. The Board requested that all legal funds stay in each departments budget in order to best represent the cost of operating that department.
Old Business
Item #6: Review and Acceptance of Draft Minutes of November 12, 2002
MOTION by Rod Pimentel to accept the November 12, 2002 minutes, as written. Seconded by Joe Damour and unanimously approved 3-0.
Item #7: Discussion re: Chelsea Court Request for Bond Release and Street Acceptance
The Board agreed to reschedule this discussion for the next meeting in order to await confirmation that the final shoulder gravel has been laid down, as requested.
New Business
Item #8: Town Administrator's Report
Peter Flynn reported that he will present sample Requests for Proposals for revaluation of Town property at the next meeting. He will be presenting Warrant Articles during the December meetings. He requested the Boards approval on the next step for the Hilltop Estates subdivision submitted by Rick Patenaude.
MOTION by Joe Damour to authorize the Town Administrator to request the Safety Committee to review the Hilltop Estates subdivision plan. Seconded by Thea Braiterman and unanimously approved 3-0.
Item #9: Selectmens Report/Concerns
(No report/concerns to discuss.)
Item #10: Permits/Other for Signature
1. Building Permit, John and Sandy Margeson, Lot #149-B, garage
2. Building Permit, Neal & Audrey Hanowitz, Lot #387, convert ell in barn to apartment
Item #11: Abatements/Other for Signature
1. Letter to Library Trustee Chairman, Terrance Simkin
2. Land Use Change Tax Warrant - $10,435.00
3. Abatement, Laura Baldwin, $100.00 veterans credit not deducted.
4. Abatement, Alice Savage, $369.48 house assessed on Lot #566
5. Intent to Cut for Peter Davenport, Lot #26B off Route 114
6. Intent to Cut for Harry P. Rowe, Lot #288, Lone Pine Road
A Motion to Adjourn was made and seconded at 8:25PM.
Respectfully submitted,
Amy Jowers Clerk to the Selectmen
The Board voted 3-0 to adopt an average stumpage value list for use in assessing timber. Suggested average was submitted to the Dept. of Revenue Administration.
Item #9: Town Administrators Report
- Update on Masonic Hall Usage Committee B Peter Flynn referred the Board to the rough outline the Board has received from the committee, and said the members would like to continue their work even after this initial assignment.
- Report on Stark-Grange Bus Terminal Committee B Peter reported this has been a success, with several donations of kitchen items and volunteers that have helped to serve the 30 students in the mornings.
- Paper Mill Restoration Site Committee B Peter reported that the site walk took place this past Saturday, led by John Warner and Peter Walker.
- Report on Master Plan Community Visioning Session B Peter reported that this was a success, with quality discussions on the issues.
- The repair has been completed on the Patterson Hill Road Bridge.
- The tax rate for the towns portion of the property tax will remain below $10; at $9.86. The entire tax rate will increase by $4.05 due to the increase in education spending.
- Budget reviews will be completed by next meeting next week.
Item #10: Selectmens Report/Concerns The Board discussed the Building Inspector position, which is expected to be created after all the budgets are in for this next year. Full presentation re: Code/Building Inspectors budget and recommendations will take place at the Selectmens Meeting of November 19.Item #11: Permits/Other for Signature
1. Building Permit, Mark Moser, 25 Old Hillsborough Road, Lot #357D, shed.
2. Building Permit, Henniker Community School, 15 Western Avenue, Lot #413A, storage room.
3. Building Permit, Pats Peak, Inc., Flanders Road, Lot #591, parking lot hut.
4. Trench Permit, Henniker Crushed Stone, Village Green, Lot #232-W, install underground power.
5. Trench Permit, PSNH, Flanders Road and Craney Hill Road, install poles and upgrade electric and telephone service.
6. Building Permit, Richard Welch, Morrison Road, Lot #328A, new house.
7. Building Permit, Brian Hawkins, 5 Plummer Hill Road, Lot #611-B5, roof extension.
Item #12: Abatements/Other for Signature
1. Property Tax Warrant, $4,290,523.27
2. Yield Tax Warrant, $6,196.59
3. Stumpage Value List for Boards review.
4. Wastewater Abatement
Item #13: Non-Public Session Per RSA 91-A: 3, II, (e) Legal Matter MOTION by Joe Damour to enter into Non-Public Session per RSA 91-A: 3, II for legal matters. Seconded by Rod Pimentel and unanimously approved 3-0. (Non-Public Session) MOTION by Joe Damour to enter into Public Session per RSA 91-A: 3, II. Seconded by Thea Braiterman and unanimously approved 3-0. A motion to adjourn was made and seconded at 7:30 PM. Respectfully submitted, Amy Jowers Clerk to the SelectmenPresent: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Ben Ayer, Cathy McComish, Angela Robinson, Lloyd Henderson, Lorin Mulligan
The Pledge of Allegiance was recited at 6:15p.m.
Public Forum
Lorin Mulligan requested the Boards assistance with a zoning change for lot 433BX, incorrectly zoned educational instead of residential like her other lot. The Planning Board is working to change this so that she can continue plans to develop lot 433BX. The Selectmen agreed to research the vote that zoned this lot to make sure it is not based on a map conflicting with her information.
In related issues, Peter Flynn said he is researching if Lorin has to submit a new septic design for this lot, compared to the one the State currently has on file. The Board agreed that she will not have to submit a new driveway permit, since the driveway for this lot is off her own road, but may have to supply a copy of the deed.
Budget Review:
Item #1: Fire/Rescue B Cathy McComish and Ben Ayer
Cathy McComish and Ben Ayer presented a combined 2003 budget proposal of $346,841.00 for the Fire and Rescue Departments., a 0.97% increase from last year, mostly due to wage and insurance costs.
The Board agreed to consider changing the town report to show income from charges billed out from the Rescue Department, currently at $110,000 this year. The Board advised using the Maintenance Trust funds for painting floor costs at the Fire/Rescue Station. It was agreed to contribute more funds to the Capital Reserve Fund in order to purchase a new pumper truck in the near future.
Cathy McComish presented a revised Capital Improvement Plan for the Rescue Squad, planning to replace the 1991 ambulance in 2004, with the next replacement in 2009. One ambulance has required more maintenance and repairs than anticipated. The cost of new equipment required for these trucks has also increased.
Item #2: Bands B Angela Robinson
Angela Robinson presented a 2003 budget proposal of $5,500 for 11 concerts in 2003. The Board agreed the Community Park area in front of the Masonic building is the best place for these concerts. A sign will be created so that the concert schedule can be posted. Angela is planning to train in an assistant sometime this year.
Item #3: Parks & Properties - Bob Pennock
Bob Pennock presented a 2003 budget proposal of $39,409, a decrease of 1.1% from last year. Additional funds may be needed to cover tree service for the town. The Board agreed it is a good investment to beautify the community areas, and the department has done an excellent job.
I
tem #4: Human Services - Peter FlynnPeter Flynn presented a 2003 budget proposal of $40,001, a 14.3% increase from last year, mostly due to the increase in rents in the Henniker area.
Item #5: Athletics Peter Flynn
Peter Flynn presented a 2003 budget proposal of $23,450, an increase of only .9% from last year, mostly due to membership dues paid by the committee.
