Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Lloyd Henderson, Bob Pennock, John Margeson, Jim McElroy, Cordell and Meg Johnston, Tom Watman, Lori Grob, Bill Belanger, Dottie Kelsey, Jim Evans, Geoffrey Hirsch, Tom French

Thea Braiterman asked about last years justification for the $20,000 for the new WBCC position, since many thought this new person would allow Ms. Kelsey to research and request outside funds. Ms. Kelsey responded that town funds were only allocated last April, six months ago. Since then she has applied for a $5,000 grant to develop a plan for the Center and she intends to apply for a $10,000 grant from another source for development purposes. Thea Braiterman responded that this may be a disappointing response to many, and believes it was expected that more grant money would be applied for and received; that this new position would become self-sufficient. Ms. Kelsey said grant money has dried up this past year and it has been very hard for non-profit organizations. She noted the success of the Strong Living Program that required time and effort. Ms. Braiterman asked about the programs financing and Ms. Kelsey said they held a raffle to buy the weights but this program could not be self-sustaining because no fees are allowed to be charged. Ms. Kelsey reiterated that the town funding of $40,000 is vital to keeping these and other programs continuing for the town.

In the event an employee is paid more by the Town of Henniker than he will earn while in active military service. The Town will continue to pay said employee at the current salary level for up to a period of one year, providing the employee surrender the wage portion of his military pay to the Town of Henniker.(Subject to annual December review by BOS). Said method would allow the employee required contributions to continue to be paid by the employee and then the Town will provide its normal contribution which is dictated by the State of NH-NHRS.

Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Lloyd Henderson, Ron Lavallee, Stephany Marchut-Lavallee, Kim Johnson, Bob Pennock, John Margeson, Leon Parker, Martha Sunderland, Jim McElroy, Cordell and Meg Johnston, Tom Watman, Lori Grob

The Pledge of Allegiance was recited at 6:15 p.m.

Chairman Damour announced a Winter Parking Ban in effect on all streets from November 1, 2003 to April 15, 2004 between the hours of 11:00 PM to 7:00 AM; violators will be issued tickets and/or towed.

Public Forum

(No one present for public forum.)

Community Services

The Board tabled this budget until the next meeting in order to have Dotty Kelsey in attendance.

Town Clerk/Tax Collector

Kim Johnson presented a proposed FY 2004 budget of $40,325 for the Town Clerk Department, a 1.36 % decrease over FY 2003, and a proposed FY 2004 budget of $42,674 for the Tax Collector Department, a 1.3% decrease from FY 2003. Ron Lavallee asked about the funds for book repair and Ms. Johnson explained this is for preserving and storing vital records; it has been held off until now because of storage issues. There were no further questions.

Parks & Properties

Bob Pennock presented a proposed FY 2004 budget of $48,416 for the Parks & Properties Department, a 7.6% increase over FY 2003, due to added responsibilities for town maintenance. The Board discussed the Parks Beautification budget and agreed to change the line item title to Parks Maintenance to better reflect the work covered by these funds. Mr. Pennock confirmed this budget includes the cost of loam and woodchips used for park maintenance, and that this is a joint staff for both departments; salary increases over the years are mostly due to increased hours worked. Ms. Lavallee asked about the tree program, and Mr. Pennock confirmed that removing dangerous trees is still ongoing. Peter Flynn added that the department is concentrating on treating healthy trees to avoid having them become diseased and then have to be cut down.

Solid Waste

Bob Pennock presented a proposed FY 2004 budget of $479,791 for the Solid Waste Department, a .6% increase from FY 2003. The Board agreed it is too soon to add another person to this department, even with the number of overtime hours budgeted; Mr. Pennock confirmed the cost of the paving and gates projects remain at $17,000 each. Mr. Pennock requested removing the $14,500 planned to purchase a glass crusher, and adding the purchase of a roll-off truck system for $2,900, half to be paid by the NH Beautiful program, to collect the glass products and truck them to Goffstown. The Board agreed to this budget change.

Conservation Committee

Martha Sunderland presented a proposed FY 2004 budget of $3,175 for the Conservation Committee, $100 less than in FY 2003, because training has been completed. Ms. Sunderland confirmed the French Pond grant has been carried over to 2004 because of work still pending for final approval and reimbursement. The Board noted this change in the budget. Ms. Sunderland noted that the Committee would like to purchase a new oxygen meter to monitor water health.

Planning Board

The Board tabled this budget in order to have Geoffrey Hirsch present to explain this budget.

Zoning Board of Adjustment

Leon Parker presented a proposed FY 2004 budget of $2,820 for the Zoning Board of Adjustment, a 3.4% decrease over FY 2003. Mr. Parker expressed full support for the Planning Board’s request to have the current planning consultant become a full-time town position. The Board agreed to add $300 for training expenses. There were no further questions.

Highway Department

John Margeson presented a proposed FY 2004 budget of $450,495 for the Highway Department, a 5.3% increase over FY 2003, due to salary and projects. Mr. Margeson expressed support for a full-time planning board assistant, since road regulations also need work. The Board confirmed the salt shed funds will be requested in a warrant article. The Board added $10,000 for engineering on Western Avenue, requesting a proposal from Tom French that will be fee-based. Mr. Margeson confirmed rental costs are for excavators and compactors. He does maintenance work for the fire, rescue, and police departments, as needed, for now.

Highway- Streets

John Margeson presented a proposed FY 2004 budget of $129,432 for the Highway-Streets Department, a 1.9% decrease over FY 2003. Mr. Margeson confirmed he will provide a five-year plan to the Budget Committee; the major road repairs should be finished by that timeframe. He noted that the town may want to begin considering the issue of paved versus gravel roads. He confirmed the department uses town-crushed gravel whenever possible, although processed gravel is used for very steep hill areas.

Highway-Street Lights

John Margeson presented a proposed FY 2004 budget of $18,000 for the Highway-Street Lights Department, a 5.3% decrease over FY 2003. He confirmed that the town is using energy-efficient lighting, whenever possible.

The Board advised Mr. Margeson to advertise locally for a week a request for sealed bids to purchase a truck recently replaced; it already has one interested buyer.

Code Enforcement

Peter Flynn presented a proposed FY 2004 budget of $23,973 for the Code Enforcement Department, a 15.7% decrease over FY 2003, due to increased knowledge of the work load and responsibilities of this position. Mr. Flynn noted the need for a budget for training and permits, and the benefits of having a full-time forester for the town.

Item #2: Review and Accept Draft Minutes from October 21^st and 28^th, 2003

MOTION by Rod Pimentel to approve the October 21, 2003 minutes, as amended. Seconded by Thea Braiterman and approved 2-0.

MOTION by Joe Damour to approve the October 28, 2003 minutes, as amended. Seconded by Thea Braiterman and approved 3-0.

Item #3: Discussion Re: NHMA Conference

Peter Flynn informed the Board of the option to attend this conference, and the time deadline to sign up.

Item #4: Town Administrators Report

Peter Flynn reviewed the status of ongoing projects. There is no news on the Old Concord Road or the Paper Mill Restoration projects. The renovation work on the Community Center may be done by the end of November. The town’s holiday concert is already booked for December. The Henniker Community Center Committee continues to do great work; over 300 people showed up for their first event and New England College students are volunteering as well.

The Ramsdell Bridge Road project is ongoing. The CIP Committee also continues to do good work; the members have diverse viewpoints, but always reach consensus on a plan. The Selectmen are scheduled to hold a public hearing on their plan in December. The Space Options Committee met last night and toured the upstairs of the town hall; their mission is to propose the best option for the town. The next meeting is for this Saturday, November 8, at 9 AM. There is no news on the Proctor Square project.

One of the crossing guards has resigned due to scheduling conflicts; however, a NEC student has applied for the position.

MOTION by Joe Damour to appoint Robert Sproule as a town crossing guard for the intersection at Western Avenue and Route 114. Seconded by Rod Pimentel and unanimously approved 3-0.

The drainage issue on Western Avenue has been discussed but will likely be resolved next year. Mr. Flynn noted the Landfill and Recycling issues need further discussion and response to the Board. The Revaluation proposal will be presented to the Board on November 18^th, the next meeting. The Craney Tower Committee is in progress. The Appeal to the Planning Board’s approval of the Hilltop Estates project is currently on hold, due to a possible resolution. It may end up back at the Planning Board for further discussion and review.

The Governor’s Council is to meet this week to approve the request for a Special Election for a State Representative seat submitted to the Secretary of State.

Item #5: Selectmen’s Reports/Concerns

The Board confirmed that expanding the number of Selectmen must be initiated by citizens and that such interest has been expressed. It was also noted that a petition will be on the town meeting ballot for SB 2 voting.

Rod Pimentel requested further follow-up on the sidewalk project and Peter Flynn agreed to place this on the next meeting’s agenda.

