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Board of Selectmen
2002 Archived Minutes of Meetings
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Board of Selectmen |
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2002 Archived Minutes of Meetings |
| Available Meeting Minutes |
BOARD OF SELECTMEN
Meeting Minutes
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Shawn Richards, Lloyd Henderson, MaryEllen Schule, Gail Abramowitz, Shelly H. Wilson, Kathleen Jo Faro, Venita Nudd, Robert Morse
The Pledge of Allegiance was recited at 6:15p.m.
Public Forum
(No one present.)
Appointment:
Shawn Richards B re: Bower Road Discussion (continued from last week)
Shawn Richards distributed several more maps indicating the confusion over the history of the Bower Road and his property lines. The Board agreed to study all his materials through the holiday period and report their final decision to him soon after. The Board discussed asking the State to hold off on granting permits to his neighbor during this time.
Budget Review B Continuation of Remaining Warrant Articles
Item #1: C.I.P. Planning Board Warrant Article
Thea Braiterman explained the Planning Boards interest in establishing impact fees. The State requires a Capital Improvement Plan committee to be established to assist planning boards in this effort. After a CIP is developed, a planning board can begin to examine impact fees. The CIP committees recommendations are not binding on a planning board, but are guides. Thea agreed to research whether the town has already established such a committee. The Board agreed to add language to this Article listing a school board member as a possible participant.
MOTION by Thea Braiterman to offer at the Town Meeting the amended Warrant Article establishing a C.I.P. Committee. Seconded by Joe Damour and unanimously approved 3-0.
Item #2: Masonic Building Trust Fund Expenditure
Peter Flynn introduced Rob Morse, Chairman of the Masonic Building Use Committee, to present their report this evening. He thanked the Board for all their hard work.
Rob Morse presented a Warrant Article requesting $161,000 from the Proctor Trust Fund to use for the Masonic Buildings renovations. He reviewed the usage ideas and the mission statement of the board. The Board clarified that these funds are from the interest, not the principal, of this Trust Fund. The Committee also clarified that this Trust Fund was established for this purpose. A 2/3 vote of approval to use the funds is required, based on the Proctor Will.
The Committee discussed limitations to the use of this building, should the town reject the Warrant Article to purchase the church lot and parking area of St. Theresas.
The Board agreed to rename this building the Henniker Community Center. The Committee plans an extensive public information effort before and during town meeting on this Article. The members also plan to stay involved after this vote.
Item #3: St. Theresas Subdivision and Sale of Lot
The Committee reviewed the draft Article and requested removing the subdivision language in order to allow flexibility in deciding the best way to use this property.
Item #4: PLAN NH
The Board reviewed the offer from PLAN NH to fund town projects. The Board agreed that it would be worth it for the Masonic Building Use Committee to apply for funding.
Item #5: Review and Acceptance of Draft Minutes of December 10, 2002
MOTION by Joe Damour to accept the December 10, 2002 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 3-0.
New Business
Item #6: Resignation Acceptance
Peter Flynn announced Kathleen Russells resignation as Town Secretary, effective in several weeks, and with her offer to help with the transition of a new person.
Motion by Joe Damour to regretfully accept the resignation of Kathleen Russell as Town Secretary. Seconded by Thea Braiterman and unanimously approved 3-0.
Item #7: Town Hall Position Availability & Process of Filling
Peter Flynn explained his recommendation to develop an Executive Secretary/Land Use Coordinator position to include assisting the new Building Inspector and the Planning Board, along with the normal duties of the town secretary. The Board agreed with his recommendation to advertise this position.
Item #8: Town Administrator's Report
Peter Flynn reviewed the revised budget figures for the 2003 Town Meeting, indicating a small increase in the town portion of the property tax rate.
The Board discussed changing the warrant articles that request sending sale monies directly to each department. Instead they request that the money returned to the Towns General Fund, be placed in a Capital Reserve Fund or appropriated to the department as needed and requested. The Board also agreed to add the road improvement portion of the Old Concord Road/Western Avenue project to the Highway Department be included in the original $90,000 article now to amount to $135,000.
BOARD OF SELECTMEN
Meeting Minutes
Present: Joe Damour, Rod Pimentel, Peter Flynn, Shawn Richards, Lloyd Henderson, Cindy and Phil Marsland, Cathy McComish, Kirsten Kaiser, Ging Blanchard, Ben Ayer, John Margeson, Tom French, Jackie Colburn
The Pledge of Allegiance was recited at 6:15p.m.