Old Business
Item #6: Review and Acceptance of Draft Minutes Of October 22, 2002
MOTION by Rod Pimentel to accept the October 22, 2002 minutes, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.
New Business
Item #7: Town Administrator's Report
Peter referred the Board to the Paper Mill Restoration Committee meeting minutes for a review of the contaminants study of this site. A site walk is scheduled Saturday, November 9th, at 10am.
MOTION by Joe Damour to appoint Desiree Lloyd to the Athletic Committee. Seconded by Rod Pimentel and unanimously approved 3-0.
Peter requested the Boards permission to open the Grange from 7:15-8:00AM weekdays to offer school children a warm place to wait for their bus to John Stark High School.
MOTION by Joe Damour to open the Grange building between 7:15 and 8:00AM weekdays to offer John Stark students a place to wait for the bus. Seconded by Thea Braiterman and unanimously approved 3-0.
The Board agreed to put this into the Outlook and post it to get this information out.
Item #8: Selectmens Report/Concerns
Thea Braiterman reiterated her concern about the town intersection. Peter said he continues to discuss this with the State Department of Transportation. He will follow up with a meeting as soon as possible.
Item #9: Permits/Other for Signature
1. Trench Permit - PSNH, Faulkner Road
2. Trench Permit - PSNH, 17 & 19 Patterson Hill Road
3. Building Permit - Duane Sheppard, 8 Evergreen Circle, Lot#110-B23
Item #10: Abatements/Other for Signature
1. 2002 MS-1 (Summary Inventory of Valuation) Certification 2. Appointment, Desiree Lloyd - Athletic Program for Youth CommitteeA Motion to Adjourn was made and seconded at 7:45PM.
Respectfully submitted,
Amy Jowers
Clerk to the Selectmen
TOWN OF HENNIKER
BOARD OF SELECTMEN
October 22, 2002 Minutes
Present: Thea Braiterman, Rod Pimentel, Peter Flynn, Tim Russell, Walter Crane, Bob Pennock, Lloyd Henderson, Heather Durfey
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
Tim Russell asked the Board to request the Peace Group protesters at the town intersection on Saturday mornings to move to a safer place because of traffic. The Board agreed to make that request.Item #1: Police Department/Animal Control - Tim Russell
Tim Russell presented a $767,058 budget proposal for 2003, a $68,000 increase over 2002. Of this increase, $65,030 is due to wage increases, insurance, FICA, and retirement expenses. After this year, personnel costs should be stable for the foreseeable future. The Board agreed to consider a separate listing of the Animal Control budget in the Town Report.
Item #2: Animal Control Department B Walter Crane
Walter Crane presented a $25,238 proposed budget for 2003, level funded from 2002. Tracking West Nile continues to be a major part of his work.
Item #3: Solid Waste B Bob Pennock
Bob Pennock presented a $442,745 budget proposal for 2003, a 3.4% increase over 2002. Wages and retirement costs are again the major reasons. Building maintenance was doubled this year to make sure there are enough funds.
Item #4: Legal Fees - Peter Flynn
Peter presented a $20,000 budget proposal for 2003, a 33.3% increase over 2002 because of anticipated legal issues for the town this coming year.
Item #5: Debt Services - Peter Flynn
Peter presented a $175,600 budget proposal for 2002, a decrease of 5.9% from 2002 due to the town= s ongoing commitment to paying off debt when possible.
Item #6: Insurance - Peter Flynn
Peter presented a $79,000 proposed budget for 2003, a decrease of 1.7% partially based on the town= s good history in worker= s compensation issues.
Item #7: Municipal Dues - Peter Flynn
Peter presented a $2,417 proposal budget for 2003, level funded from 2002 with no anticipated changes.
Item #8: Accept Draft of Minutes of October 15, 2002
MOTION by Thea Braiterman to approve the October 15, 2002 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #9: Town Administrator= s Report
Peter Flynn reported that he is working on a future meeting with the Board and the State Traffic Planning department to discuss options for the town= s intersection at Route 114 and Western Avenue.
He has talked with the town residents regarding the College Hill Road issue and visited the site. He is waiting to hear from Town Counsel on his questions to resolve that issue.
The Central NH Regional Planning Commission has consolidated in writing its plan to assist the Planning Board with implementing the Master Plan. Part of this plan will include helping to implement the new State Building Code. He may be able to include a building inspector position in the Code Enforcement budget when that is presented to the Board.
Peter distributed a copy of the Planning Board minutes from last week regarding Kris Blombeck= s presentation on Pat= s Peak> s plan to improve its snow-making capabilities. Based on an October 9th, 2002 meeting, the Planning Board advised him to apply for a variance with the Zoning Board before submitting the site plan review. Peter has talked with Kris and this is what he may do. At this point, the Board should not expect to take any further action.
Peter informed the Board that the Paper Mill Restoration Committee meeting last Thursday was very informative. They will have a site visit on November 9th.
The Masonic Meeting last night went well. The Board may want to attend the next meeting in two weeks when the issues of possible use will begin to be narrowed down.
Item #10: Selectmen= s Report/Concerns
The Board did not have any concerns or issues to report.
Item #11: Permits for Signature
1. Application for Sign Permit - Lou Ann Rousseau, 18 Bridge Street, for new business
2. Building Permit - Jan & Dana Myskowski, 6 Village Green, Lot #232-J, renovations
3. Building Permit - Bert Cox, 40 Bacon Road, Lot #355X4, new home
4. Driveway Permit, Currier, c/o Independent Wireless One, Faulkner Road, Lot #571 (for new tower)
5. Driveway Permit, John J. Healy, Upper Pond, Lot #115
6. Driveway Permit, Tom Foster & Patrice Bell, Gould Pond Road, Lot #328A
7. Driveway Permit, Timothy Hanson, Bowers Road, Lot #741
A motion to adjourn was made at 7:00PM.
Respectfully Submitted,
Amy Jowers
Clerk to the Board of Selectmen
BOARD OF SELECTMEN
October 15, 2002 Minutes
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Senator Bob Flanders, (his assistants), NHPR, Keith Testa, Kris Blombeck
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Senator Bob Flanders
Senator Flanders introduced himself and offered to answer any questions about current affairs. The Board discussed the courts realignment of the legislature, income and property taxes, and education spending.
Item #2: Soccer Field Agreement with Army Corps of Engineers
Peter Flynn presented the Consent to Easement Structure Agreement reached between the Town of Henniker and the Department of the Army Corps of Engineers regarding the construction of three soccer fields and a childrens play area on the Lester E. Connor property. The Board requested Peter sign and submit this Agreement, as written.
Item #3: Review Minutes of October 1, 2002
MOTION by Rod Pimentel to accept the draft minutes of October 1, 2002, as amended. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Discussion of Planning Consultant Proposals
Peter Flynn presented a Central NH Regional Planning Commission proposal offering part-time assistance to the Planning Board to help implement the Master Plan, once it is approved at the end of this year. The Board discussed the need for this expertise to ensure the Plan is fully and most efficiently utilized. An escrow fund of $20,000 is estimated to be needed for this proposal. The Board agreed that Peter should move ahead with this proposal and present it to the Planning Board for their response.
Item #5: Appointment to Masonic Building Committee
(No one to appoint.)
Item #6: Pats Peak Invitation
Kris Blombeck requested the Boards advice on a pending site plan review plan for a Pats Peak project to expand snowmaking capabilities. The project will involve constructing a 6-acre reservoir on top of the mountain in order to be able to create enough snow for all trails within a 48-hour period. He expressed concern about placing this reservoir in this area that is zoned rural residential. There will also be a building permit submitted to the Board for a small pump station building.
The Board expressed support for this project and did not find any objection to the explanation that a rural residential inclusion of agricultural uses would cover the reservoir. Thea Braiterman agreed to report this to the Planning Board. The Board agreed the next step should be to file the site plan review with the Planning Board.
Item #6: College Hill Road Drainage Issue (Continued)
The Board reviewed the Town Counsels response to its question of town liability for damages caused by water runoff from changing the grade of a town road. The Board requested further research into past litigation on similar matters.
Item #7: Selectmens Report/Concerns
Thea Braiterman strongly urged the Board to act on the safety issues regarding the towns intersection at Western Avenue and Route 114. The Board agreed to move quickly on scheduling a meeting with State officials and an engineer to see what options the town has to resolve these issues.
Item #8: Town Administrators Report:
- Department Head Meeting -
Peter Flynn reported that all departments will be updating their Capital spending Plan for the Board to review during the Budget meetings scheduled in November and December. The Loss Prevention Committee will be reinstated, based on state requirements. The goals and objections of these departments will also be included with their budgets.
- Paper Mill Site Committee Meeting -
The next meeting of the Paper Mill Site Committee is this Thursday, October 17, at 7PM at the Grange.
-Unclaimed Property B
Peter noted to the Board that he will be sending in paperwork requesting an unclaimed property asset to the town valued at about $6,000.
- Damage Claim B Davison Road B
The Board agreed not to pay this damage claim.
Item #7: Abatements/Others for Signature
1. State of NH Division of Forests and Lands Forest Protection - 2003 Reappointments
Warden Reappointment - E. Benjamin Ayer
Deputy Warden Reappointments - Keith Gilbert, Stephen Solomon, Michael Costello, Timothy McComish, Stephen St. Laurence, Ernest Damour, Steven Connor, Stephen Burritt, and John Margeson.
2. State of NH Warrant for the November 5, 2002 General Election
3. Management Letter for Town Auditor
Item #8: Permits/Others for Signature
1. Driveway Permit - Helen Chase, Craney Pond Road, Lot No. 655
2. Temporary Sign Permit - Town of Henniker, Household Hazardous Waste Day
3. Building Permit - John & Sandy Healy, 26 Ray Road, Lot No. 115 for new house
4. Sign Permit - Alexis Deruisseau, 6 Warner Road
A Motion to Adjourn was made at 7:45PM.
Regards,
Amy Jowers Clerk to the Selectmen
BOARD OF SELECTMEN
October 1, 2002 Minutes
Present: Joe Damour, Rod Pimentel, Peter Flynn, Heather Durfey, Bob Pennock, Paula McCarthy, Bob Camp
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Peter Flynn informed the Board that Thea Braiterman has not been able to attend meetings because of family commitments that have taken her out of town, but she will be attending the next meeting.
Item #1: Paula McCarthy B Representative from the NH Department of Revenue Administration
Discussion re: Assessing Issues
Paula McCarthy and Bob Camp reviewed how certifications and assessments of properties had come about from recent State Supreme Court decisions. In truth, the State Constitution has always required towns to reassess property values once every five years, it just was not enforced as it will be now. The town of Henniker is required to have a system in place by 2006 and she would like to plan to present options to the Board in the near future. The Department
= s goal is to perpetuate proportionality in property values. The Board agreed to meet with them again to consider their options once they are prepared.Item #2: Bob Pennock B Discussion re: Parks/Buildings Department Equipment
Bob Pennock explained his plan to purchase a larger lawn mower for the Parks Department. It is priced at about $13,000 and can be paid for from the Trust Fund in 2002.
MOTION by Joe Damour to authorize Trustees of Trust Fund to purchase a new lawn mower for the Parks Department. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #3: Review Minutes of September 17, 2002
MOTION by Rod Pimentel to accept the draft minutes of September 17, 2002, as written. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Town Administrators Report:
Peter Flynn reported that all departments are within their budgets and should remain so for the rest of the year. He will be meting with Department heads during the next week to discuss the next fiscal year.
The Paper Mill Restoration Committee is scheduled to meet within the next few weeks. State officials have a draft of the contamination study and will present it at that time. They would also like to plan a field trip to the site this fall.
The Masonic Temple Building committee will meet again this next week. The agenda continues to be brainstorming for ideas of how to use the building.
Item #5: Selectmens Reports/Concerns
Joe Damour followed up on a few items that will be further reported to the Board at the next Meeting.
Item #6: Permits/Other for Signature
1. Raffle Permit for White Birch Community Center
Item #7: Abatements/Other for Signature
1. Notice of Lien for General Assistance $3,550.00
2. Appointment, Masonic Hall Usage Committee, Ann Chapin
3. Appointment, Masonic Hall Usage Committee, Anita Lavigne
4. Appointment, Masonic Hall Usage Committee, Venita Nudd
5. Appointment, Masonic Hall Usage Committee, Edith Dockham
6. Intent to Cut, Alan Michie, Davison Road, Map 1, Lot 96,X6, 1-13X1
7. Intent to Cut, Laurel Desmond, Ray Road, Lot 119L
8. Abatement, Marlene French, 5 French Road, Map 1, Lot 294E, land use tax paid twice
9. Application for Assembly, White Birch Community Center Children
= s FairA Motion to Adjourn was made at 6:50PM.
Regards,
Amy Jowers, Clerk to the Selectmen
BOARD OF SELECTMEN
September 17, 2002 Minutes
Present: Joe Damour, Rod Pimentel, Peter Flynn, John Margeson
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Review Minutes of September 3, 2002
MOTION by Rod Pimentel to accept the draft minutes of September 3, 2002, as amended. Seconded by Joe Damour and unanimously approved 2-0.
Item #2: Street Light Change of Location Request
- Peter FlynnPeter Flynn updated the Board on a request from Ruth Damour to move a street light onto the intersection of Gulf Road and Route 114. PSNH is able to do this if it receives an official request from the town. The Board agreed to request this move. Peter Flynn will work with John Margeson to request this from PSNH.
Item #3: Appointment of Alternative Conservation Commission Member
MOTION by Rod Pimentel to appoint Roni Hardy as Alternate Member to the Conservation Commission. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Review of Policy re: Town Responsibility of Replacing Driveway Culvert Pipes
Peter Flynn presented concerns to the Board about town responsibility in replacing driveway culvert pipes. The Board reviewed Chapter 4, General Requirements, of the town code stating that maintenance and replacement is the owners responsibility. The Board asked Peter to discuss this with the Town Counsel for further review.
Item #5: Town Administrators Report:
- Budget Schedule -
Peter Flynn presented a draft schedule to the Board for the upcoming Budget meetings to begin in November and December.
- Masonic Building Committee Update -
Peter noted that the first meeting of the Masonic Building Committee went very well, and a follow-up meeting is scheduled for this next Monday, September 23, at 7PM for a roundtable discussion and brainstorm of ideas.
Item #6: Selectmen
s Report/ConcernsThe Board discussed correspondence regarding a damage claim to property submitted by a town resident regarding road work done earlier this year. John Margeson confirmed this work was to eliminate the ruts in the road and restore it to its normal condition. The Board agreed to follow up on options to resolve this issue.
Item #7: Abatements/Others for Signature
1. Refund, Maria B. Cann, 23 Old W. Hopkinton Road, $44.00 overpayment vehicle registration.
2. Forest Fire Report/Bill - $511.58
3. Refund, M&G Rentals, LLC $800.00 overpayment of water bill.
4. Refund, Robert & Patricia OConnor, $1,455.31 overpayment by bank.
Item #8: Permits/Others for Signature
1. Building Permit, Chris & Robin Pullo, 3 Village Green, Lot #232G, additions (screen porch, master bedroom, room extension).
2. Building Permit, Nina & Scott Hopkins, 1 Old mill Pond Road, Lot #1/110A-3, breezeway and garage.
3. Building Permit, The Bland Corporation, 14 Huntington Road, Lot 643, garage.
4. Building Permit, S&K Family Builders, #19 Patterson Hill Road, Lot #386-B1, new house.
5. Driveway Permit, S&K Family Builders, #19 Patterson Hill Road, Lot #386-B1, for new house.
6. Building Permit, S&K Family Builders, #17 Patterson Hill Road, Lot #386-B, new house.
7. Driveway Permit, S&K Family Builders, #17 Patterson Hill Road, Lot #386-B, for new house.
8. Building Permit, Chris & Donna Ellis, 14 Tanglewood Drive, Lot #275A12, addition.
A Motion to Adjourn was made at 6:40PM.
Regards,
Amy Jowers, Clerk to the Selectmen
BOARD OF SELECTMEN
September 3, 2002 Minutes
Present: Joe Damour, Peter Flynn, Rod Pimentel, Ed Kowalski, Denise Rico, Steve Livingston, Mike Contello, D.W. Nelson, Wes Nelson, Roni Hardy, Reggie Cleveland, Michael Martin, Anne Gould, Scott Whitcomb, Jim Morse, Bill McGirr, Chris Gamache (Bureau of Trails), David Thayer, Heather Durfey, Bob Nevins, Sue Pennock.
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #3: Review and Acceptance of Draft Minutes of August 20, 2002:
MOTION by Rod Pimentel to accept the Draft Minutes of August 20, 2002, as written. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Ballot Clerk Resignation:
MOTION by Joe Damour to regretfully accept the resignation of Suzanne Dobbins as Ballot Clerk and Zoning Board Alternate. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #2: Discussion on State Code Regulations Inspector
s position:Peter Flynn updated the Board on the new legislation requesting towns to adopt the State Building Code by September 14, 2003. Henniker is in a better position than some other towns in that it has a building inspector and has followed other State codes for such work as electrical and plumbing. If the Code is not adopted, the town
s other option is to have the State Fire Marshall review all plans, which would take a lot of time. He suggests scheduling a public hearing in order to inform residents about the Code and to allow them to share concerns about it. The Code will have an impact on the most recent town regulation adopted that exempts from town oversight building projects of less than $5,000 in value. He can schedule this within the next month, since the Board has expressed interest in moving quickly on this and to hire a Building Inspector by the end of the year. The town has the funds for this, if this is decided.Joe Damour confirmed that this is just to enforce the State code and Rod Pimentel agreed, saying there is no need to adopt a town code, unless we want to be more stringent. Peter confirmed the Building Inspector position is only part-time and that he can help with the preliminary work for inspections. The Board agreed to Peter
s suggested plan.Item #5: Parking Issues on Bridge Street:
Peter Flynn informed the Board of complaints from businesses about students parking on Bridge Street when town ordinance only allows for 1 hour parking. The Highway Department cannot post limited parking signs because Route 114 is a State road. The State does not allow any parking within 30 ft of a crosswalk. He has spoken with the building owner who rents to these students and the problem has eased a bit. Overnight parking is not a problem. The Board agreed to look into current ordinances and State law to see what options are available to resolve this issue.
Item #1: Continuation of ATV Discussion and Counsel
s ReviewJoe Damour reviewed the opinion of the Town Counsel on the Boards decision to allow the ATV Club to use portions of Class VI roads to complete a trail system for ATV and snowmobile riders. The Counsel has requested a copy of the insurance policy of the ATV Club and notes that the Town cannot allow snowmobilers on Class VI roads that are plowed. Concern was expressed that ATVs and OHRVs are not covered by insurance policies, but Chris Gamache from Bureau of Trails clarified that a new law now covers ATVs and OHRVs. The Counsels response also clarified that the Board can only grant permission for posted roads and only for the Club members. So currently, no riding on any Class VI road is legal. Ed Kowalski agreed this answered his questions about the use of his road near his home. Joe Damour said the Boards permission can be withdrawn at any time if problems occur.
Rod Pimentel said he is concerned about giving blanket permission to use Class VI roads. The Club had initially just requested certain sections of such roads. He would prefer to grant limited permission but also to notify abutters, post speed restrictions, and see some restrictions on unsupervised minors. Chris Gamache said State law already requires parental supervision of those less than 12 years age, and requires certification for those 12-17 years, just as with snowmobilers.
Rod Pimentel asked about posting speed limits. Reggie Cleveland said they are standardized on trails now. Chris Gamache said that State Law requires that ATV vehicles must ride on the extreme right, at 10 mph, on Class 1-6 roads. Jim Morse said all these issues are covered by State Laws; enforcement is the only issue.
Joe Damour asked if it will be a year before the trail map is established, and Jim said possibly more. Jim presented a draft of the trail system and the Board and audience reviewed it. Jim pointed out that he has not posted roads at this time because the system is not yet set.
Joe explained the Board had granted blanket permission in order to help the Club get State help faster. Rod Pimentel asked the Club to notify the Board when the trail system is set, and Joe said they will do so.
Ed Kowalski asked about enforcement options and Chris Gamache said any law enforcement person can act on behalf of State law. Sue Pennock said the law is meaningless without enforcement procedures. Steve Livingston said the whole idea of the Club
s trail system is to help. It took a long time for the snowmobiling system to develop, but it proves that an organization helps to educate its members.Bob Nevins asked if there are any street-regulated ATV
s and Jim Morse said no, only dirt bikes. Bob said he supports the trail system, but he has a constant problem around his farm with such riders. Police are not equipped for enforcement. He is concerned about increased noise pollution at 11pm and that this will devalue his property. How can we control this? Chris Gamache said the State has increased the cost of licenses substantially. Fish and Game will begin to contract out to for OHRV enforcement. It started a three-town pilot program this year, which has helped. Next year, it will go statewide. Steve Livingston said the Hillsboro Club has been working with the State on having trails patrolled by Clubs. Members go out to help target particular areas and can turn in names and registration if there are problems.Denise Rico, Chair of the Conservation Commission said the Commission is concerned about the impact of ATV use to trails and roads. She asked if there are any maintenance and repair plans. Jim Morse said once the Club has a complete trail system, it can apply for grant money to help with maintenance. Trail patrols will keep track of areas with problems. This is a long range project but he believes improvements will be seen. Chris said the Wetlands Bureau is also training Clubs regarding these issues. Denise asked if the Club will present its plan to the Conservation Commission. Jim said yes, as soon as we get permission for this trail system. Denise reiterated that she has visited these roads and erosion and sedimentation remain a problem.
Reggie Cleveland said Class VI roads are hurt by SUV
s , logging trucks, and other large vehicles, plus heavy rains in springtime. Denise suggested prohibiting the use of roads during midseason. The Board said seasonal closures are a possible consideration. Jim Morse said that would be the responsibility of the trail patrols when the Club system is activated. It only needs around 10 roads. Rod Pimentel said the Board could consider this idea later.Sue Pennock said this is a hobby, just like golf and skiing, which has their own privately owned and operated areas. Why does this have to happen on public land? Steve Livingston said a lot of money comes from licenses and registration, and Club members are taxpayers, too. Chris said the Fish and Game Bureau of Trails is only funded by licenses.
Sue said she owns property off a Class VI road and has had problems with vehicles blocking her property. She asked if the town is liable if an emergency happens and the road is blocked: Joe Damour said the individual is responsible, not the town. This is an enforcement issue. Sue said if the road is not patrolled, there is no enforcement.
Denise said she is concerned about that section of Craney Pond Road adjacent to the pond which is often under water. She suggested prohibiting its use when it is flooded. Pat
s Peak has made improvements to the area but she still sees flooding there. Jim Morse asked what makes the town shut down access to a Class VI road in springtime and the Board said only to limit the tonnage. Joe Damour said State law provides that Class VI roads will be fixed by the individual that has caused the damage. But this is hard to catch. The Board could consider requesting a bond from users on this issue.Bob Nevins asked when the Board granted this permission and Joe Damour said several meetings ago, but clarified that it was done so that permission can be revoked at any time if problems occur. Sue Pennock asked for the decision to be tabled and Joe disagreed, saying that the concerns expressed tonight already exist before this permission was granted, so he is not convinced the decision is wrong. She said it devalues property. Joe Damour said it can be revoked at any time.
Roni Hardy asked if the roads on the draft map are the only ones being considered for the trail system, since she is concerned about a Class VI road that turns into a private road near her property. She will need to post it if it becomes part of the trails. The Board said there is no guarantee at this time that any Class VI road will be excluded since the blanket permission is to help the Club obtain State permission more easily. But in any case, the road has to be posted before it can be used.
Bob Nevins asked if there is a process for reporting violators and Jim Morse said the Club will revoke membership and can call in violations to the Fish and Game office. Bob Nevins asked if this decision has been discussed with the Police Department, and Joe said, not officially, but the Chief
s general opinion is that an operating Club will pay more attention to the activity.Ed asked about the update on his road. Jim Morse came out to post it, and problems have decreased except for a few riders. He suggested posting bans on other roads to help in problem areas. Jim said he would prefer to hold off on this, and the Board agreed the town could assume more of this responsibility. Joe Damour also suggested that requesting a bond from the Club may be a fair idea, since this is requested from loggers.
Sue suggested limiting the roads to just the ones on the draft map. Rod Pimentel reiterated that the Club has to return to the Board with a map system for final approval. Sue asked the Board to contact abutters and Rod said he would like to do this. Reggie Cleveland objected to this since abutters are not notified when loggers use such roads. Bob Nevins said any public road is accessible to licensed vehicles, but this changes with the use of ATV
s. Joe Damour said this permission is the same granted to snowmobilers and abutters were not notified then. He reiterated that if problems arise, the Board will deal with it. Sue said there will now be unregistered vehicles with no parking available at the beginning of these trails, except for private property. Jim Morse said the Club plans to request permission from private property owners and to use public areas when available. Ed Kowalski asked if Fish and Game has set up some parking areas for this purpose. Chris Gamache said it depends on the towns that have Clubs and have opened up Class VI roads for their use. Local blocs use trailers and private property.Joe Damour said he wants the Board to cooperate with the Club. All these issues exist now. Rod Pimentel said it is never too late for the Board to revoke its decision. This will be revisited in one year. The Board agreed to work on posting roads for the Club. Joe Damour urged Bob and Ed to talk to the Police Department about violators around his property and to come back if necessary. Enforcement is always the problem but peer pressure can work.
Item #6: Town Administrator
s ReportNHMA Legislative Policies: Peter Flynn reviewed the NH Municipal Association
s proposals for the September 13 Legislative Policy Conference. The Board agreed to support the first policy but not to vote for the second policy.Update on St. Theresa
s: Peter Flynn informed the Board that he plans to place on the next agenda for further discussion the amended Purchase and Sales Agreement between the Town of Henniker and the Diocese of Manchester for the St. Theresas property located at 9 Crescent Street.Anne Gould presented the nomination of Heather Russo, 98 Weare Road, to the position of Ballot Clerk.
MOTION by Joe Damour to appoint Heather Russo to the position of Ballot Clerk. Seconded by Rod Pimentel and unanimously approved 2-0.
Discussion/Possible Decision
B Telephone Upgrade for Town Hall: Peter Flynn presented a contract offered by SCI Statewide Communications, Inc. to upgrade and improve the telephone system at the town offices. He has worked with SCI before and it is an excellent company. The town has funds in the utilities budget for this year if the Board wants to move ahead on this. Rod Pimentel asked for other options from vendors, including a spec sheet meeting the town requirements and the cost of yearly maintenance once the warranty expires.Peter Flynn reminded the Board of the first meeting of the Masonic Usage Committee scheduled next Monday, September 9, 7:00PM, at the Masonic building.
Scrap Metal Recycling Agreement: The Board reviewed the Agreement between the Town of Henniker and Max Cohen & Sons, Inc. covering the recycling of scrap metals. This is an ongoing agreement and is acceptable to the Board, as presented.
Item #4: Selectmen
s Report/Concerns(No report/concerns.)
Item #10: Non-Public Session Request per RSA 91-A:3II (a,c) re: Legal and Personnel
MOTION by Joe Damour to enter into Non-Public Session per RSA 91-A:3II (a,c) re: Legal and Personnel purposes. Seconded by Rod Pimentel and unanimously approved 2-0.
(Non-public session.)
MOTION by Joe Damour to re-enter Public Session per RSA 91-A. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #5: Permits for Signature
1. Trench Permit for PSNH on Morrison Road
2. Sign Permit for Deborah Flanders
3. Building/Driveway Permit for McAllister Construction Services, Village Green Lot 232W, new home.
4. Driveway Permit, Lincoln & Michele Kenny, 9 Cote Hill Road, Lot #568, new home.
5. Annual Assembly Permits for New England College, Henniker School District, Henniker Congregational Church, St. Theresa
s Parish6. Driveway Permit, Thomas Butters, Hemlock Corner Loop, Lot#54
7. Trench Permit, PSNH, 94 Old Hillsboro Road, new house
8. Trench Permit, PSNH, Morrison Road
9. Trench Permit, Linda M. Fish-Brown & Eugene Brown at edge of Huntington Road to relocate telephone pole.
10. Trench Permit, Vicki McCloskey at 23 Shaker Hill Road to bury wire from pole to house
11. Building Permit, A.C. Associates, 8 Old Concord Road, Lot #305E/16, new mobile home.
12. Building Permit, Spencer Bennett, 11 Bennett Road, Lot #540, renovation
13. Building Permit, Clifford Hilchey, Sr., 22 Patch Road, Lot #662-B, garage/workshop
14. Building Permit, John Kjellman, 51 Rush Road, Lot #259, new roof
15. Building Permit, Jeffrey & Marian Towle, 9 Goss Drive, Lot #9, porch and deck
Item #6: Abatements/Others for Signature
1. MS-1 for Summary Inventory of Valuation
2. Refund, Raymond and Jane Panetta, 14 Ray Road, Lot #1-119-A, $2,754.66 overpayment
3. Land Use Change Tax Warrant - Marlene French, 5 French Road, Lot #294E - $2,175.00,
M/M David Arneson, Mount Hunger Road, Lot 728B - $4, 715.00
4. Intent to Cut, Dean Coburn, 12 Patterson Hill Road, Lot#386
A motion to adjourn was made at 8:00PM.
Respectfully Submitted,
Amy Jowers
Clerk to the Board of Selectmen
BOARD OF SELECTMEN
August 20, 2002
Present: Thea Braiterman, Peter Flynn, Rod Pimentel, Ed Kowalski, David Thayer, Heather Durfey
The Pledge of Allegiance was recited at 6:15PM.
APPOINTMENTS
Ed Kowalski ATVs on Class VI Roads Discussion
Ed Kowalski expressed concerns about allowing off-road vehicles, such as ATVs, to have blanket access to Class VI town roads. In the past, he has had control over the road he lives on, Browns Way, by pointing out to errant drivers that they need to stay off these Class VI roads. Now this control is gone. He believes the situation is too loose to make sure everyone will be safe and legal. He has met with the ATV and Snowmobilers Club to share his concerns. They have been very helpful, and have unposted Browns Way so that their riders know they are not allowed to drive on it. ATV registration regulations state ATVs are only allowed to drive on roads that are posted for them. He suggests the Board reconsider this decision and restrict off-road vehicles to the parts of Class VI roads that are needed to complete the Clubs trail system. He fully supports the trail system and wants people to enjoy such sports.
Thea Braiterman asked if Browns Way is needed for this trail system, and Ed said yes, but only a portion of it at the other end, away from his home. Rod Pimentel said he shares these concerns. State laws are weak right now on ATV use. Ed noted that ATV riders are registered, but not through the Department of Motor Vehicles.
The Board agreed to request a legal opinion on this decision, including whether blanket permission increases the towns insurance liability, currently covered at $2 million. The Board advised Ed to keep in touch with the Town office so he will know when this issue is scheduled for an update discussion by the Board. Ed thanked them for their time.
Item #1: St. Theresas Contract Possible Approval
Peter Flynn updated the Board on the amended Purchase and Sales Agreement between the Town and the Diocese of Manchester for the St. Theresas property located at 9 Crescent Street. If the Board accepts this Agreement tonight, the Town is only liable if the vote taken at the next Town Meeting rejects this purchase; however it will be liable if there is no vote taken on this at all. This will be a Warrant Article for Town Meeting. There is a possibility that he can negotiate the deposit to be less than $1,000 to secure the Agreement.
MOTION by Rod Pimentel to order the Town Administrator to engage in negotiations with the Diocese of Manchester regarding the Accepted Purchase and Sales Agreement of $125,000 for the property at 9 Crescent Street, Map 2, Lot 40. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #2: Review and Acceptance of Draft Minutes of August 6, 2002, and August 13, 2002 and Non-Public Sessions:
MOTION by Rod Pimentel to accept the Draft Minutes of August 6, 2002, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.
MOTION by Thea Braiterman to accept the Draft Minutes of August 13, 2002, as amended. Seconded by Rod Pimentel and unanimously approved 2-0.
MOTION by Rod Pimentel to accept the Draft Minutes of the Non-Public Sessions, as written. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #3: Town Administrators Report
Peter Flynn invited The Board to attend the first meeting of the Masonic Usage Committee scheduled September 9, 7:00PM, at the Masonic building.
He informed the Board that Town Counsel has provided information about adopting the new State Building Codes by September 14, 2003. It is likely the town will have to hire a professional building inspector. However, this will not require approval at Town Meeting. The Board of Selectmen adopts the Codes. He believes it is important, though, to share this information with the town as soon as possible so that residents can become knowledgeable about the upcoming change. He plans to schedule this for the Board to discuss in two weeks.
Thea Braiterman requested this information be shared with the Planning Board, which is looking at this issue as well, and to invite them to the Selectmens meeting when it is discussed.
Rod Pimentel clarified that the town will be responsible for administering these State regulations, but can implement its own, and stricter codes if necessary. The Board discussed the hiring of a professional building inspector and agreed it is best to do as soon as possible, hopefully by the first of 2003. He can assist in helping to prepare the town to implement the new State Codes.
Peter informed the Board that he has requested a proposal to upgrade and improve the phone system at Town Hall, as they requested. He is waiting for a quote, but it may be possible to cover it with money from this years budget.
Item #4: Selectmens Report/Concerns
Thea Braiterman said the Planning Board is interested in considering the use of impact fees. She confirmed the Board plans to complete the Master Plan and the Capital Plan before this research, as required.
Item #5: Permits for Signature
1. Building Permit, Lincoln and Michele Kenney, 9 Cote Hill Road, Lot #568, new home
2. Trench Permit, PSNH, 21 Liberty Hill Road, install one replacement pole
3. Trench Permit, Merrimack County Telephone, Bacon Road, install approved communications equipment.
4. Trench Permit, PSNH, French Pond Road, replace pole 73/19
5. Trench Permit, PSNH, Shaker Hill Road, for new home
6. Driveway Permit, Lincoln & Michele Kenney, 9 Cote Hill Road, Lot #568
Item #6: Abatements/Others for Signature
A motion to adjourn was made at 7:00PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
August 13, 2002 Minutes
Present: Thea Braiterman, Peter Flynn, Joe Damour, Tim McComish, Rod Pimentel, John Margeson, John Kjellman, Tom French
The Pledge of Allegiance was recited at 6:15PM.
APPOINTMENTS
Item #1: Tom French
B Pathways ProjectTom French gave a brief update on the Pathways Project. Hoyle, Tanner, and Associates has submitted an Engineering and Conceptual Design proposal for the Board to review. Tom believes the most economical and streamlined approach to this project is to do it in phases, thereby allowing the Board and town to have input at each step, and to adequately project the costs of each step as it is approved. These phases would consist of the initial study, a proposal of two plan options, a review by the Board, and then a final design.
John Margeson asked what the timeline is and Tom French said the Engineering and Conceptual Design proposal is expected to take about 10 weeks, but contracts and plans should be ready by spring. It may be possible to have town money cover the general road improvements and State money cover the pathway cost; in any case, John would be in charge of combining both efforts.
John Kjellman asked if the Board will return this plan to the next Town Meeting for town approval. The Board agreed this might be a possibility, depending on the final two plans that Hoyle, Tanner, and Associates proposes, especially if the sidewalk is moved from the south side to the north side, a change from the original plan. Tom French expressed concern about the sight and stopping distances for both sidewalk options and said there is also a possibility that the State may require a speed study for safety purposes. This will have to be further studied as part of the engineering survey.
Peter Flynn informed the Board that Tom French has been given the previous engineering work done on this project and will be able to use a study that covers the historical and geological facts of the area.
Tim McComish asked when the abutters will have a chance for input, and the Board confirmed they will be notified for discussion when the Board has received and reviewed the proposed plans from Hoyle, Tanner, and Associates.
Rod Pimentel suggested including in the project improvements to the existing sidewalk from Crescent Street. John Margeson noted that this sidewalk does not meet ADA requirements at this time. Tom French said he would see if this could be included in the proposal submitted to the Town. Tim McComish cautioned about making sure additional work is conveyed to the town, since this was not discussed at the last town meeting when these funds were approved.
The Board agreed that a final proposed project may very likely be returned to Town Meeting for town approval, considering the potential changes of the sidewalk and adding on Crescent Street improvements.
MOTION by Rod Pimentel to nominate Joe Damour as representative to the Board to sign and approve the submitted Hoyle, Tanner, and Associates Engineering and Conceptual Design Proposal, as submitted to the Board. Seconded by Thea Braiterman and unanimously approved 3-0.
Tim McComish asked if there is a supervisory section to the proposal and Tom French said no, this proposal only covers the initial survey but not the engineering of the land.
Peter Flynn noted that he will forward this to the State Highway department for its notification and approval.
Item #2: Non-Public Session per RSA 91-A:3II (a,c) re:Personnel
B Town Administrators Annual ReviewMOTION by Joe Damour to enter into Non-Public session per RSA 91-A:3II (a,c) re: Personnel
B Town Administrators Annual Review. Seconded by Thea Braiterman and unanimously approved 3-0.The Board re-entered Public Session at 7:00PM
A motion to adjourn was made at 7:00PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
August 6, 2002 Minutes
Present: Thea Braiterman, Peter Flynn, Joe Damour, Ben Ayer, Cathy McComish, Tim Russell, Fred Brunnhoelzl, Dave Hayden, Jim Morse, Reggie Cleveland.
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
APPOINTMENTS
Item #1: Jim Morse B ATV Club Request
Jim Morse requested permission for the Contoocook Valley ATV Riders to use Class 6 roads in the town of Henniker. The Club has found that parts of such roads are needed to complete its trail system. The town can grant permission for 1 or 5 years and revoke it at any time if there are problems. The town may want this insurance coverage, in any case, if an ATV is on such a road and something happens.
Joe Damour cautioned that the Board may not want to give permission for all Class 6 roads because of residential areas or homes nearby. He asked about the requirements for riding an ATV and Reggie Cleveland responded that riders are required to obtain a license after driver and safety training courses. He added that Class 6 roads remain available to all types of transportation under the law, and since snowmobilers have this blanket insurance coverage, the ATV club would like it in order to complete its trail system which is required to use permitted trails.
The Board agreed to grant this permission for one year, provided there are no complaints without resolution and that the Club returns to request a renewal after this year. This request can either be by phone, letter, or a visit to the Town Administrator. Jim Morse said the Board can include snowmobilers in this permit in order to save time.
MOTION by Thea Braiterman to grant permission to the Contoocook ATV Riders and Snowmobilers to utilize any Class 6 road in Henniker for one year, effective tomorrow, and will be up for review in one year. Seconded by Joe Damour and unanimously approved 2-0.
The Board and the Police Department requested a copy of this mapped system once it is complete.
Jim Morse asked about the land the Army Corps of Engineers has closed off to the public. Police Chief Tim Russell responded that the Corps has closed off land because users were increasingly trashing these areas.
Jim Morse commented that the state will have to meet the new safety measures for trail gates.
Cathy McComish asked if the club can help to maintain and clean these trails and Jim said yes.
Item #4: Emergency Dispatching Proposal from Hillsboro
The Board asked for opinions on the proposal from the Town of Hillsboro to offer Henniker its dispatch services for Police, Fire, EMS and Public works.
Police Chief Tim Russell said he is very much opposed to this idea. The current system works great and there is no proof that switching to Hillsboros dispatching system would be a savings or an improvement for Henniker. Fire Chief Ben Ayer said he feels the same way. The Henniker Fire and Rescue personnel are professional and there is no need to change at this time.
MOTION by Thea Braiterman to express appreciation but respectfully decline the Town of Hillsboros proposal to offer dispatch services for Police, Fire, EMS and Public works. Seconded by Joe Damour and unanimously approved 2-0.
Item #2: Ben Ayer & Cathy McComish B Fire/Rescue Appointment
Item #5: Fire Department Resignation
Peter Flynn explained the full-time position that has opened up with the resignation of Stephen Solomon who has left to work for the town of Hillsboro where he lives. Personnel rules state that this town is an Equal Opportunity Employee and will post this position in-house. However, this is a unique situation in that there are no qualified people within the Fire/Rescue Department to apply for this position, except one, Raymond Eaton, Jr. Therefore, to save time, the Board is requested to consider this recommendation without a public posting of this position in-house.
Joe Damour said he did not see this situation any different than in taking a part-time officer to full-time. The policy of this town is to stay in-house if at all possible. Thea Braiterman expressed some concern about whether this meets the EOE requirements. Peter Flynn said he has requested an opinion from the Town Counsel.
Cathy McComish said she sees this as a promotion. Ray has worked part-time for a year and is absolutely qualified for this position. He has passed all fitness tests and is a great candidate for the job.
MOTION by Joe Damour to regretfully accept the resignation of Stephen Solomon from the Fire/Rescue Department. Seconded by Thea Braiterman and unanimously approved 2-0.
MOTION by Joe Damour to accept the nomination of Raymond Eaton, Jr. to a full-time fire/paramedic position in the Fire/Rescue Department. Seconded by Thea Braiterman and unanimously approved 2-0.
Cathy McComish informed the Board that there is no gap in coverage, since Stephen Solomon leaves August 23 and Ray Eaton can begin full-time on August 26.
Committee Appointments
MOTION by Joe Damour to nominate Rob Morse and Shelley Wilson to the Masonic Temple Usage Committee. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #3: Review and Acceptance of Draft Minutes of June 18, 2002
MOTION by Joe Damour to approve the July 16, 2002 minutes, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #6: Town Administrators Report:
Vadar Update: Peter Flynn reported the first installation of this new system is complete, and in accordance with the contract, the town will now make the first payment due. He is very impressed with this company so far.
Letter from Assessing Consultant: Peter referred the Board to a recommendation of an assessing consultant to overturn the 2002 Town Warrant Article rescinding the need for a building permit for improvements less than $5,000 in value. If it is agreed to pursue further, he can schedule a full discussion of the issue. The Board agreed to consider urging the Planning Board to pursue this idea, but rejected the recommendation to schedule a new inventory of assessments.
Future of Code & Building Ordinances: The town will likely have to comply with new state regulations for code and building ordinances in the near future. The legislature adopted statewide building codes to protect public heath, safety, and welfare. If not in compliance, there may be some requirement for the State Fire Marshall to get involved.
Thea Braiterman asked for a joint meeting with the Planning Board to make sure Henniker is in compliance with these new regulations. Peter Flynn said it is likely that we will have to hire a building inspector to enforce them. Joe Damour said builders can possibly help to pay for this added cost. It was agreed this needs to be reviewed.
IWO Case Update: This lawsuit has been withdrawn due to the application being approved by the Planning Board after its new regulations came into effect.
Budget Update: All departments are within their budgets and everything looks in good shape.
Pathways Meeting: The Board agreed to meet with Tom French next Tuesday to discuss his information on the contract proposal and fee structure for the Pathways project.
Item #7: Selectmen Concerns/Reports
Thea Braiterman shared a thank you letter from Kristen Daniel for being awarded the Max Singer Scholarship.
Item #8: Permits for Signature
1. Building Permit, M.G. Riley, Hemlock Corner Loop, Lot #50, finish barn/loft
2. Building Permit, Fred & Carol Brunnhoelzl, Hemlock Corner Loop, Lot #76, new house
3. Building Permit, Bert Cox, 40 Bacon Road, Lot #355X4, new house
4. Building Permit, Wayne Patenaude, Village Green, Lot #232-W, new house
5. Driveway Permit, Cordell Johnston, Shaker Hill Road, Lot #700
6. Building Permit, Gerald S. Graffam, 40 Rush Road, Lot 232U, addition
Item #9: Abatements/Other for Signature
1. 2002 MS-1 Summary Inventory of Valuation
2. 2002 Application for Reimbursement of Federal and State Forest Land
3. 2002 DRA Equalization Assessment Questionnaire
4. PSNH - Pole License Petition for Locust Lane
5. Intent to Cut, Donald Hardwick, Sr., Carter Hill Road, Lot #1
6. 2002 Current Use Values as determined by George Hildum, CNHA
7. Agreement for Mutual Aid with Town of Weare Fire Department
8. Appointment, Shelley Wilson, Masonic Hall Usage Committee
9. Appointment, Rob Morse, Masonic Hall Usage Committee
MOTION by Joe Damour to enter into Non-Public session per RSA 91:A for Legal and Personnel Issues. Seconded by Thea Braiterman and unanimously approved 2-0.
(Non-Public session minutes separate.)
The Board re-entered Public Session at 7:45 PM.
A motion to adjourn was made at 7:45 PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
July 16, 2002 Minutes
Present: Thea Braiterman, Rod Pimentel, Peter Flynn, Joe Damour, Bill Belanger, Ben Ayer, Cathy McComish, Tim McComish, Hank Szelog, Karen Szelog, Steve Connor, Norm Bumford, Louise Grob, Lloyd Henderson, Randy Wilson, Tim Russell, Nate Kimball, Fred Brunnhoelzl, Heather Durfey
The Pledge of Allegiance was recited at 5:45PM.
Public Forum
(No one present.)
APPOINTMENTS
Bill Belanger
U.S. Postal Department RecognitionBill Belanger presented the U.S. Postal Service plaque commemorating the September 11, 2001 emergency rescue efforts after the terrorist attacks. The plaque depicts the new stamp honoring the 9/11-relief effort and is being given to emergency rescue teams across the country. The new stamp is also a fundraiser for the 9/11 Relief Effort Fund by reserving $1.60 per stamp sheet for this fund. The Federal Emergency Management Agency (FEMA) will direct these funds to the families of those who were killed on that day, as well as to those who were permanently disabled. Emergency Rescue teams will also be given a pin and set of these stamps.
He is honored to present this recognition to Ben Ayer, Fire Department; Cathy McComish, Rescue Squad; and Tim Russell, Police Department. The Board thanked the departments for their work.
Hank
s Auto discussion of required permit processPeter Flynn requested the Boards advice on a proposed sale of property on Foster Hill Road between Fred Brunnhoelzl and Hank Szelog that includes the transfer to be grandfathered, allowing a repair business to remain on this site. After some research, Peter has recommended that it may be in Fred and Hanks best interests to informally visit the Planning Board to clarify that a site plan review is not needed for this new business. He informally discussed this with the Town Counsel, who said it might be a gray area in determining the impact of a new versus an old business. Peter would like to confirm the Boards opinion of his advice and to make sure the Board and the people here this evening are aware of what his assessment of the situation is.
Joe Damour asked if this is a repair business that is similar to what was operating on this property when it was covered by the grandfather clause. Fred said yes.
The Board clarified that regardless of their own opinion on this issue, the Planning Board determines whether a site plan review is necessary.
Fred said it is his understanding that a site plan review becomes necessary only if there is a change of use; until then there is no issue to discuss. Joe Damour said yes, that is true, but Peter Flynn
s advice to informally present this situation to the Planning Board is only to make sure there is no need for a site plan review, then you are covered.Fred asked what would trigger a site plan review. The Board reviewed a copy of the Planning Board regulations and said they are pretty general about this issue, however, again that the Planning Board is the determining authority for such a decision.
Fred asked if he is required to come before the Planning Board, and the Selectmen said no, that is not required. However, the Planning Board may follow up on a complaint or concern about what is happening on this property. Fred clarified though that until then, he is free to go ahead with this sale and transfer, and the Selectmen said yes.
Thea Braiterman said that as the Ex-Officio member of the Planning Board, she advises that an informal visit to the Board might be in their best interests.
Laurie Grob asked what the precedent has been with other grandfathered businesses and why this would be any different. The Board said this is not any different than other situations from what has been discussed this evening, however, the Planning Board will be interested in any new business or a possible change of business.
Fred said that he has contacted all the abutters and no one is concerned about this sale or transfer of business. He understands the Board
s advice, but his attorney advised him not to consult with the Planning Board. He would like to leave it at that. If the Planning Board contacts the property owner, then they will respond. He thanked the Board for their time.Item #1: Review and Acceptance of Draft Minutes of July 2, 2002
MOTION by Rod Pimentel to approve the July 2, 2002 minutes, as written. Seconded by Thea Braiterman and unanimously approved 2-0. Joe Damour abstained due to his absence at the July 2nd meeting.
Item #2: Discussion Re: Hillsboro-Henniker District Court
Peter Flynn reviewed the expected agenda for this evenings meeting in Hillsboro on merging the Hillsboro and Henniker district courts. Tim Russell has a presentation to make regarding the economic impact to Henniker if the court is moved to Hillsboro. Peter plans to present the position that the Town of Henniker may feel compelled to renew the court lease at the town hall after July 1, 2003, or until a permanent location is found for this merger.
Rod Pimentel said he supports a stronger position that under no circumstances will the Board allow a temporary move to be made that is not in Henniker
s best interests, and moving Hennikers district court to Hillsboro is not in the towns best interests.