Item #6: Permits for Signature

Intents to Cut

M/M James Connor map 2/lot 238

M/M Paul Bennett map 2/lot 253

Item #7: Abatements/Other Signatures

Yield Taxes for Dennis McComish 1/265A & 2/264B $360.85

Warrant for the collection of yield taxes $360.85

Abatements of 2003 December taxes due to either current use corrections or computer billing corrections:

Windsor Ward Peak Forest, Inc. $176.31

M/M George Ward $11.55

John Kwiatkowski $1,422.94

H & H Investments $150.22

M/M James Baker $13.43

M/M James Baker $6.24

M/M Thomas Erhard $2,302.56

Grover Daniels/Daniel Nigrosh $201.00

Edward Bowser, Jr. $2,260.43

Ralene St. Pierre $1,851.40

Ronald Talbot $2,257.06

PSNH $19,546.00

Refund

R. Bruce Elliott $148.00

Appointment

Stephany Marchut-Lavallee Alternate-Zoning Board of Adjustment

A motion to adjourn was made at 7:50 PM.

Respectfully submitted,

Amy Jowers

Clerk to the Selectmen

Present: Joe Damour, Thea Braiterman, Rod Pimentel, Peter Flynn, Danny Aucoin, Charles Davenport, Samantha Davenport, Patricia St. Laurence, Stephen St. Laurence, Bob Pennock, Hank Szelog, Susan Rainier, Kirk Spofford, Rob Smith, Joe Campbell, Tim Russell, Michelle Moir

The Pledge of Allegiance was recited at 6:15 p.m.

Public Forum

(None)

Appointments

6:20 p.m.

Item #1A: Towing Service Request – Steve St. Laurence

Steve St. Laurence requested the Board’s approval to add his family business, Advance Towing & Trucking, to the police "call list" for 24-hour towing services in town. The Board reiterated its policy to provide this opportunity to local businesses, defined as being located in the town or having owners as town residents. The Board confirmed that two of the co-owners are town residents and that the business is available 24 hours/7 days a week. Police Chief Tim Russell stated additional requirements: no storage on town property, a reasonable response time, particularly for requests in the early morning hours, a secured site as necessary, and available space to allow the State DOT to do a vehicle autopsy in case of a serious accident. Mr. St. Laurence agreed his business could meet those requirements. It was further agreed that requests for Triple A services can be directed solely to Danny’s Aucoin’s towing business.

MOTION by Rod Pimentel to appoint Advance Towing & Trucking as a second towing service business available for the Town of Henniker, effective when the police department "call list" rotation schedule is complete. Seconded by Joe Damour and unanimously approved 3-0.

The Board requested that this policy be written and distributed for future requests.

Item #1B: Part-Time Officer Appointment Request – Tim Russell, Chief of Police

Tim Russell introduced Michelle Moir, his recommendation for the open position of part-time police officer.

MOTION made by Joe Damour to appoint Michelle Moir to the part-time officer position of the Police Department. Seconded by Thea Braiterman and unanimously approved 3-0.

Tim Russell updated the Board on the status of hiring crossing guards for the town’s intersection; no one applied for the advertised position. The Board requested additional places for advertising, including the New England College and the weekly Advertiser. The Board restated that this is an experiment to see if this resolves safety concerns for the school children.

Robert Smith and Joe Campbell, engineers from North Branch Construction Inc., presented a draft plan for renovating the Henniker Community Center. The first floor, or basement level, will be for a youth center. Kitchen facilities will be available for already prepared foods, but not for cooking, due to non-code appliances. There will be two ADA-compliant outside doors for access, two new ADA bathrooms, and a new tile floor that could be used for dancing. The second floor will be available for other uses. There is a tin ceiling underneath the current acoustic ceiling, and good wood flooring; the carpeting will remain at this point for budget reasons. There will be ADA bathrooms, upgraded electrical/fire alarm systems, new storm windows, and new paint. Both levels will only be accessible from the outside doors, not internally. This project is estimated to be about 2 months, beginning around September 8th. The outside stairs will be re-leveled and stabilized. The Board agreed that North Branch should proceed with this plan.

Item #1D: Request for Appointment to Transfer Station Position – Bob Pennock

Bob Pennock requested approval to appoint Bill McGirr to the open position at the Transfer Station.

MOTION made by Rod Pimentel to transfer Bill McGerr from the Highway Department to the Transfer Station, effective with a two-week notice. Seconded by Joe Damour and unanimously approved 3-0.

Old Business

MOTION made by Joe Damour to nominate Ms. Susan Rainier to the Paper Mill Site Restoration Committee. Seconded by Thea Braiterman and unanimously approved 3-0.

Peter Flynn informed the Board of the Masonic Usage Committee’s new name change to the Henniker Community Activity Center Committee and mission to assist in the renovations of this town center, with monthly meetings scheduled. Additional members will be nominated at later meetings.

MOTION by Joe Damour to appoint the following people to the Henniker Community Activity Committee: Gail Abramowicz, Cindy Hansen, Ann Chapin, Anita Lavigne, Venita Nudd, Shelley Wilson, Liz Van Saun, Mary Ellen Schule. Seconded by Thea Braiterman and unanimously approved 3-0.

(No longer necessary to discuss.)

Peter Flynn reviewed the status of ongoing projects. The Old Concord Road project remains ongoing. The EPA will begin removing contaminated materials from the Eastern Parcel of the old Paper Mill site this week. This is a $600,000 valued work grant; the town has agreed to remove the brush from the area, otherwise it is completely funded by federal money. There is a public meeting Monday that will allow the EPA to explain this project to all interested abutters and town residents. The NHDOT has been sent all the papers necessary to award the Ramsdell Road Bridge project. The CIP is working hard every month. Tom French is waiting to hear from one more Highway Bureau official regarding the stop sign at Proctor Square. Space for the court offices and town offices continues to be considered; currently he is looking at the old St. Theresa’s property.

The Board discussed the options for moving town offices or the court offices in order to increase space for both operations.

The Selectmen agreed to formally ask the Planning Board to respond to the recommendation by the Highway Committee to remove the No Right Turn at the Post Office. Several residents have raised this issue, and the Board needs to know the criteria used by the Planning Board when this initial decision was made. It is likely the Board will schedule a public hearing on this issue.

MOTION by Joe Damour to accept the August 5, 2003 minutes, as written. Seconded by Rod Pimentel and unanimously approved 3-0.

MOTION by Joe Damour to enter Non-Public Session per RSA 91-A:3II (a), for legal and personnel reasons. Seconded by Rod Pimentel and unanimously approved 3-0.

(Minutes separately noted)

MOTION by Joe Damour to re-enter Public Session per RSA 91-A:3II (a). Seconded by Rod Pimentel and unanimously approved 3-0.

A motion to adjourn was made at 8:45 PM

Respectfully submitted, Amy Jowers Clerk to the Selectmen

Present: Rod Pimentel, Thea Braiterman, Peter Flynn, Jennifer McCourt, Cindy Marsland, Tim Russell, Cordell Johnston, Jim Crane, Ron Lavallee, Lloyd Henderson, Judith Englander, Danny Aucoin, Meggan Clark

Intent to Cut Edward & Reba Bowser, 5 Cote Hill Road, Henniker

Intent to Cut Lance Moulton, Lot 102 X

Intent to Cut Ryan D. Winn, Lot 704

Intent to Cut Dennis McComish, Lot 264 A/B

Driveway Permit Mark & Rebecca Hecox, Mt. Hunger Road, Lot 728C

Application for Sign Permit, Henniker Motors Inc., 8A Foster Hill Road, Szelog

Local Health Officer Nomination

Letter of Agreement for Circuit Rider Planner Service

Department of Revenue application for reimbursement: federal & state forest land 2003

Refund Mellon, 31 Foster Hill Road, $16.00

Refund, Mark E. Warren, Lot 1 611 B3, 3517.00

Abatement Richard Demars, 47 Wood Hill Village Lot # 1 305 E47, 36.31

Abatement, James Taylor, $2502.00

Land Use Change Tax Warrant, Rakowsky/Marshall, 915.00/Johnston/Hardy 2765.00/Miller 3515.00/Bateman/Dill, 3615.00

Warrant for the Collection to the Town Clerk 10,810.00

Warrant for the Collection of Yield Taxes, Aucoin Farms, 356.77

The Pledge of Allegiance was recited at 6:15 p.m.

Public Forum

Fire Chief Ben Ayer submitted his resignation as Chief of the Fire Department, effective December 31, 2003. The Board thanked him for his 35+ years of service to the town. Chief Ayer confirmed he would remain a member of the Fire Department.

MOTION made by Joe Damour to accept the resignation of Ben Ayer as Chief of the Henniker Fire Department, effective December 31, 2003. Seconded by Rod Pimentel and unanimously approved 3-0.

Chief Ayer asked the Board if it was necessary to get a building permit to build an 8 x 24 foot shed in back of the Firehouse to store antique equipment. Peter Flynn agreed to assist Chief Ayer on the town regulation requirements for this project.

Ms. Amy Armer and Shawn Gygaz requested the Board’s approval to close the road between the congregational church and the parking lot, between Route 114 and Hall Street, for their wedding day July 26th. The Police Department will be assisting them in this closing. The Board agreed to this request and congratulated them. Peter Flynn agreed to work with them to fill out the necessary forms.

Peter Flynn introduced Ms. Jill Fournier to the Board and reviewed her excellent qualifications as the recommended candidate for the Health Officer position.

The Board reviewed the types of health issues the town has addressed in the past, such as sewer problems and neighbor disputes. Ms. Fournier informed the Board she intends to discuss the duties of her position with nearby towns so she is aware of what she may have to deal with.

The Board welcomed Ms. Fournier to her new position.

Item #2: Roland Soucy: Discussion of Building Inspection/Code Issues

Peter Flynn introduced Mr. Roland Soucy to the Board in his new position as the Building Inspector/Code Enforcement Officer. Mr. Soucy thanked the Board for accepting him in this town position. He presented a proposal to change the current permit fee structure to reduce its complexity.

The Board discussed how to ensure compliance with current law. Mr. Soucy explained the dilemma the town faces: it has not adopted a building code, such as the international or BOCA code, and it has a new regulation, approved by town meeting, that only requires permits for projects costing above $5,000 in materials. The Board agreed that this issue needs to be addressed.

Mr. Soucy said there is also a need to adopt a certificate of occupancy for a new commercial tenant, in order to ensure some basic inspection when a building changes owners.

The Board agreed to schedule a public hearing on changing the permit fee structure, as proposed by Mr. Soucy, sometime within the next few meetings.

6:45 p.m.

Item #3: Judie Englander: Discussion concerning Proctor Square Traffic

Ms. Judie Englander expressed concerns about the dangerous crossing at the town's intersection for young children, especially at certain times of the school day. She asked if the Board would consider posting a policeman at this intersection to help assist these children during these times. The Board discussed this possibility, as well as other options such as changing the stop signs to Route 114, and changing the pharmacy parking spots from head-in to parallel to improve traffic visibility.

Mr. Ryan expressed concern about the visibility of the traffic when coming from Western Avenue, next to the pharmacy. Peter Flynn noted that a meeting with DOT and Tom French, representative of Hoyle Tanner Associates, will be held in several weeks, and the Board could discuss these issues at that time. This discussion could also include the idea of an island, as discussed with DOT at their site meeting. The Board agreed to look into the use of a policeman at the intersection, after discussing this with the Police Department and the School Board.

Old Business

Item #4: Discussion of options for St. Theresa's Church Building

The Board discussed the three options presented at town meeting for using the St. Theresa’s Church building - sell, demolish it, or renovate it for town use. The Board agreed that the building is in too good of shape to be demolished, and so will proceed on researching its sale or renovating it for town use.

Peter Flynn agreed to work on a square foot comparison between the church building and the current town hall to see where town offices would have more room. Rod Pimentel commented that if sold, the building can only be used for residential purposes, and this may be a negative. Mr. Soucy noted that there is a real estate market for people interested in making homes out of old churches. Several ideas were suggested, such as marketing on the web, and subdividing it to add to current town property. Peter Flynn agreed to follow up on these ideas.

Item #5: Review and Accept Minutes from June 17, 2003

MOTION by Joe Damour to accept the June 17, 2003 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 3-0.

New Business

Item #6: Assessment Exemption Request

Peter Flynn and the Board reviewed correspondence from George Hildum, the town Assessor, and agreed to his recommendation to grant an exemption request.

MOTION by Joe Damour to exempt the Community Bridges, Inc. property from taxation for 2003; enter into an agreement with Community Bridges, Inc. for a payment in lieu of taxes before November 1, 2003; and, negotiate a payment in lieu of taxes that is equal to the lower of 10 percent of annual shelter rents or the assessment of the property times the current municipal, non-school portion of the local tax rate. Seconded by Thea Braiterman and unanimously approved 3-0.

Item #7: CIP Committee Update

Peter Flynn presented the three proposals he submitted, on behalf of the town, to the CIP Committee for their project timeline request. The first project is property revaluation, which the Board has agreed is necessary; the second project is to refurbish the town hall to make more space available. Peter agreed to look into the 1998 trust fund that may be restricted in this use. The third proposal is to digitalize the maps of the town. The Board agreed that all three proposals are acceptable.

Rod Pimentel expressed concern about the CIP work duplicating the Board of Selectmen work. The Board agreed the Committee may add a layer of work to the departments in requesting data; however, their work will end in 2010. The Board can try to not duplicate requests, but it will be used differently than the committee’s in the budget process. This committee will not supercede the Board’s work.

Item #8: Town Administrator's Report

Highway Safety Committee: Peter requested the Board’s approval of the agenda items for the Committee’s next meeting.

MOTION by Joe Damour to request the Highway Safety Committee to consider the Gould Pond Road, the Hill Top Estates, and the Cheshire Oil project issues submitted by the Planning Board. Seconded by Rod Pimentel and unanimously approved 3-0.

202/9 Signs: The Board did not have any concerns about the sign replacement the DOT plans to make over the next few weeks.

State of NH DOT Request: Peter Flynn explained the correspondence from Stephanie Lindloff regarding the need to cut down some trees to reach the West Henniker Dam site. The Department will make the wood available to the public, and notify all the abutters. Peter Flynn agreed to check on the deeded ROW and the notification of all the abutters.

Grant Writing Administration Expenses: Peter Flynn reviewed the reimbursement of administration expenses for applying for FEMA Disaster funds and recommended that Bill Belanger be paid the fee for his services.

MOTION by Joe Damour to grant the $469.30 in reimbursed administrative expenses to Mr. Bill Belanger, for his work on applying for FEMA Disaster funds for the town. Seconded by Thea Braiterman and unanimously approved 3-0.

Ramsdell Road Project

Peter updated the Board on this project. He, along with Joe Damour and John Margeson, met with the four companies submitting bids. The next step is to check references. A meeting will follow to make a final choice.

Item #9: Selectmen's Report/Concerns

There were no concerns to report.

Item #10: Permits for Signature

Sign Permit Sturms 15 Old Concord Road

Sign Permit Henniker’s Farmers Market Proctor Square

Sign Permit Henniker’s Farmers Market Community Park

Sign Permit Henniker Rotary Club Proctor Square

Trench Permit PSNH Bradford Road/ install 3 poles T03-07

Item #11: Abatements/Other Signatures

Abatement McNulty, 11 Lyman Road, $81.00

Abatement Panetta, 1-119-A16 16 Rock N Birch Campground $154.00

Abatement Sunderland, 1/123 Freeman Colby Road $722.59

Report Acceptance, Grzelak and Company, P.C., CPAs

(Non-Public minutes separate.)

The Board entered Public Session at 8:00 p.m.

A motion to adjourn was made at 9:00 p.m.

Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Lloyd Henderson, Ronald Lavallee, Stephany Marchut Lavallee, Tom French, Bob Pennock, and Reggie Cleveland.

The Pledge of Allegiance was recited at 6:15 p.m.

Public Forum

Ronald Lavallee presented a summary of observations he made at a recent visit to the Transfer Station/Recycling Center. One of the items listed was that cars without stickers were allowed to deposit their trash. Mr. Lavallee asked for a copy of the job description of a transfer station attendant. He recommended the following to encourage more recycling and lower that department’s budget:

After a brief discussion, members agreed to look into what improvements can be made to address Mr. Lavallee’s concerns, and thanked him for taking the time to compile and present the information. Peter Flynn will write Mr. Lavallee a letter informing him of these improvements.

Item 1: Bob Pennock, Superintendent Transfer Station/Recycling Center

Mr. Pennock was asked if he wanted to comment on the above statements. As he was not aware Mr. Lavallee had those issues to present to the board, he did not have any comment. He did present some issues of his own, after his scheduled agenda item to discuss the hiring of a new part-time employee.

Mr. Pennock gave his recommendation for the applicant, Beth Ziakas, for the position of transfer station attendant and parks and properties maintenance.

MOTION made by Rod Pimentel to hire Beth Ziakas as part-time employee at the Transfer Station/Recycling Center. Motion seconded by Thea Braiterman. Joe Damour was not in attendance yet. Approved 2-0.

Mr. Pennock referenced Article 1 Section 101-4 and 101-5, of the Town Code Book, which defines who qualifies as a regular user of the station, and how users from other towns are accepted by special arrangements. He recommended the selectmen review the criteria for out-of town property owners that are allowed to deposit at Henniker’s station, but may be questionable as to determine where the trash is generated from; be it Henniker or from the town they reside in.

Mr. Pennock also suggested a revision in the building debris rate, stating the cost is the same for a truckload of wood as it is for perhaps a truckload of insulation.

Members and guests briefly discussed options of a pay-as-you throw policy, and enforcement of the sticker policy, but tabled further discussion as a future agenda item.

Item 2: Roland Soucy, Building Inspector.

Not available for this meeting. Will be scheduled for a future meeting

Item 3: Appointment of Planning Board member to Central NH Regional Planning Commission

MOTION made by Thea Braiterman to appoint Alternate Planning Board Member James McElroy to the Commission as a town representative, replacing Alternate Member Gail Abramowicz, and appointing Gail Abramowicz as an alternate representative. Motion seconded by Rod Pimentel. Approved 2-0.

Planning Board Chairman Geoffrey Hirsch remains as the second town representative.

Item 4: Discussion Re: St. Theresa’s Church Building

Tabled to the next meeting to enable discussion with all three members.

Item 5: Review Minutes.

Members reviewed and accepted the draft minutes from the June 3, 2003 meeting.

Item 6: Assessment Exemption Request

Tabled to the next meeting.

Item 7: Paper Mill Committee Resignation.

MOTION made by Thea Braiterman to accept the resignation of Phil Marsland from the Paper Mill Committee. Rod Pimentel seconded the motion. The members accepted the resignation with regrets.

Item 8: Town Administrator’s Report - Peter Flynn

a. Report was given for the 2003 Budget Expenditure.

b. Highway Department update for Gulf Road: It will be at least five weeks before paving will begin.

c. Farmer’s Market update: The market is scheduled to open on Wednesday, July 2 and run for 12 weeks. Review of Article IV, Section 133-20, of the town code allows for only 10 days in a calendar year. As the group sponsoring the market has not-for-profit status, and will be operating on town-owned property, the town is exempt from implementing this rule.

MOTION by Thea Braiterman, in accordance with town council recommendation, the Farmer’s Market may meet for more than 10 times in a calendar year. Rod Pementel seconded. Vote approved 2-0.

d. Gould Pond Road: Speed Limit Information. Chief Russell, through his correspondence to the Board of Selectmen, suggested they request the Highway Safety Committee meet to discuss the issue.

MOTION made by Thea Braiterman to request Highway Safety Committee meet to address speed limit recommendation for Gould Pond Road. Seconded by Rod Pimentel. Vote approved 2-0.

e. Tax Collection Information Update: Recent articles in the local newspapers have encouraged payment of back taxes due to the town.

f. Invitation from Chief Russell: Board members were invited to attend the graduation and awards ceremony on June 27, 2003 for Officer Amy Bossi and Officer Neal Martin.

g. Grant writing by Bill Belanger a success in acquiring funds for School generator and FEMA reimbursement for winter storms.

Item 9: Selectmen's Report/Concerns

None were voiced at this time.

Joe Damour arrived at the meeting.

Peter Flynn introduced Tom French, resident and engineer for Hoyle, Tanner and Associates. He reviewed with members the traffic pattern of Proctor Square as designed by the NH Department of Transportation several years ago.

The meeting recessed to the site, located in front of the Henniker Pharmacy.

Topic of discussion was the proposed relocation of the stop sign on Western Avenue to that of an island that would extend onto Route 114, enabling traffic stopped on Western Avenue to see past parked cars on Route 114, in front of the pharmacy.

Reggie Cleveland stated the stop sign was State property and the Town department could not move the sign without permission.

Tom French, taking information from the map, measured the distance of the pharmacy property to that of the state right-of-way (ROW). As he had parked his pickup truck on Route 114 for visual comparison, the measurement revealed that half of his truck was in the ROW.

As funds for the review of the stated site were approved at the March 2003 town meeting, Mr. French was asked to research options to improve the sight distance.

The meeting returned to the Town Office.

Ms. Braiterman had left the meeting from the site visit and was not present for signatures.

Item 10: Permits for Signature

The Board approved the following items:

Item 11: Abatements/Other Signatures

The Board approved the following items:

Adjourn

MOTION made by Rod Pimentel at 8:00 p.m. to adjourn. Motion seconded by Joe Damour, approved 2-0.

Respectfully Submitted, Gail Abramowicz, Clerk Pro Tem for the Board of Selectmen

Present: Joe Damour, Thea Braiterman, Rod Pimentel, Peter Flynn, Lloyd Henderson, Ken Levesque, Cordell and Meg Johnston, Laura Scott, Heidi Hamel, Melissa Pony, and Jacob Prever

The Pledge of Allegiance was recited at 6:15 p.m.

Public Forum

Heidi Hamel, from New England College housing and Melissa Pony of the Boston Crusaders Drum and Bugle Corps, introduced themselves to the Board and thanked them for their support and hospitality toward them while they reside in Henniker this summer to practice before heading out on tour. They invited the town to attend the June 21^st preview show, with a barbeque dinner beforehand. The Drum & Bugle Corps is a group of international students that travel to play at events during the summer. The Board thanked them for coming.

Appointments

6:20 P.M.

Item #1: Ken Levesque, Superintendent of Waste Water Department; Budget Discussion and Request

Ken Levesque reviewed with the Board his budget request for a project to ensure the integrity of the sewer system. He did not present this during the budget process, as he could not find a contractor to do the work at that time. The $15,000 intended for the Capital Reserve Fund can cover most of this cost. The Board asked about the work to raise the manholes on roads that are intended to be paved, and he said he would work with the Highway Department to ensure this is done efficiently. The Board agreed this project is necessary to be completed.

MOTION by Joe Damour to approve $14,190.00 for the Waste Water Department project to check the sewer system. Seconded by Thea Braiterman and unanimously approved 3-0.

6:30 P.M.

Item #2: Public Hearing: Subdivision & Site Plan Fee Schedule

Peter Flynn confirmed to the Board that this Public Hearing was properly advertised and posted.

Joe Damour opened the Public Hearing on the Proposed Subdivision and Site Plan Fee Schedule

Laura Scott, the NH Planning Commission’s assistant to the town’s ZBA and Planning Board, reviewed the Planning Board’s recommendations to change the fees for site plan reviews and subdivision plans.

The proposed schedule for site plan review is a flat fee of $100 for each plan submitted, plus $5 per abutter notice; additional costs will be added depending on the type of construction or addition. Current fees are only $25 per plan submitted, plus $2.67 per abutter notice, with no other fees charged even if the plan is complex.

The proposed schedule for a subdivision review is a flat fee of $150 per plan submitted, plus $5 per abutter notice; additional fees to be added based on the number of lots and the complexity of the technical review required. Current fees are at the same rate, but do not require additional charges if the technical review time increases.

The Board discussed the need to raise current fees to bring them into line with other towns and to cover the costs of the Planning and ZBA board work.

Joe Damour asked if there were any questions from the audience. Hearing none, he closed the public hearing.

MOTION by Rod Pimentel to accept the Planning Board's proposed fee schedule for site plan review and subdivision plans. Seconded by Joe Damour and unanimously approved 3-0.

Peter Flynn said this new fee scheduled would be effective immediately. Laura Scott said she would post the new fees tomorrow.

Old Business

Item 3: Discussion Re: Bridge Engineering Project

The Board discussed the four qualification proposals submitted for the Ramsdell Bridge project. Joe agreed to meet with Peter and John Margeson to review the qualifications in detail.

Item #4: Review and Acceptance of Draft Minutes from May 20, 2003

MOTION made by Joe Damour to accept the Draft Minutes from the May 20, 2003 meeting, as written. Seconded by Rod Pimentel and unanimously approved 3-0.

New Business

Item #5: Appointment of Town Forrester

Peter Flynn reviewed with the Board the interviewing process of two candidates for the Town Forrester position. The final group recommendation for this position is Mr. Ronald Klemarczyk.

MOTION made by Joe Damour to appoint Mr. Ronald Klemarczyk as the Town Forrester. Seconded by Rod Pimentel and unanimously approved 3-0.

Item #6: Town Administrator’s Report

Peter Flynn noted that the Police Chief received the State Abuse Protection Award for his work in this area, sponsored by the William D. Payne Award.

The Town received a certificate from Primex, the town’s insurer of workman’s compensation plan, in recognition of projecting payroll costs within 1% of actual costs. In addition, the town audit went well, without a hitch.

North Branch Construction will be presenting an issues plan on the Community Center within the next few weeks. The Board agreed to rename the committee that had worked on this project to the Community Center Activity Committee, which will be responsible for discussing and preparing for the center’s possible uses. Peter will follow-up with the members of this committee to reconfirm their interest. Thea Braiterman agreed to continue to serve as the Selectmen contact.

The Capital Improvements Program Steering Committee (CIP) met for the first time, is very enthusiastic and will meet again soon.

The stop sign at the downtown intersection will be moved soon.

He thought the meeting with the Highway Department and residents concerned about the tree cutting was constructive and helpful to the town.

Item #7: Selectmen’s Reports/Concerns

Rod Pimentel said he was very pleased with the turnout for the road race on Sunday to raise money for the Mary Coffin Scholarship Foundation.

Rod asked about follow-up on the Church visit last week. The Board agreed to make this an agenda item for the next meeting.

Thea Braiterman said she had chosen the student to receive the Max Israel Scholarship. She used the criteria that the student be a Henniker resident, need financial help, lack other funding sources, and have a useful plan of his/her future. The Board agreed that the John Stark School does a good job of knowing their student body so such awards are well distributed.

Item #8: Permits for Signature

Trench Permit PSNH Patterson Hill

Trench Permit PSNH, Baker Property on Colby Hill Rd.

Driveway Permit north side Browns Way Joseph Curran

Driveway Permit north side Old Concord Dennis Sturms

Driveway Permit TEMPORARY Cross Road Eisner

Sign Permit Henniker Lions Club, Proctor Square

Permit to Conduct a Raffle Henniker Farmer’s Market, Joan OConnor

Intent to Cut Cleary, Lot 592 D, 10 acre cut

Item #9: Abatements/Other Signatures

Abatement Deena Rusell, 93 Weare Road, Map 1 754D 1526.00

Abatement Crotched Mountain Properties, 1/069, 96.00

Abatement Crotched Mountain Properties, 1/015 171.00

Abatement James & Jessica Taylor, 2/200A $2502.00

Abatement Dr. and Mrs. Charles Puleo, 1/554-029 $3677.00

Abatement Joseph Morette, 2/369 D, $2083.32

Abatement PSNH, Utility, $14,589.00

Abatement Pike Industries, 1/607, $3.50

Abatement Dale Clement, 1/654, $4800.00

Abatement Mr. And Mrs. John Mellen, 2/246B, $235.00

Mr. And Mrs. Stephen Robbins, 1/279-3 $18,500.00

New England District, 2/103A36, $1772.00

Mr. And Mrs. Mark Gerber, 1/653, $1664.20

REFUND Jeffrey Hickman, 23 Patterson Hill Rd., $587.75

Spencer Bennett, Lot 7/728, $12.50

Land Use Change Tax Denied Abatement, Map 1 Lot 711B, 3 Matthews Road

Kimberly Johnson memo from Selectmen directing her to pay all monies collected to the treasurer.

Annual City/Town Financial Report RSA Chapter 21-J

A motion to adjourn was made at 7:30 P.M.

Respectfully submitted, Amy Jowers

Clerk to the Selectmen

Item 8: Town Administrator’s Report - Peter Flynn

Item 10: Permits for Signature

The Board approved the following items:

Application for sign permit

 Contoocook Artesian Well Co.

Building Permits

03-027 Margo and Amos Russell, Map 1 Lot 25, Hemlock Corner Loop new construction

03-030 Hardy, Map 1 Lot 577 x 5, 14 Butter Road, addition off house attached to a new garage

03-031 Murphy, Map 1 Lot 139B, 30 Liberty Hill Rd., addition of 16x22 area to second floor

03-032 Contoocook Artesian Well, Lot 539 D, 36 Weare Road, 80x80 Commercial Building

03-033 Brown, Lot 103 A 11, 38 Hillside Drive, addition of mudroom and 22x24 garage and 10x20 deck

03-034 Walker, Map 1 Lot 265, 17 Warner Rd., changing attic space to a master bedroom and bath

03-029 Pat’s Peak, Lot 589 A, 24 Flanders Road, 2-peak addition to the lodge for larger rental shop

Item 11: Abatements/Other Signatures

The Board approved the following items:

Abatement Masonic Hall 356.87

Abatement Foster/Bell 40.18

Intent to cut Eisner Lot 21 03-09

Application for current use Lucia Brown, Farrar Hill Road

Warrant for collection of Excavation taxes 3.50

Notice of Intent to Excavate, Pike Industries, Brian Donovan, Map 1 Lot 607

Refund Lot 2 Map 369 x4, 7 Liberty Hill Road –172.46

Refund Lot 2 Map 369 x4, 7 Liberty Hill Road – 4352.94

Refund Foster Materials Inc., 72 Old Concord, $744.00

Warrant for the Collection of Yield Taxes, 2,744.20 (Gerber, Lancaster, MA 1664.20/Page, Henniker 1080.00)

Adjourn

MOTION made by Rod Pimentel at 7:50 p.m. to adjourn. Motion seconded by Thea Braiterman, approved 2-0.

Respectfully Submitted,

Kelli B. Conneely, Clerk Pro Tem for the Board of Selectmen

Present: Joe Damour, Thea Braiterman, Rod Pimentel, Peter Flynn, John Margeson, Tom Chase, Lloyd Henderson, Bob Doolittle, Jon & Kristin Claire, Martha Sunderland, Tim McComish, Reggie Cleveland, Mark Mitch, Marty Davis, Tom Watman

The Pledge of Allegiance was recited at 6:15 p.m.

Item #1: John Margeson, Highway Superintendent – Re: summer road projects

Joe Damour explained the purpose of this meeting was to discuss the concerns raised about the tree cutting on Gulf Road, Locust Lane, and Depot Hill Road.

Tom Chase asked several questions: who owns the trees in the right-of-way (ROW), how is the ROW determined by the town, and what rights does the town have to cut trees? The Board explained that the town is responsible for trees in the ROW. The ROW width is determined by the class of road. If a tree is 15 or more inches in diameter, the town is required by law to notify the owner that it will be removed, but it does not have to have the owner’s permission. The owner cannot do anything with the trees in the ROW, so, technically, the town owns the trees. The town is also required to give the logging assets to the owner, as a courtesy.

The Board determined that around 3-5 property owners were affected by this particular project. Tom Chase said he has been responsible for removing road hazards in a town, so he appreciates John Margeson’s work on making sure trees are cut so they do not pose a problem for the town.

Kristin Claire said the trees cut on Locust Lane did not pose a safety hazard. John Margeson pointed out that the issue was safety and maintenance of that road. During the winter, the plows are having to hit off the trees to make the road wide enough for cars and emergency vehicles to pass through.

Thea Braiterman stated that she has a responsibility, as a participant in creating the Master Plan, to preserve the rural quality of the town. She had not seen the property before or after, but she assumes forests lay behind these ROWs. She pointed out that John Margeson is noted in town to getting the most for the money. However, she believes it is important for residents to have a say in what the town does, and that this type of conflict can be resolved.

John Margeson pointed out that the purpose of clearing ROWs is to gain shoulder width and a place to put the snow. Some of the tree branches were hanging over the road, posing a hazard. The Board pointed out that this highway maintenance plan has been implemented for almost 10 years. Trees will get cut, shoulders widened, because this is good road management. The property owners stated that this was understandable, but they wanted to be notified of this before it happened.

Thea Braiterman asked the Conservation Committee about their thoughts. Martha Sunderland said that cutting trees is an acceptable practice in NH. Trees are considered a renewable resource. Scenic roadways can be designated, if an owner wants to preserve a certain look. It is always shocking to see cut trees, but originally there were no trees in front of the stone walls. However, it is the law to notify owners of this type of project, and the Committee supports notification. Mark Mitch noted some instability on the banks on Gulf Road, and John Margeson said that would be addressed.

The owners discussed the scenic drives of this area and their desire to maintain this quality of life. The Board noted that placing land in current use helps to preserve this quality.

John Margeson said the highway department would be returning to remove or crush the stumps, and repair whatever land was damaged during this project.

The Board agreed that the town is responsible for notify property owners, and that this should have been done better on this project. Some were notified, and others were not. It was suggested that the department follow a practice of the power company, and hang a notice on owner’s doors so they know when a project will begin and why. The Board also agreed that the logging assets will be tracked down for the owners to receive. John Margeson noted that almost 80% of the cut trees were already dead, and had to be chipped on site. The Board noted that there is no need for notification if a tree poses a hazard.

The Board thanked the residents for attending. The residents thanked the Board for holding the meeting.

Item #2: Pelletier project

The Board discussed the pictures taken of the stone wall on the Pelletier property on Western Avenue. It was agreed that a letter would be sent to Mrs. Pelletier requesting what she envisions the town to do, to correct what seems to be minor damage to the stone wall.

A motion to adjourn was made at 7:15pm.

Respectfully submitted,

Amy Jowers

Clerk to the Selectmen

Board of Selectmen

Town Hall

Tuesday, May 6, 2003

Present: Joe Damour, Thea Braiterman, Rod Pimentel, Peter Flynn, Lucy Davison, George Hildrum, Cindy Marsland, Bob Pennock, John Margeson, Lloyd Henderson, Jason Savage, Marilyn Savage, and Dave Janelle

Present: Rod Pimentel, Thea Braiterman, Peter Flynn, Lloyd Henderson, Bob Pennock, Alice Lee, Tim Russell, Cynthia Marsland, Cathy McComish, Kirsten Rausch, Ron Lavallee, Stephanie Marchat Lavallee, Ben Ayer, Jim McElroy, Tony Dodge, Dottie Kelsey, Peter Robichand, B. Dubreuil, C. St. Jean, Ken Erikson, Susan M. Murray, Jolene Schillinger Erikson

The Pledge of Allegiance was recited at 6:15pm.