Public Forum
(No one present.)
Appointment:
Shawn Richards B re: Bower Road Discussion (continued from last week)
Joe Damour reviewed with Mr. Richards his conclusions from his research on Bowers Road: the road exists because there is no record of a town vote discontinuing it; a town road map voted on in 1975 does not show Bowers Road so this could mean the town did not want it to be continued, however, he believes the Board will allow Bowers Road to reach Lot 740 so that it is not landlocked, a result the town has always tried to avoid; regardless of all this, it is apparent to him that the town needs to redefine the boundaries of this road to determine its frontage.
Shawn Richards confirmed his request for the town to confirm how long the road is and its frontage. He also asked about the status of the permits submitted by his neighbor. The Board stated that they would probably be approved, since extending the road will ensure the lot is not landlocked. The Board will notify Mr. Richards when the road boundaries have been reestablished.
Budget Reviews:
Item #1: Toddler Playground Warrant Articles B Kirsten Kaiser, Cathy McComish & Jackie Colburn
Kirsten Kaiser, Chairman of the Toddler Playground Committee, presented three Articles to establish a toddler playground on the soccer fields area: (1) establish a Capital Reserve Fund of $100 as a precursor to receiving donations to purchase playground equipment; (2) change the use of the Swimming Pool Capital Reserve Fund to the Concord Road Playground Capital Reserve Fund and transfer current funds accordingly; and (3) create the Old Concord Road Playground Trust Fund, appropriate $250 for an initial deposit, and appoint the Selectmen as agents to expend the donated funds thereafter.
Peter Flynn clarified that the 2nd Article will require a 2/3 vote in passage, while the other two only need a majority vote. All three articles are to ensure adequate supervision and expenditure of donations. The Board had no further questions.
Item #2: Fire Truck Warrant Article B Ben Ayer
Ben Ayer presented an article to appropriate $380,000 for a new fire truck to replace a 1979 truck, using $200,000 from the Capital Reserve Fund and $180,000 from taxation. The money from the sale of the old truck would be used for new fire equipment. The Board discussed the idea of reserving the money, but not making the actual purchase for another year.
Item #3: Highway Department Warrant Articles B John Margeson
John Margeson presented an article to establish a Capital Reserve Fund of $5,000 to purchase highway department equipment and an article to appropriate $98,200 to replace two dump trucks with a 2003 Six-Wheel Dump Truck. The sale monies would be sent directly to the capital reserve fund. The Board discussed the accounting issue of depositing sale money directly to a reserve fund, or first depositing it in the general town fund to then be appropriated to a reserve fund.
Appointments
Tom French Update on Old Concord Road/Main Street Sidewalk
Tom French presented a preliminary look at two option plans Hoyle & Tanner Associates will present to the Board for creating the sidewalk on Old Concord Road/Western Avenue. The first option has the sidewalk on the north side and will require some 600 feet of retaining wall. The second option has the sidewalk on the south side and will require more retaining walls and have the sidewalk cross over to the north side on the flat part of the road. Tom will do a cost estimate for both as soon as he can. The Board agreed that the south side option will not require further town approval since this is the plan originally approved, but the north side option will require further town review. Hoyle & Tanner will plan to meet with abutters once the Board chooses the option plan.
Tom French also presented the NH Department of Transportations original plan to redo the towns main intersection at Route 114 and Western Avenue. The Board will plan to meet with the State next week to discuss in detail the options to improve the safety of that intersection. Peter Flynn will contact the Central NH Regional Planning Commission to request the most recent data on traffic numbers.
Item #3: Review and Acceptance of Draft Minutes of December 3, 2002
MOTION by Joe Damour to accept the December 3, 2002 minutes, as written. Seconded by Rod Pimentel and unanimously approved 3-0.
New Business
Item #5: 2003 Preliminary Budget Analysis Peter Flynn
Peter Flynn referred the Board to the estimated tax rate for the town, based on all currently proposed budgets and warrant articles. The Board agreed that further review is needed in order to keep the tax rate as low as possible this year.
Item #6: Town Administrator's Report
Peter Flynn informed the Board that the Highway Safety Committee reviewed the Patenaude subdivision plan and made some suggestions to improve safety and emergency procedures.
Peter also informed the Board that the Henniker Court is in active negotiation for a new location and is not interested in using the Masonic Building, if renovated.
Item #7: Selectmens Report/Concerns
The Board further discussed the accounting procedures for Reserve Funds.
Item #8: Permits/Other for Signature
Item #9: Abatements/Other for Signature
A Motion to Adjourn was made and seconded at 8:15PM.
Respectfully submitted,
Amy Jowers Clerk to the Selectmen
BOARD OF SELECTMEN
November 19, 2002
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Keith Testa, Kim Johnson, Ken Levesque, Geoff Hirsch, Bob Pennock, Brian Dubreul, Craig St. Jean, Cynthia Marsland, Jolene Schillinger Erikson, Dottie Kelsey
The Pledge of Allegiance was recited at 6:15p.m.
Public Forum
Bob Pennock informed the Board of the 90-day notice the Town has to renew its contract with the Transfer Station Coop. The Board agreed this is the best deal for the Town and the Station..
MOTION by Joe Damour to renew the Town of Hennikers membership in the Transfer Station Coop, once the current term expires. Seconded by Rod Pimentel and unanimously approved 3-0.
Budget Reviews:
Item #1: Town Clerk/Tax Collector Kim Johnson
Kim Johnson presented a 2003 budget proposal of $38,993 for the Town Clerk, a 9.9% decrease from 2002 due to last years one-time purchase of a computer software system. This reduction offsets the required increases in wage, benefits, and insurance. She also presented a 2003 budget proposal of $41,342 for the Tax Collector, a 10% decrease for the same reason. The new software system has greatly improved town services. Her office can sometimes remain open over weekday lunch hours since the new assistant has gained enough experience to help residents on her own.
Item #2: Wastewater Ken Levesque
Ken Levesque presented a 2003 budget proposal of $374,799, a 1% increase that reflects the required wage, benefits, and insurance increases. His original budget included an equipment purchase of submersible aerators to reduce noise at the plant, however he concluded it would not be cost effective. He plans to buy silencers or enclose the pumps in a structure to reduce noise. The Board agreed with his decision. Ken confirmed the Capital Improvement Plan for this department is on schedule.
Item #3: Cemeteries Peter Flynn (on behalf of Martha Taylor)
Peter Flynn presented a 2003 budget proposal of $6,500, at the same level as last year. The Board had no further questions.
Item #4: Emergency Management Peter Flynn (on behalf of Bill Belanger)
Peter Flynn presented a 2003 budget proposal of $2,300, at the same level as last year. The Board had no further questions.
Item #5: Community Services Peter Flynn, Dottie Kelsey and Jolene Erikson
Peter Flynn presented a 2003 budget proposal of $7,076 for the Community Action Program (CAP), an amount based on per capita assessment of the Town. This is a $337 increase overall. He also presented a 2003 budget proposal of $3,009 for the Visiting Nurses program, at the same level as last year.
Dottie Kelsey and Jolene Erikson presented a 2003 budget proposal of $40,000 an increase of 103.7% due to the creation of a new Activities Coordinator position for the White Birch Community Senior Center. This position is expected to provide an organized series of Senior activities, such as planned trips. It is in addition to a position funded by CAP, as least for next year, and an Assistant Coordinator to provide day to day structure of Senior events. The Coordinator will also apply for grant funding. Dottie intends to request more funding from United Way, as well. The Board expressed concern about the increased costs and the expectation that this new position will become a permanent budget item that the Town will need to support.
Item #6: Planning Board/Code Enforcement Geoff Hirsch & Peter Flynn
Peter Flynn presented a 2003 budget proposal of $28,423 for the code enforcement budget, a 336.7% increase largely due to reinstating the position of code enforcement officer for the Town, as it has not been filled for the past several years. The code enforcement budget also includes part of the proposed cost of having a consultant from the Central NH Regional Planning Commission help implement new building codes in 2004.
As part of the Code Enforcement budget, Cindy Marsland presented a proposal to budget $2,000 for a part-time Town Forester position. The Town is required to assess harvested timber lots based on site, location, and quality, but there is not a town official qualified to do this at this time. The Board agreed this position is necessary because of the new assessment rules.
Geoff Hirsch presented a 2003 budget proposal of $26,624 for the Planning Board, a 66.7% increase due to the proposed consulting services from the Regional Planning Commission to assist in implementing the Master Plan. The Board requested that all legal funds stay in each departments budget in order to best represent the cost of operating that department.
Old Business
Item #6: Review and Acceptance of Draft Minutes of November 12, 2002
MOTION by Rod Pimentel to accept the November 12, 2002 minutes, as written. Seconded by Joe Damour and unanimously approved 3-0.
Item #7: Discussion re: Chelsea Court Request for Bond Release and Street Acceptance
The Board agreed to reschedule this discussion for the next meeting in order to await confirmation that the final shoulder gravel has been laid down, as requested.
New Business
Item #8: Town Administrator's Report
Peter Flynn reported that he will present sample Requests for Proposals for revaluation of Town property at the next meeting. He will be presenting Warrant Articles during the December meetings. He requested the Boards approval on the next step for the Hilltop Estates subdivision submitted by Rick Patenaude.
MOTION by Joe Damour to authorize the Town Administrator to request the Safety Committee to review the Hilltop Estates subdivision plan. Seconded by Thea Braiterman and unanimously approved 3-0.
Item #9: Selectmens Report/Concerns
(No report/concerns to discuss.)
Item #10: Permits/Other for Signature
1. Building Permit, John and Sandy Margeson, Lot #149-B, garage
2. Building Permit, Neal & Audrey Hanowitz, Lot #387, convert ell in barn to apartment
Item #11: Abatements/Other for Signature
1. Letter to Library Trustee Chairman, Terrance Simkin
2. Land Use Change Tax Warrant - $10,435.00
3. Abatement, Laura Baldwin, $100.00 veterans credit not deducted.
4. Abatement, Alice Savage, $369.48 house assessed on Lot #566
5. Intent to Cut for Peter Davenport, Lot #26B off Route 114
6. Intent to Cut for Harry P. Rowe, Lot #288, Lone Pine Road
A Motion to Adjourn was made and seconded at 8:25PM.
Respectfully submitted,
Amy Jowers Clerk to the Selectmen
The Board voted 3-0 to adopt an average stumpage value list for use in assessing timber. Suggested average was submitted to the Dept. of Revenue Administration.
Item #9: Town Administrators Report
- Update on Masonic Hall Usage Committee B Peter Flynn referred the Board to the rough outline the Board has received from the committee, and said the members would like to continue their work even after this initial assignment.
- Report on Stark-Grange Bus Terminal Committee B Peter reported this has been a success, with several donations of kitchen items and volunteers that have helped to serve the 30 students in the mornings.
- Paper Mill Restoration Site Committee B Peter reported that the site walk took place this past Saturday, led by John Warner and Peter Walker.
- Report on Master Plan Community Visioning Session B Peter reported that this was a success, with quality discussions on the issues.
- The repair has been completed on the Patterson Hill Road Bridge.
- The tax rate for the towns portion of the property tax will remain below $10; at $9.86. The entire tax rate will increase by $4.05 due to the increase in education spending.
- Budget reviews will be completed by next meeting next week.
Item #10: Selectmens Report/Concerns The Board discussed the Building Inspector position, which is expected to be created after all the budgets are in for this next year. Full presentation re: Code/Building Inspectors budget and recommendations will take place at the Selectmens Meeting of November 19.Item #11: Permits/Other for Signature
1. Building Permit, Mark Moser, 25 Old Hillsborough Road, Lot #357D, shed.
2. Building Permit, Henniker Community School, 15 Western Avenue, Lot #413A, storage room.
3. Building Permit, Pats Peak, Inc., Flanders Road, Lot #591, parking lot hut.
4. Trench Permit, Henniker Crushed Stone, Village Green, Lot #232-W, install underground power.
5. Trench Permit, PSNH, Flanders Road and Craney Hill Road, install poles and upgrade electric and telephone service.
6. Building Permit, Richard Welch, Morrison Road, Lot #328A, new house.
7. Building Permit, Brian Hawkins, 5 Plummer Hill Road, Lot #611-B5, roof extension.
Item #12: Abatements/Other for Signature
1. Property Tax Warrant, $4,290,523.27
2. Yield Tax Warrant, $6,196.59
3. Stumpage Value List for Boards review.
4. Wastewater Abatement
Item #13: Non-Public Session Per RSA 91-A: 3, II, (e) Legal Matter MOTION by Joe Damour to enter into Non-Public Session per RSA 91-A: 3, II for legal matters. Seconded by Rod Pimentel and unanimously approved 3-0. (Non-Public Session) MOTION by Joe Damour to enter into Public Session per RSA 91-A: 3, II. Seconded by Thea Braiterman and unanimously approved 3-0. A motion to adjourn was made and seconded at 7:30 PM. Respectfully submitted, Amy Jowers Clerk to the SelectmenPresent: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Ben Ayer, Cathy McComish, Angela Robinson, Lloyd Henderson, Lorin Mulligan
The Pledge of Allegiance was recited at 6:15p.m.
Public Forum
Lorin Mulligan requested the Boards assistance with a zoning change for lot 433BX, incorrectly zoned educational instead of residential like her other lot. The Planning Board is working to change this so that she can continue plans to develop lot 433BX. The Selectmen agreed to research the vote that zoned this lot to make sure it is not based on a map conflicting with her information.
In related issues, Peter Flynn said he is researching if Lorin has to submit a new septic design for this lot, compared to the one the State currently has on file. The Board agreed that she will not have to submit a new driveway permit, since the driveway for this lot is off her own road, but may have to supply a copy of the deed.
Budget Review:
Item #1: Fire/Rescue B Cathy McComish and Ben Ayer
Cathy McComish and Ben Ayer presented a combined 2003 budget proposal of $346,841.00 for the Fire and Rescue Departments., a 0.97% increase from last year, mostly due to wage and insurance costs.
The Board agreed to consider changing the town report to show income from charges billed out from the Rescue Department, currently at $110,000 this year. The Board advised using the Maintenance Trust funds for painting floor costs at the Fire/Rescue Station. It was agreed to contribute more funds to the Capital Reserve Fund in order to purchase a new pumper truck in the near future.
Cathy McComish presented a revised Capital Improvement Plan for the Rescue Squad, planning to replace the 1991 ambulance in 2004, with the next replacement in 2009. One ambulance has required more maintenance and repairs than anticipated. The cost of new equipment required for these trucks has also increased.
Item #2: Bands B Angela Robinson
Angela Robinson presented a 2003 budget proposal of $5,500 for 11 concerts in 2003. The Board agreed the Community Park area in front of the Masonic building is the best place for these concerts. A sign will be created so that the concert schedule can be posted. Angela is planning to train in an assistant sometime this year.
Item #3: Parks & Properties - Bob Pennock
Bob Pennock presented a 2003 budget proposal of $39,409, a decrease of 1.1% from last year. Additional funds may be needed to cover tree service for the town. The Board agreed it is a good investment to beautify the community areas, and the department has done an excellent job.
I
tem #4: Human Services - Peter FlynnPeter Flynn presented a 2003 budget proposal of $40,001, a 14.3% increase from last year, mostly due to the increase in rents in the Henniker area.
Item #5: Athletics Peter Flynn
Peter Flynn presented a 2003 budget proposal of $23,450, an increase of only .9% from last year, mostly due to membership dues paid by the committee.
Old Business
Item #6: Review and Acceptance of Draft Minutes Of October 22, 2002
MOTION by Rod Pimentel to accept the October 22, 2002 minutes, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.
New Business
Item #7: Town Administrator's Report
Peter referred the Board to the Paper Mill Restoration Committee meeting minutes for a review of the contaminants study of this site. A site walk is scheduled Saturday, November 9th, at 10am.
MOTION by Joe Damour to appoint Desiree Lloyd to the Athletic Committee. Seconded by Rod Pimentel and unanimously approved 3-0.
Peter requested the Boards permission to open the Grange from 7:15-8:00AM weekdays to offer school children a warm place to wait for their bus to John Stark High School.
MOTION by Joe Damour to open the Grange building between 7:15 and 8:00AM weekdays to offer John Stark students a place to wait for the bus. Seconded by Thea Braiterman and unanimously approved 3-0.
The Board agreed to put this into the Outlook and post it to get this information out.
Item #8: Selectmens Report/Concerns
Thea Braiterman reiterated her concern about the town intersection. Peter said he continues to discuss this with the State Department of Transportation. He will follow up with a meeting as soon as possible.
Item #9: Permits/Other for Signature
1. Trench Permit - PSNH, