Town of Henniker

Meetings of the Board of Selectmen usually take place Tuesday evenings at 6:15pm in the Town Hall (but not always every week), and their agenda are usually made available on the preceding Friday. As soon as the agenda is released by the Selectmen's office, it is posted in the Town Hall, Post Office, Tucker Free Library, and this web page - see Agenda.

Members Present: Tom Watman, Chairman; Joe Damour; Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Lynn Piotrowicz, Ian Johnson, Thomas Johnson, Lia Houk, Leon Parker, Tim Russell, Holly Green, Matt French

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Joe Damour MOVED to approve the Consent Agenda. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Ian Johnson spoke during public forum to provide a packet of information to Selectmen asking for an investigation into the handling of a zoning complaint he had earlier in the year.

Mr. Johnson said an illegal structure has been erected at 161 Maple Street. He said a construction crew arrived on August 7 to build a 2000 square foot fence that stands eight feet high.

Mr. Johnson said he notified the builders the fence was illegal and they briefly stopped construction.

Mr. Johnson said the builders returned mid-morning with a building permit. He said the fence does not meet the town's setback requirements, and that the permit was approved by the office secretary.

Mr. Johnson said he placed verbal and written complaints, and wondered why they were not acted upon.

Mr. Johnston said there are a plethora of faults with the paperwork, and said he hopes an investigation will prevent a similar incident from happening to somebody else.

Mr. Watman asked for the Town Administrator's opinion of who should handle the complaint.

Mr. Flynn said he would usually be assigned, but if it is not him it should be a Selectperson. He said he has already checked into some of the facts.

Mr. Watman said the issue should not receive a full discussion until it has been placed on the agenda, so other parties may have an opportunity to state their case.

Mr. Damour said if it is an issue of enforcement, Selectmen are charged with enforcing zoning regulations.

Mr. Watman said there are a number of issues to consider. They include whether the fence complies and whether the process of approval was followed in the proper manner.

Cheryl Morse MOVED to have the Town Administrator look into the appropriate procedure and report back to the Board. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 1: Discussion of Town Counsel's opinion regarding placement of building code article

Mr. Flynn confirmed that Mr. Johnston was correct at the last meeting in saying that the question could be voted on either by ballot or at Town Meeting.

Mr. Flynn said town counsel wrote a sample motion. He said the sample was discussed at the last Planning Board meeting and they shared many opinions.

Mr. Flynn said the Planning Board decided by concensus to have the warrant go forth as a zoning issue.

Mr. Watman asked if consent was needed, or if it could go to the the Planning Board by default.

Mr. Taylor said it could go by default. He said he would prefer to see it as a ballot vote, and so would the Planning Board.

Mr. Johnston said he understood the warrant in the context of a zoning amendment. He asked what it would look like if Selectmen put it forward.

Mr. Damour MOVED to refer the issue to the Planning Board to do whatever they desire. Cheryl Morse SECONDED the motion.

Mr. Watman said they could vote against it, but the Planning Board could still do something.

Mr. Johnston said he is not sure if sending the issue to the Planning Board means anything anyway.

Mr. Johnston said he is opposed to the town's enforcement of the residential building code.

Mr. Watman asked if the motion was simply to leave it up to the Planning Board to decide.

Mr. Taylor said the Planning Board could support either the ballot or town meeting process.

Mr. Johnston said he would like to make sure the minutes reflect that by referring the issue to the Planning Board they are not endorsing one way or the other.

Item 2: Joe Damour MOVED to accept the minutes as amended. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 3: Review entire Town Municipal Budget and recommend to budget committee

Mr. Watman said they needed to come up with a budget total by the end of the meeting to give everybody enough time to review it before the budget hearing on January 8.

Mr. Watman said he is concerned with the addition of the Red Cross to Community Services. He said that account currently has White Birch, Visiting Nurse Association, and community action programs. He said each of them has a proven track record of serving people in Henniker.

Mr. Watman is concerned this insertion would open the town up to other organizations.

Mr. Watman said it would be proper to eliminate it this year, and suggested that somebody could look at what organizations should be included in the future after the budget process.

Mr. Johnston said he agreed. He said there are a lot of organizations the town might like to give to.

Mr. Johnston asked if there should be the same concern for the Hillsborough library program.

Tom Watman MOVED to remove the Red Cross from the Community Service budget, Seconded by Cordell Johnston. Motion was APPROVED 4-1. Joe Damour, Tom Watman, Cordell Johnston, Cheryl Morse were in favor. Ron Tayor was opposed.

Mr. Johnston said they have been conservative in the past several years. He thinks this would provide a good cushion.

Joe Damour suggested AMENDING the motion to say an additional $144,724. He said that would mean they applied the same amount in 2007 and 2008.

Mr. Watman MOVED to decrease the amount for a Planning Consultant by $5000. Motion seconded by Cheryl Morse.

Mr. Watman said he is not convinced that 2 months of work warrants a $10,000 increase. He said the increase would be nearly 1/3.

Mr. Taylor said he would err on the other side, because they don't know what issues will come up in the next year. He said he would prefer to keep it in based on the work she has done.

Mr. Watman said he has made no comment about competence. He said it is a question of justification.

Mr. Damour said he does not disagree, but is not ready to make a decision. He suggested leaving it in for another couple of months.

Mr. Flynn said $50 an hour. He said they budgeted for $37,000, which is about 13 hours a week.

Mr. Flynn said she is keeping office hours, which has brought the level of service up to another level.

Mr. Watman said the Planning Consultant position was sold to the board as something other than it is turning out to be. He said he expected more time than they are getting.

Mr. Flynn said there was a problem of perception on his part. He said he did not realize extra work was being done by the previous consultant at the regional planning office.

Mr. Johnston said last year they budgeted $20,000, and as of last week they had spent $25,000. He said he understood that some of that money was going to the regional planning commission.

Mr. Johnston said it seems hard to project hours from 2 ½ months of experience.

Mr. Watman said the skeptic in him says if somebody is permitted to keep working as long as they want this number could soon reach $50,000.

Mr. Watman said he feels the board was not given good information before the hiring. He said it might be what the town needs, but it is not how it was sold. He said they are not getting good information again.

Mr. Watman said he thinks if it were another town employee they would be looking closer for justifications.

The motion was DEFEATED 2-3. Tom Watman and Cordell Johnston voted in favor. Joe Damour, Cheryl Morse, and Ron Taylor were opposed.

Mr. Taylor said they would need to increase the amount for building inspectors if the building code goes through.

Mr. Watman said it would be simpler if the Planning Board voted to make the effective date 2009.

Mrs. Morse said it would be without the loophole saying towns do not need to enforce it.

Tom Watman MOVED to reduce $7693 from the police budget for Tasers because the board has not received the information they requested. Cheryl Morse SECONDED the motion.

Mr. Watman said the board requested safety information from somebody other than the manufacturer. He said the figure could be restored at a later date if the Police Department produces the information.

Mr. Watman said there is no doubt they protect the officers, but he questions what they do to others and wants to make sure the town is protected.

Mr. Damour said they are far safer than guns which are another tool officers have carried for years.

Mrs. Morse said it is such a political hot pot, Selectmen need as much information as they can gather before bringing it to the town. She said in her gut she thinks they are important and valuable.

Mr. Watman said there are those who contend the manufacturer's tests are faulty because they claim they were tested at a lower charge than is sometimes used.

The motion was DEFEATED 2-3. Tom Watman and Cheryl Morse voted in favor. Joe Damour, Cordell Johnston and Ron Taylor were opposed.

Mr. Taylor asked Lynne Piotrowicz why the library engineering request was withdrawn.

Lynn Piotrowicz said they withdrew the request so they can begin the planning process in a structured manner beginning January 1. She said they will have all their ducks in a line next year.

Joe Damour MOVED to submit the budget to the budget committee as amended. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Mr. Watman asked if there were questions or suggestions regarding the warrant articles.

Mr. Damour suggested the warrant establishing a Capital Reserve Fund for bridges not specify which bridge, so it can continue over time.

Mr. Flynn said two police officers need to be provisionally approved in order to attend the Police Academy.

Mr. Watman said board approval is not necessary, and asked Mr. Flynn to add the officer's names to the minutes.

Mr. Flynn said he has received an application for Emergency Management Deputy. He said they have been very active in planning lately.

Mr. Damour said the Boston Post Cane has been officially passed to Clarence Fitch.

Mrs. Morse said the Athletic Committee will be requesting that a warrant request be changed from $10,000 to $20,000, and to change the wording to “construction or purchase.”

Mr. Johnston announced that he will not be running for another term as Selectman.

Cordell Johnston MOVED to adjourn at 7:45 pm. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour; Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Jim McElroy, Tom French, Stephany Marchut Lavallee, Bob Pennock, Keith Gilbert, John Margeson, Matt Lowe, Ed Weingartner

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Mr. Watman said one item from the Consent Agenda was removed to be discussed later in the meeting.

Cordell Johnston MOVED to approve the Consent Agenda. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 1: Matt Lowe and Ed Weingartner, HTA Engineering – Discussion re: Ramsdell Road Bridge update and additional request for funding

Mr. Lowe said they are just about done with the structural steel rehab, and the painting will be done next week.

Mr. Lowe said additional deterioration has been found in the steel members and they now believe they require replacement. He said he has been over the details with Mr. Margeson and Mr. Flynn.

Mr. Lowe said the change order reflects $70,000 in additional work. He said the additional $70,000 would put the cost $30,000 above the warrant article voted on at the 2007 Town Meeting.

Mr. Lowe recommended removing items from the contract that can be done at a later date, such as paving and guardrails. He said an additional $45,000 would have to be approved at the 2008 Town Meeting.

Mr. Lowe said he expects the Department of Transportation to contribute 80% of the cost. He said he consulted with engineers at DOT, and they were in concurrance that the additional work needs to be done.

Mr. Flynn said the warrant article would show the total amount for the contract, and will also separate out the 20% the town will be paying.

Mr. Flynn said he is not an engineer, but the problem is pretty obvious from the pictures.

Mr. Margeson said the problems had been hidden, and the bearing mounts are most critical. He said the replacement needs to be done.

Mr. Flynn said he would draft a warrant article for Selectmen to approve for Town Meeting at the next meeting.

Mr. Lowe said all the steel is covered with lead paint. He said the lead paint on the remaining pieces will be removed and repainted next week.

Mr. McElroy showed Selectmen a table showing decreases in Capital Expenditures since 2000. He said the trend will continue. He said he has the impression there was a time when improvements were made on postponed and emergency items.

Mr. McElroy said they are currently projecting out two or three years. He said this allows a rational approach to capital spending.

Mr. McElroy said the largest upcoming expenditure is a fire tanker truck that has been anticipated for several years.

Mr. McElroy said there are several new lines including land purchases, revaluation, and bridge improvements. He said the next bridge would be the long one in West Henniker. He said DOT would have money available for it in 2012.

Mrs. Morse pointed out that $90,000 for the Highway Department road repairs has been moved from the CIP to the operations budget.

Mr. McElroy said that line has been replaced with a Highway Department equipment fund.

Mr. Johnston pointed out a math error on a table showing the CIP budget as a proportion of the Total Budget.

Cheryl Morse MOVED to accept the CIP report as it will be amended. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 3: Joe Damour MOVED to accept the Special Budget Review minutes of November 17, 2007. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to accept the minutes of November 20, 2007 as amended. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Fire Department Tanker

Fire Chief Keith Gilbert said a fire department committee has been working on the specs for over a year, and said they would tighten up the asking figure as Town Meeting gets closer. He said they are currently expecting it to cost $210,000. He said it will replace a 26 year old tanker. He said the purchase has been planned for the past 10 years.

Mr. Flynn said the board would take action to send the proposal to the budget committee in two weeks.

Mr. Taylor said the Trustees of the Trust Funds have a number of warrant articles with left over money that nobody has authority to expend, and they are just carried over from year to year. He asked if future warrant articles could be written to have the unexpended amount put back into the general fund.

Mr. Watman said they should get a list from the Trustees of the Trust Fund to bring to the town attorney for advice.

Chief Gilbert said they would like the remainder of this warrant article to go back into the Capital Reserve Fund. He said he thought DRA sent wording last year regarding leftover funds from a warrant article.

Mr. Watman asked Mr. Flynn to find the proper wording and the board would go over it at the next meeting.

Mr. Flynn said the CIP committee has asked him to see about having funds gained from selling equipment go back into specific budgets.

Rescue Capital Reserve

Rescue Chief French said they are asking for the same $40,000 they ask for every year.

Highway Pickup Truck

Mr. Margeson said they are looking to replace a 1994 pickup truck. He said the truck they purchased last year cost about $2700 less than he is requesting this year. He thinks it is a good number considering inflation.

Mr. Taylor said the unexpended amount will just sit there as long as there is not wording to revert it back.

Highway Equipment Capital Reserve

Mr. Margeson said this line was started last year. He said there are grader and loader purchases coming up in 2012 and 2010. He said the CIP worked out the numbers to keep the overall CIP as flat as possible.

State Highway Grant

Mr. Damour said the intent is to spend the grant as they get the money from the state.

Bridge Capital Reserve

Trailer for Transfer Station

Mr. Pennock said the current trailer is 19 years old. He said he has new specs for the trailer and is asking $75,000. He said he has seen the trailer, and it is put together well. He checked with NH Sheetmetal, and they said it is a quality trailer.

Mrs. Morse noted all the repairs Mr. Pennock has done on the current trailer, and said she hopes the newer one will hold up better.

Mr. Pennock said the companies he has spoken to all say this type of steel should get stronger with use.

Mr. Pennock said it would be 42 feet instead of 37 feet, and it would be 10 yards larger to hold several more tons.

Mr. Pennock said he is not sure if they do, but he said as they grow it is not a bad idea.

Athletic Fields

Mr. McMurphy said the only field the town owns is the Little League field. He said the soccer fields are all leased or on federal land.

Mr. McMurphy said they are maxing out their space. He said there were 24 baseball and softball teams last year. He said teams can't practice on the little league field.

Mr. McMurphy said the soccer fields are nice, but they are not the town's property. He said there is an involved process if you want to do something with the fields.

Mr. McMurphy said they would like a minimum of $10,000 in case an opportunity to purchase land arises in the future.

Mr. Johnston said he does not object, but thought they rejected this proposal at the last CIP meeting.

Mr. Flynn said it does not prevent someone from coming to the Selectmen with a warrant article. He said it was rejected because the request did not come in a timely basis.

Mr. McMurphy said they were looking into other possibilities, and this option came up late in the process.

Mr. Damour said he is not sure if it's not appropriate for committee's to come to Selectmen before CIP.

Mr. Damour asked Mr. McMurphy is he has been notified of the processs and timelines by the Selectman’s office. Mr. McMurphy responded by saying that Mr. Flynn had, in fact, advised him of the process well in advance of the CIP and Budget timeline process.

Consent Agenda

Mr. Watman said the removed item is a request for a pay raise for emergency response personnel to be effective in 2007. He said the increased cost would be about $8000, and there is a surplus of $22,000.

Fire Chief Keith Gilbert said they discussed retention at the monthly fire meeting, and there was a request for a pay increase. He said the increase would be from $5.15 to $8 an hour. He said it is cheap money for what the town is getting.

Chief Gilbert said they are spending less than expected because call volume was flat this year after a 23% increase last year. He said there are also fewer people showing up to the calls.

Mr. Gilbert said part of it is timing because day time calls have fewer responders. He also said they sent 5 people through the academy in the previous year, and when they are going through the academy they respond to more calls.

Mr. Johnston said he pulled it from the Consent Agenda because he doesn't think pay raises are appropriate for the consent agenda.

Tom Watman MOVED to approve the request as presented. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Library Expansion Engineering

Town Public Address System

Mr. Flynn said a lot of people can't hear during events at the gazebo and hearings at the Community Center.

Mr. Flynn said he is looking for a portable PA with two speakers. He said he is requesting $5000 as he continues to look for the right system. He said there is extra money in the request to uprade the electricity at the Community Center.

Mrs. Lavallee asked if rental of the Community Center space would include the PA.

Mr. Damour said it would be more appropriate in the Selectmen’s operationing budget.

There was a CONCENSUS to move the request to the Selectmen’s operating budget.

Land Purchase Capital Reserve

Mr. Flynn said this line was begun last year for the possibility of one day expanding the Police Station.

Town Administrator's Report

Mr. Flynn said he received letters from town council and the Local Government Center containing wording for a potential warrant article to enforce the International Building Code. He said the Planning Board could bring the warrant article Selectmen choose to hand it over to them.

Mr. Watman asked if there were any objections to sending the zoning warrant article to the Planning Board.

Mr. Johnston said he would oppose the proposal, but he is not opposed to turning it over to the Planning Board.

Mr. Flynn said the warrant needs to be voted on by at the Town Meeting as prescribed by law.

Mr. Johnston said the state adopted International Building code, and any town may vote to enforce it. He said if towns do not enforce it the State Fire Marshall’s office has the authority to.

Mr. Johnston said it could be voted on as an amendment by zoning ordinance, or it could be voted on at town meeting. He said the board should ask the town attorney which it should be.

Mr. Watman said the town attorney gave the same interpretation, but did not say how it should be voted on.

Mr. Damour said it is his understanding that the town may observe infractions and contact the Fire Marshall’s office for enforcement.

Mr. Taylor said banks could ensure the town is in compliance by not accepting mortgages without inspections.

Mr. McElroy said on 90% of permits people are asking for inspections for mortgage and insurance compliance.

Mr. Watman said the issue should be formally placed on the agenda so it can be discussed after asking town council for advice.

There was CONCENSUS to request the opinion of town council and to place it on the agenda for discussion.

Selectmen Reports

Mrs. Morse asked if the town could ask PSNH to conduct energy audits on town buildings, especially the community center and grange.

Mr. Damour said the Energy Committee is interested in energy audits, and would probably do the work for Selectmen.

Mrs. Morse said the Athletic Committee is working on finalizing their numbers for smaller basketball hoops, and will have them before the 18^th.

Mr. Damour said the Water Commission formed a Water Meter Impact Committee. He said they were requesting the Selectmen to appoint a representative for Wastewater so they can make a recommendation in 2009.

Mr. Damour recommended Mr. Johnston as the representative because he would know the RSAs.

Mr. Watman said the Conservation Commission voted to withdraw from the purchase and sale agreement for the large property along the Contoocook River, and they voted to stop soliciting donations.

Mr. Flynn said there would be Budget meetings on January 8^th and 10^th, and a regular Selectmen’s meeting on the 15^th.

Joe Damour MOVED to adjourn at 7:45 pm. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Cordell Johnston; Cheryl Morse; Ron Taylor; Joe Damour and Peter Flynn, Town Administrator

Others Present: Debbie Damour, Jim McElroy, Jason Fellows, Martha Taylor, Lia Houk, Lance Rickenberg, Nina Morse, Sharon Wason

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Joe Damour MOVED to approve the Consent Agenda. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Item 1: Ceremonial signing of “Sounding Board Agreement” (Historical Society and Selectmen)

Nina Morse and each of the five Selectmen signed the permanent loan agreement authorizing the sounding board's relocation to the historical society contingent upon responsible preservation.

Mrs. Taylor said the Historical Society is making arrangements to have the sounding board moved.

Mr. Watman said he is sure the Historical Society will do a wonderful job preserving the sounding board, and appreciates their taking care of it.

Item 3: Sharon Wason – Central NH Regional Planning Commission – Discussion on services of the Commission

Sharon Wason said she knows the board is familiar with CNHRPC's circuit riding services and wanted to tell the board about their other services.

Mrs. Wason said she is respnonsible for increasing responsiveness for local communities and they are increasing their technical assistance, among other things.

Mrs. Wason said CNHRPC had a circuit rider in Henniker for many years, and they haven't lost the relationship. She said CNHRPC recently received a grant for the Currier and Ives scenic byway which travels from Salisbury to Route 9 in Henniker.

Mrs. Wason thanked the Town of Henniker for writing a letter of support helping CNHRPC receive grants for Brownfield sites.

Mrs. Wason said CNHRPC would love to get aerial photographs of the whole region. She said they are working on new flood maps that could potentially be overlayed on the aerials.

Mr. Watman said he appreciates all CNHRPCs efforts, and said Mr. McElroy speaks highly of the organization.

Mrs. Taylor said the board put ads in the paper and Outlook asking to recommend people over age 90. She said they determined Clarence Fitch is the oldest living resident of Henniker.

Mrs. Taylor said she spoke with Mr. Fitch, and he would be honored to accept the Boston Post Cane.

Mrs. Taylor said if the Selectmen accept Mr. Fitch as the Boston Cane Holder he will have his picture taken with it, and then it will be returned to the safe.

Mrs. Taylor said the cane was missing for 15 years at one time, so now it is kept in a safe. She said the passing of the cane has been a tradition since 1909.

Joe Damour MOVED to approve the recommendation made by the Historical Society and authorize the Town Administrator to draft the appropriate proclamations. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 2: Public Hearing – Use of Town owned Athletic Equipment - 2^nd Reading

“Town owned property, including uniforms, playing equipment; such as baseballs, basketballs and soccer balls, nets, bats, hoop equipment and all other related equipment in the town's Athletic Committee inventory, cannot be used or rented to any association not associated with a Town or Henniker school district organization”.

Mr. Flynn said the first reading was at the last meeting, and the first draft was longer and more detailed. He said it allowed for rentals by outside organizations with conditions. He said, upon review, the board decided to not allow rentals under any conditions.

Jason Fellows asked if the issue was brought up because it was believed non-town organizations were using the equipment.

Mr. Johnston suggested changing the word “association” on the third line to “person or organization”.

Mr. Johnston suggested changing the final words “a Town or Henniker School District organization” to “the Town of Henniker or the Henniker School District”.

Joe Damour MOVED to wave the third reading. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to approve the policy as amended. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Mr. Fellows said he read in the newspaper about a discussion at the last meeting concerning the Athletic Committee and a “renegade” team. He said he was referred to the town's minutes when he asked about it, and he said the minutes did not mention the discussion.

Mr. Fellows said he is the coach of the “renegade” team. He said they were insured and no participant paid a dime. He said sponsors provided uniforms and umpires volunteered.

Mr. Watman said the board has been pleased to allow Mr. Fellows to clear up any misunderstandings with the newspaper, and said the issue made them discover there were no rules and regulations regarding the town's athletic equipment.

Item 6: Joe Damour MOVED to approve the minutes of November 3, 2007. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Cordell Johnston MOVED to approve the minutes of November 6, 2007 as amended. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Johnston said Mr. Fellows did not see a discussion about the Athletic Committee on the web site because the minutes are not put on the web site until they are formally approved. He said they are posted at the town hall until they are formally approved.

Mr. Flynn said 8 to 10 more warrant articles are coming. He said half the warrant articles will be routine, but he wanted the opportunity to discuss the first one.

Mr. Flynn said the town has been discussing updating the tax maps for some time and nothing much has happened. He said he doesn't want it to slip through another year.

Mr. Flynn said he spoke with two companies, and the smaller firm does most of what the town would like. He said they could use the new information if they ever want to update to GIS. He said this process would bring them into the 21^st century.

Mr. Flynn said it would allow them to print booklets with maps and sell them to the public. He said the information would be valuable to the Conservation Commission, assessors, the Planning Board, and the Selectmen's office.

Mr. Flynn said he would like to be authorized to put the specs out for bid between now and town meeting.

Mr. Damour said it ought to include water and sewer maps. He said it could come out of the water and sewer budget, and asked if Mr. Flynn could get a price for those departments too.

Mr. Taylor said the planning board is 100% behind the digitizing of maps. He said they continuously run into problems with the current maps.

Mr. Watman asked if anyone with greater knowledge than the Board of Selectmen has reviewed the specs.

Mr. Flynn said the planning board consultant has. He said he would next solicit the support of the planning board.

Mr. Watman noted a CONCENSUS to authorize the Town Administrator to move forward.

Mr. Johnston asked if it was correct that the revaluation capital reserve warrant was established in 2003.

Mr. Johnston said he assumed the next revaluation would cost less because it was less than 10 years.

Mr. Flynn said it should cost less, but it would still be in the $100,000 range.

Mrs. Morse said she understands it would have been less with the inventory sheets.

Mr. Damour said there will potentially be less work because the software has been upgraded.

Mr. Watman asked if there would be a warrant article to make what is left of Farrar Road Class VI.

Mr. Damour said they could just wait for it to not be maintained for five years, and allow it to automatically revert to Class VI.

Mr. Johnston said it has already been three years. He said somebody would need to document when it stopped being maintained.

Mr. Watman noted a CONSENSUS to authorize the Town Administrator to ask the highway agent for a statement of when Farrar Road was last maintained.

Mr. Watman said the board made a decision after the last town meeting about the dedication of the town report.

Mr. Damour suggested the dedication be on page 2 and other appreciations would appear before the department report.

Mr. Watman requested the town report be shown to the board at least once before it goes to the printer.

Mr. Flynn said most of the construction is done at the Waste Water Treatment Plant.

Mr. Flynn said construction at the Ramsdell Road Bridge will stop for the winter. He said they would probably pull out the wood from below before winter. He said the Army Corp of Engineers provided 40 feet of gravel to aid with construction, and the town will need to remove it by August.

Mr. Flynn said the Police Station is currently under construction and it is going very well.

Mr. Flynn said Mrs. Morse is currently working on the wording for a policy for fundraising on town property.

Mr. Flynn said nobody took advantage of the town's offer to place house numbers on residents property.

Mr. Flynn said Mr. Watman signed a preliminary audit. He said it is not the final document, but the town is way ahead of schedule. He said Mr. Roy listed all the town properties last year, giving them a head start and saving thousands of dollars instead of hiring a firm to to the GASB report.

Mr. Flynn said the Department of Revenue Administration gives an annual report on assessment practices, and Henniker received a good report.

Mrs. Morse said there has been no Athletic Committee meeting since the last board meeting. She said permanent smaller basketball hoops and cheerleader mats will be discussed with a potential request to cover costs in the 2007 budget.

Mr. Johnston said he would like to work on the town financing policies. He said state law requires towns have investment policies that Selectmen review every few years.

Mr. Johnston said Henniker does have a two sentence policy. He said the board ought to give it a more thorough review. He said he would come to the board with a proposal.

Mr. Johnston said he thinks there should also be a policy for depositing receipts daily. He said Russ told him they are being reported daily, but he thinks there should be a policy.

Mr. Taylor said Cindy Marsland finished putting all the businesses in town on the web site. He said it will be updated continuously.

Joe Damour MOVED to adjourn at 7:14 pm. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour, Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Kim Johnson, Keith Gilbert, John Margeson, Brian Dubreuil, Bob Pennock, Jim McElroy, Becky Field, Jon Evans, Jim Doremus, Bob Stamps, Terry Stamps, Tom French

Mr. Watman explained the work session rules that public input would not be allowed. He said questions could be asked at the public budget hearing on February 5.

Item 1: Fire/Rescue – Chiefs Keith Gilbert and Tom French (Mr. French did not arrive until later in the meeting)

Mr. Gilbert said the combined Fire/Rescue budget increased 4%, with the Fire Department portion decreasing 7% and the Rescue portion increasing 10.8%.

Mr. Gilbert said the departments are requesting an hourly increase for on call personnel from $8 an hour to $10 an hour for regulars, and from $10 an hour to $12 an hour for officers. He said the budgeted number would remain the same because he budgeted for more calls than were needed last year. He said he may ask the board to make the change effective for 2007 if there is money in the budget. He said he would know next week.

Mr. Gilbert said he used the numbers provided by Russ Roy, which are actual usage plus 15%.

Mr. Gilbert said the Fire Department has, since its inception, paid $.25 for attending monthly events.

Mr. Gilbert said they would for a big project for HAZMAT requiring every business in town to give information on their hazardous materials. In addition, he said the department could model evacuation routes with the computer and keep a listing of truss roofs in town to know how to approach fires.

Mr. Burritt said the budget was the same as last year, although he said they don't have band numbers yet. He said they would use the same parade route as last year.

Miss Johnson said the budget increased by 2%. She said wages are up $2037 but benefits are down $2849 because she is now on a single plan.

Mr. Taylor asked why the positions of deputy and office assistant were each listed under deputy.

Mr. Flynn noted that Deb Aucoin was listed for more hours than Helga on the detail page.

Miss Johnson said she asked Mr. Roy how to list their proposed hours, since it is uncertain who will work more, and he said the individual hours didn't matter because they are each listed on the same line.

Mr. Margeson said Building and Repairs decreased because last year included funds to replace a furnace.

Mr. Margeson said the fuel number was arrived at by taking last year's usage and adding 10%.

Mr. Margeson said two vehicles went into the river this year. He said he would bring the issue to the safety committee. He said a price hasn't been secured yet.

Mrs. Morse said Prospect Street looked gorgeous. She asked if any sidewalks were planned for 2008.

Mr. Margeson said they would do Western Ave from the school to the crosswalk at the top of the hill.

Mr. Margeson said yes, and they would keep in line with the five year plan for sidewalks.

Mr. Watman said last year the Fire Chief had talked about signage at intersections that would be helpful to responders.

Mr. Damour said the signage would say which numbers are in which direction at an intersection.

Mr. Margeson said FEMA will pay in kind for work on Western Avenue by the condos, but the highway department would like to take the opportunity to add sidewalks, and the town will need to raise the additional money.

Mr. Flynn alerted the board to $90,000 in Road Construction that had never been in the Operating Budget before. He said the CIP committee doesn't think it belongs in the CIP anymore, but the decision is up to the Selectmen.

Mr. Damour said when it was first set up they did not anticipate annual road repairs, but he thinks they need it now. He said if the board decided to continue to maintain roads annually they should budget it.

Mrs. Morse said she hoped moving the money out of CIP wouldn't encourage the CIP committee to add $90,000.

Mr. Watman said the Chair ruled a consensus to move Road Construction from the CIP to the Operating Budget.

Mr. Dubreuil said the Athletic Budget increased 30.4%. He said insurance for baseball and softball is a significant expense, and the Athletic committee is proposing to pay umpires. He said they are currently pulling fans from the stands.

Mr. Watman said if certified umpires are paid and others are not, or certified are paid more, maybe people will be compelled to pay their own dues for certification.

Mr. Watman said he is not opposed, but if you don't pay the certified more, then why bother getting certified.

Mr. Damour asked why the town would pay for certification when people can use that certification in other towns.

Mrs. Morse said it has been cheaper to pay for certifications than pay $75 to $100 for already certified umpires.

Mr. Watman said a lot of people probably figure the town does not need certified umpires.

Mrs. Morse asked if this is the first year they are asking to rent the field house.

Mr. Dubreuil said there was a huge discrepancy between teams because coaches did not know the experience of the players they were drafting. He would like to have an evaluation day.

Mr. Dubreuil said it is a visual inventory. He said an equipment manager could hopefully keep an inventory.

Mr. Dubreuil said they are hoping for a coache’s clinic at the beginning of the year to teach good habits and a consistency in coaching. He said it costs $20 a coach.

Mr. Dubreuil said the home teams needs to find the referees, and they get $10-$15.

Mr. Dubreuil said they definitely need new goals with anchors. He said this is the first year field maintenance is coming out of the Athletics budget, because they are not counting on the boosters.

Mr. Damour said $6000 should be more than enough for taxes and leases on soccer fields, rather than the requested $8500.

Mr. Damour asked about $8.97 a month going to PSNH. He thinks it is for a pump to a well that is dry and should be disconnected.

Mrs. Morse said the Basketball/Cheerleading budget asks for permanent shorter hoops for younger players. He said they currently use temporary ones that are time consuming to put up and dangerous.

Mrs. Morse said cheerleaders are having a hard time finding cheer time. She said they have been practicing in the school cafeteria, but there is no way to lock off the cafeteria from the rest of the school, posing a security risk. She said they would like $1000 to purchase practice mats so they can practice in the community center.

Mr. Johnston said the Athletic Committee lists 715 children participating, but said some students play three sports, so the number is really lower.

Mrs. Stamps said the 23.5% increase is driven by the increased hours from hiring a consultant. She said they also included $2000 for CNHRPCs support on projects.

Mr. Taylor asked why there was no escrow offset while there had been in past years.

Mr. Damour said additional offsetting revenues should be reflected at the Budget Committee meeting.

Mr. Pennock said the Solid Waste budget has an increase of 3.2%. He said they need to replace the furnace in the recycling building. He said they would know in a few weeks if there is enough money to replace it this year.

Mr. Pennock said the fees took care of the one’s dropped off and those that someone finds in the woods or just leaves them at the transfer station.

He said that tipping fees went up 50 cents per ton this year and in two years from this month would be $40,000. more for that year than YTD fees and that there would be some sort of a fee increase next November to offset the high cost in two years.. That $40,000 will occur if we send the same weight as this year..

Mrs. Morse asked if Wheelabrator gave public tours. Mr. Pennock said they may give tours only by appointment if a request is received.

Mr. Pennock said they did a lot of extra work this year. He said he is putting in for more trees next year.

Mr. Flynn introduced Becky Field, from the Granite Chapter of the American Red Cross. She gave an overview of the services available to the Town of Henniker, in response to fires, disaster relief, and training programs.

Mr. Johnston asked if the funding request of $.44 per capita was similar to all towns.

Mrs.Fields said six. She said she would work with local businesses to see if they would underwrite the classes to make them free.

Judy Fournier talked about Project Lift, an adult education program that helps with literacy, tutoring for GREs, adult basic education and English as a second language.

Mr. Doremus said they have been expanding Family Support, Child Family Services, and services such as a flu clinic. He said they have seen a 29% increase in Henniker resident participation.

Mr. Flynn said there is a 109% increase because there will be five election days this year instead of the two last year. In addition, there is a clerk raise because of the minimum wage law.

Mr. Johnston said a new law will mean the town will be given two tabletop viewing screens, so the town may be able to save a little on booths.

Mr. Flynn said heat at the Grange and Community Center is way up because they've been through their first full year, so they have a better idea of the cost.

Mr. Flynn said they are bid annually. He said they have been contracting with a company from Massachussetts, but the distance created some problems this year, so he may find a closer alternative.

Mr. Stamps said of 19 markers in town only 2 are on existing buildings. He said they would like to add several each year, and the process begins with meeting with Selectmen during budget deliberations.

Mr. Stamps said they put together a criteria based on the state's criteria for historic sites.

Mr. Stamps said the first three sites would be the Ocean Born Mary house, the Congregational Church, and the Quaker Meeting House. He said the markers couldn't be exactly the same because iron casting is too expensive.

Mr. Stamps said it started with a small sub-committee reading through historical brochures to help remember. He said they might put articles in newspapers to help.

Mr. French said it is the largest increase he can remember. He said the purchase of two laptops would help morale, because it would limit the amount of time responders need to spend at the station after a call.

Mr. French said Mick Costello has provided a list of equipment needed for High Angle Rescue, and Mr. French would like to purchase about $1000 a year to meet Mr. Costello's needs.

Mr. Flynn said the Code budget is down 3.3%, mostly because of a $500 decrease in Forester consulting fees.

Mr. Taylor asked if the board would present to town a warrant to authorize the enforcement of the state building code.

Mr. Watman gave Selectmen a copy of the Conservation Commission minutes and asked for the board's opinion of whether or not he acted properly.

Joe Damour MOVED to adjourn at 11:11 am. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Cordell Johnston; Cheryl Morse; Ron Taylor; Joseph Damour, Peter Flynn, Town Administrator

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Joe Damour MOVED to approve the Consent Agenda. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Watman said the Consent Agenda included a motion to rename a section of Farrar Road, deemed to now be a private road, from a point of 350 feet from Old Hillsborough Raod to Morrison Road, to Overhill Road.

Mr. Flynn said there was also a motion to appoint Tim Lamphear to the Athletic Committee and Deb Demelo as Ballot Clerk.

Mrs. Lavallee said Henniker Outlook announced Joan O'Connor as the new chair of the Recycling Committee. She asked if there was an update.

Mr. Johnston said there were a couple of meetings in the summer. He said the committee decided they would not present “pay as you throw” to voters in March. He said the decision was made, in part, because Bob Pennock has made clear that he is resistant to the idea.

Mrs. Lavallee asked if there is something else that could be done. She said every town around Henniker is already doing it, and Henniker is usually early on things. She said it is time we take a look.

Mr. Watman said Mr. Pennock has clearly stated if the board wants him to do pay as you throw he will do it. He also said the Recycling Committee's budget request was sent back, saying if they give a plan for how to use it, it will be cut. He said Selectmen have advertised for members to join the Recycling Committee.

Mrs. Lavallee asked if the Board is prepared to say they favor increased recycling, and are willing to go forward with something. She said she sees cardboard boxes going into the hopper. She asked if the board could apply pressure to increase recycling.

Mr. Watman said there is no board position. He said a consultant provided a report commissioned by the Recycling Committee two years ago. He said the Recycling Committee was to return in one year with a specific proposal. He said they have not brought a proposal for pay as you throw to the board.

Mr. Johnston said yes, but the board did not find it all that helpful. He said the report gave some statistics, but they were not that helpful, and they struggled to figure out how they applied to Henniker. He said in order to sell the proposal, it is necessary to convince the public it will save money.

Mr. Watman said the process two years ago revealed some local problems that would need to be addressed. He said the Transfer Station is not set up for it, and the board would need recommendations.

Mr. Watman said if Mr. Pennock is opposed, he won't be the only one in town. He said the committee needs to be ready for oppostion. He said Mr. Pennock has acted responsibly.

Mrs. Morse said the report brought up questions of needing more space at the transfer station and the difficulty of enforcement. She said it could be a police issue. She said the committee needs people who care and want to be a part of it. She said everybody's been there five to seven years.

Mr. Flynn said at the last meeting the board chose to change the wording from "controlled substances" to "drugs", but town counsel said the words are interchangable and federal guidelines say "controlled substances".

Mrs. Morse asked about the addendum assigning the Designated Employee Representative(DER). She said it should be plural.

Mr. Watman made a motion to add a definition of DER as Town Administrator and Road Agent.

Mr. Flynn said they should not because it does not need to be the Town Administrator and Road Agent. He said the DER could change every time.

Mrs. Morse said the intention is to always have two people. She said if it is not plural it implies one person.

Tom Watman MOVED to change Designated Employee Representative to the plural form, as specified in the attached addendum. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Damour said they can change the DER by changing the addendum without reviewing the entire policy.

Joe Damour MOVED to accept the policy as amended. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 2: Joe Damour MOVED to accept the minutes. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said some situations arose this summer and fall that stirred up quite a few parents. He said currently the town has no policy for athletic equipment. He said there is no accountability when someone borrows equipment.

Mr. Flynn said the Athletic Committee brought up the issue several months ago when someone started a team and wanted to use the town's equipment and fields. He said no one has knowledge of this league, whether it is insured or whether wavers have been signed.

Mr. Flynn said parents have complained that they paid a fee to play, and they think it is the town taking the money after voters appropriated money for teams at town meeting. He said it is setting up the town for liability. He said the public perception is that it is a town sponsored team, and any injury or misconduct would be connected to the town.

Mr. Flynn said he is not saying they should not be able to use the equipment and fields, but that they should go through a process.

Mr. Taylor said he is uncomfortable with allowing other people to use town property. He said the policy should be to not allow others to rent or use.

Mr. Watman said if a person sets up a team to participate in a league with rules they should allow. He said now there are no rules.

Mr. Johnston said he thinks there should be a prohibition on equipment use. He said fields are a different question, and should be allowed as long as they are available.

Mr. Watman said somebody should be responsible for saying when they are available.

Mr. Johnston said the teams would need insurance. He said he doesn't see why equipment should be allowed to be used.

Mrs. Morse said the Athletic Committee had a big turnover in leadership this summer. She said she missed a lot of meetings because they were the same time as Selectmen's meetings. She said when the issue of allowing this team to use the fields and equipment came up they saw nothing wrong with it.

Mrs. Morse said the coach said the team was under the Babe Ruth blanket and there was no fee.

Ron Taylor MOVED to change the policy to say, "Town owned property including uniforms, playing equipment, such as baseballs, basketballs and soccer balls, nets, bats, hoop equipment and all other related equipment in the town's Athletic Committee inventory cannot be used or rented to any association not associated with a Town or Henniker school district organization”. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to hold the policy over for a second reading and a public hearing. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said for many years the Lion’s Club sold food at the snack shack at the Little League field. He said they were a non-profit whose money went to charity. He said they stopped doing it because of diminished membership, and it has been run by volunteers outside of any organization for the last couple of years.

Mr. Flynn said he told the current volunteers they need to set up a legitimate booster club, and they started to fill out the proper forms, but didn’t finish, and are still running the snack shack without non-profit status.

Mr. Flynn said there is liability from the food and the possibility of someone falling. He said nobody knows who is really running it or where the money is going. He said he has asked the Athletic Committee to find out, but nobody has yet.

Mrs. Lavallee said she understands there are other fundraisers going on during games in addition to the snack shack.

Mr. Watman said he is fairly sure it is not the Athletic Committee receiving the money. He said he imagines they are all great intentions, but there is a total lack of accountability. He said there should be a checking account for the organization.

Mrs. Lavallee asked if the policy would include other fund raising on town property like the Community Center.

Mrs. Morse said she doesn’t think it is fair to only apply these rules to the snack shack. She asked about Girl Scouts or food sales at the Community Center. She said it is not fair to apply only to sporting events. She asked how bake sales could be run. She said they should look at other ad hoc organizations that choose to raise money through the sale of food.

Mr. Johnston said they are talking specifically about the situation with town sporting events. He said he was not sure about Mrs. Morse’s concern.

Mr. Damour asked about food sales at Old Home Days. He said that should not apply. He agreed with Mrs. Morse’s point to ask why just sporting events.

Mr. Watman said because it is where there is a big problem that needs to be resolved.

Mr. Johnston asked about the Peace Action group selling food at community band concerts.

Mrs. Morse said other organizations sell food, and they don’t need liability insurance. She said her concern is with item #2.

Mr. Johnston said he is guessing the Peace Action group has liability insurance.

Mrs. Lavallee asked who is responsible when Rotary uses town property to make money.

Mr. Watman said the snack shack issue is different because it is a group not approved by anyone and does not pay a fee.

Mr. Flynn said a booster club would pay rent, and this is not a booster club, but a group calling themselves a booster club.

Mr. Damour suggested a rule requiring all non town organizations to come for approval. He said he is uncertain about enforcement.

Mr. Watman said they could bid out the snack shack. He said it is a potential money maker for the town.

Mr. Watman said there is no trouble if it is a bona fide organization that has its own standards.

Mr. Taylor said he is bothered that any group would have to be a 501C3 because it involves costs and filing.

Mr. Damour said to do less would make the policy more complex. He wondered if there should be an interim policy that the snack shack could not be used until further notice.

Mr. Watman said it is the game that is the draw, and the town should get money directly or be part of the approval process. He said otherwise who is accountable.

Mr. Damour said the potential liability is less than the problem of trying to enforce.

Mrs. Morse said she is unsure about the issues. She said she is hearing liability, 501C3 status for any fundraising, and rules to govern any food sales.

Mr. Watman said the question is who should be giving approval. He said someone has to be responsible, and there needs to be a basis for giving approval. He suggested non-profits pay less of a fee, or a separate policy for commercial use.

Mrs. Morse asked who would be responsible for seeing the Peace Action group’s books.

Mr. Watman said the school has organizations fill out forms, and you have to be approved by the Principal and the school board.

Mr. Watman said there is a tendency that anyone attending believes people selling things are town authorized.

Cordell Johnston MOVED to appoint a person to draft a revision. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn asked the Selectmen to officially approve his recommendations for the Capital Improvement Plan.

Mr. Damour suggested adding capital reserve for bridges, so they don’t keep having large warrant articles for them.

Mr. Damour said they should divide out for the 30 year life expectancy of bridge repairs.

Joe Damour MOVED to approve the requests as amended. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said the Road Management Plan has slowed down because of a change in personnel at the Regional Planning Commission.

Mr. Flynn said the Historical Society will be reviewing the documents to move the Sounding Board from the Town Hall and will have a signing ceremony with Selectmen in two weeks.

Mr. Flynn said the Ramsdell Road bridge project is moving along with their new work order.

Mr. Flynn said framing is done, and electrical is partially done in Police Station renovations.

Mr. Flynn said they decided to overlay the road while fixing the sidewalk of Prospect Street and got a good deal.

Mr. Flynn said he has spoken with Martha Taylor about combining the Abandoned Cemetery Committee with the Cemetery Committee. She will need to learn the record keeping, but has all sorts of information already.

Mr. Flynn discussed the debate over how much of Davison Road should receive a center stripe. There was a consensus to stripe from route 114 to Liberty Hill Road as long as the price stays below $3000.

Mr. Flynn said there will be an ad in the paper next week for a Deputy Emergency Management Director.

Mr. Taylor asked about the status of lead findings on the large property the Conservation Commission has been fundraising to buy along the river.

Mr. Watman said the current owners will be notified of the findings by the committee and engineer. He said the committee will note the exception to doing due diligence.

Mr. Taylor said the business listing of all 242 properties in town is complete. He said they will be on the web site.

Mrs. Morse said the Athletic Committee has been looking for land for fields because they are currently only allowed to lease. She said she is looking for board consensus to talk with construction companies about land on the edges of their property that are not good places to sell. She said they could write a donation off if they considered donating the land to the town.

Mr. Watman said the Athletic Committee would need to prove a need before reducing taxable property.

Mr. Watman said that doesn’t prove a need. He said the college can use town fields.

Mrs. Morse said rapport has dropped, and they couldn’t get on the Babe Ruth field until college was done.

Mr. Watman said they need to document and justify how much practice time is needed. He said if Selectmen don’t ask these questions someone else will.

Mrs. Morse said the Athletic Committee has the idea they have made a request for CIP for $75000 for building fields.

Mr. Flynn said he gave them the paperwork, but they have not given any data or estimates.

Mr. Johnston said Henniker won third place in the Local Government Center Annual Report contest.

Joe Damour MOVED to convene a non-public session per RSA 91-A:3,11,(a),(c) and (d) to discuss land sales. Cheryl Morse SECONDED the motion.

Joe Damour-yes, Cordell Johnston-yes, Tom Watman-yes, Cheryl Morse-yes, Ron Taylor-yes

Mr. Flynn said he strongly disagreed with the realtor’s suggestion to drop the Stonehenge Drive property from $94,000 to $79,000. He said $89,000 is more appropriate. He thought the other two properties would be more difficult to sell.

Cordell Johnston MOVED to re-enter public session. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to adjourn at 8:07 pm. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Selectmen Present: Joe Damour, Cordell Johnston, Cheryl Morse, Ron Taylor, Tom Watman

Others Present: Peter Flynn, Kelli Conneely, Bob Pennock, Stephany Lavallee, Peter Fernandes, Mary Ellen Schule, Shawna Mitchell, Beth Allen, Tim Russell, Gail Abramowicz, Michael Pon

The meeting was called to order at 6:15 p.m. by Tom Watman, Chair; then the Pledge of Allegiance was recited.

MOTION by Cordell Johnston to accept the Consent Agenda, with the exception of the document regarding road renaming to “Some Dirt Road.” Motion seconded by Joe Damour, approved 5-0.

--Authorization for the hiring of Michele McGirr as the new Police Department Secretary, replacing Jeanette English, who is retiring

--A term of three years to be established for the Animal Control Officer, with the present term ending in 2010

--The Annual Town Meeting will be Saturday, March 15, 2008 at 1:00 p.m. in the Henniker Community School Cafetorium

--Letter of support to the NH Department of Environment Services regarding the application for a Local Source Water Protection Grant

Discussion ensued regarding the request by Jon and Lucia Evans to name their private road at the end of Farrar Road to “Some Dirt Road.” Town Counsel said the naming of private roads does fall under the jurisdiction of the Selectmen. The Highway Safety Committee suggested Jon and Lucia Evans recommend a name for the road to the Selectmen. Concerns were raised with confusion for emergency responders with the road being named “Some Dirt Road,” and that ownership of the property may change but the safety concern would remain.

MOTION by Tom Watman to send the paperwork regarding the naming of the road to the Fire Chief, as the Fire Chief is the person responsible for keeping street names and renumbering in order. Motion seconded by Joe Damour, approved 5-0.

For the next Consent Agenda the Selectmen would like to review the requirements to discontinue the Abandoned Cemetery Committee, and take whatever action is necessary to legally abandon the abandoned cemeteries.

Stephany Lavallee asked the Selectmen if pipes were being installed in Community Park for irrigation. Peter Flynn responded that no pipes were installed, conduits were put down for possible future use for water or electrical, so that if in the future either of those items were needed then the area would not have to be torn up. Cheryl Morse added that this had been discussed in June in the Town Administrator’s report. Tom Watman and Cordell Johnston both indicated that this work should have come to the board for approval, if it hadn’t already been discussed. Joe Damour commented that for such a small scope of work, he would want the employees overseeing the project to take the initiative and have the foresight to put down the conduit now for possible future use; Ron Taylor agreed with Joe. Cheryl Morse also commented that she encouraged Peter Flynn to arrange for the installation as a result of discussions with other people consulted.

Item 1. Beth Allen, Community Center Activities Committee: discussion regarding future vision of the committee

Beth Allen spoke to the Selectmen about concerns with the Community Center. She is one of a group of volunteers that staffs the Teen Center. In the past the Teen Center was open Friday and Saturday nights during the school year, but a lack of volunteers had necessitated discontinuing the Saturday night use. She recommended a survey to find out what should be the future use for the Community Center, including activities for the Teen Center. She reported that there is a need to solicit new volunteers, and perhaps hire someone part-time to coordinate and solicit volunteers, and work with local organizations to expand offerings. Discussion ensued regarding options for getting the word out about the need for volunteers. A survey will be put in the February issue of the Henniker Outlook, and Michael Pon from The Villager will mention the need for volunteers in an article.

Item 2. Bob Pennock, Transfer Station, Parks and Buildings Superintendent: discussion concerning status of remaining parks and building department projects

Bob Pennock reported on recent projects including tree work (pruning/fertilizing); crushed stone around the Hearse House; linear posts around the Hearse House to keep back snow; “No Parking” signs and lines painted in no parking areas by Pop Schulte’s and the telephone company; hydro seeding at Community Park; painting projects at the Town Hall and the Grange where pressure washing had flaked off paint; and relocation of the garbage can downtown. Cheryl Morse asked about tree replacement, and which trees had been fertilized. Bob indicated he was waiting for budget information to be finalized so he would know what funding was available so he could determine the number of trees that could be planted. Bob will get back to Peter Flynn regarding which trees were pruned and fertilized so far, and let Peter know if any trees will be planted this fall. Tom Watman asked that the next Parks budget include revitalization of the crop of trees so it would be a discussion item.

Cheryl passed along a comment from a senior citizen: “Community Center Park is the best thing the Town has ever done.”

Page 2 – The third reading for the Town Employees Controlled Substance and Alcohol Policy is on hold due to revisions and attorney review.

Page 3 – Change “Mr. Johnston said the policy said be implemented…” to “… said the policy should be implemented…”

MOTION by Cordell Johnston to approve the October 2, 2007 minutes as amended. Motion seconded by Cheryl Morse, approved 4 Yes (Johnston, Morse, Watman, Taylor), 0 No, and 1 Abstain (Damour). Joe Damour abstained as he was not at the October 2 meeting.

Item 5. Discussion regarding application of fund balance for tax rate setting

MOTION by Cordell Johnston to apply $455,000 of the unreserved fund balance or the closest amount to that number in order to produce a municipal tax rate to remain the same as 2006. Motion seconded by Ron Taylor, approved 5-0.

--Road Management Plan Committee: ongoing process, next meeting date not yet set

--Sounding Board: the Historical Society is meeting in November to discuss loan document

--Ramsdell Road bridge reconstruction: confirming 80% funding reimbursement from DOT

--Bids and renovation at Police Station: work to start late October by Paul Brien Construction

--Proposal from drug and alcohol testing service: wording being finalized with attorney

Cordell Johnston offered to give a presentation on the legal requirements for committee minutes. Tom Watman recommended the presentation be scheduled after new committee members have been appointed, and the duties of chairs include attending the presentation.

Joe Damour has a meeting with the Energy Committee next week. A mission statement for the committee will be worked on.

Cheryl Morse has a meeting on Monday with the school principal to discuss the services provided by the Athletic Committee.

Ron Taylor reported on the Planning Board. Jim McElroy is finalizing a matrix that will show what is permitted in each zone, and what requires a special exception. Cindy Marsland is working with Ron on updating the list of Henniker businesses for the website.

Item 8. Request for non-public session per RSA 91-A: 3,II, (d)(e) land sales and legal

Board consensus was to temporarily withdraw the parcel on Flanders Road, Map 1, Lot 436-C as part of the list of properties for sale by the Town.

MOTION by Joe Damour at 8:30 p.m. to adjourn. Motion seconded by Cheryl Morse, approved 5-0.

Approved Minutes

Members Present: Tom Watman, Chairman; Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Stephany Marchut Lavallee, Martha Taylor, Russell Roy, Matt French

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Cheryl Morse MOVED to approve the Consent Agenda. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Item 2: Russ Roy – Presentation and review of 2007 and 2008 Goals and Objectives

Mr. Flynn said Mr. Roy wrote a thorough review of the status of his 2007 Goals and Objectives. He said Mr. Roy is a fantastic employee and he is very glad to have him here.

Mr. Watman asked for a brief summary of Mr. Roy's written statement explaining why he believes a copy of the automated backup at his house is both secure and necessary.

Mr. Roy said Ron Lavallee expressed concerns about the security of the backup during last year's review. He said there are no account numbers or credit card numbers on the backup, and that all the backed up data is public information.

Mr. Roy said the only sensitive data on the backup file is employee social security numbers, but you would need his software and password to access the information.

Mr. Roy said the current set up allows him to do work at home and be more effective during office hours. He said there is some risk, but not enough to compel a change.

Mrs. Morse said she found during her committee review of salaries and benefits that she could email Mr. Roy a question at 10pm and receive a response by midnight because he had information at home.

Mr. Roy said his biggest problem this year is that he can't buy a new computer with an XP operating system and his software is not compatible with Vista yet.

Mr. Roy said there are listings in the town hall, and if people want detailed information they can ask Cindy Marsland. He said he is working on putting a touch screen computer in place at the town hall so people can access detailed information on their own and cut back on Cindy Marsland's window time.

Mr. Roy said he has the very first one. He said his goal is to scan them all onto pdf files so they can be accessed on the computer. He said people could do verbal searches for every instance of a word. This way somebody could easily track every time something like the Sounding Board was mentioned at a town meeting.

Mr. Watman thanked Mr. Roy for his excellent service to the town and said he appreciated his report.

Consideration of adoption of CDL (Commercial Drivers Licensed) Town Employees Drug and Alcohol Policy

Mr. Flynn said he sent a copy of the proposed policy to town counsel and he suggested the word “drugs” be changed to “controlled substance.”

Mr. Flynn said Onsite Drug Testing has been conducting tests, and he hopes there will be a policy no later than the third reading.

Mr. Flynn said there would be a person within the organization (John Margeson) assigned as the trainer. He said the town would be updated on rule changes within the state.

Cheryl Morse MOVED to amend the policy to change the word “drugs” to “controlled substance” in the section entitled “Policy Statement” as recommended by the town attorney. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said the personnel portion would be under lock and key, and the policy would be on his desk.

Mr. French asked about wording in the policy that seemed to suggest that testing would only take place if the vehicle were disabled or a person required immediate medical attention.

Mr. French said the police may not write a citation at the scene. He said they get statements and affidavits before issueing a citation.

Mr. Johnston said the policy should be implemented after any incident at the discretion of the Designated Employee Representative.

Mrs. Morse said she is troubled by the wording “designated employee representative.” She said it sounds like a union representative rather than somebody representing the town.

Mr. Johnston wondered if there is a standard definition for “designated employee representative” within DOT regulations.

Mr. French noted that inhalants are not on the list of controlled substances tested for.

Mrs. Morse said she would be more confident if testing were at the Town Administrator's or the designated employee representative's discretion.

Cheryl Morse MOVED to add the words “or Town Administrator” to Section IV. B paragraph 1. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Ron Taylor MOVED to add Inhalants to the list in Section III. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. French said inhalants are a specific category including glue, solvents, gasoline and nitrous.

Cheryl Morse MOVED to refer the policy to a third reading. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Item 3: Permanent Loan Agreement – Legal update and possible approval action

Mr. Flynn said town counsel reviewed the permanent loan agreement, made comments, and passed it on to Mrs. Taylor, and she made adjustments to the agreement.

Mr. Flynn said the agreement will be reviewed in 2068 and wording has been added to make it possible for the Town to request it's return if it is not being properly safeguarded.

Mr. Watman said the Selectmen's biggest concern at the previous meeting was whether the town could get the sounding board back if it were not properly cared for. He said that concern has been responded to.

Mrs. Taylor said she probably should have included a stipulation that the Town have a proper place to bring the sounding board back to. She said the Historical Society Board has yet to vote on the agreement.

Mrs. Taylor said no. She said Ging Blanchard's concern was with the permanence of the agreement.

Cordell Johnston MOVED to approve the Permanent Loan Agreement for the Sounding Board as presented. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn asked if the Selectmen should sign the agreement or wait for the board.

Item 4: Cheryl Morse MOVED to accept the minutes of September 18, 2007 with omission. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Cordell Johnston MOVED to accept the non-public minutes of September 18, 2007. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 5: Motion Request: Implementation of term dates for several appointed officials

Mr. Watman presented a list of positions and term expiration dates for positions that do not currently have term dates. These are the Director of Emergency Management, two Emergency Management Assistant Directors, Health Officer, Deputy Health Officer, Animal Control Officer, and Building Inspector.

Mr. Taylor said both Emergency Management Assistant Directors should not expire in 2009.

Mr. French said the Animal Control Officer serves at the discretion of the Police Chief.

Mr. Flynn said the DOT meeting to discuss rumble strips and passing zones has been changed to October 25 at 7 pm in the Community Center.

Mr. Flynn said the Old Concord Road and Western Ave sidewalk projects will be done soon.

Mrs. Morse said there is a treacherous spot at the top of Craney Hill where the road has washed out.

Mr. Flynn said all the paperwork discussed at the last meeting regarding the Ramsdell Road Bridge has been submitted.

Mr. Flynn said the sidewalk at Community Park was complete. He encouraged people to go take a look.

Mr. Flynn said there will be budget reviews on November 3 and 17 from 8:30 am to 12 noon, and Budget Committee reviews on January 8 and 10 at 6:30 pm at the Fire Station.

Tom Watman MOVED to accept the resignation of Robert W Gould with regret and appreciation for many years of meritorious service. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mrs. Morse noted that the Parks & Recreation budget calls for tree planting, but no trees have been planted this year. She asked if it would be appropriate to shift that funding to a sprinkler system for the grass at Community Park.

Mr. Flynn said he would have to look into it. He said pipes were run under the new sidewalk.

Mrs. Lavallee said in a world with a water shortage, watering to maintain a little green lawn is terrible. She said kids can play on dry grass.

Mrs. Morse said all the park projects have been put off to the fall and it's getting late.

Mr. Watman said trees and watering should be on the next agenda. He said the town has lost a lot of trees and they don't grow overnight. He said if Mr. Pennock was not going to get to the trees he should have told the Selectmen.

Mr. Taylor asked about posting the east side of Depot Hill in front of the Town Hall “no parking.”

Mrs. Morse said they stopped the discussion because it would take parking away from the Little Leaguers.

Mr. Watman said they discussed a lot of options, and they all had negatives. He suggested the Town Administrator speak with the Police Chief, the Highway Department and the Historic District Commission and see if they can come up with a compromise before bringing the issue back to the Selectmen.

Mr. Taylor said he has been asked about removing parking from the shoulders of Bacon and Davison roads.

Ron Taylor MOVED to refer the issue of parking on the sides of Bacon and Davison Roads to the Highway Safety Committee. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Watman suggested the Town Administrator direct the Highway Safety Committee to consider the impact a decision would have on similar roads.

Mr. Watman said the Conservation Commission has made the town the owner of three lots on the river. He said they are working on fund raising for the large lot, and are conducting tests on the extent of pollution.

Cordell Johnston MOVED to adjourn at 7:36 pm. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour, Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Deborah Damour, Scott Osgood, Jim McElroy, Pete Swiscosky, Eric Ensign, John Margeson, Tim Russell, Leon Parker, Laura Scott, Matthew Low, Edward Weingartner, Eleanor Kjellman

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Joe Damour MOVED to approve the Consent Agenda. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 3: John Margeson- Discussion and update on Western Avenue and Old Concord Road

Mr. Margeson said the flood damage paving schedule has been held up because he wants to pave all eight sections at the same time, but it is being delayed by Western Avenue. He said Michie Corp told him the culvert would not be complete until mid-November. He said minimal repairs will be done to Western Avenue for the winter, but it would not be completed until mid to late summer.

Mr. Margeson said he thinks the wall has stabilized, and the road crew would now give it a smooth transition. He also said they would fill the dip that has formed.

Mr. Margeson said they are just repairing the road at this time. He said the sidewalk was not in the estimate given to FEMA, so the funds received won't cover it. He said the highway department would budget repairs to the sidewalk for next year.

Mr. Flynn recommended the Selectmen accept the bid from the lowest bidder who meets the criteria. He said Brien Construction would have to meet a performance bond, but would be ready to start in 3-4 weeks.

Joe Damour MOVED to approve the bid of Brien Construction for renovations to the Police Station at $81,715 per bid specs contingent upon receipt of the performance bond. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Before the motion was voted on Eric Ensign from Bruss Construction asked the board to take into consideration Bruss Construction's previous remodel of the Police Station.

Mr. Flynn said New England College receives funding from the Federal Government for work study jobs, and has offered students to the town. Mr. Flynn would like to utilize the services of one student to assist the town hall staff in organizing files and for transferring the files in boxes in the upstairs of the town hall into empty filing cabinets.

Mr. Flynn said NEC and the federal government would handle all the bookkeeping and pay issues.

Mr. Taylor asked how much time it would take from administrators and secretaries.

Mr. Flynn said one staff member would start the student in the right direction. Mr. Flynn is confident they will be able to follow instructions because they are college students getting paid. He said NEC would send 2-3 students and he would choose one.

Cheryl Morse MOVED authorize the Town Administrator to engage in the work study agreement with New England College. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 1: Second Reading- Public Hearing- To consider Revised Fee Schedule for Police Department special details

Mr. Russell apologized for bad information on Fair Labor during the first reading. He said rules on the 40 hour work week do not apply to outside details. He said it does apply when working for a town entity.

Mr. Russell provided a listing of eight surrounding towns’ outside detail rates and how much officers are paid for them. Henniker is the lowest for patrol officers. He would like to change the pay from time and a half to a flat rate of $37.52. He would increase the detail rates from $50 and hour to $55.

Mr. Watman said the overall rate appears to be in line with other towns. He said only Bow and Hopkinton are lower.

Mr. Osgood asked if there are any statutes that require the hiring of police details during road construction.

Mr. Russell said he determines the need based on the speed of traffic and traffic flow.

Mr. Russell said the board asked him during the first reading to research how other towns set their rates. He said most towns set their rates through union negotiations.

Joe Damour MOVED to wave the third reading and act upon the proposal. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to set the detail rate at $55 an hour and officer's detail pay at $37.52 an hour, effective October 1, 2007. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 2: Matt Low, P.E./Edward Weingartner, P.E. -Hoyle Tanner- Update on Ramsdell Road Bridge- Explanation of Work Order Change Request

Mr. Low said they have discovered some deterioration in the bridge they did not know about before demolition had begun and pack rust had been removed. He said there is deterioration in the sub-structure and at the points around washers where debris had built up.

Mr. Low said the one major component will be the replacement of the lower chord members. He said some have significant section loss effecting the load bearing capacity of the bridge.

Mr. Low said the warrant article passed by the town did include money for additional costs, so repairs are still within the amount of the initial request.

Mr. Low said the change order for replacing the chords would need to be approved by DOT and the town, and they will make a recommendation soon. He said this is the most complicated part of the project and once they start working on the deck there should be no surprises.

Mr. Johnston asked if the entire sub-structure of the bridge has been revealed, and if Hoyle Tanner anticipated any more problems.

Mr. Weingartner said they have not replaced the gusset plates, and they won't know the extent of deterioration to the main truss until they do. He said so far everything has been tight without any additional rust.

Mrs. Morse asked if it would be possible to create a more permanent sidewalk, because that is always the first thing to deteriorate.

Mr. Weingartner said not without significantly effecting the load bearing capacity.

Mrs. Morse asked what would happen to the old steel, because recycled steel is selling at an all time high.

Mr. Low said the steel is the responsibility of the contractor, and the town does not want it because it is covered in lead paint.

Mr. Low said the bridges are similar because they would each see a sudden failure, but he said the collapse did not change their procedures.

There was a consensus to permit the Town Administrator to accept the change order up to an additional $180,000.

Item 4: Discussion Re: Highway Safety Committee 'rumble strip' recommendation

Mr. Watman read the Highway Safety Committee's approved motion to “recommend to the Board of Selectmen that the Board correspond with the State Department of Transportation as soon as possible to schedule a joint meeting with the board of selectmen, the DOT, the Highway Safety Committee, local legislative representatives, local citizens and other interested parties to discuss possible solutions to the on-going rumble strip noise issues.”

State Representative Kjellman said she spoke with the Governor's office, Senator Janeway, and Assistant Commissioner at DOT Jeff Brillhart. She said a meeting will be held by DOT at the Henniker Community Center. She said she made a commitment to Mr. Brillhart that it will be a respectful, problem solving environment.

Mr. Russell stressed that the meeting should address rumble strip noise and not the removal of rumble strips, because he said they are working well.

Mrs. Kjellman said she has made it clear the meeting would be about abating noise while keeping safety, and said she hopes for a strong moderator to make sure the meeting is run respectfully.

Mr. Damour said it is DOT's meeting, and said Mrs. Kjellman should give them a heads up about the need for a strong moderator.

Laura Scott said there should be a third party moderator, and said police and safety committees should be invited.

Mr. Watman said he assumed the chair of the Highway Safety Committee would notify the appropriate committees.

Mr. Watman expressed appreciation for Representative Kjellman's good efforts in getting DOT to be responsive with a hearing.

Tom Watman MOVED to resolve that the Henniker Board of Selectmen reaffirms its concern for the need to improve highway safety on Routes 202 and 9 on the section of the road known as “death alley.”

The Henniker Board of Selectmen supports the N.H. Department of Transportation introduction of safety improvements; specifically the installation of rumble strips. To date, the improvement in highway safety appears to be significant.

The Henniker Board of Selectmen believes that the current improvements should be continued for a period of time sufficient in length to determine their effectiveness in improving highway safety on this section of the road.

The Henniker Board of Selectmen calls attention to the concerns voiced by some Henniker residents about the significant increase in noise created by vehicles crossing the rumble strips. There is little doubt that the current situation represents a significant inconvenience and discomfort to some residents. The concerns of those having homes in proximity to the Liberty Hill overpass on Rt. 202 and 9 appear particularly valid.

The Henniker Board of Selectmen appreciate that the Department will be holding a meeting to listen to citizens concerns about the noise level. We believe that suggestions to extend no passing zones in the areas of greatest noise merit consideration.

The Henniker Board of Selectmen would support any reasonable efforts to reduce the noise created by the rumble strips that would not impact negatively upon the improved safety conditions created by their introduction.

Item 7: Joe Damour MOVED to accept the minutes of August 21, 2007 . Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to accept the non-public minutes of August 21, 2007. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Item 8: First Reading – Drug and Alcohol policy for CDL drivers license holders

Mr. Flynn said Onsite Drug Testing of New England strongly recommends Henniker have a drug and alcohol policy that comforms to the state and DOT. He said the proposed policy is based on Hopkinton's policy.

Mrs. Morse asked if all employees having a CDL license would have to read and sign the policy.

Mr. Johnston asked if the policy would only apply to employees who hold a CDL license for their positions.

Mr. Flynn said Mr. Margeson has completed a day of training to be the local enforcer of the policy.

Joe Damour MOVED to have a second reading and a public hearing at the next Selectmen's meeting. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Item 9: Recommendation and possible Contract Agreement Re: Planning Consultant

Mr. Watman read a memo saying that after conducting interviews the hiring committee of Jim McElroy, Leon Parker, Ron Taylor and Peter Flynn recommended Laura Scott as the Town's Planning Consultant.

Mr. Osgood said he was surprised with the hiring process. He asked if Mr. Flynn could speak about the steps taken before deciding to make their recommendation. He asked if the hiring committee interviewed any members of the board who had worked with Miss Scott, or other towns or organizations she had worked with.

Mr. Flynn said there was no check on the recommended person because the entire committee was quite familiar with her, having worked with her before. He said the decision was made based on their awareness of her capabilities and her previous work.

Mr. Johnston asked about the order of priorities for Miss Scott, because the description says she would attend meetings for land use boards. He assumes she won't have to attend Selectmen's meetings.

Mr. Watman asked if the Historic District and Conservation Commission should be listed as equal partners to the Planning Board and ZBA, or as time permits.

Mr. Damour said the job description should show the chain of command going through the Selectmen, because the Selectmen are the ones with the power to hire her.

There was consensus that Cordell Johnston, with assistance from the Town Administrator, would be authorized to adjust the contract to meet the concerns of the board.

Joe Damour MOVED to approve Laura Scott as part time Planning Consultant at $50 an hour, effective March 31, contingent upon the contract being modified. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Ron Taylor MOVED to let Scott Osgood speak. Cordell Johnston SECONDED the motion. It was APPROVED 3-2. Ron Taylor, Cheryl Morse, and Cordell Johnston APPROVED. Joe Damour and Tom Watman OPPOSED.

Mr. Osgood asked if the Planning Consultant would act through the Town Administrator or the Selectmen.

Mr. Watman said all town employees are hired by the Selectmen. He said priorities would be set by the Town Administrator, and any conflicts would be settled by the Selectmen.

Cheryl Morse MOVED to accept Jeanette English's resignation with regret and appreciation for years of service to the town. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said the Sounding Board discussion will be revisited at the next Selectmen's meeting.

Mr. Flynn said the first meeting of the Volunteer Energy Committee will be held September 27. Joe Damour agreed to be the Selectmen's representative.

Mr. Flynn said he would like to schedule two Saturday morning Selectmen meetings in November for budget preparations. They would be November 3 and November 17. There was a consensus to do so.

Mr. Flynn said the money is in escrow, but there is a question of how much to do. The Planning Board wants it done because it was a condition of site plan approval, but John Margeson does not want it done. He noted that once the escrow money was gone the town would be paying for the striping in following years.

Mrs. Morse said the Athletic Committee is in desperate need of fields and volunteers. She said they are discussing raising money for construction and land purchases.

Mr. Damour said the Athletic Committee should go to the CIP to begin planning their future projects.

Mrs. Morse said Hopkinton granted permission for ATVs to use class VI roads in the Minks. She said to expect requests for Henniker's permission.

There was a consensus that any finalist for a position with the Town of Henniker needs to have their current and recent references checked.

Cheryl Morse MOVED to convene a non-public session per RSA 91-A:3,11, (a),(c) and (d) to discuss land sales. Joe Damour SECONDED the motion.

Mr. Watman-yes, Mr. Johnston-yes, Mr. Taylor-yes, Mrs. Morse-yes, Mr. Damour-yes.

Motion by Cordell Johnston to seal the non-public minutes until such time as the sale is completed. Seconded by Joe Damour. It was APPROVED unanimously.

Tom Watman MOVED to adjourn at 8:34 pm. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour, Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Ken Levesque, Pete Fernandes, Lisa Jutras, Kerry Coffin, Brian Mazerski, Jennifer McCourt, Toby Jutras, Greg Jutras, Debbie Meador, Tim Russell, Bob Pennock, Amy Patenaude, Stephany Marchut Lavallee, Tom French, Joe Morette, Ralph Keith

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Joe Damour MOVED to approve the Consent Agenda. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

The meeting moved into public forum. Stephany Marchut Lavallee said a visiting friend was driving on Flanders Road and encountered work vehicles stopped on her side of the road without marking cones. She wasn't sure if they were town vehicles.

Lisa Jutras asked if double yellow lines would be put on Davison Road now that paving is complete.

Mr. Flynn said the matter of who is responsible for the lines is still being discussed by the Planning Board. He said the lines were not added to the conditions for approval, but they were listed in the minutes.

Item 1: Jen McCourt – Discussion and presentation of petition regarding the rumble strips on Rt. 202/9

Jen McCourt asked the board to recommend the petition, requesting the centerline rumble strips be removed from the passing zones on Routes 202/9 in Henniker and Hopkinton, be presented to the Highway Safety Committee. She requested the committee review the petition and report back to the Selectmen, hopefully requesting the Selectmen bring recommendations to the DOT.

Jen McCourt said approximately 60 Henniker residents have signed the petition. Most of the petitioners live at Liberty Hill or Deer Run.

She said she is trying to find another way to address safety issues while subduing the noise when people pass. She said she has not slept past 2 am since the rumble strips were put in place, and she lives 1500 feet away.

Jen McCourt said she spoke with Mike Fudela at DOT, and he told her that since the community had made the initial request for increased safety on the highway the community would have to request changes from the DOT.

Jen McCourt talked about people speeding to pass, about passing without passing zones, the need for increased enforcement, and the better passing situation in Hillsborough where there are passing lanes. She said she would like to speak with the Highway Safety Committee to find better solutions.

Jen McCourt asked the board to ask the Highway Safety Committee to review information regarding passing zone rumble strips, hopefully to recommend the board request DOT reopen the matter.

Toby Jutras said the most cost effective way to improve the noise situation while maintaining safety would be to remove the passing zones. He also said sound readings he took showed a 5-12 decibel increase when the rumble strips are struck compared to ambient noise.

Kerry Coffin explained how decibels increase on a logarithmic scale. He also said the noise is not like a truck fading in and out but quick and noticeable. He said the noise permeates through the valley.

Amy Patenaude said the noise occurs 24 hours a day and is most noticable at 5 am when everything is quiet. She said it will become worse when leaves fall off the trees.

Amy Patenaude said she would like to see the passing zones taken away. She said the occasional noise of somebody accidentally hitting the rumble strips is not the problem, but rather the frequent noise of people crossing them while passing.

Amy Patenaude said the town would not allow a business to make that much noise all night.

Brian Mazerski said the noise is pervasive through the furthest reaches of the valley. He said he can hear the rumble strips while walking the path to the removed dam on the Contoocook River. He said he fully supports the petitioners efforts, and would appreciate the town's support.

Tim Russell, Police Chief, said every emergency department in town fully supports the rumble strips, and thinks they should be given a chance to succeed. He said it would be a pretty good compromise to keep the rumble strips and remove the passing zones.

Chief Russell said he has seen drivers adjust back into their lanes after hitting the rumble strips. He also said he has seen bicyclists riding between the guardrail and the rumble strips. He said they seem to have plenty of room while keeping them a little further off the white line.

Stephany Marchut Lavallee said she feels like a hazard when driving the speed limit. She said the police suggested she write down the license plate of speeders and call them in. She said eliminating the passing zones is a great compromise.

Ralph Keith, a Hopkinton resident, said a state study of decibel levels when cars strike rumble strips conducted in 1995 agrees with Toby Jutras' numbers. He also said the rumble strips at intersections should be removed for 300 feet rather than the 150 feet DOT is discussing. He said without enough space for people to pull over, other cars wind up crossing the center line to pass on the left.

Ralph Keith said he thinks the decrease in speed limit from 55 to 50 increases driver frustration and increases the chances they will pass when they shouldn't. He recommended returning the speed limit to 55, remove the passing zones, and removing the side rumble strips up to 300 feet from intersections.

Tom French, Rescue Squad Chief, said DOT's decibal study was taken over a 10 minute period, so it did not show the spike in noise. He said the actual striking increased the noise by 6-10 decibels, less than a truck's jake brake or a loud motorcycle.

Tom French said he supports reviewing the removing of passing zones, but he thinks the rumble strips are needed. He did say the removal would increase driver frustration. He said passing lanes would approach a different cost realm, and the project would need to be originated in town. He said he supports removing the passing zones and studying passing lanes.

Cordell Johnston asked if everyone agreed the solution is getting rid of passing zones, not the rumble strips. There was no vocal opposition to this question.

Cordell Johnston MOVED to refer the petitioner's request to have the Highway Safety Committee review rumble strip issues and report back to the board. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

The board discussed how specific their wording should be in their referral to the Highway Safety Committee. It was noted the petition requests the rumble strips be removed from passing zones, but consensus had changed to a compromise of keeping rumble strips and removing passing zones. It was agreed to send the meeting minutes to the Highway Safety Committee.

Item 2 – Ken Levesque – Waste Water Superintendent – Goals and Objectives

Mr. Flynn said he was very pleased to report that just about everything on the lengthy 2006/2007 Goals list had been completed. He said the process of acquiring a new Penn Valley scum pump is 98% complete, and the work to gather information on the cost of installing water meters is in progress. He said everything else on the list is complete.

There was a discussion of manhole covers needing to be dug out when the state paves over them.

Ken Levesque reviewed the 2007/2008 Goals, saying the staff is diligently learning the new system. He said the pH adjustment will be over budget because the new system burns up their alkalinity.

Item 3: Chief Tim Russell – First Reading – 'Private detail' rate revisions

Chief Russell said the town currently charges $50 per hour for private detail and pays the covering officer time and a half. He is concerned with the disparity in pay between officers doing the same job.

Chief Russell proposed increasing the charge to $55 per hour and paying officers a flat fee of $41 per hour. He said $41 would mean the town would not have to change the rate for two years. He said he is concerned a lesser pay may cause a conflict with the Fair Labor Standards Act, because Detective Murdough would be paid less than his time and a half rate.

Chief Russell said Henniker is the only town paying officers at an hourly rate for special detail, and said Henniker is charging less than some towns.

Cheryl Morse said the wage and benefit package follows the state's system, and asked why the detail rates should be different.

Mr. Watman said it is hard to believe some other towns are not in violation of the Fair Labor Standards Act with their rates, and said he would like to know all their options.

Joe Damour said he does not see what is unfair about paying time and a half. He said increasing the charge to $55 an hour sounds fair.

Chief Russell questioned the purpose of charging more if the extra money just went to the town.

Mrs. Morse questioned whether a flat fee would eliminate political manuevering over who would get the details.

Mr. Watman said they should check to see if a change in pay would require a legal opinion.

Cordell Johnston MOVED to schedule a second reading and a public hearing at the next meeting. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 4: Discussion of Bids for Police Station Renovations and possible award

Mr. Flynn said the lowest bidder approached him after the bids were unsealed, revealing he had bid at an incorrect price because he had not included the steel doors in the holding area. The change increased the price, but allowed the contractor to remain as low bidder.

Mr. Flynn said the board could award to the lowest bidder accepting the explanation, go to the next lowest bidder, or submit to rebid.

Mr. Watman said he is concerned about the bid process if they accept the new bid from the low bidder. He said it is bad business to award to the low bidder at a higher price than was legally submitted.

Mr. Watman would go with the low bidder at the original price, the second bidder, or submit to rebid.

Mr. Damour recommended reopening the bid process or give the second lowest bidder the opportunity to match the new low bid.

Mr. Watman said he doesn't want to set a precedent that those who are low can change to a higher low bid.

Mr. Johnston said he is inclined to reopen the bid process. He said he doesn't like the idea of going directly to the second bidder, and he wouldn't go with the low bid.

Mr. Damour said he would offer to the lowest bidder at the legal bid price or go with the second lowest bidder.

Ron Taylor MOVED to submit the project to re-bid. Tom Watman SECONDED the motion. It was APPROVED 4-1. Tom Watman, Cordell Johnston, Cheryl Morse, Ron Taylor voted for. Joe Damour voted against.

Item 5: Discussion of candidate for Assistant Superintendent of Transfer Station and possible hiring – Bob Pennock and Peter Fernandes

Mr. Flynn said Peter Fernandes is already an employee at the Transfer Station, having recently returned from active duty in Iraq. He said he conducted an interview with Bob Pennock, and recommends hiring him at Labor Grade 18, Step 8 at $20.41 per hour.

Mr. Flynn said Mr. Fernandes is qualified, has worked beyond eight years at the Transfer Station, and has always represented himself with the utmost professionalism and knowledge of the job.

Mr. Pennock said he has worked with Mr. Fernandes since 1995. He said this move would put Mr. Fernandes in line with other Department's Assistant Superintendents. He said he has certainly earned it.

Cordell Johnston MOVED to approve the hire of Peter Fernandes as Assistant Superintendent of Town of Henniker Transfer Station/Recycling Center Parks and Properties Department at Labor Grade 18, Step 8 at $20.41 per hour. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Fernandes thanked the board for all their support while he was gone. He said, "I can't thank you enough for it."

Item 6: Joe Damour MOVED to accept the minutes of August 7, 2007. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Mr. Watman said Mr. Flynn received a letter from town counsel regarding foundation drains. The letter says the town has the authority to prohibit foundation drains from entering the drainage system, but counsel is unaware of any law specifically prohibiting the practice. He said that ultimately it is a policy decision for selectmen.

Mr. Flynn said the issue of whether to reconnect the three drains on Prospect Street will need to be decided before the sidewalk is worked on.

Mrs. Morse asked if Mr. Flynn was certain Prospect Street sidewalks would have square curbing.

Mr. Flynn said they would be for Prospect Street, but there will still be a question on future projects.

Mr. Flynn said that the Sounding Board document is being reviewed by Town Counsel.

Mr. Flynn said construction is proceeding at the Ramsdell Road Bridge. He said he has received unsolicited comments from residents who work for the Army Corps of Engineers, saying the work they have seen has been done correctly.

Mr. Flynn said a Drug Policy proposal will be presented at the September 18 meeting.

Mr. Watman requested that a future agenda contain an item to discuss whether the town should have a policy for testing properties they take over for contaminants.

Tom Watman MOVED to convene a non-public session per RSA 91-A:3,II, (a),(c) and (d) to discuss land sales. Seconded by Cheryl Morse.

Mr. Watman-yes, Mr. Johnston-yes, Mr. Taylor-yes, Mrs. Morse-yes, Mr. Damour-yes.

Motion by Cordell Johnston to seal the non-public minutes as until such time as the sale is completed. Second by Joe Damour.

Joe Damour MOVED to adjourn at 8:15 pm. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Approved Minutes

Members Present: Tom Watman, Chairman; Joe Damour, Cordell Johnston, Cheryl Morse, Ron Taylor, Peter Flynn, Town Administrator

Others Present: Keith DeMoura, Nancy DeMoura, Jim McElroy, Martha Taylor, Stephany Marchut-Lavallee, Ging Blanchard, Jon Evans, Joe Petrick, Don Blanchard, Ed Cooper, Barbara French, Carrie Healey, Michael Reed

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Mr. Watman said a request for approval of a TD Bank North sign and a State of New Hampshire invoice would be pulled from the Consent Agenda for further review. He said Item 1 on the Meeting Agenda, “Discussion regarding NH protected River Signs”, would be placed on the Consent Agenda.

Cordell Johnston MOVED to approve the Consent Agenda. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. DeMoura said he had always been interested in Lot 569 because it abuts his. He said he left a message with Hayes-Lineberry Realty inquiring about it on Saturday July 14, and said they returned his call Monday July 16, but he was away on vacation. He said he returned from vacation July 23.

Mr. DeMoura said that on July 17 Hayes-Lineberry went to the Selectmen with a Purchase and Sale Agreement from another buyer. He asked whether Selectmen should have been told about another prospective buyer.

Mr. DeMoura said the lot was only on the market for 17 days while other lots have not been moving, and suggested it may have been undervalued.

Mr. Watman said he checked with the New Hampshire Board of Realtors, and if a specific offer were made it would have to be reported. They also said that if a negotiation is ongoing the seller should speak with a lawyer before selling to another bidder.

Mr. Watman said there were negotiations, including counter-offers, resulting in a price slightly above the assessed value, but below the original asking price. He said it isn't easy selling real estate, and the board is governed by an interest in putting lots back on the tax rolls.

Nancy DeMoura said the lot must have been jumped on at a low price, and asked why the board wouldn't want to wait to see if better offers arise.

Mr. Watman said the board has turned down offers in the past and had no further offers. He said the board relies on the advice of realtors to set prices.

Mrs. Morse said the standard procedure for selling land is to negotiate offers rather than wait for further offers.

Mr. DeMoura said he understood the board's decision, but wondered whether the board would have liked to know that an abutter was interested in protecting his view, and that he might be willing to pay full price.

Mr. Johnston said it would have been nice to know, but he doesn't think the realtors did anything wrong.

Item 2: Public Hearing #1 – Recommendation to change Union Street to a one-way street

Cordell Johnston MOVED to wave the first reading and convene a public hearing. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said the Selectmen authorized the Highway Safety Committee to meet and discuss the change. The Highway Safety Committee voted to recommend that the town post Union Street as a one-way street allowing traffic to travel in an easterly direction only from the intersection of Route 114 to the intersection of Water Street.

Joe Petrick, Vice President for Student Development and Dean of Students at New England College, said Union Street has no sidewalks and narrows to as little as 13 feet with two separate blind spots. He said it would be less likely to endanger the public as a one-way street.

Carrie Healey, resident at 60 Water Steet, said she is concerned about the increased traffic. She said her driveway is already difficult, and asked for a Hidden Driveway sign and a Children at Play sign.

Carrie Healey suggested one at the parking entrance and one down Union Street on the left.

Mr. Damour said the Highway Safety Committee had discussed the difficulty of her driveway.

Ed Cooper said the College has discussed something like speed bumps. He said without them speed, would continue to be an issue as a one-way street.

Mr. Damour said the Highway Safety Committee discussed a No Outlet sign at the entrance to Water Street.

Mrs. Morse asked if the mirror would move from Union Street to the Bridge to see traffic coming across the bridge.

Mr. Taylor noted it is the college's mirror and the state's bridge, so the college would have to ask the state for permission.

Mr. Damour said the residents on Water Street would have to take Union Street to get to their driveway.

Joe Damour MOVED to wave the third reading. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Ron Taylor MOVED to make Union Street a one-way street allowing traffic to travel in an easterly direction only from the intersection of Route 114 to the intersection of Water Street. Joe Damour SECONDED the motion.

Joe Damour MOVED to AMEND the motion to have the highway road agent investigate traffic calming devices. Cheryl Morse SECONDED the amendment. It was APPROVED unanimously.

Item 3: Public Hearing #2 – Presentation of Permanent Loan Agreement between the Town of Henniker and The Henniker Historical Society. Re: Sounding Board

Martha Taylor said the sounding board is an historical artifact that used to be kept in churches to help project a speaker's voice. She said it's current storage place, in the second floor of the Town Hall, is not suitable for it's long term survival.

Mrs. Taylor said the Historical Society received restoration advice in 1998, estimating a cost of between $9,000-30,000. She said the grant they would like to use can only be expended by the Historical Society, so they would need possession of it.

Mrs. Taylor presented a Permanent Loan Agreement. She said without a Permanent Loan Agreement, the loan would be reviewed every 5 years by Selectmen. She doesn't want the Historical Society do all the restoration work and then have another board at some later date decide to take it back.

Ging Blanchard said this is a decision that should not be made lightly because a permanent loan means forever. She is not in favor of the loan.

Mr. Watman said the agreement says the Historical Society can return it with 60 days notice or if the Society dissolves, but there is no provision for the town to bring the Sounding Board back. He asked whether the agreement has to be written in that way.

Jon Evans said the current conditions in the town hall mean if it doesn't get moved and fixed it won't be valuable any longer. He said it is a loan agreement that could change in the future if the situation in the town hall changes.

Mr. Watman asked about putting in a provision giving the town the right to ask for it back with 60 days written permission.

Mrs. Taylor said it is something the Society would have to look at carefully, because they don't want to work on it for three years and have it taken away two years later.

Mr. Watman said “what if ten years from now the Society is not active and the Sounding Board is in trouble there.”

Mrs. Taylor agreed with putting in a provision agreeing that the Society would continue to protect the Sounding Board.

Mrs. Morse said she would hate to see it become a political pawn once it's been restored.

There was a discussion about giving the agreement to town counsel or the Attorney General's office for review.

Tom Watman MOVED to forward the agreement to town counsel and to seek additions to assure that the town may recover the sounding board if the Historical Society fails to meet the requirements of the agreement, and to submit the agreement to the Attorney General's office for further review. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 5: Discussion regarding Emergency Management Director and Deputy Director position

Mr. Watman said his concern began several months ago when he found out the Director, Bill Belanger, was no longer living in town. He said the board was tolerant and hoped things would work out. He said he now understands that Mr. Belanger is living in Vermont.

Mr. Watman said the Deputy Director, Dave Currier is traveling extensively throughout the year.

Mr. Watman noted that each are continuous ongoing appointments with no residency restrictions. He said that each would like to stay on, and each have been competent people who have served their time and paid their dues. He said he has nothing bad to say about either of them, but has questions about an Emergency Management System overseen by people who are not always available.

Mr. Flynn said he spoke with Mr. Currier, and he would be glad to stay on but his feelings wouldn't be hurt if he were replaced.

Tom Watman MOVED to authorize the Town Administrator to solicit and advertise for a Second Deputy Director. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Stephany Marchut Lavallee asked who has ultimate responsibility now in case of an emergency.

Mr. Flynn gave Mrs. Lavallee a detailed copy of the chain of command, showing how responsibility varies among different department heads based on the type of emergency.

Mr. Evans said he thinks the board will have difficulty finding a qualified Second Deputy when the two people above them are serving in absentia.

Mr. Damour said a new Deputy should be appointed when the position becomes available. There was general agreement.

Item 6: Cheryl Morse MOVED to accept the minutes of July 17, 2007 with corrections. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to accept the non-public minutes of July 17, 2007 with corrections. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to accept Laurie Grob's resignation as Trustee of the Trust Funds. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Taylor said Mr. Grob had an unbelievable handle on the trust funds. He said his resignation is a huge loss.

The Consent Agenda was revisited to discuss the TD Bank North application for signage.

Mr. Taylor said the proposal would have to go to the ZBA because there are too many signs.

Mr. Flynn said they don't want to go through the ZBA, and that they are willing to make whatever adjustments are necessary.

Ron Taylor MOVED to accept TD Bank North's request for signage with the sign over the door excluded. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Mr. Watman said he pulled a request for a 2008 Taxpayer Inventory form because it was defeated with a 3-2 vote last year.

Mr. Watman said the forms hold homeowners somewhat accountable if they are caught lying, and the downsides are political and the amount of paperwork in the office.

Joe Damour MOVED to not use the Inventory Forms. Cheryl Morse SECONDED the motion. It was APPROVED 4-1. Joe Damour, Cordell Johnston, Cheryl Morse, and Ron Taylor APPROVED. Tom Watman OPPOSED.

Mr. Flynn said the Road Management Plan Committee has a tentative meeting date for August 16, 2007 to discuss curbing issues for sidewalks.

Mr. Flynn said there has been one applicant for Assistant Superintendent at the Transfer Station.

Mr. Flynn said all committees and open positions would be on the website this week.

Mr. Flynn said a drug policy proposal would be presented at the September 4 meeting and

There was a discussion, originally raised by Cheryl Morse, about the legality of having homeowners basement drains connected to the town's storm drains, especially when they have been damaged and need to be re-attached.

Mr. Flynn said DES told him it is a local decision, and that DES regulations refer to commercial properties.

Mr. Damour said cities where it is regulated have chosen to treat the storm water rather than disconnect all the pipes because the liability would be greater if the town disconnected them all and had flooded basements.

Mrs. Morse said she was told the problem of the homeowner is not the problem of the community. She said if it's grandfathered, fine, but has questions about when they are replaced.

Mr. Damour said the town replaces grandfathered pipes in kind. He said the town has been providing it for over 200 years.

Mr. Damour said it is a can of worms because it would include every house on Hall Avenue. He said the town will still get the same water from sump pumps.

Mr. Taylor said the town would soon need to consider water meters because sewer billing will be based on water going in.

Mr. Watman said the Selectmen have asked the Water Commissioners to come up with proposals for Selectmen.

Mr. Watman said there would not be a Selectmen's meeting the first week in September.

Joe Damour MOVED to adjourn at 8:35pm. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour, Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Brian Mazerski, Jim McElroy, Bob Pennock, Stephany Marchut, Ron Lavallee, Stephany Lavallee, John Margeson, Tom Congoran, Leon Parker, Michael McManus, Laura Scott, Jeff Roan, Scott Davison

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

The meeting moved into public forum. Brian Mazerski spoke about a letter he wrote to Selectmen expressing his displeasure with the noise created by the new rumble strips located on the center line and the break down lanes on Routes 202/9.

Mr. Mazerski said he is concerned the noise will effect his property value. He said the rumble strips are driven over at least two times per minute between 5 am and 11 pm. He said it sounds like a wood chipper. He said there will be a more pronounced noise when leaves fall off the trees in autumn.

Mr. Mazerski wondered if the state conducted an environmental impact study to consider noise. He wondered if the noise impact had been discussed at the public meeting that was held two years ago.

Mr. Mazerski said he is not blaming the town, but feels the state bears some responsibility for the impact to his property value. He wondered if the town could advise him on his options.

Mr. Watman read Police Chief Russell's letter that was written in response to Mr. Flynn's questions about the history of the rumble strip installation.

Mr. Russell said an area of concern was the number of serious accidents caused by vehicles crossing the center line and striking oncoming vehicles head on. He said “many of these crashes have been the result of motorists falling asleep, becoming distracted by something or not paying attention.” He said neither the Department of Transportation nor those in attendance were opposed to adding rumble strips to the center line as a solution.

Mr. Russell said he believes the rumble strips will reduce the number of serious accidents on the highway and thinks they should be given a chance to succeed.

Mr. Flynn said he spoke with Sean Flynn at DOT. He said Sean Flynn has read the complaints and will be moving the edge line at intersections from 20 feet to 100 feet. He said DOT has no intention of changing the center strip.

Mr. Watman said the town has no control over the situation, but will be passing on concerns to DOT.

Mr. Johnston agreed, saying, “All we can do is pass our concerns on the the state.”

Mr. Watman said he conducted his own noise survey by going to Mr. Mazerski's neighborhood to listen to the noise. He said diesel trucks and motorcycles cause a racket, but went on to say the rumble strips cause a sharper sound.

Mr. Damour said Mr. Mazerski should write to the Governor and State Representatives, but severely doubts it would be a quick change. He said that at the initial DOT meeting and didn’t think the noise issue came up.

Mrs. Morse said she attended the meeting and said that when animals are taken out of the equation over half of accidents on Route 202/9 are caused by people crossing the center line. She recalls somebody asking about environmental impact and the answer was that there would be none.

Mr. Watman suggested DOT hold a hearing on noise impact to discuss suggestions for muting the noise to a reasonable level.

Ron Lavallee suggested the town write a letter suggesting a hearing and to take away the passing lanes. He talked about an accident he was behind recently that was the result of careless driving at excessive speeds.

Item 1: Public Hearing – To consider public and Selectmen's input pertaining to the establishment of a part time Planning Consultants position

Mr. Watman said that at a previous meeting there was an approved motion to have a public hearing if the Planning Board and ZBA decided to hire a consultant as an employee.

Mr. Flynn said the budget calls for a consultant, so it would be a change to hire directly, requiring a public hearing. He said there is money for 10-12 hours a week.

Mr. Flynn has received 5 applications, 4 applying as employees and 1 applying as a consultant. He said the public hearing was for those applying as part time employees.

Stephanie Lavallee asked what the board's, or applicant's, rationale would be for part time as opposed to consultant.

Mr. Watman said the interview committee includes representatives from the Planning Board and ZBA as well as Mr. Flynn. He assumes they will recommend somebody based on who can get the job done.

Mr. Taylor said some applicants would prefer being part time rather than a consultant for tax paperwork purposes.

Mr. Johnston said people are assigned from CNHRPC, and the town has no control over who they are or the quality of their work.

Mr. Watman said there is hope the town could cut back on administrative costs by hiring directly.

Leon Parker said the current setup allows the person from CNHRPC to bill people directly when doing reviews of development plans. He said this would continue if they hire a consultant, but is concerned the money would go directly into the general fund if they hire someone directly.

Mr. Watman said he thinks the arrangement could continue since it is on the fee schedule.

Jim McElroy said the difference would be that an employee would be paid a salary while a consultant would be paid a fee.

Mr. McElroy said the Planning Board has voted to support either a new employee or a consultant.

Mr. Taylor said there have been examples of people going to the Planning Board when they should have been directed to the ZBA, costing people fees and time.

Mrs. Lavallee said she hoped it would be a more inclusive job description; something that would help the whole town.

Mr. Parker said the current setup is a disservice to the town. He said hearings have been scheduled with fees paid by applicants, and it turns out they don't have a plan or an application because they have received no guidance.

Mr. Parker said the town needs somebody who has experience with the planning process, who understands the laws and can help the volunteers on the board.

Mr. Parker said he is more concerned with the quality of support the boards receives whether it is a direct hire or a consultant. He said he is guessing that the level of talent they are looking for will come from a consultant.

Joe Damour MOVED to advise the committee to come back with a recommendation for either a part time employee or a consultant, whichever they decide in their best judgement. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Cheryl Morse MOVED to approve the consent agenda. Joe Damour SECONDED the motion. It was APPROVED unanimously.

The meeting re-entered public forum. Mrs. Lavallee said she hoped the Selectmen Representative for the Recycling Committee would give a report.

Mrs. Lavallee asked if the public could see performance improvement objectives for town departments.

Mr. Watman said the town is new to the performance objectives, and is at the stage of department heads stating their goals and objectives each year and reviewing those from the previous year.

Mr. Johnston said the Recycling Committee met on July 11 for the first time in over a year. He said they talked about Pay-As-You-hrow, which they want to pursue. He said they think it would take a year of educating the public before bringing it to town meeting, so unless there is a groundswell of support, they would target 2009.

Mr. Johnston said they discussed people using the transfer station without stickers. He said he believes there is not the staff at the transfer station to devote a lot of their time to the problem.

Mr. Johnston said Joan O'Connor from the Recycling Committee would speak with Bob Pennock from the Transfer Station and Police Chief Russell. He said she would conduct a survey to see if the problem is with locals not getting stickers or out of towners. He said she would also talk to New England College about their efforts, and see if recycling could be set up at the little league field concession stand.

Item 5: Recommendation and possible vote: Hiring for a Highway Department open position as Truck Driver/Laborer

John Margeson recommended the town hire Michael McManus who currently works for the State of New Hampshire DOT in Henniker.

Cheryl Morse MOVED to approve the recommendation from the Highway Superintendent for Michael McManus to be hired as Truck Driver/Laborer at Labor Grade 15 Step 2 with a move to Step 3 after a positive 6 month review and a move to permanent employee. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Item 2: Bob Pennock – Annual Goals and Objectives – Transfer Station and Parks Department

Mr. Watman asked about physical progress concerning safety goals, scheduling goals, and goals to check with other towns on how to achieve cost savings.

Mr. Pennock said he did not log his trips to other town's facilities, but he determined that they couldn't use any of the ideas without significant spending. He said they have worked out a system with the transportation company to reduce trips by shipping paper and plastic together.

Mr. Watman said he should have produced a report saying where cost savings could be achieved, their initial costs, and conclusions.

Mrs. Morse said it would be helpful for the town, and for the next person who comes along, if department heads kept written schedules and procedures.

Mr. Watman suggested that the person keeping the “Swap Shop” in order also be charged with checking for stickers.

Mr. Johnston said he would not want to be the person enforcing stickers, and also be the person closest to the gate.

Mr. Damour suggested she write down the license plates of vehicles without stickers.

Mr. Johnston asked whether Mr. Pennock would continue to assist in researching a potential Pay-As-You-Throw program.

Mr. Pennock said there hasn't been anybody to assist. He also said he is not sure he believes in it, and that a lot of research should be done into towns that switched to it several years ago. He said the town would have to pay somebody to enforce it.

Mrs. Morse noted that Peterborough transfer station workers wore bullet proof vests after switching to Pay-As-You-Throw.

Mr. Johnston asked if he would be involved if the Recycling Committee began studying Pay-As-You-Throw again.

Mr. Damour asked if there was somebody who could return phone calls after Mr. Margeson has been out working for three days straight.

Item 4: Cordell Johnston MOVED to accept the minutes of June 19, 2007 with corrections. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to accept the minutes of July 2, 2007. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Cordell Johnston MOVED to accept the non-public minutes of July 2, 2007. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn presented a complete list of openings and applicants for the board to review.

Cordell Johnston MOVED to approve the nominations for Committees and Boards as submitted including Trustees of the Trust Funds with the understanding that Ron Taylor would abstain from voting on Martha Taylor's approval. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said the West Henniker Paper Mill Site Committee will meet in the fall.

Mr. Flynn said the Waste Water Treatment Plant engineering and upgrade project is moving along very well.

Mr. Flynn said a Road Management Plan Committee meeting is scheduled for August 16.

Mr. Flynn said workers have been at the Ramsdell Road Bridge site, but repairs have not begun.

Mr. Flynn said the new highway pickup truck has been delivered and is in service.

Mr. Flynn said a bid has been awarded for the hearse house and renovations will begin soon. The Parks Department completely emptied the building.

Mr. Flynn said the Town Hall has been re-shingled. He said new plywood did not need to be purchased.

Mr. Flynn said contractors are touring the Police Station in preparation for submitting bids.

Mr. Flynn said three citizens have volunteered for the Energy Committee. He said Cordell Johnston would be the Selectmen's representative.

Mr. Flynn said he would begin working on having committee membership and open positions available for viewing on the web site.

Mr. Flynn said the new Drug and Alcohol service is now in place, and testing has begun.

Mr. Flynn said the town has received the federal portion of FEMA reimbursements, which accounts for 70-80% of what the town expects to receive.

Mr. Flynn said the Highway Safety Committee would hold a meeting to discuss making Union Street one way at the request of New England College.

Mrs. Morse asked about rules concerning private house drains being connected to storm drains.

Mrs. Morse said there is an instance where a pipe needs to be replaced. She asked Mr. Flynn to get back to the board with information.

Mr. Johnston asked about somebody using the side of the street in downtown Henniker for renting kayaks.

Mr. Flynn said local businesses stepped in to move the operation off the street, but now it is taking up several parking spaces.

Tom Watman MOVED to convene a non-public session per RSA 91-A:3,II, (a),(c) and (d) to discuss the Town Administrator's evaluation and a land sale proposal. Cordell Johnston SECONDED the motion.

Mr. Watman-yes, Mr. Johnston-yess, Mr. Taylor-yes, Mrs. Morse-yes, Mr. Damour-yes.

Motion by Tom Watman to reappoint Peter Flynn for another year to serve as Town Administrator.

Present: Chairman Thomas Watman, Vice chair Cordell Johnston; selectpersons Ron Taylor, Cheryl Morse and Joe Damour

They took into consideration the goals of 2006-2007 and what expectations would be for the coming year.

The Board reviewed the Performance Evaluation format and the result of each selectmen’s input, which was summarized by the Chair.

Present- Chairman Thomas Watman, Vice Chair Cordell Johnston, Selectmen Joseph Damour, Cheryl Morse and Ron Taylor

Selectman Joe Damour moved that the Board of Selectmen rescind its vote of June 9, 2007, relative to the sales agreement for the Bacon Road property, Map 1, lot 360, based upon the fact that the existing sales agreement with respect to this property does not expire until June 30, 2007.

Roll Call Vote: Mr. Watman-yes, Mr. Johnston-yes, Mr. Damour – yes, Mr. Taylor-yes and Mrs. Morse- yes

Members Present: Tom Watman, Chairman; Joe Damour, Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Item 1: Third Reading- Rescue Squad- payment schedule- 'special private assignments and special duty'.

Mr. French said he made changes to the policy that were requested at the second reading.

Mr. French said the policy now ensures all decisions and notifications are to be made by the Chief (or appropriate designee). He said the Chief (or appropriate designee) will notify applicants not less than five days before an event.

Cordell Johnston MOVED to approve the policy. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Chairman Watman said one item was removed from the consent agenda to be discussed in non-public session.

Ron Taylor MOVED to accept the consent agenda. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Watman said the consent agenda provided the appointment of Bob Stamps as a regular member of the ZBA. He said Mark Moser was appointed to the Roads Committee. He said Ken Fales resigned from the Highway Committee.

Item 2: Joe Damour MOVED to accept the minutes including the non-public section. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said the town is living within the budget, and he does not anticipate any problems unless there is a disaster.

Mr. Watman asked if there were plans for the Highway Department to hire extra help.

Mr. Flynn said John Margeson had said the Highway Department should be able to get to all the projects except Bacon Road this year.

Mr. Watman asked if there are outstanding complaints from storm damage that need to be addressed.

Mr. Flynn said there have been a lot of inquiries about Western Avenue. He said FEMA rejected the town's repair plan at first, so it is too early to tell when it will be completed. He said everywhere else has been addressed temporarily.

Mr. Flynn said there is one permitting item left to be addressed before construction can begin on the Ramsdell Road Bridge.

Mr. Flynn said bids have been submitted and reviewed by the Historic District Commission, and the Town Administrator will award the job to the low bidder after reviewing all aspects of the job with him.

Mr. Flynn said the re-shingling of the Town Hall roof is on schedule and should be completed by June 25.

Mr. Flynn said the Community Park project will begin after events are complete in August or September.

Mr. Flynn said a contract is being prepared with a Drug and Alcohol Testing service. He said they will know if they will move forward in a couple of days.

Mr. Flynn said the Town Planner position was advertised in the Union Leader and Concord Monitor the week of June 18.

Mr. Johnston said the Recycling Committee got the message from the last Selectmen's meeting that people are concerned they are not active. He said they tried to schedule an emergency meeting but too many members were unavailable.

Mr. Watman said Selectmen should highlight the need for members on the Recycling Committee, Energy Committee, and the Planning Board.

Mr. Johnston said he is waiting for the state legislature's action on a possible amendment to the Right to Know law before he drafts an e-mail policy.

Mrs. Morse said the ceremony to dedicate the Russell Durgin Memorial Bridge was excellent. She said 75-80 people showed up and said it was really appreciated.

Mrs. Morse said the board will need to follow up on their decision to dedicate the 2008 Town Report to Russell Durgin.

Mrs. Morse said she would like the Road Committee to investigate the best sidewalk building techniques before any sidewalks are built with slanted curbing. She said the board would have 6 weeks to hold one to two meetings to provide their expertise.

Mr. Taylor asked if the town had already decided to use square curbing on all sidewalks.

Mr. Johnston said it would be a good idea to get people with expertise involved, because the argument is currently between Mrs. Morse and Mr. Margeson.

Cheryl Morse MOVED to request the Roads Committee investigate the best protocol for future sidewalk curbing as pertains to pedestrian and motor vehicle safety and highway maintenance. The Road Committee shall report to the Selectmen in six weeks at the August 7 meeting. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to enter non-public session for the purpose of discussing the possible sale of real estate. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to re-enter public session. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to adjourn at 7:03 pm. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Present: Tom Watman, Cordell Johnston, Cheryl Morse, Ron Taylor, Peter Flynn, Wendy Hayes and Sarah Lineberry.

Wendy Hayes and Sarah Lineberry presented the selectmen with the following recommendations to sell the properties listed. They also suggested the amounts of money they should be marketed at.

There was no opposition to adding a property on White Birch Road to the sales list. To be listed at $24,900

There was no opposition to adding a property on Flanders Road to the sales list. To be listed at $74,900

There was no opposition to adding a property on Mink Hill Road to the sales list. To be listed at $14,900

There was no opposition to adding a property on Old Hillsborough Road to the sales list. To be listed at $64,900

There was no opposition to adding a property on Quaker Street to the sales list. To be listed at $14,900

There was no opposition to adding a property on Stonehenge Drive to the sales list. To be listed at $94,900

It was agreed by consensus to enter a one year agreement with Hayes-Lineberry Realty for the sale of these lots.

Cordell Johnston MOVED to re-enter public session. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour, Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Shawn Richard, Martha Taylor, Scott Davison, Ging Blanchard, Leon Parker, Tom Congoran, John Margeson, Kristin Claire, Stephanie Lavallee, Martha Sunderland, Jill Martin, Tom Weston, Wendy Hayes, Sarah Lineberry

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

The meeting moved into public forum. Martha Taylor, Cemetary Trustee, (Ron Taylor recused himself from the conversation) said resident Tom Erhard had been upset by the recent vandalism of headstones and volunteered to fix them for the $40 cost of materials. She said it was very kind of him.

Ging Blanchard said she has had an untold number of problems with her change of address. She said she has had late fees because her bills do not get to her.

Martha Sunderland said there has been problems with the post office not mailing to new addresses.

Mr. Watman said supposedly the post office was on board. He said the Selectmen had only received one complaint.

Mr. Flynn said there will be occasional problems for a while, and the town has been fixing them immediately.

Mr. Watman said there is effectively an inactive Recycling Committee that considers themselves active. He said they paid for a study and were supposed to spend a year educating the public, but nothing seems to have happened. He told Mrs. Lavallee that if she knows people with interest in the subject she should have them sign up for the committee.

Mrs. Lavallee said it is a serious problem, being over a year since the committee has met, and asked whether the Selectmen could hold their feet to the fire.

Mr. Watman said Selectmen have the authority to remove and appoint members. He said they recently took the step to ask the members whether they considered themselves active.

Mrs. Lavallee spoke of people without transfer station stickers throwing recyclables into the hopper. She asked about better enforcement.

Mr. Watman said they do not have the personnel to have someone sitting there checking stickers all the time.

Mr. Johnston entered the meeting at 6:26 and was told about Mrs. Lavallee's concerns. He said he would contact the appropriate people to get things moving.

Mrs. Lavallee said she is satisfied with Mr. Johnston working on it, but said she will continue to be the sticky wheel.

Item 1: Public Hearing – Second Reading: Policy for acceptance of donations and gifts

Mr. Flynn addressed Mr. Damour's question from the first reading regarding this policy's potential conflict with the authority of the Water Commissioner.

Mr. Flynn said town counsel suggested the Water Commissioner not be included in this policy, but urged the Water Commission to separately approve the same policy.

Mrs. Taylor asked whether the Cemetary Trustees would need Selectmen approval to sell a plot.

Mr. Flynn said the Cemetary Trustees could continue selling plots under the same guidelines they had been.

Mr. Damour asked whether the Selectmen should have approved the gift of repairing headstones.

Joe Damour MOVED to accept a donation of up to $40 from Tom Erhard. Cordell Johnston SECONDED the motion. It was APPROVED 3-0. Ron Taylor recused himself.

Mr. Watman said the board had been woefully embarrassed by the uproar during the acceptance of the bandstand.

Joe Damour MOVED to wave a third reading and approve the policy. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Mr. Damour asked how Ging Blanchard goes about updating the tax maps so the board can know the ground rules for the future.

Ging Blanchard said she uses deeds that come from registry once a month, plans with a surveyor stamp, boundary information that is submitted, and she is notified by Mr. Flynn or Cindy Marsland when the Selectmen have made changes or when changes are made at town meeting.

Mr. Richard asked how road frontage that did not exist can get added to the tax map without a record of the town accepting that portion of road.

Mr. Richard said the town voted to discontinue a portion of Farrar Road and asked whether that section would be removed from the tax map.

Ging Blanchard said she had a sketch of where the road would be discontinued, and read in the minutes that Mr. Damour suggested perhaps making Farrar Road Class VI, so she did not erase the portion pending a future decision.

Mr. Damour said he was talking about what remained of Farrar Road, and the discontinued portion would be discontinued permanently.

Mr. Richard asked how a tax map can show a road that never had a public hearing.

Ging Blanchard said she has had this discussion many times with Mr. Richard, and she said not all roads are created equally.

Mr. Johnston said he would find an answer to the question of when a discontinued road should be taken off the tax map and added to the abutters property.

Ging Blanchard said she has been to many land surveyor meetings and conventions and has yet to hear an answer to that question.

Mr. Damour said the tax map is used to provide information like access to lots. He said town roads are a separate issue and should have separate maps.

John Margeson said there is a road classification map, a tax map, and a street map.

Ging Blanchard said in her mind there are no questionable roads. She said she loves Class VI roads and thinks the town should keep them in their domain forever.

By consensus it was decided that Mr. Damour and Ging Blanchard would collaborate to try to make a tax map change policy to present at a future meeting.

Kristin Claire said the Conservation Commission held two public hearings to discuss the purchase of lots 561, 561-B, 349-E and 763-D to be preserved in conservation easements. Lots 561, 561-B and 349-E would be purchased outright with the Land Conservation Fund for $105,000 and private fundraising would be used to purchase lot 763-D. An at risk deposit of $10,000 would be placed on the project while the Conservation Commission takes up to one year to raise the funds for lot 763-D.

Mr. Watman said the Local Government Center's opinion was that the Conservation Commission needed to hold a public hearing and get Selectmen's approval to proceed with the project. He said it is not the Selectmen's place to get involved with specifics of money but to gauge whether public interest is sufficient to permit the Conservation Commission to proceed.

Tom Watman MOVED that the Board vote to approve the acquisition of the following conservation land by the Conservation Commission in the name of the Town of Henniker in accordance with RSA 36-A:4: Map 1, Lot 561, Map 1, Lot 561-B, Map 1, Lot 349-E and Map 1, Lot 763-D, all of said properties being along Western Avenue. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 4: Highway Superintendent John Margeson – Summer Work Plan for Roads and Sidewalks

Mr. Margeson said he is six weeks behind due to damage from the spring floods. He also has three roads to fix(Village Green, Longview Drive, Plummer Hill) that had been on the 2006 list.

Mr. Margeson said Bacon Road may not get done this year, but he hoped to work on the drainage in the autumn.

Mr. Margeson said other projects include replacing drainage, gravel, sidewalk and installing curbing on Prospect Street, equipment maintenance, routine town wide maintenance, and repairing flood damage.

Mr. Margeson said there are still three major pavement issues from the spring floods, most notably on Western Avenue by the Police Station.

Mr. Watman said there has been a lot of pressure around town to have more sidewalks. He said it might be an issue for the Planning Board to take up.

Mr. Damour said the Water Commission might like to do some work on Western Avenue while it is being fixed.

Mr. Margeson said he is monitoring it, and will patch it when he is convinced the wall has stopped moving.

Mr. Margeson said it is an expansion joint, and it is designed to crack every time the bridge goes under water. He said they just need to keep repairing it.

Item 5: Discussion of promotion to Heavy Equipment Operator – upgrade at Highway Department

Mr. Margeson said he would like to promote Tom Weston from Truck Driver/Laborer. He said Mr. Weston has shown an interest in operating heavy equipment since he started and has jumped into the position over the past year.

Mr. Margeson said his training has been on the job, and said a class has not been offerred in over three years.

Mr. Damour asked whether the previous operator could be hired for a day of training.

Cordell Johnston MOVED to promote Tom Weston to the position of Heavy Equipment Operator with a change in pay grade to Grade 16 (from Grade 15) Step 6 (from step 5B) and a change in pay scale to $17.27 per hour (from $15.25). Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 6: Representatives for Hayes-Lineberry Realty – Discussion Re: land sales agreement and recommended 'asking' – 'selling' prices

Mr. Watman said the Conservation Commission had expressed an interest in removing lots 349-J and 402 from the sales list.

Tom Watman MOVED to withdraw lots 349-J and 402 from the sales list. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Watman said the Conservation Commission asked lot 381-A-2 be removed, but Mr. Watman said there may be legal issues since there was a motion at town meeting to have a portion of the funds from the sale go to Paper Mill Site Renovations and the rest to defray taxes.

Mr. Johnston said the motion was to authorize the sale, which is different from requiring the sale.

Mrs. Sunderland said the Conservation Commission felt it was contradictory to be buying riverfront properties to preserve while selling other riverfront property.

Joe Damour MOVED to withhold the sale of lot 381-A-2. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Mr. Taylor said there is a question of saleability for lot 408-A, because it is landlocked between the high school, the college, and the Rosenbleeths.

Ron Taylor MOVED to withdraw lot 408-A from the sales list. Joe Damour SECONDED the motion. It was APPROVED unanimously.

There was a discussion about offerring the lot to one of the abutters. It was agreed to first find out if the town or the college owns the athletic fields.

Cordell Johnston MOVED to enter non-public session for the purpose of discussing the possible sale of real estate. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Non-public action taken up by the board made public: It was agreed by consensus to enter into a one year aggreement with Hayes-Lineberry Realty to sell the lots discussed located on White Birch Road, Flanders Road, Mink Hill Road, Old Hillsborough Road, Quaker Street, Stonehenge Drive to the sales list.

Item 7: Joe Damour MOVED to accept the minutes. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Leon Parker asked if the Selectmen could appoint a ZBA member before the normal appointment time.

Item 8: Recommendation for testing and training services Re: alcohol and drug tests

Mr. Flynn said the town needs somebody to conduct drug testing very soon, and said Onsite Drug Testing of New Hampshire, LLC had been quick and helpful with his inquiries.

Joe Damour MOVED to authorize the Town Administrator to engage in a contract with Onsite Drug Testing of New Hampshire, LLC. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Mr. Damour asked if there should be a drug and alcohol testing policy for fire and rescue.

Mr. Watman said the board received letters from the Planning Board and ZBA, the former requesting a town employee fill the position and the latter requesting either a town employee or a private contractor.

Mr. Watman asked if the job description could be used to hire somebody from CNHRPC. Mr. Flynn said yes.

Cordell Johnston MOVED to approve the job description for Planner. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn suggested the board authorize him to advertise for either contractor or town employee.

Joe Damour MOVED to advertise to seek proposals from qualified companies or individuals, for consultancy or direct employment, requiring a public hearing from the board if the decision is to hire direct. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Item 10: Nomination for position of Land Use Coordinator/Executive Secretary

Mr. Flynn said he has received 14 applications, half from the Concord Monitor. He said 10 applicants could be entertained as qualified and they picked three. He said Leon Parker, Jim McElroy and himself unanimously agreed on Nicole Gage as the finalist.

Mr. Flynn said she was the most qualified, her salary expectations were in line, and she is available in 12 days.

Ron Taylor MOVED to hire Nicole Gage for the position of Land Use Coordinator/ Executive Secretary at pay grade 13 C2, subject to a successful background check, positive references, and to serve a probationary term of 6 months before permanent appointment. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said the bids were requested as a roof bid and a plywood estimate, and he said Thunder Ridge Roofing had the lowest bid.

Joe Damour MOVED to accept the Town Administrator's recommendation to accept the bid of Thunder Ridge Roofing, not to exceed $21,400. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said he will work with department heads to provide more precise documentation before the budget process, to meet for dress rehearsals before town meeting, and require they attend town meeting.

Mr. Flynn will focus on making sure the repairs to Ramsdell Road Bridge are not wasteful by checking documents, meeting deadlines, and reviewing work changes.

Mr. Flynn will reorganize the flow of communications and tasks while determining the real time needs of the planner.

Mr. Damour asked if there were a way to help Russ with the web site without giving him more to do.

Mr. Flynn said work on the Waste Water Treatment Plant is moving along like clockwork.

Mr. Flynn said he forwarded all the information he had regarding complaints and opinions on Maple Street to Ian Johnson.

Mr. Flynn said construction on Ramsdell Road Bridge should begin by the end of June.

Mr. Flynn said bids for hearse house were sent out and are due in by June 8, 2007.

Mr. Flynn said DRA has verified his assessment of rules to apply for asset limitations for elderly exemptions as explained at Town Meeting.

Mr. Flynn said a resident has expressed interest in the Energy Committee, saying he would like to roll his sleeves up and try to get other people involved, beginning with calling people who signed a petition for energy conservation.

Mr. Flynn said there has been no interest in the position of Project Supervisor for the Ramsdell Road Bridge Project. Mrs. Morse said she would call somebody she thinks would be interested.

Mr. Flynn said the sign to honor Russell Durgin is currently in the process of being made, and if it is completed in time Mr. Flynn would like to have the Durgin Bridge Dedication on June 17 at 1:00 pm. He is working with DOT for traffic control and he is working to line up speakers for the event.

Mr. Taylor said he has been part of planning board work sessions to review sub-division regulations regarding roads. He said they are waiting for town counsel's opinion before making any major decisions.

Mrs. Morse asked to put a discussion of the need for squared curbing abutting sidewalks on the agenda. She said the current plans for slanted curbing will set the town up for a problem in 20 years when they are falling apart and they can't be repaired. She would like to bring a local expert before the board.

Tom Watman MOVED to nominate Kalob Dobbins for the Road Management Committee. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Watman said he would like technical questions referred to the Road Management Committee, so they can give their expert opinions to the board.

Mrs. Morse said she is concerned with sending this question to committee when sidewalk work will be done this summer.

Mr. Watman said he does not think Selectmen's meetings are the place to debate technical issues. He said the Road Management Committee meets upon request, and he would prefer the board refer the question to the committee.

Tom Watman MOVED to omit the first meeting of July unless there is an emergency. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Tom Watman MOVED to adjourn at 8:50 pm. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour, Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Martha Taylor, Tom Congoran, Ian Johnson, Leon Parker, Tom French, Scott Osgood, Terry Stamps

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

The meeting moved into public forum. Martha Taylor, Cemetary Trustee, spoke about headstone repairs that will be needed in town. Ron Taylor recused himself from the conversation.

Mrs. Taylor said vandals at Plummer Cemetary had knocked over six headstones in a row of eight. She will get a repair estimate from Perry Brothers.

Mrs. Taylor said three headstones broke at the old cemetary, two due to age and one due to a fallen limb. She said there is enough money in the fund to fix them.

Ian Johnson spoke about the number of complaints against his apartments on Maple Street. He said the barrage of complaints is a bit much, and the issue seems to be festering.

Mr. Johnson said he wrote a letter on March 12 with direct questions but has not received a written response. He asked what the town's position is with regards to his outdoor furnace.

Mr. Johnson said neighbors are currently ganging up on neighbors, saying the treatment his tenants are receiving amounts to real discrimination.

Mr. Flynn said he has communicated verbally with Mr. Johnson on a regular basis.

Mr. Watman said Mr. Johnson should receive the letter the complainants had received. He said the board had determined that nothing about the complaints could be enforced. He said wood stove regulations may be created, but nothing has been brought to the Selectmen, and nobody in town has taken a position.

Item 1: Public Hearing: Second Reading- Request of adoption of policy to create payment Schedule for 'special assignments and duty' for Rescue members

Mr. Flynn said the changes in the second reading were to ensure that decision making is management's responsibility.

Mr. Watman said the wording in number eight does not make clear decisions are made by the chief.

Mr. Taylor said there is no procedure to tell an applicant whether their request is approved, the level of coverage that will be provided, or an estimate of cost.

Mr. Watman asked what an applicant would do if the Rescue Squad refused coverage.

Mr. Watman asked how an applicant would be impacted if they were not told they would not have coverage until five days before an event.

Policy number 6.4 will be added for the third reading, saying all applicants shall be notified of the decision no less than five days in advance of the event by the chief or designee.

The wording in policy number 8 was changed to move the decision making from the squad to the chief.

Mr. Watman said he wanted to make sure the whole Rescue Squad isn't making determinations.

Ron Taylor MOVED to hold over the policy for a third and final reading at the next meeting. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Watman said Item 2 will be postponed until June 5. He said town counsel is being asked by the Conservation Commission to draft an appropriate motion.

Item 3: Planning Board discussion concerning replacement of Planning Consultant

Scott Osgood from the Planning Board talked about the shift over the years from in house planning to having consultants from the Central New Hampshire Regional Planning Commission. Mr. Osgood said the Planning Board has been talking about having an in house land planner because it is felt CNHRPC can no longer meet the town's needs.

Mr. Osgood said the contract with CNHRPC is up in June and could be extended, but does not cover all the needs the Planning Board has identified.

Mr. Osgood would like to post a job description and see if the town can attract a highly qualified person.

Leon Parker from the Zoning Board of Adjustments said the town needs someone who can get complicated proposals through the process. He said the ZBA has spent a lot of time this past year on incomplete applications and applications that should have never gotten as far as the ZBA.

Mr. Johnston asked if the problem is the nature of the position or a person not doing a good job.

Mr. Osgood said the current person has stated she does not have time for the ZBA. He also said CNHRPC has said they do not have more hours for the town.

There was a discussion of whether the town could afford to hire a part time person this year, as either a consultant or employee.

Mr. Parker said the town should keep as much flexibility as possible to find the right person. He said maybe they should contact independent contractors to see what is available.

Mr. Parker said it works best in towns with a full time planner who has support.

Mr. Watman said the Planning Board and ZBA should officially vote to say what they want so it can come forward as a budget request. He also said he is concerned since the issue is coming up after town meeting.

Mr. Parker said the pay would be the same for an independent consultant as is already budgeted.

Mr. Damour would like to look forward in a larger scope, suggesting they wait a year and hire a full time employee.

Mr. Johnston wondered if they could justify going directly from a half day a week person to full time.

Mr. Watman said the answer might be to hire a secretary to assist a consultant and get trained as they work their way up.

Item 4: Third Reading: To hear recommendations to amend motor vehicle parking ordinance- Article III, 120-09, 120-10, A, (4) and 120-10, B

Mr. Watman said he is not convinced eliminating overnight parking at the Community Center lot will guarantee the lot won't already be filled when events occur.

Mr. Watman wondered what people parking for Little League will do when parking on the east side of Depot Hill Road is eliminated.

Mr. Flynn said the town has stopped enforcing the parking ban on Circle Street during Little League games.

Mr. Flynn said parking on the east side of Depot Hill Road is a problem for emergency vehicle access and because the side of the road is eroding, exposing the roots of trees and killing them.

Mr. Flynn said in his analysis there won't be a parking problem once the overnight parking problem is addressed. He said they can always change it in a year.

Joe Damour MOVED to approve changes 1, 2, and 4 of the parking ordinance. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 5: Joe Damour MOVED to accept the minutes as clarified. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said booster clubs and organizations have been accepting gifts and expending them on their own for years, but town counsel advises they cannot accept donations without a public process.

Mr. Flynn said it should be policy for Selectmen to be the accepting authority of all donations.

Mr. Damour asked whether it should be noted that this policy does not apply to the Water Commissioner.

Joe Damour MOVED to refer the policy to a second reading. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Mr. Watman raised an issue from the consent agenda that had been held back to discuss refunding impact fees and building permit fees for lot 1-540-X4A.

Mr. Flynn explained that the applicants had decided not to proceed with the project. He said moneys from impact fees are held in a special account, and while there is no provision regarding refunds, town counsel has advised it is the right thing to do.

Mr. Watman said when there is nothing in the regulations or ordinances the decision is up to the board.

Joe Damour MOVED to authorize the refund of $5,669. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Mr. Damour said the administrative fee for refunds should be added to the Building Permit Policy.

Item 7: Discussion of adding Committee Chair's telephone and e-mail listing on Web page

Mr. Flynn said the Finance Director has strongly suggested adding neither, because people can do a lot of dangerous stuff with that information.

Mr. Watman said the issue had been raised because a citizen complained that a Committee Chair was unreachable.

Mr. Watman said the web site should tell people how they can communicate with Committee Chairs.

Mr. Damour suggested a separate database account in which e-mails get forwarded without ever disclosing the recipient's e-mail address.

Mr. Watman said they should check into that. He said there needs to be a solution other than either easy access or no access.

A consensus was formed to have the Town Administrator investigate options and report back to the board.

Mr. Flynn said bids for re-shingling the Town Hall roof will all be in this week.

Mr. Flynn said bid specs for renovating the Police Station will be sent to contractors this week.

There was a discussion about how an e-mail policy should cover e-mail communications between board members about board business.

Mr. Johnston said administrative procedures such as setting agendas and times of meetings should not be a big deal, but substantive discussions regarding policy changes could violate public disclosure rules.

Mr. Flynn said only one person has expressed an interest in joining an Energy Committee.

Mr. Flynn said a job posting for a Project Supervisor for the Ramsdell Road Bridge project has gone out and one person has expressed interest.

Cheryl Morse announced the Memorial Day parade route. It will end at the gazebo this year where Governor Lynch will speak. Governor Lynch will present the passage of a new law naming the route 202 overpass in honor of Russell Durgin.

Mrs. Morse said the person who was going to organize the naming ceremony has no time and the responsibility will now fall to the Town Administrator.

Mr. Watman suggested speaking with the Department of Transportation first so nobody gets too vested in ideas that might not be allowed.

Mrs. Morse said all the granite at the old slaughter barn on Foster Road has been stolen. She said it must have been stolen from the historic site with a grapple truck.

Mrs. Morse said a citizen suggested New England College should be the recipient of a letter thanking the Class of 2007 for donating half their money to repairing the covered bridge.

She said a Letter to the Editor could bring publicity to the bridge while acknowledging the gift.

Mrs. Morse asked if there was objection to her writing a letter as a representative of the board. There were no objections.

Mrs. Morse asked which highway department phone number residents should use. She said the phone book places the highway superintendent on Western Avenue.

Mr. Flynn said both numbers are fine and each has an answering machine. He will have the address changed in the phone book.

Mr. Taylor said he is gathering information to turn over to town counsel for help in determining who makes decisions regarding road specifications. He would like to mesh the Selectmen and Planning Board rules together and get them voted on as one set of rules.

Cordell Johnston MOVED to adjourn at 8:15 pm. Cheryl Morse SECONDED the motion. Itwas APPROVED unanimously.

Adopted

Members Present: Tom Watman, Chairman; Cordell Johnston; Joe Damour; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Tom Weston, John Margeson, Tom Congoran, Caleb Dobbins, Bill Christiano, Tom French

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Item 1: Public Hearing per RSA 31:95-e – To hear recommendation to amend motor vehicle parking ordinance – Article III, 120-09, 120-10, A, (4) and 120-10, B

Mr. Flynn presented the second public reading for amendments to the parking ordinance. He said 120-09A, an ordinance for Municipal Parking Lots, would allow parking between 6:00am and midnight year round daily at the Community Center Parking Lot and the Town Municipal Parking area behind the Grange Hall and Library on Western Avenue.

Ordinance 120-10, A would add the words “except in designated handicapped spaces” after Community Park. Mr. Flynn said there is one unmarked handicapped space in front of the teen center door and one unmarked on the upper level.

Ordinance 120-10, B would say No Parking Anytime on the east side of Depot Hill Road from Grove Street to Circle Street opposite the Town Hall.

Mr. Flynn also presented wording for Selectmen to designate the two unmarked handicapped spaces at the Community Center as official handicapped spaces.

Mr. Flynn said the idea to designate parking hours came about because of a shortage of spaces during Community Center events. He said New England College students were parking their cars for days at a time. He said two cars were left all winter.

Bill Christiano, Director of Campus Safety at New England College, asked what the penalties would be for violations, and whether there would be escalating fines.

Mr. Flynn said the same rules would apply as for parking violations in the rest of town; escalating fines leading to a court summons and towing. He said towing would be left to the discretion of the officer, especially with the threat of a snow storm.

Mr. Damour said language in the ordinance allowing one hour parking on Depot Hill Road would need to be changed.

Mr. Flynn said he would make the changes for next meeting and would attach a parking fine schedule.

There was a discussion of whether the storm ordinance would cover towing in municipal lots. Mr. Damour thinks it only covers streets, noting a separate ordinance for the lot behind Daniels.

Mr. Watman said a proposal for a new ordinance should be initiated shortly before the need is forgotten.

Mr. Watman also said he is not convinced a parking time ban would address the issue of keeping spaces open during events.

Mr. Christiano asked if there were some place else in town where students could park.

Mr. Christiano said there are numerous students who have been banned from parking on campus. He said he understands it is the college's problem, but wonders if there might be a solution.

Mr. Watman said he is sympathetic, but he doesn't want the town to inherit the college's problem children.

Ron Taylor MOVED to schedule a third reading. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Item 2: John Margeson – Update on roads, costs of repairs, and FEMA funding

Mr. Margeson said he does not have final numbers for road repairs yet, but approximately $40,000 has been paid thus far to sub-contractors who were needed to quickly open closed roads. He estimates a final bill between $200,000 and $250,000.

Mr. Margeson will tour the road repairs with a FEMA representative to discuss what FEMA will cover. He said it is too early to give an accurate figure of what the town will pay.

Mr. Margeson said there were, at one time during the storm, twenty two roads closed at one time in town. He said they are all open, but more work needs to be done for permanent repairs.

Mr. Margeson said he used every available sub-contractor and put 800 miles on his pick up truck driving around town.

Mr. Taylor said he has received good reports from people all over town about how well everything went.

Caleb Dobbins said the slanted curbing being used by the town does not meet the state's standards and thinks the slanted curbing will not provide a safe barrier for pedestrians and will not hold up over time.

Mr. Watman said it is his belief that these questions should be addressed to department heads in advance of a public discussion, because the issues become so technical they need to be addressed by professionals rather than a board.

Mr. Dobbins apologized and agreed, saying he meant no disrespect, but was concerned construction was beginning immediately.

Mr. Margeson said the town is contracting with somebody who builds miles and miles of sidewalks in three states. He said the amount of granite below grade will make it stronger than state standards. He said the slanted curbing is appropriate when the sidewalk is offset from the road. He added that there are drainage issues on Hall Avenue.

Mr. Watman referred the issue to Mr. Flynn and asked him to review the issues with Mr. Margeson.

Item 3: Tom French, Rescue Chief – Request for adoption of policy to create payment Schedule for 'special assignments and duty' for Rescue members

Mr. French presented a policy for when the Rescue Squad agrees to attend events on standby. The policy would apply standards and a fee schedule.

He said members have always volunteered for events, but there has been no policy or fee schedule. He said it is in the best interest of the town to have a policy for volunteering.

He said in the case of a major event like Mary's Run, French will recommend two EMTs and an ambulance officially attend, but many more volunteers will actually be there. In the case of an actual emergency those volunteers would be activated under the rules of a normal emergency situation.

Mr. Watman was concerned with potential legal issues arising from policy number 6, allowing the general membership to vote on whether to grant a request. He said the policy only lists availability as a reason to not grant a request, so the decision should be the Chiefs.

Mr. French said the full membership has voted for everything for over thirty years.

Mr. Watman said the Chief is in charge and if the membership were ever to vote to discriminate and the Chief follows the vote it is the Chief who is responsible. It will not be supported by the Selectmen.

Joe Damour MOVED to schedule a second reading and public hearing. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Item 4: Cordell Johnston MOVED to accept the minutes as corrected. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

Item 5: Status of land marketed, sold and held per recommendation of the Conservation Committee

Mr. Flynn presented a listing of all properties owned by the town sold last year, were left unsold last year, were approved for sale this year, or are being held for review by the Conservation Commission.

Item 6: Discussion, review and possible selection of Real Estate Proposal for selling Town Land approved for sale at Town Meeting

The board reviewed three proposals from realtors. The two remaining lots from 2006 are under contract with Jean Hooker & Associates for one more month. Finding no fault with the current realtor the board chose to try different realtors.

Tom Watman MOVED to retain Hayes Lineberry Real Estate for the sale of nine new lots per proposal and should the two lots from 2006 not be sold they will be assigned to Deruisseau Realty & Property Management, LLC. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 8: Hazard Mitigation Plan – Recommendation of the CNRPC – Establish Committee

Mr. Flynn presented a letter from the Central New Hampshire Regional Planning Commission (CNRPC) offering to develop a Hazard Mitigation Plan with the Town of Henniker at no cost. The plan would document and map existing assets and risks, assessing hazard areas, large gathering places, utilities and unique resources. It could be used as a planning document or as a reference.

Joe Damour MOVED to establish a special hazard mitigation committee and retain CNHRPC for free and authorize the Town Administrator to recruit membership and make recommendations to the board of at least six members per the description. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said there will be physical manicuring of the trails at the West Henniker Paper Mill sight at no expense this summer.

Mr. Flynn said Phase II of engineering and upgrade at the Waste Water Treatment Plant would start the weak of April 30, 2007.

Mr. Flynn discussed progress with the Maple Street Complaints. He said the building inspector has been helpful in assisting with possible legislation concerning outdoor furnaces. He said the building inspector refutes Mr. Hess' claim that the building requires a permit for plumbing and electrical. He said State Representative Eleanor Kjeillman has been helpful in meeting with residents to discuss the complaints.

Mr. Flynn said the town is waiting for the final DES permit for construction at Ramsdell Road Bridge. He said work has also been held up by the flooding.

Mr. Flynn said Martha Taylor of the Historical Society is working with a contractor to put together bid specifications for renovating the hearse house.

Mr. Flynn said he is working with a designer instead of an architect on the Police Station.

Mr. Flynn said he met with all department heads to tell them it is required they attend Budget and Town Meetings. All agreed with the understanding they would be compensated for their time.

Mr. Watman asked to make sure the members of the Recycling Committee are still active members, or if the town should seek replacements.

Mr. Flynn said information regarding how residents may receive assistance from FEMA is now on the town's web site.

Mr. Flynn said he is seeking information to fill the vacant position of the person conducting Drug and Alcohol Testing. The previous tester has retired.

Mr. Flynn said the job title 'Clerk of the Works' to oversee change orders on the Ramsdell Road Bridge construction actually entails more than he thinks the town needs. The board agreed to change the title to Project Manager.

Tom Watman MOVED to approve the job specifications as amended and authorize up to $10,000 for a Project Manager and for the Town Administrator to advertise and recommend an applicant. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Taylor said the Planning Board is discussing regulations to make it mandatory for a sub-division off a gravel road to also be a gravel road. Mr. Taylor is concerned because it would mandate the development of roads that voters won't accept as town roads.

Mr. Damour said there might be conflicting regulations in the town road specifications.

Mr. Watman said Mr. Taylor should check for conflicts, saying the Planning Board has been conscious of not creating conflicts in the past. He said Mr. Taylor should bring conflicts to the Planning Board's attention so they are forewarned.

Mr. Watman said there will be a Conservation Committee hearing at the Town Hall on May 14 at 7:00pm. He encouraged Selectmen to attend because the same issue of purchasing land along the river on Western Avenue will be on the Selectmen's agenda the next night.

Cordell Johnston MOVED to adjourn at 8:17 pm. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Others Present: Ron Hess, Dolly Hess, Bob Pennock, Martha Taylor, Carl Hamel, Kevin Degnan, Stephanie Lavallee, Ron Lavallee, Rick Daniel, Leon Parker

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

The meeting moved into public forum. Stephanie Lavallee said the town is devastated by the road damage caused by the recent rains, and asked Selectmen what residents should expect.

Mr. Watman said twenty roads are closed, and the plan is to open the closed roads before reparing the passable ones. He said several private firms have been hired to help.

Mr. Flynn said the fire station is being used as a command post to assess damage and for residents to call to report problems. He said not all roads have been assessed yet, and repairs would take months and months and hundred of thousands of dollars.

Mr. Flynn said Shaker Hill Road and Mt. Hunger Road are the worst because people are either walking to their cars or can't get their cars out. He said a portion of Western Avenue in front of the condos was lost, and the town sewer line was almost lost as a result.

Mr. Flynn said Senator Judd Gregg has called the Governor for financial assistance to the town and is seeing if there is also money available for affected businesses.

Ron Lavallee said he called the fire station, and that Ray Eaton was very positive and helpful in letting Mr. Lavallee know the best way to drive out of the Quaker district.

Mr. Lavallee also asked that it be clearer in the future that the fire station is the emergency command center.

Mr. Watman suggested that the number be put on the web site in large letters during an emergency.

Ron Hess made a report of progress to Selectmen regarding an outdoor furnace on Maple Street some residents have been complaining about.

Mr. Hess said he found a legal citation that would define the furnace as a structure and therefore it should be inspected as such. He said Fire Chief Gilbert agrees with his assessment.

Mr. Hess said he is working with local State Representatives Barbara French and Eleanor Kjellman to regulate outdoor furnaces. He has also contacted Holly Green from Henniker's Conservation Commission and is working with the State of Vermont where there is a law regulating these outdoor furnaces.

Mr. Hess said he doesn't want them outlawed because they work well in open locations, but he wants them regulated because this one is choking the neighbors.

Mr. Watman commended Mr. Hess for his positive approach to a difficult problem. He instructed Mr. Flynn to speak with the fire chief about his findings, review town counsel's findings, and make town counsel aware of the citation defining the furnace as a structure.

Item 1: Public Hearing to accept a donation from Don Glover to construct an addition to the Utility/Snack Shack building at the Town Hall ball field

Mr. Taylor recused himself, stating that his wife, Martha, is a member of the Historic District Commission.

Mr. Flynn reported that Mr. Glover would like to donate the material and labor to construct a 6x8 foot addition to create an equipment storage space with its own entrance. Currently equipment storage is mixed with the snack area without a dedicated entrance. The siding, shape, and color would match the current building. The donation is worth $2000.

Mr. Flynn said the Historic District Commission would need to approve the design prior to construction.

Martha Taylor said the Athletic Department would need to submit an application and a separate public hearing would be held.

Cheryl Morse MOVED to accept the donation contingent upon approval by the Historic District Commission. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Item 2: Public Hearing to accept a donation from Michie Corporation to supply concrete for a sidewalk at Community Park

Bob Pennock said the sidewalk would run from the handicapped ramp beside the Community Center, behind the bandstand, to the street. The donation is for the concrete and not the stamping. Mr. Pennock said concrete will cost approximately half the entire project which is estimated to cost $10,500.

Stephanie Lavallee asked how the plantings in the area would be cared for during construction. Mr. Pennock assured her they would be careful.

Cordell Johnston MOVED to accept the donation. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 3: Transfer Station request for new department position and appointment

Bob Pennock requested the position of Assistant Superintendant be created to eventually replace the position of Chief Operator. It would have the same pay and title as other town departments, an increase of approximately $1100 above Chief Operator.

Mr. Pennock would prefer not to retire the Chief Operator position until he retires, because he doesn't want to eliminate the position of a staff member who is currently deployed in Iraq.

Mr. Watman made clear that he objects to any language implying that somebody would be appointed to fill the position. Mr. Watman wants to ensure standard hiring procedures will be followed to fill any vacancies.

Mr. Flynn said standard procedure would be to post the position within the town offices, and if a determination is made that qualified candidates are not applying within the town, it will be posted for anyone to apply.

Ron Taylor MOVED to create the position of Assistant Superintendant of Transfer/Recycling Station and Parks/Property Department and accept the job description dated 4/13/2007. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Watman made two motions. The first stating that all openings of any position for town employees below Town Administrator be advertised at least internally before being filled, and the second to wave the second and third readings, create a policy and put into the manual. The second motion was voted on first.

Tom Watman MOVED to wave the second and third reading, create a policy, and put into the manual. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Tom Watman MOVED that all openings of any position for town employees below Town Administrator be advertised at least internally before being filled. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Ron Lavallee expressed his displeasure with this position being proposed at this time. He said it should have been brought up as part of the budget process, and called this process back door politics.

Mr. Watman agreed that it should have been part of the budgeting process, but said beyond the numbers there is the reality that somebody has to be second in command.

Item 4: Cordell Johnston MOVED to accept the minutes as corrected. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Watman suggested positions be numbered in order of expiration date so upcoming vacancies can be quickly identified.

Mr. Watman would also like to ensure there is time for chairpersons to give input after applications are in.

There was a discussion about whether or not individual's phone numbers should be put on the web site. No consensus was formed.

Item 6: First Reading: Introduction of amendments regarding town parking ordinance

Mr. Flynn suggested the Community Center parking lot be posted for parking between 6 am and midnight only. He said the lot is being filled by abandoned cars that get plowed in. While the College was on break recently Mr. Flynn counted cars and found 21 abandoned in a lot that holds 30.

Stephanie Lavallee asked how that solution would help relieve parking during events. She suggested a sign saying the lot is for the Community Center only.

Mr. Flynn said he thinks the lot won't be used at all by students once abandoned cars start being towed.

Mrs. Morse agreed, adding that the issue can be taken up in the future if this solution doesn't work.

Mr. Johnston asked if the lot was intended to be for municipal parking or for the community center.

Mr. Flynn said the intent is municipal and the abuse is taking place overnight and abandoned parking.

Mrs. Morse said that makes sense for businesses, but college professors might need longer.

Cheryl Morse MOVED to move the reading and discussion to a second public hearing. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said he would email Selectmen once he knew what kind of funds were available from the state for road repairs.

Mr. Flynn reported progress in the purchase of a highway truck, bids for renovating the hearse house, and bids for reshingling the town hall roof.

Mr. Taylor asked about progress with the Nichols property on Gulf Road. Mr. Flynn said no deed is available because the land was taken for taxes. Mr. Taylor suggested the deed may be at the Registry of Deeds. Mr. Flynn said he would go there to see.

Mr. Flynn said pet ordinances are currently posted at the town hall and will be handed out at the Rotary Club rabies clinic.

Mr. Johnston said he and Mrs. Morse have received calls from Contoocook resident Dick Schoch informing them about a recent Hopkinton Selectmen's meeting with ATV riders. According to Mr. Schoch, the riders said they were interested in building an ATV trail through the Mink Hills.

Mrs. Morse said Mr. Schoch was concerned because Selectmen gave approval to go ahead at this point. Mr. Schoch said the audio minutes that can be heard on the town's web site reveal people saying that if the riders are not given permission they will cut down trees on private land.

Mr. Johnston said the law states ATVs cannot ride on town roads unless Selectmen permit them to ride on Class VI roads. They cannot ride on private property without permission.

Mrs. Morse said there have been problems with riders on Freeman Colby Road, and residents are getting Fish and Game involved.

Leon Parker said there is significant ATV use on Class V Liberty Hill road, and there have been significant interactions with property owners. He said last summer a neighbor was dragged by a rider he was trying to stop. He said groups of up to a dozen ride on Liberty Hill without regard for the laws.

Cordell Johnston MOVED to adjourn at 7:45 pm. Cheryl Morse SECONDED the motion. It is APPROVED unanimously.

Official Attachment to Minutes per request of Board of Selectmen: Hoyle, Tanner & Associates letter of March 19, 2007 regarding Ramsdell Road Bridge bid results (these are available at the Selectmen's office)

Selectmen Present: Joe Damour, Cordell Johnston, Cheryl Morse, Ron Taylor, Tom Watman

Others Present: Peter Flynn, Kelli Conneely, Matthew Lowe, Bob Pennock, Shawn Richard, Dennis McAfee, Stephanie Lavallee, Ron LaVallee, John Margeson

The meeting was called to order at 6:15 p.m. by Tom Watman, Chair; then the Pledge of Allegiance was recited.

MOTION by Cordell Johnston to accept the items as presented in the consent agenda. Motion seconded by Cheryl Morse, approved 5-0. Tom Watman noted that consent agenda items included approving $1,035 for the Central NH Regional Planning Commission, which would be matched by the Department of Transportation; approving the hiring of a mechanic; and approving $10,500 for a Park’s Department lawn mower if funded by the Trustees of Trust Funds.

Stephanie Lavallee spoke to the Board regarding a March 25^th event she attended hosted by NH Peace Action, Hopkinton High School students others, with a display of combat boots & tags of fallen soldiers. She voiced concern that Russell Durgin was not listed among the twenty-one fallen soldiers from New Hampshire. She also reported that the approval has gone through to rename the Route 202 & 9 Bridge in honor of Russell Durgin, with the official ceremony likely to take place on Memorial Day.

Dennis McAfee spoke to the Board regarding a personnel complaint. Tom Watman said that Public Forum was not for personnel complaints against town employees; there is a specific procedure for complaints against employees, but other issues could be talked about. Mr. McAfee said that there were two “4 Shore Drive” designations now. Tom Watman responded that since the renumbering was based on distance a rescue call would respond to the correct location. Mr. McAfee said that at a previous meeting Tom Watman cited the example of a fire in Swansey where three children had died due to confusing street numbering; an internet search on the story turned up information that one child had died and that was due to the actions of the parent, not the delay in the fire department responding. A list of questions was left by Mr. McAfee, with a request for answers in writing to be mailed, not to be hand-delivered, as he did not want town employees on his property without prior permission. Mr. McAfee also asked if the Board was familiar with RSA 643-1 and 643-2, the Board indicated they did not have the RSA information memorized.

Shawn Richard spoke to the Board about a new street sign which was put up at a previously unlabeled intersection. He also asked about a renumbering that was nearly identical to his but was not on the same street. The Board requested that the Town Administrator refer the information to the Fire Chief, and that the Board be notified of the outcome. Joe Damour mentioned that sometimes the Post Office requires a mailbox be put up in an area that is not directly across from the actual house.

Item 1: Matt Lowe of Hoyle, Tanner & Associations regarding recommendation for Ramsdell Road Bridge bid award

Matt Lowe reported that nine bids were received, with the recommendation being to award the bid to CPM Constructors of Freeport, Maine, in the amount of $1,142,834.85. The Department of Transportation has CPM on their list of prequalified, approved contractors.

MOTION by Cheryl Morse to award the contract to CPM Constructors in the amount of $1,142,834.85, as recommended by HTA. Motion seconded by Joe Damour, approved 5-0. The Board requested the bid results letter from HTA dated Mach 19, 2007 be a permanent attachment to the minutes.

Item 2: John Margeson, Highway Superintendent for discussion concerning design, costs and layout of Western Avenue sidewalk project

Lengthy discussion ensued regarding the sidewalk project from Western Avenue by Western Avenue Pizza, up toward Hall Avenue. Discussion including concrete vs. pavement, and round curbing vs. square curbing. Concrete is more expensive as it is 6” thick, whereas pavement is 3” thick. Concrete also requires extra labor and has more fault problems when it is close to a road. Currently the curbing along Western Avenue is slanted, and the replacement sidewalk would continue that way. $9600 is budgeted for this project, with the preferred time-line being during the April vacation at Henniker Community School, or in June after school lets out. If the Board agrees to use the bid from last year instead of re-bidding, the work can be done over April vacation. Peter Flynn reviewed bid procedures and using the bid from last year would be acceptable as the vendor was willing to keep the same price. Tom Watman asked John Margeson if there was any information from workshops or conferences he had attended on one style of curbing being safer for pedestrians; John replied that it has not been a discussion item at anything he had attended. Cheryl Morse recommended the Board to go with squared curbing, which has been reported to be safer for pedestrians, and she offered to bring in reports to support the squared curbing.

MOTION by Cheryl Morse that curbing on sidewalks on Western Avenue be square for the safety of pedestrians. Motion seconded by Tom Watman. After additional discussion MOTION AMENDMENT by Joe Damour that all sidewalks going forward have square granite curbing, including the new area on Hall Avenue, but with existing sidewalks to be left as is. Tom Watman spoke against the motion, indicating the Superintendent of Highways should be making the decision. Joe Damour indicated the amendment was for the purposes of clarifying sidewalks parameters for the future. Cordell Johnston voiced opposition to the amendment. VOTE: 1 Yes (Morse), 4 No (Damour, Johnston, Taylor, Watman); motion failed.

John Margeson will meet with the Board later to go over the five year plan. He needs to asses conditions after the thaw and see if any reprioritizing is necessary.

Item 3: Awarding of bid for construction of Ramsdell Road Bridge: See Item 1

Item 4a: Discussion and possible establishment of a Municipal Records Committee

Tom Watman read the information from 33-A:3 Municipal Committees: The municipal officers or their designees together with the clerk, treasurer, an assessor, and tax collector of each city or town shall constitute a committee to govern the disposition of municipal records pursuant to the chapter. Unless otherwise provided by a municipal ordinance, the committee shall designate the office responsible for the retention of each type of record created for the municipality.

MOTION by Tom Watman that a Municipal Records Committee be established with the Town Administrator serving as representative of the selectmen and to include other members as specified under 33-A:3. Discussion ensued regarding committee participants. MOTION AMENDED to specify membership of the Town Clerk/Tax Collector, Treasurer, Town Administrator, and one Assessor (Selectmen). Motion approved 5-0. Other citizens could assist/advise the committee without the need to alter membership.

Shawn Richard spoke with the Board regarding the process for changes being made to the tax map, asking if that would be under the Municipal Records Committee. The Board answered it would not, and Mr. Richard asked if there was a deed listing a road, and then a vote by the town to discontinue the road, then shouldn’t the tax map be changed to reflect the vote? Who has the authority to change the tax map and fix the discrepancy between what is on the deed and what is on the tax map? Mr. Richard was told by Ging Blanchard that a road could not be taken off the tax map even it the town voted to discontinue it. Joe Damour indicated the tax map is for assessing purposes, it is not a legal street map. The Board requested that the Town Administrator invite Ging Blanchard to a May meeting to go over the procedures she uses for tax map updates.

Item 4b: Discussion and possible establishment of a Voluntary Local Energy Committee

At the Town Meeting the article was approved for: New Hampshire Climate Change Resolution…to appoint a voluntary energy committee to recommend local steps to save energy and reduce emissions. MOTION by Cordell Johnston to establish a Voluntary Energy Committee of five members to recommend local steps to save energy and reduce emissions. Motion seconded by Tom Watman, approved 5-0. The Town Administrator will advertise for volunteers to serve on the committee.

Tom Watman asked the Town Administrator to check with the chairs of the Paper Mill Committee and the Recycling Committee to see if the committees are continuing to meet, or if they have disbanded.

Item 5: Review and adopt minutes of March 20, 2007; Unseal nonpublic minutes of November 9, 2004 and June 21, 2005

MOTION by Joe Damour to approve the March 20, 2007 minutes as corrected. Motion seconded by Ron Taylor, approved 5-0. MOTION by Cordell Johnston to unseal the nonpublic minutes of November 9, 2004 and June 21, 2005. Motion seconded by Cheryl Morse, approved 5-0.

Cheryl Morse reported on information for the concrete cement apron and walkway in front of the Community Center. $6,000 was budgeted, with a new estimate of $10,500 allowing for the concrete to be stamped with a shape imprint and having color options such as a brick or slate appearance, so the area would not resemble a skateboard park. The price difference could come from replacing fewer trees than originally planned.

MOTION by Cheryl Morse to amend the budgeted amount to $10,500 for the Community Center Apron/Walkway project. Motion seconded by Joe Damour, vote 4 Yes (Damour, Johnston, Morse, Watman), 0 No, 1 Abstain (Taylor). Tom Watman indicated that per Board policy a Selectmen may only abstain from a vote when there is a conflict of interest. Ron Taylor indicated he was not familiar enough with the background on this issue to vote, so would not vote Yes or No. Tom Watman asked that the minutes show that Ron Taylor did not vote, even when the Chair reminded him of the policy requiring a vote except in cases of conflict of interest.

Item 6: First Reading – Introduction of addition to policy regarding town parking ordinance

Peter Flynn, Town Administrator, spoke to the Board regarding problems with use of the Municipal Parking Lot on Crescent Street. College students have started using the lot for permanent/overnight parking, and are dumping trash by the vehicles. Cheryl Morse added that the college charges $90 per year for a parking sticker, so students are saving money by using the Town lot. The overnight student parking makes it difficult for plowing, and leaves very little parking for people attending events at the Community Center. In a recent week there were between 19 and 23 cars parked there overnight, and the lot only has 29 parking spots with 2 of those permanently designated for residents of 20 Crescent Street.

Peter Flynn recommended the Board revise the parking ordinance. After discussion it was agreed to bring this back for the next meeting after Peter and the Chief of Police meet, and the ordinance proposal has been rewritten as a new section specifically for the Crescent Street Municipal Parking Lot at the Community Center, with parking only allowed from 7 a.m. until midnight except for the 2 designated spots for the 20 Crescent Street residents.

Item 7: Disposition of town owned land (from 2007 Town Meeting action) – discussion of method, i.e. realtor, auction, etc.

The Board agreed that the Town Administrator would request proposals from realtors. Joe Damour recommended the deed for the Nichols Pond property on Gulf Road will be checked for restrictions on usage.

Peter Flynn reported the monthly budget report looks good, with the welfare budget being on target for the first time in years due to clarified parameters for qualifications.

-The Army Corp hasn’t responded yet regarding the riverfront property, this will be followed up on next week.

-The town attorney responded to the Maple Street issue. After discussion the Board agreed that a letter should be sent to the person making the complaint indicating the results of the investigation.

-It may cost $1,200 - $1,500 for documents needed in bid preparation for the police department renovations.

-Reshingling bids will be requested for the town hall roof. Cheryl Morse recommended architectural shingles be required as they do not have cutout areas so there is no area with only one layer of shingle, the cost is approximately $60 per square compared to $20 per square for the ones with cuts.

Ron Taylor reported on a NHDES presentation on wellhead protection at the last Planning Board meeting.

Cheryl Morse asked if copies of ordinances on leash laws, poop laws, etc., were given out with the dog license information starting April 1^st. The Town Administrator will check and report back.

MOTION by Cordell Johnston at 8:15 p.m. to adjourn. Motion seconded by Joe Damour, approved 5-0.

Approved Minutes

Members Present: Tom Watman, Chairman; Joe Damour; Cordell Johnston; Cheryl Morse; Ron Taylor; Peter Flynn, Town Administrator

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

The meeting moved into public forum. Carl Hamel, resident at 177 Tanglewood Drive, welcomed Ron Taylor to the Board of Selectmen and wished him luck.

Mr. Damour said the board had not specified how much money would be applied from the fund balance, but that enough would be applied to cause the tax rate to be below $7.

Cordell Johnston MOVED to nominate Tom Watman as Chairman of the Board of Selectmen. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Cheryl Morse MOVED to nominate Cordell Johnston as Vice Chairman of the Board of Selectmen. Ron Taylor SECONDED the motion. It was APPROVED unanimously.

There was a discussion to assign Selectmen to represent town committees. Rod Pimentel's previous committees were reassigned, and Mr. Taylor volunteered to represent Selectmen as the Planning Board regular. Representing the new Personnel Policies and Revisions Committee will be Mrs. Morse and Mr. Damour, and representing the new Road Management Committee will be Mr. Watman.

Joe Damour MOVED to accept the assignments as revised. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Mr. Watman said the board should adopt a rule that department heads should be at all the budget meetings and town meetings, or that board members be assigned as back ups, prepared to answer any questions that arise.

Mr. Damour agreed and said it is silly to go through all the preparation and not be prepared at town meeting.

Mr. Johnston said there should be backups in case somebody has a heart attack or other emergency.

Mr. Watman said the board should make a rule before they forget the extent of the problem.

Mr. Hamel suggested the board create a committee to study asset caps for seniors who receive tax reductions.

Mr. Watman asked Mr. Flynn to put together all the information the town has. Mr. Flynn said it is all together.

There was a discussion about how to make sure voters are well informed about potential zoning changes before town meeting. It was agreed the Planning Board goes out of their way to provide public hearings and notify abutters, but Mr. Watman said it's not enough without a mailing.

Mr. Damour said there should be a discussion at some point about reclassifying Farrar Road as Class VI.

Mr. Flynn said a lot of oversight would be needed for the construction projects in town this year. He said he, John Margeson, and the Selectmen would review all work orders. He said the projects have always been documented and guaranteed, but at the end there have been extra engineering costs.

Mrs. Morse suggested a Clerk of the Works who would receive a stipend for their expertise and oversight. Mr. Flynn said there is money available for that.

Mr. Flynn said there may already be blueprints for expanding the police station, and would like to see them. He is hoping the town can avoid paying for more engineering.

Mrs. Morse said next year's town report should be dedicated to Russell Durgin. It was agreed that this year's should have been.

Mr. Johnston said there should be an email policy to let people know that when they send emails they are sending public records subject to disclosure. Mr. Johnston said he would look for a policy to draw from.

Item 4: Joe Damour MOVED to accept the minutes as corrected. Cordell Johnston SECONDED the motion. Joe Damour, Cordell Johnston and Tom Watman approved. Cheryl Morse and Ron Taylor abstained.

Item 5: Request for Selectmen attendance at March 28 Planning Board meeting regarding ground water protection with DES

Joe Damour MOVED to accept resignations of Ron Taylor from the Trustees of the Trust Funds, Budget Committee , Highway Safety Committee and ZBA with regret. Also, the acceptance of Wayne Colby’s resignation from the Abandoned Cemetary Committe was included in the motion. Cheryl Morse SECONDED the motion. It was APPROVED by a vote of 4-0-1. Ron Taylor abstained..

Mr. Flynn said the board would need to appoint a new Trustee of the Trust Funds. Mr. Watman said the regular appointment process would be used.

Mrs. Morse requested for pedestrian safety that any sidewalks built this summer have squared granite curbing instead of slanted.

Mr. Damour said there used to be a policy requiring granite curbing on sidewalks. Mr. Watman said the policy makes sense.

Mr. Johnston said he had been asked about road renaming on Shaker Hill Road. There are two entrances, and one of the entrances needs to be renamed.

Mr. Watman said the Safety Committee has two requests already, and said Mr. Flynn would coordinate the changes.

Joe Damour MOVED to adjourn at 7:19 pm. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour; Cordell Johnston; Rod Pimentel; Peter Flynn, Town Adminstrator

Others Present: Kristen Claire, Bob Stamps, Terry Stamps, Joe Norton, Dennis McAfee, Carl Hamel, Denise Rico, Michael Pon, Keith Demoura, Nancy Demoura, Stephanie Lavallee, Ron Lavallee

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

The meeting moved into public forum. Dennis McAfee, resident at 4 Shore Drive, questioned Mr. Flynn's response to Mr. McAfee's previous question regarding monies spent on address changes. Mr. Flynn had said the mailings were the only added expenses, but Mr. McAfee said staff hours, legal opinions, documents, letterheads, rubber stamps, street signs, among other things should be included in the costs.

Mr. McAfee said he has heard packages were returned when addressed to the future addresses.

Mr. McAfee said there is a contradiction in the stated reasons why address changes were begun in the first place.

Mr. McAfee asked when a vote will take place for residents to express their opposition to address changes.

Mr. McAfee questioned Mrs. Morse's previous response that the town should not depend on GPS systems, because certain circumstances may render them ineffective. Mr. McAfee said that is why he does not use electricity.

Mr. McAfee requested all responses be mailed to him, and that nobody enter his property.

Item 1: Bob Stamps – Conservation Commission – Re: Purchase of Land for Conservation

Bob Stamps asked the Board's permission for the Conservation Commission to proceed to a public hearing to discuss the possible purchase of land along the Contoocook River. Mr. Stamps said the Conservation Commission could meet with the Board again after the public hearing if desired.

Mr. Stamps said the three parcels include 6000 feet of river frontage, key access points for kayaking, the best trout fishing in southern New Hampshire, opportunities for hiking and picnicking, and animal habitat. Mr. Stamps noted that this is a special opportunity because the conservation is not just for the animals sake.

Kristen Claire showed the Selectmen maps of the lots in question, showing two narrow lots along the river, and one 28 acre lot. Ms. Claire said the Conservation Commission is trying to formalize the access points before they become developed.

Joe Norton, Executive Director of the National Wildlife Association, said it is an excellent parcel for conservation, and the Association voted unanimously to support its purchase. Mr. Norton said he thinks grant money would be available for improving access and building a gravel parking area closer to the river. He said Trout Unlimited also voted unanimously to support the conservation.

Bob Stamps said the Conservation Commission would begin discussing terms with the landowners contingent upon a public hearing. The public hearing would be held during the first half of April.

Keith Demoura asked if the Conservation Commission has tested the ground for contaminants the town might be liable for. He said the site has been used as a fire range and a septic dump.

Kristen Claire said it would be part of the Commission's due diligence to conduct those tests.

Mr. Norton said the increased access for kayakers and fly fishermen would increase business in town, offsetting any tax impact.

Mr. Watman said the 28 acre parcel has potential tax value if it were to be subdivided with houses.

Mr. Pimentel pointed to the success Pat's Peak has had due to its proximity to Boston. He sees this as an opportunity for Henniker to go into the kayaking business, with kayakers traveling from all over southern New England to kayak, then eat in Henniker restaurants and stay in Henniker hotels.

Following a public hearing the Conservation Commission would seek Selectmen approval the expend monies.

Rod Pimentel MOVED to allow the Conservation Commission to proceed with their quest to acquire the properties. Joe Damour SECONDED the motion. It is APPROVED unanimously.

Peter Flynn said he has asked each department head to complete an annual list of goals and objectives to review with Selectmen and himself.

1. Safety – The United States Fire Administration has adopted a goal of reducing firefighter fatalities 25% within the next five years and 50% within the next 10 years. Mr. Gilbert said, "Over the next year we will improve safety by working to address the 16 Firefighter Life Safety Initiatives adopted at the Firefighter Life Safety Summit". He said the department is trying to change the attitude of firefighters to do more assessing of a situation before charging in.

2. Tanker Truck – To establish a committee to prepare for the purchase of a new tanker truck in 2008, as scheduled in the Capital Improvement Plan.

3. Firefighter's Auxiliary – The department will work to assimilate the newly formed auxiliary into fire department operations.

4. Standard Operating Guidelines (SOG's) – The department hopes to have a set of SOG's adopted in 2007.

Mr. Watman said the goals and objectives are well done, appropriate, and ambitious for someone not a full time chief.

Mr. French said he looked at the department's mission statement from 1975, looked at the tools the department has, and looked for weaknesses to set three goals and objectives for 2007.

1. Review inventory control program, investigate alternative programs, and develop a new inventory control program that will ease the GASBE reporting process.

2. Investigate options to streamline TEMSIS data entry requirements, determine best alternatives, prepare cost estimates, and include costs in the 2008 budget. Mr. French said responders have to type every call into a computer so the state can track them. He said responders sometimes wind up working on a computer at the station until 4 A.M. He would like touch pad tablets so responders can enter information on the way back from the hospital.

3. Evaluate recruitment and retention strategies to improve retention and recruit at least three additional EMTs.

Mr. Pimentel asked if the department is looking at current reimbursement levels.

Mr. French said he is looking into offering health insurance. He said a lot of volunteers work for themselves or part time, so don't have insurance offered by employers.

Mr. Pimentel asked both department heads to consider taking steps to increase reimbursement levels to hold off a movement to full time departments, and so it isn't such a shock when the departments eventually move to full time.

Mr. Watman said if there were no objections, he'd like Mr. French and Mr. Gilbert to give their opinions on renumbering streets.

Mr. French said he has supported renumbering from the beginning because the old system doesn't work. He said with a hodgepodge system, responders count on people numbering their houses, but people don't number their houses and responders frequently can't find them. He said he once spent 24 minutes on Dodge Hill looking for someone with a cardiac issue. He also said responders could easily walk into a domestic dispute, and he wants the police to find them quickly.

Mr. Gilbert said he was on the committee that worked on renumbering when 911 was first implemented. He said that plan fell apart and there have been constant problems since. He said houses have been renumbered four times because of new developments. He thinks renumbering by footage from the beginning of a street is a big improvement and thinks the few errors are not a terrible percentage.

Mr. Watman read from the Congressional Record about a fire on Grove Street in Swanzea. According to the record there were three Grove Streets and by the time responders arrived two children had died. Mr. Watman said Selectmen had voted to renumber the streets four years earlier, but had rescinded their decision due to public resistance.

Carl Hamel said that was a perfect presentation, but Selectmen should have taken the vote to town meeting.

Mr. Watman said the law says renumbering should be decided by Selectmen. He said the legislature got it right by giving the decision to Selectmen.

Michael Pon asked if the Selectmen aren't doing the minimum required, and perhaps they should be doing more than the minimum.

Mr. Damour said Selectmen are empowered by law to make decisions, and it's their responsibility to make those decisions.

Mr. Pimentel said as a citizen he did not want his house renumbered, but as a Selectmen he voted for renumbering for the welfare of the entire town. He said individuals would vote against it, but it's an issue that's bigger than the individual.

Mr. Johnston said it's not a good idea to take decisions that are legally the Selectmen's and bring them to town meeting. He said it would create a horrible situation.

Mr. Flynn said Selectmen might need to consider lowering the price of the two unsold parcels located on Western Avenue (Eastern Parcel) and Bacon Road.

Mr. Damour said he is opposed to reducing the price, because there's no hurry to sell, and eventually they will be higher.

Joe Damour MOVED to extend the realtor agreement with Jean Hooker & Associates until June 30, 2007. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Item 6: Tom Watman MOVED to accept the minutes as corrected. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 7: Correction on timeline discrepancy regarding 'Selectmen Meeting Policy'

Mr. Flynn said when Selectmen voted to change the deadline for appointments to Thursday, part of the policy did not change from saying Friday.

Cordell Johnston MOVED to make a technical correction to part 3b of the Board of Selectmen Meeting Procedures to change the word Friday to Thursday. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn asked how the Board would like to respond to Mr. McAfee's new questions.

On behalf of the Road Management Plan Committee, Mr. Pimentel asked if Selectmen will accept the Central New Hampshire Regional Planning Commission's (CNHRPC) proposal to do work on behalf of the town.

The proposal includes 4 tasks as outlined in Appendix B – Supplemental Scope of Services: Road Management Plan for an estimated cost of $1,035.

Tom Watman MOVED for the Board to authorize up to $1,035 for retaining the CNHRPC to carry out the scope of services. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Mr. Flynn said there was a request from the Planning Board to have the Highway Safety Committee review the Talbot subdivision road plans.

Joe Damour MOVED to forward the Planning Board request for traffic plan review for the Talbot subdivision on Bacon Road, to the Highway Safety Committee. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Regarding the Maple Street Complaints, Mr. Flynn asked the board for their endorsment to proceed with responses through town counsel.

Mr. Flynn said there has been interest from 10 contractors for Ramsdell Road Bridge, and he expects several bids by March 15, 2007.

Mr. Flynn said he will provide a power point presentation for voters and a script book for Selectmen.

Rod Pimentel thanked his fellow board members for the enjoyment of serving for nine years, 7 ½ with Joe Damour. He thanked Cordell Johnston, Tom Watman, Cheryl Morse, Thea Braiterman, Ron Lavallee, and Peter Flynn. He also noted the many committees he's served on and said their are so many people in town who serve, and it's a pleasure.

Tom Watman said Mr. Pimentel deserves a lot of credit, especially for all he's been through the past two years. Mr. Watman said he especially appreciates Mr. Pimentel's kindness.

Mr. Pimentel thanked Mr. Watman and said, "We're very different people, but I respect you immensely". Mr. Watman returned the compliment.

Joe Damour MOVED to adjourn at 7:42 pm. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour; Cordell Johnston; Cheryl Morse; Rod Pimentel; Peter Flynn, Town Administrator

Others Present: Dennis McAfee, Kevin Degnan, Gail Abramowicz, Nancy DeMoura, Keith DeMoura, Carl Hamel, Matt French

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

The meeting moved into public forum. Dennis McAfee, resident at 4 Shore Drive, asked why Mr. Watman was still the chairman despite saying at a previous meeting that he would resign if Mr. McAfee's request for an appointment to speak was granted.

Mr. McAfee said some of his previous questions had yet to be answered, and asked when he would receive answers.

Mr. McAfee asked if any monies from homeland security grants had been spent on address changes.

Mr. McAfee asked that answers be mailed to his residence rather than hand delivered.

Mr. Mcafee said he would forward Mr. Watman's written reasons for denying his request for an appointment to his lawyer.

Mr. McAfee left the meeting, and the board discussed his questions and requests. Mr. Watman said the board had answered what they could. He asked Mr. Johnson to draft a letter answering Mr. McAfee's previous questions.

Mr. Watman informed the board of his written reasons for refusing Mr. McAfee's request. It states that the section of the meeting titled “Persons Scheduled to Appear Before the Board is normally [for] . . . specific proposals for Board action.” In point 6 of Mr. Watman's letter he says Mr. McAfee's questions could be more appropriately handled through written correspondence and speaking during Public Forum.

Mr. Flynn answered the question about taxpayer funds by saying nobody worked overtime for address changes.

Kevin Degnan, resident at 23 Maple Street, asked why he was not on the agenda when he had left an application at the previous meeting. Mr. Flynn thought the request had been fulfilled by a meeting on Thursday, February 8, involving the college, fire department, Mr. Flynn, and the neighbors.

Mr. Degnan said he had additions to the minutes taken at the meeting. Mr. Flynn said the minutes were not official, and he could make additions.

There was a discussion regarding the ongoing fact finding and talks between the different parties involved.

Mr. Watman reiterated the board's position that appointments are for people asking the board to take specific actions. Discussions and questions are more appropriately handled with written correspondence and the Public Forum.

Item 2: Second Reading- Public Hearing – Town department and committee policy for seeking opinions from Town Counsel

Mr. Flynn said it would establish a policy for the current practice of committee and department members asking committee and department chair's to direct Mr. Flynn to ask opinions of town counsel.

Joe Damour MOVED to waive the third reading and approve the policy. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 3: Nancy DeMoura – Representing the Firefighter's Auxiliary, requesting permission to reinstate Old Home Days

Mrs. DeMoura said the Firefighter's Auxiliary has just received non-profit status, would like a summertime fundraiser, and is thinking about reinstating Old Home Days. She said it would have to be small this year, but would like to do something to get it started.

Mr. Pimentel suggested Mrs. DeMoura contact all the organizations in town to coordinate with them.

Mrs. Morse suggested, due to the amount of work involved in coordinating Old Home Days this late in the year, a Firefighter's Auxiliary Celebration would be recommended on the weekend of the Rotary’s Chili Fest.

Mrs. DeMoura was receptive to this idea. She will speak with Mr. Flynn about acquiring the proper permits.

There was a discussion of whether anybody needs Selectmen's permission to have an Old Home Days.

A consensus was formed stating “Unless Town funds are requested, the approval of Selectmen is not required for groups or individuals to run events in town, but all appropriate permits are required.”

Joe Damour MOVED to implement the recommendation to change Town Administrator from labor grade 33 to 32. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Chairman Watman MOVED to establish a Wage and Benefit Committee in 2009 and refer the study of the number of police administrative positions to that committee. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to instruct the Town Administrator to present Selectmen with a review of the health plans each September. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to refer the study of cost sharing of health insurance to the Wage and Benefit Committee in 2009. Cheryl Morse SECONDED the motion. It is APPROVED unanimously.

Mr. Flynn reviewed the history of Henniker Police Sergeants pay grade being tied to state police corporals.

Officer Matt French said in 1978 the state had patrolmen, corporals, and sergeants, but has since switched to patrolmen, sergeant 1, and sergeant 2. Since there is no longer a state classification of corporal the police department is asking to have sergeant's pay tied to sergeant 1.

Tom Watman MOVED to change the pay grade of current sergeants to the sergeant 1 classification on the state pay scale, which is grade 23. Rod Pimentel SECONDED the motion. It was APPROVED unanimously.

There was a discussion of possibly mailing inventory forms to residents every year, for them to record changes to their property against the penalty of perjury. Fines could be levied for failure to return or fill out forms properly.

Mr. Watman said the forms might save money during revaluations, although there are no guarantees.

Carl Hamel, resident at 17 Tanglewood Drive, felt it would cost more in administration and lawyer fees. He asked how the forms would be reviewed. He said it should be voted on at town meeting rather than a Selectmen's decision.

Mr. Watman said the forms would put the burden of disclosure on the residents by forcing them to lie instead of just stay silent.

Chairman Watman MOVED to re-adopt inventory forms effective this year. Rod Pimentel SECONDED the motion. It was DEFEATED 2-3. Tom Watman and Cheryl Morse in favor, Joe Damour, Cordell Johnston, and Rod Pimentel opposed.

Item 7: Tom Watman MOVED to accept the minutes as corrected. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 8: A plan was assigned and accepted for Selectmen speaking on warrant articles.

A consensus was formed for the Town Adminstrator to send a letter to all department heads requesting their, or their representatives, presence at Town Meeting.

Mr. Flynn encouraged Selectmen to see the improvements at the Waste Water Treatment Fascility.

In the case of Hanson vs. Henniker and Richard, Mr. Flynn said the Town of Henniker has been dropped from the suit.

Mr. Flynn thanked John Kjellman, resident at 51 Rush Road, for his assistance in writing a letter to residents regarding address changes. Mr. Watman asked that a ‘thank you’ letter be placed on the next agenda to officially thank Mr. Kjellman for his contribution.

Mrs. Morse requested that dog licenses come with a blurb reminding dog owners of the new ordinance levying fines against those not cleaning up after their pets. Mr. Pimentel suggested any other dog ordinances be put on the license as well. Mr. Flynn will discuss this with the Town Clerk.

Mr. Watman raised a discussion of his letter to Mr. McAfee regarding appointments. The board agreed with the memo.

Cordell Johnston MOVED to adjourn the meeting at 8:31 pm. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour; Cordell Johnston; Cheryl Morse; Rod Pimentel; Peter Flynn, Town Administrator

Others Present: Dennis McAfee, Floyd Colby, Stephany Lavallee, Ron Lavallee, Jim McElroy, Carl Hamel, Kevin Degnan, John Kjellman, Bob Pennock, Tim Russell, David Conway, Walter Crane, Wayne Colby, Leon Parker, Jim Doremus, Lucia Evans, Jon Evans, Eleanor Kjellman, Holly Green, Matt French

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

The meeting moved into public forum. John Kjellman, resident at 51 Rush Road, asked the Selectmen to issue a formal legal notice communicating the current status of address changes. He said the town's web site lists a different future address for his residence than the official notice he received.

Chairman Watman asked, without Board objections, Peter Flynn to send another communication.

Ron Lavallee, resident at 25 Baker Road, asked for a copy of the Wage & Benefit Committee's final report. A copy was provided.

Kevin Degnan, resident at 23 Maple Street, invited Selectmen to attend Thursday nights meeting regarding grievances against renters at 21 Maple Street. Chairman Watman said Peter Flynn would be the Board's representative, but has no problem if anyone else would like to attend.

Item 1: Dennis McAfee, resident at 4 Shore Drive, asked the Board to rescind their vote of October 26 to enact address changes.

Chairman Watman MOVED to revoke the Board's previous decision to enact address changes. Cordell Johnston SECONDED the motion.

Cheryl Morse said she is more convinced than ever that the Board has made the correct decision to enact address changes. She has heard arguments that GPS systems can be used by emergency responders to locate residences, but Morse doesn't agree with counting on GPS systems. The Federal Government owns the satellites and can open up the signal in case of an emergency to prevent misuse, effectively closing communication to local emergency responders. She also noted that satellites can be shot out of the sky by other governments or can be knocked out by debris. Morse said we need to take care of ourselves.

Cordell Johnston disagrees with the address changes, but feels it would be wrong to reverse the decision at this point.

Chairman Watman said that 71% of streets and roads in Henniker have significant problems with 911 compliance. With 42% of the budget spent on public safety, he feels it is important to respond as quickly as possible without endangering those we call on for help any more than we need to.

Floyd Colby, resident at 21 Old Concord Road, asked the Board to consider a plan to divert trucks around town by moving Ramsdell Road Bridge to a location further downstream rather than fixing it.

Dennis McAfee presented a Petition Warrant Article to revoke address changes.

Chairman Watman said the Petition will be placed on the Warrant, but stated town counsel's legal opinion is that the Selectmen's decision in this matter cannot be reversed by a warrant article.

Mr. Watman began with a budget overview, declaring a 3.6% operating budget increase. He said much of the overall increase is from Capital Improvement items that have been deferred the past two years. He noted Ramsdell Road Bridge, a highway department pick- up, the town hall roof, a possible land purchase, a rescue squad ambulance, and a police cruiser replacement have added to the increase.

Mr. Flynn said the Executive Budget increased 7.3% mostly due to selectmen’s clerk's wage increase due to extra meetings and the difficulty of finding qualified help. FICA is up 9.6% due to rate changes.

Mr.Watman said the Historic District budget increased from no budget to $500 due to new requirements for administrative oversight.

The Historic District also presented a warrant for $9,500 to repair the Hearse House on Circle Street. Joe Damour said the town Hearse is back in the town's possession, but no longer has a storage area.

Mr. Watman said the Town Clerk budget increased 7.3% mostly due to wages and retirement. Ron Lavallee asked why the Town Clerk has a 8.6% wage increase. Cordell Johnston said it was a step increase.

Stephany Lavallee asked for an analysis of how the change to allow residents to mail-in registrations is helping to consolidate workload. A discussion followed regarding the Selectmen's ability to oversee an elected position.

Mr. Watman said the Election budget shows no increase due to a decrease in ballots and voting booth maintenance offsetting the purchase of a notebook computer. Wayne Colby, resident at 6 Liberty Hill Road and town moderator, said the notebook computer is a very important need for communicating with the state after elections.

Mr. Flynn said the Tax Map budget decreased 66.7% because the digital mapping was not used last year and will be researched this year.

Mr. Flynn said the Town Office budget increase 3.8% for a variety of reasons, including a slight wage increase, a benefits increase due to someone switching plans, increases in retirement and repairs. These are somewhat offset by decreases in printing costs and equipment purchases.

Mr.Watman presented a Warrant Article to authorize the sale of ten lots taken under tax liens.

Mr. Flynn presented a Warrant Article changing the asset limits for qualifying residents for Elderly Exemptions. There was a lengthy discussion of changing the wording of the warrant, or putting a note after the warrant. No decision was made to change.

Mr. Watman said the Tax Collector budget increased 7.0% due to increases in wages, benefits, FICA and retirement.

Mr. Watman said the Planning Board budget decreased 1.1% due to decreases in wages and legal fees offsetting an increase in advertising.

Mr. Watman said the Zoning Board budget increased 136.7% due to an increase in consulting from zero to $5000. He explained that it used to be entirely in the Planning Board budget, but now it will be in both to prevent territorial problems.

Mr. John Kjellman, resident at 51 Rush Road, asked why the Board's spend $3000 a month on consulting.

Mr. Watman said Planning and Zoning have become so complex they need help from the beginnin stages of the review process.. He said it's cheaper than a lawyer if you make a mistake.

Mr. Flynn said the Cemetery’s budget decreased due to flat spending and new revenues from a trust fund.

Mr. Flynn said the Insurance budget increased 11.2% mostly due to a 19.2% increase in Worker's Compensation.

Mr. Flynn said the Municipal Dues budget increased 4%. He said the Local Government Center provides many services to the town, including research on employee situations and wellness programs. He said it is well worth the money.

Police Chief Tim Russell said the Police budget increased 6.9%. The budget shows a $23,592 increase in automobile purchases because an emergency replacement in Fall 2005 meant no new cruiser was requested in 2006. Otherwise the increase would be 4.1%.

Other increases include health insurance and the purchase of a speed trailer to monitor speed and keep a traffic count. Russell said 50% is refundable through the New Hampshire Highway Safety Agency. He said the department's number one complaint from residents are people speeding on their particular road.

Russell presented a Warrant Article for $84,060 to refurbish the inside of the Henniker Police Department. He said they need more storage for seized weapons and a way to prevent those being held from having access to the whole station.

Mr. Watman presented a Warrant Article for $30,000 to be placed in a Capital Reserve Fund for purchasing land. He said the Police Station land currently stops ten feet around the Police Station, so the town is exploring options of obtaining abutting property or finding a new location.

John Kjellman questioned the significant annual increases in Police spending, and asked whether the department was providing too much service to the town.

Chief Russell said that in the 1980's the town did not provide 24 hour coverage and there was an average of 78 burglaries a year. He said Henniker was well under 20 last year.

Mr. Watman said the Animal Control budget decreased 1.7% due to a decrease in equipment purchases.

Mr. Watman said the Fire/Rescue budget increased 8.9% due to increases in wages, benefits, insurance and building maintenance. He said the meeting room carpet will be replaced. Mr. Flynn noted a decrease in vehicle maintenance because they are now being serviced in town.

Mr. Watman presented a Warrant Article for $300,000 to be placed in the Fire Equipment Capital Reserve Fund. He said the town is behind on raising funds for a tanker and for a pumper.

Mr. Flynn said the town has neglected these needs for two years and now it's time to catch up.

Mr. Watman presented a Warrant Article for $40,000 to be added to the Ambulance Capital Reserve Fund for the purchase of an ambulance for the Rescue Squad. He said a new ambulance is roughly $140,000.

Mr. Flynn presented a Warrant Article to establish a revolving trust collecting 30% of revenues received from ambulance fees. The article would make Selectmen agents to expend, requiring a public hearing rather than a town vote.

Ron Lavallee said that since all revenues are taxpayer’s, the should be appropriated at town meeting.

Mr. Flynn presented a Warrant Article for $5000 to be added to the Fire and Ambulance Fund to be set aside for emergencies.

Eleanor Kjellman, resident at 51 Rush Road, asked whether there should be more money budgeted so that more will be done for emergency preparedness.

Wayne Colby said Henniker is part of a 23 town regional plan. He said putting in more money wouldn't make sense.

Mr. Flynn said the Highway budget decreased 1.2% mostly due to a significant decrease in salt.

Mr. Watman presented a warrant for $1.6 million, $1.28 million to be paid by the State Aid Bridge Program, $185,000 to come from taxation, for the Ramsdell Road Bridge Repair. Watman said the bridge is currently closed by order of the state.

John Kjellman questioned whether another access should be considered to provide better truck access around the town and raise the bridge above flood levels.

Rod Pimentel said the state will help repair or build the bridge, but any work to move or raise the road would need to be funded entirely by the town. Mr. Kjellman questioned whether the bridge should be fixed at all. Pimentel said if anything happenned to the Edna Dean Proctor bridge it would be a seven mile detour.

Mr. Flynn presented a Warrant Article for $43,000 to purchase a new highway pickup truck to be fitted with a plow.

Mr. Watman presented a Warrant Article for $25,000 to establish a Capital Reserve Fund. He said the Highway Department is the only department without such a fund.

Mr. Watman presented a Warrant Article for $20,000 for reconstructing, repairing, reclamation, and repaving of town roads and sidewalks.

Mr Watman presented a Warrant Article for $28,000 for a mowing attachment to supplement the present highway department tractor. Walter Crane said it would attach to the sidewalk truck. The town has been spending $7000 a month to lease one.

Bob Pennock said the Solid Waste budget increased 4% mostly due to wage increases resulting from staff turnover and injuries.

Mr. Flynn said the Welfare budget increased 17.2% because the town has overexpended the past two years. Flynn hopes this will be a more accurate figure.

Mr. Watman said the Athletic budget increased 10%. Cheryl Morse said the town discovered equipment purchases were not showing up in the budget in past years because they were being purchased with fund raisers. She said a 501C3 booster club has been set up for fund raisers to purchase items not in the budget, while ensuring that equipment purchases are accounted for.

Mrs. Morse said the Parks budget increased 22.9%. She said the downtown trees are in terrible shape due to salt and bugs. Bob Pennock agreed, saying nine trees needed to be replaced.

Ron Lavallee suggested the town sponsor a clean up day in exchange for free elm trees.

Wayne Colby said the Library budget increased 7.3%. He said they took some expenses in the operating budget form trust funds already available.

Mr. Colby presented a Warrant Article for $5000 to be added to the Tucker Free Library Fund for repairing and maintaining the library building.

Mr. Colby presented a Warrant Article for $5000 to purchase a library circulation package. He explained the company that sold them their current package went out of business, so there is nobody to service it in case of future problems. He hopes the current package will work for another two to three years.

John Kjellman was pleased attendance was up last year. He asked that a sign be placed near the fire department as a reminder of the series. Flynn agreed it would be a good idea.

Holly Green, resident at 34 Dodge Hill Road, said the Conservation Commission budget increased 7.2% mostly due to printing maps and doing mailings.

Mr. Flynn said the Communities budget increased 19.7%. He explained that the budget had remained flat for the past three years.

Jon Evans, resident at 8 Farrar Hill, said the only programs taxes pay for at White Birch are Dial a Ride, Henniker Outlook, Summer Swim and Senior programs.

Mr. Flynn said the Wastewater budget increased .3%. He said the department is fully supported by users with no tax rate impact.

Mr. Flynn said the Cogswell Spring Water Works budget saw no change. He said it has no tax rate impact.

Item 3: Recommendations of Wage and Benefits Study Committee

Cheryl Morse presented the board with the Wage and Benefit Study Committee's final report and nine recommendations.

Joe Damour MOVED to approve the recommendations to ‘Review Health Plan’ annually, study cost sharing of health insurance premiums, and establish a Wage and Benefits Study Committee every three years. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to place the recommendations to change the Town Administrator from Labor Grade 33 to 32, and to study the number of Police administrative positions on a future agenda. Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to approve the recommendations to add to Personnel Policies and Procedures manual- Tables A130/L130 and SP130 from State of NH Collective Bargaining Agreement and add from State of NH Collective Bargaining Agreement tables in effect on September 1, 2006 basis for the next fiscal year. Chairman Watman SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to approve and make effective April 1, 2007 the recommendations that COLA adjustments take effect on January 1, 2007 and to enroll employees in Mathew Thornton Health Plan and BC/BS- (employees pay difference between two for higher priced BC/BS.) Cheryl Morse SECONDED the motion. It was APPROVED unanimously.

Item 8: Possible Warrant Article: Completely Discontinue use of Farrar Road

Joe Damour felt this should not be moved to a Warrant Article, because there should be a list of all roads to be discontinued with standards for when they are discontinued.

Tom Watman agreed there should be standards and was concerned that this would set a precedent.

Cheryl Morse agreed with Pimentel, saying she didn't know the merits of all the roads, but does know this one.

Cordell Johnston noted that the road agent supports the warrant, but thinks a larger list should be presented in the future.

Cheryl Morse MOVED to add it to the warrant. Rod Pimentel SECONDED the motion. It was APPROVED 3-2. Cordell Johnston, Rod Pimentel, Cheryl Morse in favor, Tom Watman and Joe Damour opposed.

Item 4: Possible reclassification for Police Sergeants

Sgt. Matt French noted this would not change this year's budget, but would provide another step wage increase in the future. French explained the history of classifications, and noted this change would put Henniker in line with the state and other towns. Peter Flynn agreed.

Tom Watman MOVED to instruct the Town Administrator to research whether the reclassification needs to be placed on the warrant. If it is required it will be placed on the Warrant to establish a new classification for police. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Item 5: Request for increase in Waste Water Treatment Plant Budget of $3600

Tom Watman MOVED to increase the budget. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Bob Pennock presented two bids for paving a sidewalk through Community Park, past the gazebo to the existing sidewalk with concrete. He said $6000 would pay for a flat surface, and for $10,500 it could be stamped.

Cordell Johnston MOVED to increase the budget $6000 to install a sidewalk. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Item 7: Setting of Final Budget figures for Town Meeting

Joe Damour MOVED to create a Warrant Article to raise $50,000 to establish a Capital Reserve Fund for revaluations. Rod Pimentel SECONDED the motion. It was APPROVED unanimously.

Joe Damour MOVED to apply as much fund balance as necessary to set the tax rate under $7.00 without depleting the fund balance below $250,000 to be determined within the next 24 hours. Cheryl Morse SECONDED the motion. It is APPROVED unanimously.

Joe Damour MOVED to not accept the Article. Tom Watman SECONDED the motion. It was APPROVED unanimously.

Item 11: Order of Warrant Articles

Item 12: Tom Watman MOVED to accept the minutes. Cordell Johnston SECONDED the motion. It was APPROVED unanimously.

Item 13: Budget Committee Recommendation

Tom Watman MOVED to accept the resignation of Roger Gezelman. Joe Damour SECONDED the motion. It is APPROVED unanimously.

Item 14: Town Administrator's Report

Mr. Flynn said he would be attending the meeting addressing grievances on Maple Street and invited the Selectmen (or selectman) to attend.

Item 15: Selectmen's Report

Cordell Johnston commended Peter Flynn for his excellent testimony to the legislature requesting the bridge spanning Route 114 overpass at Route 202/9. be named the Sgt. Russell M. Durgin Bridge.

Cheryl Morse MOVED to adjourn the meeting at 10:50 pm. Joe Damour SECONDED the motion. It was APPROVED unanimously.

Members Present: Tom Watman, Chairman; Joe Damour; Cordell Johnston; Cheryl Morse; Rod Pimentel; Peter Flynn, Town Administrator

Others Present: Dennis McAfee, Bonita Conway, Kevin Degnan, Stephany Lavallee, Ron Lavallee, Bob Pennock, Matt French, Dennis Hamel

Chairman Watman called the meeting to order at 6:15 pm. The Pledge of Allegiance was recited.

Chairman Watman MOVED to accept and sign the Consent Agenda, as amended; Cordell Johnston SECONDED the motion. The motion was APPROVED, 5-0.

The meeting moved into public forum. Kevin Degnan, resident at 23 Maple Street, updated the board on his concerns and actions taken with regard to renters behavior at 21 Maple Street. Degnan said he has written to the landlord and New England College, and said his complaints have not been acknowledged. He has also spoken with the Henniker Fire Department.

Mr. Degnan submitted a letter to the board requesting actions in regard to the property's change of use without notifying abutters, as well as obnoxious and injurious behavior, specifically excessive noise and smoke.

Peter Flynn, Town Administrator, said he has spoken with the Henniker Fire Department and New England College. He is preparing a written statement to be completed within days.

Chairman Watman asked the report to be presented at the next Selectmen's meeting, and said it will be given to Mr. Degnan at the time it is completed.

Dennis Hamel, a resident of Old Hillsborough Road, spoke to the board about a public hearing with the planning board regarding a proposed amendment to Zoning Ordinance, Article XIII – Administration Section 133-55.

Mr. Hamel said 60 or 70 people were present, and among those he spoke with nobody was in favor of setting the fee exemption limit for construction at $5000. He said the majority of people thought $20,000 was a more appropriate number.

Ron Lavallee, resident at 25 Baker Road, asked the board to review the town's web site to make sure it is updated. Some items are very out of date.

Mr. Lavallee also said the roads are in the worst condition they have been in since moving to town in 1998. He said Quaker Street and Butter Road are filled with pot holes from unmaintained ruts freezing.

Chairman Watman agreed after glancing at the web site that it is really out of date. He noted that the town may need to address whether the person assigned to maintain the web site really has time for the job.

Stephany Lavallee, resident at 25 Baker Road, noted that other towns are adopting a pay- as- you- throw program and would like to see such a program presented as a warrant article this year. She said it could take effect in one year to allow time for education.

Chairman Watman said the Recycling Committee has been working on a program, and would prefer that any warrant be presented by that Committee.

Chairman Watman refused Mr. McAfee's request to appear before the board because he said Mr. McAfee deliberately filled out the request form improperly. Under “General Topic to be Presented” McAfee wrote “Questions answered regarding recent votes.” Under “Actions Desired” McAfee wrote “Answer Questions.”

Chairman Watman said Mr. McAfee's answers did not provide any information on what he would be speaking about, or what specific actions he would like the board to take besides answer questions, so he did not accept his request to be on the agenda.

Chairman Watman said the board could vote to overrule him, but felt the board would be breaking its own rules, and said that if the board does not like its own rules it should change them, otherwise he will resign as chairman.

The board felt that everybody knew what Mr. McAfee would speak about because he attended the last meeting, spoke about his opposition to address changes and his desire for Chairman Watman to resign, and said he would speak again at the next meeting.

Rod Pimentel MOVED to overrule Chairman Watman's decision. Joe Damour SECONDED the motion. It is APPROVED 4-0. Chairman Watman recused himself from the vote.

1. He asked if the Post Office has been officially notified about the address changes, and about their new time line for changes.

2. He asked if the town will send a newsletter explaining why the town told people to change their addresses while the Post Office said not to yet.

3. He asked the origin of the decision to make the address changes, because he has not seen documented proof that the decision was for 911 compliance.

4. He asked the name of the attorney who the town contacted with regard to his application, and how much money was spent.

Johnston answered question 4 saying attorney Barton Mayer reviews all the town's warrant articles and bills by the hour. He doubts Mr. Mayer could say exactly how much time was spent on Mr. McAfee's petition.

Johnston answered question 3 saying Cindy Marsland spoke with the board about numbers being out of order. The board asked the Fire Chief his opinion. The Chief agreed and suggested the entire town be renumbered at some point.

Cheryl Morse answered question 2 saying she remembered the town being clear from the beginning that address changes wouldn't take effect until March and the Post Office has said the same thing. Morse also said the post office would honor both addresses for one year.

Rod Pimentel said the Committee has met and is trying to develop a spreadsheet of data from the highway department.

Cheryl Morse said the Committee is ready to present its report to the town employees for feedback.

Cordell Johnston MOVED to accept the report as received and to submit the report to employees. Rod Pimentel SECONDED the motion. It is APPROVED unanimously.

Chairman Watman MOVED to thank the Salary and Benefits Committee and to discharge the Committee for the year. Cheryl Morse SECONDED the motion. It is APPROVED unanimously.

Add $5000 toward a Library Expendable Trust to raise funds to eventually replace the circulation system.

Cheryl Morse MOVED to accept the recommendations of the Budget Committee. Joe Damour SECONDED the motion. It is APPROVED unanimously.

The Waste Water Treatment Plant needs a new ‘eye wash station’ not on the proposed budget.

Joe Damour MOVED to have Peter Flynn inquire about price estimates for eye wash stations and to have Ken Levesque submit a report about whether or not an eye wash station should be put into the budget. Cheryl Morse SECONDED the motion. It is APPROVED unanimously.

Chairman Watman MOVED to thank the Budget Committee for their work and to discharge for the year. Joe Damour SECONDED the motion. It is APPROVED unanimously.

Peter Flynn said the New Hampshire Department of Transportation has assured him in writing that the bidding process for work on the Ramsdell Road Bridge will be completed before Town Meeting.

A warrant article would be presented without a dollar amount until town meeting.

Joe Damour MOVED to accept minutes. Cheryl Morse SECONDED the motion. It is APPROVED unanimously.

There was a discussion about changing the warrant article and presenting it at town meeting as “submitted by selectmen.”

Joe Damour felt there was not enough time to change the wording and not confuse voters. He felt it would be wiser to reword it and present it again next year.

There was also a discussion about reinstating an inventory form in which residents fill out a questionnaire detailing assets against penalty of perjury. It has been estimated that inventories could lower the cost of reevalutions from $200,000 to $70,000.

Joe Damour MOVED to withdraw the proposal. Chairman Watman SECONDED the motion. It is APPROVED 3-2.

Peter Flynn asked the board to consider the order they would like warrants presented.

Chairman Watman suggested Flynn write a draft proposal for the board to review at the next meeting.

Peter Flynn presented the board with a draft policy for Boards and Committees seeking advise from town counsel. The policy would authorize the town administrator “to utilize the services of town counsel at any time as deemed justifiable and necessary in communicating questions or inquiries on behalf of the board.”

The policy would also ask department heads and advisory committees to direct questions to the town administrator unless other arrangements have been made.

Chairman Watman MOVED to have the proposal accepted as a first reading. Joe Damour SECONDED the motion. It is APPROVED unanimously.

Peter Flynn said Tammie Croft from the Local Government Center met with town employees to answer questions about the two insurance plans they may be able to choose between.

Flynn said town counsel gave an opinion on the question of recalling Selectmen and said it can't be done.

Chairman Watman revisited the appointment application issue discussed earlier and said if the board wants the policy changed, change it, otherwise he will resign. He said the board’s decision to accept appointments from improperly completed applications “leaves the town administrator and myself without a leg to stand on.”

Rod Pimentel asked whether the policy stated when an application would not be accepted. He said there is room to wiggle within the policy.

Tom Watman offered to resign as chairman. The board did not accept his offer and he stayed on as chair.

Cheryl Morse MOVED to adjourn the meeting at 8:12 pm. Joe Damour SECONDED the motion. It is APPROVED unanimously.

Members Present: Chairman Carl Hamel; Caleb Dobbins; Jim Crane; Leon Parker; Jim McElroy; Roger Gezelman; Ron Taylor

Others Present: Peter Flynn, Town Administrator; Tom Watman, Chairman, Board of Selectmen; Jennifer Astholz, recording secretary; various department representatives

Chairman Hamel called the meeting to order at 6:35 pm. The Pledge of Allegiance was recited.

(Please note that Warrant Article numbers are for clarification only in referencing the Budget Committee’s notebook.)

Chairman Hamel asked that a correction be made to his vote regarding the “Cemeteries” budget. He stated that he needed to abstain from that vote due to his involvement with that committee. The vote regarding the Cemeteries budget is now 6 – 0 – 2.

The committee continued reviewing department budgets and voting for their recommendations.

Town Clerk: Kim stated that the mail-in registrations cost approximately $85 - $90 per month; they have not gone through an entire year yet. When asked about the Historical Book Repair, Kim stated that grant money is available to assess the needs for a proper storage area to preserve vital records such as Town records, Bible records, etc. She confirmed that all wages are accounted for, as her duties during election time are included in this figure. Roger Gezelman moved to accept the budget as presented. Leon Parker seconded the motion. Motion carried, 8 – 0 – 0.

Tax Collector: There was no discussion. The Board voted, 8 – 0 – 0 to approve this budget.

Community: Jon Evans presented the operations budget of the White Birch Community Center. He stated that the Town covers 37% and White Birch covers 63% of the operating expenses. Mr. Evans stated that most of the senior citizens utilizing services are Henniker residents; non-residents are charged a fee. He stated that the center is struggling to meet the increasing demand as the number of seniors in the community is rising. Ron Taylor moved to accept the budget of $60,873. Roger Gezelman seconded the motion. Motion passed, 8 – 0 – 0.

Elections: Mr. Flynn proposed the budget of $6,250, the same as 2006. He noted a shift in line items, as a new computer is necessary to tie in with the State system. The Town is obligated to cover that expense. Leon Parker moved to accept the proposed budget. Roger Gezelman seconded. Motion

Library: Lynn Pietrowicz proposed the budget of $150,186 and explained the increase over last year’s budget. Roger Gezelman moved to accept the budget as written. Leon Parker seconded the motion. Motion carried, 8 – 0 – 0.

Warrant Article (Ref. #1): This would raise $5,000 for emergency maintenance. Several occurrences in the last two years have depleted the emergency maintenance fund. In 2005, they were struck by lightning; in 2005-06, the furnace needed to be replaced; 2006 the security panel needs replacing. (There were surge protectors on all computers; they now have battery backups, also.) Roger Gezelman moved to approve the warrant article.

Warrant Article (Ref. #17): Lynn explained that this package allows for patrons to go online. A larger company has purchased the company, and the program is no longer being supported. This warrant article allows for a three-year plan to raise money to cover the needed service. There was further discussion about the type of service and prices of various providers. Lynn stated that they are researching more open databases that would allow more freedom. She stated that they could keep the current system running long enough to earn the money. No upgrades will be done, as there is no longer system support. The library currently backs up their material on a daily basis in case of problems. She would like to not wait, but is trying to save money so that the expense does not impact the tax base so suddenly in one year. Roger Gezelman moved to approve the warrant article as written. Ron Taylor seconded; motion carried, 8 – 0 – 0.

Highway: John Margeson proposed the department budget of $508,277. He stated that the warm winter is helping to save money on fuel. The other variations noted on the budget were discussed. It is noted that safety equipment such as steel-toed boots work gloves, etc. comes under uniforms. Roger Gezelman moved to approve the budget as shown. Leon Parker seconded the motion. Motion carried, 8 – 0 – 0.

Warrant Article (Ref. #4): This article serves to replace the pickup truck. This truck has been in service in the highway department for four years and was purchased used from the wastewater department. This price estimate is for a one-ton diesel vehicle with power equipment and electric hoist. Roger Gezelman moved to accept the warrant article as written. Jim McElroy seconded the motion. Motion carried, 8 – 0 – 0.

Warrant Article (Ref. #5): Every year, the State gave the Town a block grant. This is the 2007 figure. In order to accept the money, there must be a warrant to put it in the budget. Leon Parker moved to support this article. Ron Taylor seconded. Motion carried, 8 – 0 – 0.

Warrant Article (Ref. #6): There has never been a Capital Reserve Fund to purchase equipment. The CIP recommended $50,000. The last budget review changed the recommendation to $25,000. This will go to Town vote to spend the money. Chairman Hamel stated that he has trouble supporting a Capital Reserve Fund with no specific purpose. Mr. Margeson stated that having this fund prepares for the projected needs of equipment. Caleb Dobbins stated that it is nice to have money saved in order to take advantage of lower prices as they come along in the State bidding process. Chairman Hamel stated that he wants to make sure that Town voters are fully educated that money is being saved for, but they will still have to vote to spend the money. Jim McElroy stated that tracking of the various Capital Reserve Funds would be helpful. Ron Taylor suggested taking $25,000 out of reserve and increasing this fund to $50,000. Tom Watman stated that he does not think that the surplus should be used to fund a Capital Reserve. Leon Parker stated that he is in favor of starting with $25,000 and increasing the CIP next year. Roger Gezelman moved to accept the article as written. Vote: 8 – 0 - 0.

Warrant Article (Ref. #7): This has been done for the last eight years as a supplement to the Block grant to do major road construction. Because of the floods last May, road projects were slowed down, so there is still some money from the 2006 grant to fund some of the projects. Mr. Flynn reported that the roads commission would make their report to the Selectmen at their next meeting. Leon Parker moved to support this article. Ron Taylor seconded the motion. The motion passed, 8 – 0 – 0.

Warrant Article (Ref. #14): Three years ago, the department purchased a sidewalk tractor. This attachment is to maintain roadsides. Currently, the department rents the equipment for $8,000 - $10,000 per year. Having this equipment would allow the jobs to be done better and more efficiently. Leon Parker moved to approve this. Jim McElroy seconded the motion. Motion carried, 8 – 0 – 0.

Warrant Article (Ref. #13): Mr. Flynn stated that Hoyle, Tanner would provide definite cost estimate of repairing the Ramsdell Road Bridge prior to the Town meeting. Deducting $95,000 and $40,000 appropriated in two previous meetings leaves $185,000 to be raised. The Board of Selectmen will not ask voters to consider an unspecified amount; the Selectmen will not support the article without actual numbers. Tom Watman stated that if this warrant is posted, it could be amended for what is actually needed after the bid is received. There was discussion about angling the road to put it straight through to Old Concord Road. The safety of traffic entering Rte. 114 from Ramsdell Road was also discussed. Leon Parker moved to support this warrant article with the notation that the Board of Selectmen possibly amending the dollar amount upon receipt of the bid. Jim McElroy seconded the motion. If it were decided to close the bridge permanently, any money would go to the fund balance. John Margeson stated that he is in favor of saving the bridge. The motion to approve the original warrant article passed, 7 – 1 – 0.

Highway Streets: There was a decrease in the salt budget. Leon Parker moved to approve the requested budget. Ron Taylor seconded. Motion

Street Lights: Leon Parker moved to approve the proposed budget as written. Dan Aucoin seconded the motion. Budget was approved, 8 – 0 – 0.

Leon Parker and Ron Taylor stated that they would recuse themselves from the next two items being discussed due to their involvement. Jim McElroy also recused himself from discussing the Planning Board budget due to his involvement. The remaining members of the committee still formed a quorum and were able to continue.

Planning Board: Scott Osgood presented the proposed budget. He stated that it has been adjusted to show the actual expenses. Most of the budget is paid to Central New Hampshire Regional Planning Commission for the services of the Planning Consultant. Roger Gezelman moved to approve the proposed budget. Jim Crane seconded. The increased advertising expense reflected the activities of the Board that required advertising. The consulting fees are $45 per hour and are generally charged 12 hours per week. The planning commission writes the contract for the services provided by a degreed planner. It was noted that the planner actually works more time than is shown on this budget as she directly bills applicants for some services. The motion was approved, 5 – 0 – 3 (recused).

Zoning Board: Leon Parker presented the proposed budget. Mr. Parker stated that the board had the assistance of the planning consultant until recently. When there was no money in the ZBA budget for a consultant, the planner no longer provided services for the ZBA and problems have been incurred. He stated that an arrangement was made during a meeting between himself, the planner, CNHRPC and Peter Flynn to include the ZBA in the contract for two hours per week at $45 per hour. He does not anticipate utilizing that much, but the nature of the board can be unpredictable. He also explained that money has been left in the budget for training, especially for OEP meetings. Jim Crane moved to accept the proposed budget. Jim McElroy seconded the motion. The motion passed, 6 – 0 – 2 (recused).

Solid Waste: Bob Pennock presented the proposed budget that shows an increase in wages. He stated that one employee was severely injured in an accident and one is still serving in Iraq. The part-time wages are over budget. He explained the fuel for the pickup is paid for from this budget and the Parks budget. Trash tipping fees were increased. Leon Parker moved to approve the requested budget. Roger Gezelman seconded. The motion passed, 8 – 0 – 0.

Parks: Mr. Pennock explained the increased amount in tree maintenance. Mr. Flynn explained that the Board of Selectmen formed a committee to review Community Park. Old signs and benches have been removed. The committee recommended landscaping around the bandstand and constructing a sidewalk. The plan was accepted and adopted by the Board of Selectmen. Caleb Dobbins questioned the use of $7,000 to construct a sidewalk in a park while children are walking to school in the street without a sidewalk. Mr. Flynn explained that the park sidewalk would allow for wheelchair accessibility. Tom Watman stated that there is a five-year sidewalk plan, starting from the center of Town. Further discussion about the process of requesting sidewalks was discussed. Roger Gezelman moved to accept the budget as presented. Jim McElroy seconded the motion. The vote was 5 – 3 – 0.

Warrant Article (Ref. #11): This warrant will appropriate $30,000 for repairing the plaster, roof and mural in the Town Hall. Mr. Flynn explained that this estimate is for removing the old shingles and installing the new ones. The plan has been reviewed with the Historic District commission and they agree with repairing the plaster. Leon Parker moved to approve the requested budget. Roger Gezelman seconded the motion. Motion carried, 8 – 0 – 0.

Patriotic Purposes: This account primarily funds the Memorial Day activities and includes flags, ice cream and the Shriner’s band. Joe Damour stated that flags do not need to be purchased. Caleb Dobbins suggesting not cutting the Patriotic budget at this time, but to amend it to the previous year’s amount of $2,150. Roger Gezelman moved to approve; Jim McElroy seconded. The budget was approved, 8 – 0 – 0.

Cogswell Springs Water Works: Ron Taylor recused himself from this item. Joe Damour stated that a public hearing was held in December and the budget was approved then. There was discussion about the possibility of future meters. The Water Works have been user funded since 1915. Jim Crane moved to pass over this budget item for the reason that this is not under the Selectmen’s budget. Roger Gezelman seconded. The motion passed 7 – 0 – 1.

Human Services: The highest category pertains to rents, as the Town must provide shelter in cases of emergency. Mr. Flynn stated that a new Welfare Director provides services for three towns. She keeps office hours on Thursdays and is available with a 24-hour pager. The system allows for any property owner who seeks assistance to have a lien placed against them. Approximately $60,000 has been collected from outstanding liens. Mr. Flynn reported that there are approximately 50 – 60 active files (representing probably 125 – 150 people) with more that need one-time help. Leon Parker moved to accept the budget as presented. Roger Gezelman seconded the motion. The motion was passed,

Code Enforcement: The budget is the same as last year. The primary function is to serve as a building inspector and to enforce zoning when things are brought to the Town’s attention. Officer works 5 – 7 hours per week. Roger Gezelman moved to accept the proposed budget. Leon Parker seconded the motion. The motion passed, 7 – 1 – 0.

Town Offices: A 2.7% increase was noted due to rising insurance and retirement costs. The fixed costs are increasing. Anticipate generating some revenue to cover some expenses such as utilities, water, etc. The assessor works the same amount of hours but the rate increased. It was noted that the Grange hall is used by many groups and is in use almost every day of the week. Roger Gezelman moved to approve the budget. Jim McElroy seconded the motion. The motion passed, 8 – 0 – 0.

The Budget Committee will meet again at 6:00 pm on Thursday, January 18, 2007 for the purpose of reviewing the minutes.

Dan Aucoin moved to adjourn. Jim Crane seconded the motion. The meeting was adjourned at 10:00 pm.

Committee Members: Dan Aucoin; Jim McElroy; Leon Parker; Ron Taylor; Carl Hamel; Roger Gezelman; Jim Crane.

Others Present: Peter Flynn, Town Administrator; Tom Watman, Selectman; Jennifer Astholz, recording secretary. Several town residents were in attendance to present department budgets.

The meeting was called to order at 6:35 pm. Carl Hamel stated that committee member Bill Belanger has resigned from this committee, and member Dave Currier is not in attendance. It was stated that a chairman and vice-chairman of the committee need to be elected. Carl Hamel was elected, 5-0, to be chairman. Caleb Dobbins was elected, 8-0, to be vice-chairman.

(Please note that Warrant Article numbers are for clarification only in referencing the Budget Committee’s notebook.)

Chairman Hamel stated that the purpose of this committee is to review the proposed budgets of the various Town departments. The Board of Selectmen would like the committee to record their votes of each budget summary. Chairman Hamel moved to accept the letter from the Selectmen and Peter Flynn to agree to record the committee’s votes. Jim McElroy seconded the motion. Motion carried, 8-0-0. Chairman Hamel moved to record number of votes in the following order: number in favor; number against; number abstaining. Jim McElroy seconded the motion. Motion carried, 8-0-0.

Concert Series: Angela Robinson presented the request for $6,000.00 to continue the Summer Concert Series from June through August. This is a $1000 increase from last year’s budget. There was discussion about changing the day from Tuesday to Wednesday; however, due to conflict with the Farmer’s Market, the concert series will continue on Tuesday evenings. Caleb Dobbins stated that because of the currently economy, he suggested not raising any budget that was not absolutely necessary. Ms. Robinson stated that they originally asked for $7000 and reminded the committee that she has never been paid for providing this service to the Town. Carl Hamel moved to accept the budget as presented for $6000. Leon Parker seconded the motion. The motion passed, 7 in favor – 1 against – 0 abstaining.

Waste Water: The presenter for this department requested an increase of .3% over last year’s budget. He stated that the increase is due to expenses. He stated that people receiving service from the Town sewer system pay for wastewater. The renovations happening now were planned over a year ago and are three-quarters of the way to completion. The first aeration of the tank occurred on Monday. He stated that future needs include chemical additions for Ph adjustment. He stated that they would require some type of area to pump sodium hydroxide into the water to adjust the Ph limits. Chairman Hamel questioned whether all safety concerns relative to this were included in the budget as the sodium hydroxide is a toxic chemical. The cost-effectiveness of the proposed building for the 55-gallon drums or holding tank was discussed, as the 600-square foot building would cost $1 million as designed. Jim McElroy questioned the safety procedures with handling the toxic chemicals using the 55-gallon drums. The department representative stated that currently only a hose is available. There is currently no eye wash station or emergency shower on the premises. No other safety inspectors are involved and this department is exempt from OSHA. He stated that portable units are less expensive but require more maintenance. He estimated that fixed-unit safety stations could possibly be installed for $2000. Caleb Dobbins moved to spend up to $2500 for eyewash and shower stations. Chairman Hamel seconded the motion. Peter Flynn stated that as a point of order, the budget committee cannot change the proposed budget but could make recommendations to the Board of Selectmen. Tom Watman, Chairman for the Board of Selectmen, stated that the Board would consider the committee’s recommendations. He also clarified that this expense will not be an increased cost to any users as this is meant to come out of last year’s money. Ron Taylor amended the motion to state that no dollar limit be set until they get bids for the actual project. Leon Parker seconded the amendment. The vote was: 5 in favor – 2 opposed – 1 abstained. Chairman Hamel moved to recommend to the Selectmen that any money left over from the budget will be used to construct an emergency eye wash and shower station. The vote was: 7 in favor – 0 opposed – 1 abstained. Roger Gezelman moved to accept the Waste Water budget as requested ($481,019). Leon Parker seconded the motion. The motion passed, 8 – 0 – 0.

Athletic: The new Athletic Director (Brian) and Rick Daniels presented the requested budget with an increase of 10% over last year’s budget. The increase is due to inventory that must be replaced and increases of the Babe Ruth baseball/softball expenses. Fixed costs represent 36% of the budget with additional money needed to service the fields (fertilize, sod, aerating) and purchase medical supplies. Director stated that they had originally asked for $39,000. The Babe Ruth league requires certain types of bats, and the baseball and softball uniforms need to be replaced. He stated that while they may not have the newest equipment, every child from the Town that wants to play has been accepted. Dan Aucoin asked why hockey is not included as a Town sport. The Athletic Director stated that hockey is very expensive and is maintained as a club sport for those who are interested. Program advertising was discussed. Traditionally, advertising of sports programs, sign-ups, etc. has been promoted through the school newsletter, word of mouth, flyers in public places and the Villager. They recognize the need to reach residents who are new in town and homeschoolers. An effort is in place to increase the athletic department’s information on the Town website. Roger Gezelman moved to accept the budget as presented for $33,521; Leon Parker seconded the motion. The motion passed, 8 – 0 – 0. The committee discussed the need for a future warrant article to secure more athletic fields, primarily for softball.

Cemeteries: Mrs. Taylor presented the budget requesting the same amount of money as in 2006. She reported that there are repairs to be done and stones that need to be fixed. Roger Gezelman moved to accept the requested budget of $6,500; Leon Parker seconded. The motion passed, 7 – 0 – 1. (Ron Taylor abstained.)

Historic District: Ging Blanchard presented the request for $500 for start-up expenses as a land-use entity. Fees will be charged to anyone requesting their services. Roger Gezelman moved to accept the request for $500; Leon Parker seconded the motion. The motion passed, 7 – 0 – 1. (Ron Taylor abstained.)

Warrant Article: The horse-drawn hearse with winter runners has been returned to the Town. The Hearse House building (c. 1842) has settled and is in need of immediate repair. The request for a Heritage Commission was denied three years ago; as such, they do not have the authority to request any grant money from the State. Leon Parker stated that the CIP looked at the warrant article, but since the request is below the $10,000 threshold, it cannot be placed under CIP. It was suggested that the wording of the article be changed to needing “immediate repair.” Chairman Hamel moved to go forward with the warrant article for $9,500. Jim McElroy seconded the motion. The motion passed, 7 – 0 – 1. (Ron Taylor abstained.)

Police: Chief Russell presented the department budget that includes a $60,000 increase over last year. Insurance expenses have increased $27,000. There is also a request for a new cruiser for $25,000. Chief Russell stated that the number one community complaint relates to traffic speed, and the department is requesting a speed trailer which also gathers additional information such as the number of vehicles, average speed, time of day, etc. This trailer can also incorporate message signs that would be helpful in times of redirecting traffic due to accidents, use for election days, etc. He stated that the NH Highway Safety Agency endorses the use of these trailers. There was quite a bit of discussion about patrolling Routes 202/9 and the placement of rumble strips in advantageous areas. Cheryl Morse, Selectman, reported that phase two of a roadwork plan is to be completed in 2008 and rumble strips are to be installed to help control speed. It was also stated that replacing police cruisers are considered under general operating expenses rather than by warrant article, as they consistently need to be replaced. The question was raised about having motorcycles in the department. Chief Russell stated that he investigated the possibility last year. The initial expense of the actual motorcycle isn’t too expensive; however, officers would require extensive training of three to four weeks. He would like to look at that option in the future, but the initial cost of training would be high. Safety vests were discussed. Four vests have been ordered, and the department will receive $1000 back from the Federal government. The Kevlar vests are replaced every five years as the protective material breaks down due to water and perspiration. Roger Gezelman moved to accept the proposed budget of $939,488. Chairman Hamel seconded the motion and commended the Chief’s thorough and knowledgeable presentation. The motion was passed, 8 – 0 – 0.

Warrant Article (Ref. #8): Police department requesting $130,000 for refurbishing the interior facility. Chief Russell stated that the office space is cramped, officers are not safe in the processing area, and there is an issue with the heating system that has not been updated in over 30 years. Chairman Hamel, Jim McElroy and Ron Taylor all agreed with the safety concerns. Ron Taylor moved to recommend this warrant article for $130,000 plus interest. Jim McElroy seconded the motion. The motion passed, 8 – 0 – 0.

Warrant Article (Ref. #9): This article establishes a Capital Reserve Fund to purchase land for police department expansion. The police department only owns 8-feet to the right of the building. The landowner has graciously allowed the department to use the land, but there will be need to purchase land in the future. Leon Parker proposed $30,000 to support the Selectmen’s recommendation, noting that it may change due to Selectmen’s negotiations. Caleb Dobbins asked if a percentage of revenue from sale of Town property be put back to purchase of property so that property is back on the tax rolls as quickly as possible. Several options are being investigated at this time. This warrant article was approved, 8 – 1 – 1.

Animal Control: Chairman Hamel moved to support the proposed budget of $26,687. Jim McElroy seconded. Motion passed, 8 – 0 – 0.

Conservation: Martha Sunderland presented the commission’s budget that shows a $100 increase from last year. She reported that there is $300 - $400 worth of maps to publish. She reported that the commission inadvertently paid the 2007 association fees out of the 2006 budget. Lake monitoring fees have increased $50. Their phone expenses have been eliminated due to the use of cell phones; office supplies have increased due to more printing. She explained that the French Pond Grant line item is a placeholder until it is received. Ms. Sunderland explained that the conservation commission is a Selectman-appointed committee with a statewide charter. It was established about 26 years ago by Town vote and has some aspects of an enforcement entity. The commission consists of seven members and two alternates which meet two times per month. They consult with individuals, do site visits, and produce the annual water quality report. New England College donates time, equipment and lab space. Extensive GIS map work has also been done. A system of prioritization for land conservation has been created, and forums have been conducted for landowners. Leon Parker moved to approve the requested budget of $2,230; Jim McElroy seconded. The motion passed, 8 – 0 – 0.

Fire/Rescue: It was explained that there are two department heads managing one budget. Building maintenance has increased due to the need for new carpeting throughout the lower level as seams are ripping. The calculation of FICA was discussed, and Mr. Flynn stated that he would check on the specifics of that line item. It was stated that there are still large purchase orders currently outstanding until they are paid (i.e. $23,000 for extraction tools ordered in November). Also, on-call members are paid one time per year. Chairman Hamel moved to accept the proposed budget. Ron Taylor seconded the motion. The motion passed, 7 – 0 – 1.

Warrant Article (Ref. #2): This article requests $300,000 to be put in Capital Reserve Fund for the purchase of fire trucks. There was discussion about writing the article to reflect that this amount would be taken out of the fund balance that is at the highest level it has been in years. This board stated that it thinks investing in this expensive equipment would be a good place to use the money so that it does not impact the taxes too much. It was stated that the tanker truck would soon need to be replaced (approximately $210,000). It was stated that this money would go to the same line item as the $100,000 in place for the ladder truck. The Selectmen would have to go to public hearing before the money could be spent. Leon Parker moved to support $300,000 subject to revision stating that the Board of Selectmen review funds to the maximum amount possible from the fund balance. There was discussion about knowing specifically what type of equipment the money is designated for, as several pieces will need to be addressed in coming years. The Fire Chief stated that in order to maintain the equipment that the Town has, the Town needs to fund at least $100,000 per year. As these were declined in 2004 and 2006, the balance is essentially $200,000 behind. It was suggested to amend the motion to $100,000; there was no second. The original motion to recommend the $300,000 carried, 6 – 1 – 1.

Warrant Article (Ref. #3): This article requests $40,000 to be added to the Ambulance Capital Reserve Fund. There was a suggestion to change the wording of the article to take a percentage of ongoing revenue from the ambulance billings and put towards this fund. Tom Watman, Selectman, stated that the Selectmen would have to consider rewriting the article and suggested that the budget committee only consider the article as presented. Leon Parker moved to approve the current warrant article as requested. Ron Taylor seconded. Motion carried, 8 – 0 – 0.

Warrant Article (Ref. #12): Leon Parker moved to accept this warrant article for $5,000; Jim McElroy seconded. The motion was approved, 8 – 0 – 0.

Emergency Management: Caleb Dobbins moved to accept the proposed budget as presented for $2,882. Roger Gezelman seconded the motion. Motion carried, 8 – 0 – 0.

Legal: Town Administrator stated that they are not anticipating a large caseload this year. Chairman Hamel moved to accept the proposed $20,000 budget; Dan Aucoin seconded. The motion carried, 8 – 0 – 0.

Insurance: This budget has increased more than $10,000 over last year, primarily due to increased worker’s compensation insurance. Leon Parker moved to accept the proposed budget; Ron Taylor seconded. The motion carried, 8 – 0 – 0.

Debt Service: This budget has decreased slightly. Leon Parker moved to accept the proposed budget. Chairman Hamel seconded the motion. Motion carried, 8 – 0 – 0.

Municipal Dues: Local Government Center dues. They provide insurance trust, training and other services. Leon Parker moved to accept the proposed budget; Dan Aucoin seconded. Motion carried, 8 – 0 – 0.

Executive: Mr. Flynn explained that there were many meetings and public hearings last year that account for the increased budget. Ron Taylor moved to accept the budget as written. Leon Parker seconded. Motion carried, 7 – 1 – 0.

Tax Maps: There was some discussion about the digital mapping process. It was stated that might come out of the Planning Board’s budget in 2008. Leon Parker moved to accept the proposed budget. Ron Taylor seconded. Motion carried, 8 – 0 – 0.

Caleb Dobbins moved to adjourn the meeting at 9:50 pm. Ron Taylor seconded the motion; passed, 8 – 0 – 0.

The Budget Committee will meet again on Thursday, January 11, 2007 at 6:30 pm at the Henniker Fire Station.

January 9, 2007	November 6, 2007
January 11, 2007	November 17, 2007
January 16, 2007	November 20, 2007
February 6, 2007	December 4, 2007
February 20, 2007	December 18, 2007
March 6, 2007
March 20, 2007
April 3, 2007
April 17, 2007
May 1, 2007
May 15, 2007
June 5, 2007
June 5, 2007Nonpublic Session Minutes
June 19, 2007
July 2, 2007
July 17, 2007
July 17, 2007 Nonpublic Session Minutes
August 7, 2007
August 21, 2007
August 18, 2007
September 18, 2007
October 2, 2007
October 16, 2007

Town of Henniker
Board of Selectmen
2007 Minutes of Meetings