Thea Braiterman requested a moment of silence for the tragic loss of the Columbia Shuttle and her crew.

Public Forum

Tim Russell presented a recommendation to hire Jeffrey A. Summers as a part-time officer. He is the final candidate after a long interviewing process since June.

MOTION by Rod Pimentel to accept the recommendation to hire Jeffrey A. Summers as a part-time police officer for the Town of Henniker. Seconded by Thea Braiterman and unanimously approved 2-0.

Item #1: Review and Accept Draft Minutes of January 7, 21, and 28th, 2003 and Budget Committee Minutes of January 14 & 21st, 2003

The Board agreed to table review of the minutes until next meeting.

Item #2: Town Administrator’s Report

Peter Flynn informed the Board that Marnee Saltamacchia, Town Secretary/Land Use Coordinator, started this week. He met with the Department of Revenue for their review of Warrant Articles; the Town Counsel also reviewed the Articles.

Item #3: Selectmen’s Reports/Concerns

Thea Braiterman expressed concern about correspondence regarding the mornings John Stark students gather in the Grange before their bus arrives. Peter Flynn asked to discuss this in non-public session.

Items #4: Abatements/Other for Signature

Item #5: Non-public session request per RSA 91-A:3 II (a,c) re:legal issues

MOTION by Thea Braiterman to enter into non-public session per RSA 91:A:3 II (a,c.) regarding legal issues. Seconded by Rod Pimentel and unanimously approved 2-0.

(non-public session minutes separate.)

MOTION by Thea Braiterman to re-enter into public session per RSA 91:A:3 II (a,c.). Seconded by Rod Pimentel and unanimously approved 2-0.

The Board resumed public session at 6:50PM.

Thea Braiterman called the Public Hearing to order per RSA 32:5, I, V, for the public to review the Municipal Budget. She explained that each Article would be read and then discussed, as questions arose.

Article #3: Rescue Squad and Fire Department

Ron Lavallee questioned the budget for part-time wages. Cathy McComish explained the need to have available funds to cover emergency calls and requested time-off for full-time employees. The Board agreed to consider lowering these amounts, if it is possible, since previous year budgets have had funds left over.

Jim McElroy asked about the departments’ preparation for homeland security. Cathy McComish confirmed both departments have received federal funding and training for such programs, and have worked with the Emergency Management department on the town plan. Ben Ayer explained the Capital Area Mutual Aid program where 18 towns share information and resources of their work.

Article #4: Purchase New Fire Truck

Cindy Marsland asked about the sale proceeds of the old truck. Peter Flynn said the truck is likely to be a trade-in; however, the Board does not have to obtain town approval to sell an item. It is their desire to have the town know what their intentions are; therefore this will be explained at the Town Meeting. Tony Dodge asked about leasing, but the Board said that leasing has never turned out to be a good financial decision for the town. The town can save by putting away cash into Capital Reserves for large purchases in the future.

Article #5: Ambulance Capital Reserve Fund

Ron Lavallee asked if this is the same type of plan as discussed for the new fire truck; save funds now to purchase an ambulance later. Cathy McComish said yes, that purchasing a new ambulance has been moved up to 2004.

Article #6: Fire & Rescue Maintenance Fund

There were no questions or comments made.

Article #7: Police Department

Peter Flynn explained the large expenses for 2003, including a new state contract that increases workman’s compensation, a full year’s wage for a new employee, and an increase in regional dispatch fees. Ron Lavallee asked if this new employee will save wages in overtime. Tim Russell said it is hard to quantify, when so many things can happen in this area. Overtime covers hearings and court time, as well.

Ron Lavallee asked if department heads are able to shuffle funds from one category to another, within their budget. The Board confirmed they are given this flexibility, however, all spending that is overbudget needs to be approved by the Board of Selectmen.

Article #8: Animal Control Department

There were no questions or comments on this Article.

Article #9: Police Department Maintenance Fund

There were no questions or comments on this Article.

Article #10: General Municipal Operations

Ron Lavallee questioned the $5,000 cost for heat at the Grange, and Peter Flynn said this was for an emergency purchase of the furnace, which broke down at the end of December.

The use of the Grange was discussed, and the Board agreed there was only need of one phone in this building for emergency purposes. They will look into removing the second one. Brian Dubreuil asked about the increase in benefit insurance. Peter Flynn explained this is because the part-time Town Secretary position is now full-time.

Cindy Marsland asked about the Community Development budget and Peter Flynn explained that this covers the cost of special projects of the Selectmen. The Board agreed this budget item can be removed.

Ron LAvalee asked about the computer cost of $12,725. Peter Flynn explained this is for a new system that needs regular upgrades and maintenance. Jim McElroy asked about state funds for computers; but Peter said that only pays for the vital statistics computer. Peter confirmed the town is having a serious space issue with the current office arrangement.

Ron Lavallee asked about the $15,000 in the Planning Board budget. Peter Flynn said this is to provide experienced assistance from the Central NH Regional Planning Commission to the Planning and Zoning Boards, and the new Code Enforcement officer, as the Master Plan and new building codes are implemented. Rod Pimentel said revenues from permit fees will offset some of this money and other costs paid by developers.

To further questions, Peter Flynn said the Code Enforcement office will be a rehired position, as he has been doing this work for the past two years. He is not fully qualified to do this; the town will be better served by an expert. There is also $5,000 in the Code Enforcement budget to cover the costs of the CNHRPC assistant.

Ron Lavallee asked about the $12,000 in protective gear. Peter Flynn said 80% of these funds will be reimbursed by the Federal funds from a grant; the gear is biochemical-related.

Tony Dodge asked about the Athletics Department. The Board and several audience members expressed positive comments about how well this program is run for all the children of Henniker; the town pays for all children to participate.

Peter Flynn explained the Human Service budget provides emergency rent for those in need; by law the town is required to provide it.

Ben Ayer explained the Patriotic Programs budget provides money for parades, flags, and veteran’s markers for graves.

Peter Flynn explained the Community Concerts are provided by Angela Robinson and hopefully will be performed on the newly designed community lawn this summer.

Ron Lavallee questioned the $40,000 budget for the White Birch Community Center (WBCC). Thea Braiterman pointed out this is not a town program; it is a subsidy from the town. Cindy Marsland said this is a business in town; it should get grants for their work. Dottie Kelsey explained that the WBCC is a non-profit organization; it provides senior services in an area that does not provide them. The budget will allow the WBCC to hire an activities coordinator to plan senior events, as well as give more time to apply for grant funds. Ron Lavallee and C. St. Jean questioned providing these services in a town where there are more families with children; day care will be more of a need in the future. Tom Watman agreed that these funds could be used for all programs; not just for seniors.

Jolene Schillinger said the day care and preschoolers programs are paid through tuition; these programs also allow the building and space to be a donation to the senior center. Cindy Marsland said this budget has had big increases over the last three years. Susan Murray, Board of Directors for the WBCC, said it does get some grant funding; this is money essentially to provide a Senior Citizen Center.

Tony Dodge asked if an assessment had been done to find out what residents wanted in this town. Dottie Kelsey said a recent survey had been done with the seniors in the area. Tom Watman asked what the WBCC contributes to the town. Dottie Kelsey said it distributes the Outlook, and pays for its postage; provides swimming lessons and an instructor; provides Senior Adult computer classes.

C. St. James asked if there are going to be two community centers for the town. Thea Braiterman said there will only one Henniker Community Center. This new Center, if approved by Town Meeting, will be available for a mix of uses for all people. It will be run by people of the town.

Tom Watman said historically WBBC has picked up programs that are needed but not provided elsewhere for seniors; but he prefers using money directly for programs, not a specific position. Stephanie Marchat Lavallee encouraged the WBCC to provide their information so the town knows what it is funding.

Ron Lavallee asked about the Parks/Properties budget and why so much money is needed for trees. Bob Pennock said trees are expensive; a lot of dead ones have had to be removed and replaced. Peter Flynn said this department also keeps the town clean.

Article #11: Renovating the Masonic Building

Cindy Marsland expressed concern about using the total interest of the Proctor Family Trust Fund for this one project. Peter Flynn said it has been a long time for a project to qualify for these funds. This building has been donated; the Selectmen formed a committee to look at what could be done with it. Stephanie Marchat Lavallee said this is all-important information to provide at Town Meeting. Peter said the committee will present this information and ask the Town to vote for this funding. Thea Braiterman said this money is helpful in that it can provide a center for teens in the area. Cindy Marsland asked who will run the building. The Board said it will be run by volunteers; Parks/Properties will do maintenance.

The Board further explained that Articles #12, 13, and #14 are linked to this project.

Article #12: Purchase of St. Theresa’s Church and Parking Lot

Rod Pimentel explained that this purchase will provide much-needed parking for the Community Center, and town. Thea Braiterman said the board does not anticipate using the building; it could be sold or demolished.

Peter Robichand asked why the church is selling the building and property. Peter Flynn said they are building a new one. Cindy Marsland questioned buying a property to then demolish it. The Board said this is a small cost to pay for a parking area already developed.

Article #13: Subdivision of the St. Theresa’s Church and Parking Lot

Jim McElroy questioned the need for this Article. The Board said they have the authority to subdivide town property, but would like the town’s approval.

Cindy Marsland asked what happens if both #13 and 14 go down. The Board said the town will keep the property. The Board is open to suggestions on how to sell it, if that’s the decision.

Article #14: Demolish the St. Theresa’s Church building

There was general consensus from the public audience that this Article is being considered too soon by the town.

Article #15: Establish Capital Reserve Fund for Town Revaluation

The Board explained a town revaluation of property is required by state law to be done every 5 years. Cindy Marsland said the revaluation will help get Henniker to market value, and be prepared for a 2006 certification.

Jim McElroy asked why it needs to have a Capital Reserve Fund. The Board said this is to anticipate and save for the cost of the revaluation. This will be explained at Town Meeting.

Article #16: Road Improvements

There were no questions or comments made.

Article #17: Road Repair

There were no questions or comments made.

Article #18: Roadway Portion of Main Street/Old Concord Road Sidewalk Project

Peter Flynn said this is a revote of last year’s Article; not a new project. The Article was not written properly last year. Susan Murray asked why the project was not done last year, and Peter said the re-engineering work took longer than expected. The new design will be presented at Town Meeting. Cindy Marsland clarified that this is only for the road portion; and Peter said yes.

Article #19: Ramsdell Road Bridge

Peter said this money is necessary to commit the town to repairing this bridge; the State will then keep it on its schedule to be fixed in 2006

Article #20: Highway Department/Street Lights

There were no questions or comments made.

Article #21: Truck Purchase for Highway Department

There were no questions or comments made.

Article #22: Establish Highway Capital Reserve Fund

The Board explained that this type of fund will enable the Highway Department to plan for large purchases in the near future. It is expected that the initial deposit of $5,000 can be a good beginning to this plan.

Article #23: Establish Playground Capital Reserve Fund

Peter Flynn explained the request to transfer funds from the Swimming Pool Capital Reserve Fund to this new fund; amounting to about $11,000 and to pay for establishing a toddler playground at the new soccer fields. The Selectmen will be agents of the fund. Stephanie Marchat Lavallee asked where the playground will be. Peter Flynn said the town is working to lease additional land at the current soccer fields. Kirsten French said the pool was originally designed to be a swimming hole, from run-off from the Contoocook River, but this ran into difficulties. Establishing a toddler playground is not contrary to the original purpose of the Swimming Pool fund.

Article #24: Solid Waste Disposal

Ron Lavalle asked why the repair costs are so high for the hopper. Bob Pennock said the town is always depositing more trash than planned; it is also an old hopper. The Center also needs $17,000 to repave the lot. There is no increase in tipping fees.

C. St. Jean asked if the NEC recycles or reimburses the town for collecting trash. Bob Pennock said no, the College does not recycle, and only pays for the tipping fee.

Article #25: Tucker Free Library

There were no questions or comments made.

Article #26: Wastewater Treatment Plant

Peter Flynn explained this is paid through user fees.

Article #27: Cogswell Spring Water Works

There were no questions or comments made.

Article #28: Establish Capital Improvement Committee

Peter Flynn said this is a legal requirement for the Planning Board to obtain town approval for, in its plan to possibly establishing user fees in the future. This is also step one to begin to develop a Capital Improvement Plan for the town.

Article #29: Support of Land and Community Heritage Investment Program (LCHIP)

Peter Flynn said this is a non-binding resolution expressing town support for this program, which helps communities to obtain funding for heritage-related projects.

The Budget review ended. The Selectmen thanked the audience for attending and participating.

Tom Watman asked what the anticipated tax rate will be. Peter Flynn said that if everything is approved, it will be about $10.89; the Board of Selectmen wants to try to keep the increase to about $1.

Motion to adjourn made at 9:40 p.m.

Respectfully Submitted,  Amy Jowers Clerk to the Board of Selectmen

BUDGET REVIEW

Board of Selectmen and

Budget Advisory Board

January 21, 2003

Henniker Fire Station

Present: Joseph Damour, Rod Pimentel, Peter Flynn, Ron Taylor, Fred Brunnhoelzl, Roger Gezelman, Cynthia Martin, Bill Belanger, Carl Hamel, Martha Taylor, Angela Robinson, Geoffrey Hirsch, Bob Pennock, Denise Rico, Leon Parker, Cordell Johnston, Dottie Kelsey, Cathy McComish, Jim Crane, Danny Aucoin, Helga Winn, Lloyd Henderson, Jolene Schillinger

Budget Reviews (cont.)

13. Cemeteries

Martha Taylor presented a $6,500 budget for 2003, level funded from last year. Martha requested switching $500 between two categories of her budget; the Selectmen agreed to this request. There were no further questions.

14. Community Concerts

Angela Robinson presented a $5,500 budget for 2003, a 10% increase from last year due to adding a concert in the summer. The Budget Committee asked how many attended these concerts and Angela said it ranges from 50 to 75 people.

15. Community Services

Peter Flynn presented 2003 budgets of $7,076 for the CAP program and $3,090 for the Visiting Nurses program. The CAP program increases by 5% because it is based on per capita fees, and the VN program is level funded from last year. There was no further discussion.

Dottie Kelsey, Executive Director of White Birch Community Center, and Jolene Schillinger presented a proposed 2003 budget of $40,000 to provide senior activities. This is an increase of over 100% due to establishing an Activities Coordinator position to provide coordination, planning, and implementation of these activities. The Center will not be able to continue to provide current services without this new position. The large increase also funds an Associate Coordinator position to help with day to day arrangements. Dottie has asked United Way for a $15,000 grant to help with additional costs of the Center. At the Budget Committee’s request, Dottie and Jolene agreed to check out the services that Hillsborough offers. The Center is currently serving 160 seniors in the area, but this number includes only those who have initiated contact with them.

16. Athletics - plus Warrant Articles

Peter Flynn presented a $23,450 budget for 2003, a 9% increase due to increased costs for dues and memberships fees. The Budget Committee and Selectmen discussed the soccer fields’ lease of $4,000 per year, thought to be for 10 years but not yet completed.

Warrant Articles

Cathy McComish presented an Article establishing the Old Concord Road Playground Committee Trust Fund so as to accept a $12,000 transfer from a capital reserve fund originally set up to build a swimming pool in Henniker. Since the pool is not expected to be built, a group of parents have suggested using these funds to add a toddler playground on the soccer fields on Old Concord Road. All monies are donated funds. The Selectmen will be the Trustees to expend the funds.

Cathy responded to questions about the safety of toddlers near the Old Concord Road and said donations are being sought to pay for a fence. The town cannot post signs stating that parents are solely responsible for the safety of their children, because this would not hold up in court. The Budget Committee and Selectmen requested notifying the family who set up the original fund for the pool to make sure they agree to this change of use.

Peter Flynn presented an Article appropriating $250 to fund this Trust Fund initially. There were no further questions.

17. Library

Helga Winn presented an $118,404 budget for 2003, a 6.8% increase budget for 2003 due to wage and maintenance costs. The Budget Committee and Selectmen welcomed Helga to her new position as President of the Library Committee. There were no further questions.

18. Conservation Committee

Denise Rico presented a $3,275 budget for 2003, a 52% decrease from last year once all grant monies are collected. There were no further questions.

19. Planning Board

Geoff Hirsch presented a $27,612 budget for 2003, a 72.9% increase from last year due to several new positions and projects of the committee. The largest increase is the $15,000 consulting salary for a circuit rider from the Central New Hampshire Regional Planning Commission (CNHRPC) to help implement the Master Plan, assist applicants with submitting applications, and provide expertise to the Board. The Budget Committee advised establishing a policy to ensure the consultant’s time is well used by applicants. Geoff also stated that the Planning Board’s fee structure may be changed in order to have costs absorbed more by applicants.

20. Zoning Board

Leon Parker presented a $2,920 budget for 2003, an increase of 6.89% due to the clerk’s wage increase. There was no further discussion.

21. Parks and Properties plus Warrant Article

Rob Morse, Chair of the Masonic Building Committee, presented an Article appropriating up to $160,000 of accumulated interest from the Proctor Family Trust Fund, originally established to cover maintenance and repair of the bridge, but also for projects deemed beneficial to the town. Peter Flynn noted that this Article will require a 2/3 vote of approval.

The Budget Committee and Selectmen discussed the possible benefits if this Article and another Article, allowing the town to purchase St. Theresa’s old church building and parking lot for $125,000, are both approved. There were no further questions.

Bob Pennock presented a 2003 budget of $45,009 for Parks/Properties, an increase of 12.9% due to wages and ongoing tree maintenance. The Budget Committee and Selectmen discussed plans for improving the parks in town. There were no further questions.

22. Solid Waste – plus Warrant Articles

Bob Pennock presented a $442,745 budget for 2003, an increase of 3.4% due to ongoing costs of repair, maintenance, and part-time workers. The Budget Committee and Selectmen agreed that the two proposed Warrant Articles: $17,000 to repair the hopper and $17,000 to hot top the parking lot, should be added to the normal budget operations as normal repair and maintenance.

23. Code Enforcement

Peter Flynn presented a $28,423 budget for 2003, an increase of 336.7% due to reestablishing the Code Enforcement position, now needed for the new State Building code requirements and the newly revised Master Plan. Of this, $5,000 is appropriated for the Regional Planning circuit rider working for the Planning Board, in order to share in her/his effort to help implement the new building code. The town is also required to hire an experienced forester to review all timber cut assessments. There were no further questions.

16. Human Services

Peter Flynn presented a $40,001 budget for 2003, an increase of 14.3% due to the increased need of the community.. There was no further discussion. (Peter, I’m not sure the Cmte considered this, but I had it in my notes to include it….should this stay in?)

26. Executive/Health

Peter Flynn presented a $16,676 budget for 2003, a decrease of 8.78% from last year due to the elimination of the trust fund administration. The town is required by the State Department of Labor to reinstitute the Loss Prevention Committee to ensure a safe working environment for employees. There was no further discussion.

27. Town Offices

Peter Flynn presented a $387,731 budget for 2003, an increase of 15.5%, due to wages, retirement increases, computer maintenance for the new software programs, and printing costs. There were no further questions.

22. Wastewater

Peter Flynn presented a $374,799 budget for 2003, an increase of .71%, due to wages, insurance, and fuel costs. There was no further discussion.

Other Budget Matters

In response to questions from the last meeting, Peter Flynn reported to the Budget Committee that state health insurance plans do not require employees to contribute.

The Selectmen informed the Budget Committee that the town will have to plan for a revaluation in 2004, required every 5 years by the state. This will require an initial investment of $100,000 in this year’s budget; total costs expecting to be at least twice that amount.

The Selectmen also informed the Budget Committee that the Ramsdell Road Bridge is in need of repair and the State has listed this on its 2005 work schedule. To quality for an 80/20 funding split, the town has to make an initial engineering investment of $25-30,000 this year, to show its commitment to this project.

Peter Flynn reported that the Pathways project is expected to be done this year. The Patterson Hill Road Bridge is complete and finished at budget.

The meeting was adjourned at 10:15 PM.

Respectfully,

Amy Jowers, Clerk to the Board of Selectmen

Present: Joseph Damour, Rod Pimentel, Peter Flynn, Ron Taylor, Daniel Aucoin, Fred Brunnhoelzl, Roger Gezelman, Carl Hamel, Bill Belanger, Cynthia Martin, Ben Ayer, Cathy McComish, John Marsland, Kim Johnson, Tim Russell, Walter Crane, Lloyd Henderson

Peter Flynn briefly reviewed the proposed 2003 budget. This is a draft with some adjustments to come after the review is finished.

1. Town Clerk/Tax Collector

Kim Johnson presented a proposed $43,230 Tax Collector budget for 2003, a decrease of 5.9% from last year, due to the completion of the upgraded software purchase. The Selectmen explained the increase in pay is an attempt to put this position on par with other towns in the area. The state pay scale is not necessarily an exact fit for some town positions. At the suggestion of the Budget Committee, the Selectmen agreed to consider combining both budgets, since the position is filled by an election, but with only one vote. Kim noted that the town will begin registering boats in 2003 and will also look into registering snowmobiles and ATVs.

Kim Johnson presented a proposed $40,881 Town Clerk budget for 2003, a decrease of 5.5% from last year, due to the completion of software upgrades. There was no further discussion.

2. Police – plus Warrant Article

Tim Russell presented a $773,939 budget for 2003, an increase of 10.7% over last year, due to the mandatory wage and related increases from the renegotiated police contract with the State. This year, the renegotiation went up a few grades. Henniker’s police pay is tied to this scale by a warrant article approved by town. Retirement contributions have also been increased, due to this renegotiated contract.

The Budget Committee suggested the Department look into Michelin tires for cruisers, although Tim explained the cruisers are used by such a range of drivers that tires are used up faster, and also changed sooner because of the need for reliability. Tim said he will be sworn in as Chief of the NH Police Association this year, and so will require training funds, as requested in the budget.

3. Animal Control

Walter Crane presented a $25,238 budget for 2003, level funded from last year. He explained the new policy of the Society for the Prevention of Cruelty to Animals (SPCA) to only accept pets that are able to be adopted by another owner. The animals not taken by SPCA become the town’s responsibility. This is an increase in workload for the Department.

4. Fire/Rescue Department – plus Warrant Articles

Ben Ayer and Cathy McComish presented a $364,841 combined Fire/Rescue budget for 2003, an increase of less than 1%, although the same increases in retirement pay are required. Cathy explained the revised Capital Improvement Plan that moves up the purchase of two ambulances by 2009. There have been over 600 calls this year. The Rescue Department continues to collect revenues for the emergency care provided to area towns.

The Committee discussed the Warrant Article appropriating $380,000 for a new fire engine. The Budget Committee and Selectmen agreed to put in a separate Warrant Article how to use the sale monies from the old fire truck, based on similar Articles previously approved.

The Committee had no questions regarding the Warrant Article requesting $35,000 to put in the Ambulance Capital Reserve Fund to purchase a new ambulance. This purchase has been moved up four years.

The Committee had no questions about the Warrant Article requesting $2,500 for the Fire and Rescue Maintenance Fund to cover building repairs and maintenance. This fund is likely to be used for the roof/furnace repairs. After further research, Peter Flynn reported that the Selectmen were not designated as the Trustees to expend from this fund. He will follow up with the next step on this matter.

6. Patriotic Purposes

Ben Ayer presented a $2,150 budget for 2003, $500 more from last year, for more grave markers for veterans. The Budget Committee had no further questions.

7. Emergency Management

Bill Belanger presented a $2,300 budget for 2003, level funded from last year. The Budget Committee and Selectmen agreed that the town will take from available funds if there is a major emergency, and then replenish the department budgets as necessary afterwards.

8. Highway, Streets and Street Lighting - plus Warrant Articles

John Margeson presented a $427,794 Highway budget for 2003, an increase of 7.5% due to normal cost increases. John reported that 30% of the salt budget is already gone, and 27% of overtime salary budget has been used. The Budget Committee and Selectmen agreed this budget may have to be amended to take into account the winter weather this year. The Budget Committee also suggested moving up the purchase/building of the salt shed, in order to have a bigger supply available in the future.

The Committee discussed the Warrant Articles requesting $140,355.78 for road improvements, contingent on the receipt of NH Highway Block Grant monies, and $135,000 for ongoing road repairs. The Budget Committee and Selectmen agreed to split the road repair Article; request the $45,000 targeted for the Old Concord Road repairs and then the $90,000 for general road repairs.

John informed the Committee that the Warrant Article requesting $115,000 to purchase a new truck for the Highway Department should read $98,200. There were no further questions.

The Committee discussed the Warrant Article establishing a Capital Reserve Fund for purchasing highway equipment as well as appropriating $5,000 for this Fund. It was agreed that this needs to be two separate Articles, one establishing the Fund, followed by one requesting the appropriation.

John presented a $19,000 budget for Street Lighting, level funded from last year. There were no further questions.

9. Legal Fees

Peter Flynn presented a $20,000 budget for 2003, a $5,000 increase from last year due to possible legal issues. The Budget Committee and Selectmen agreed to reduce this budget to last year’s level of $15,000.

10. Debt Service

Peter Flynn presented a $175,600 budget for 2003, a decrease of 5.9%, due to continued payoff of town debt.

11. Insurance

Peter Flynn presented a $79,000 budget for 2003, a 1.7% decrease. The Budget Committee requested information on state employee’s contributions to their health insurances. The Selectmen clarified that the town uses the state pay scale as a guideline for town positions, but does not match it job to job. Peter Flynn agreed to provide the information at the next meeting.

12. Municipal Dues

Peter Flynn presented a $2,417 budget for 2003, level funded from last year. There was no further discussion.

12. Tax Maps

Peter Flynn presented a $2,500 budget for 2003, level funded from last year. There was no further discussion.

The meeting was adjourned at 9:30 PM.

Respectfully,

Amy Jowers, Clerk to the Board of Selectmen

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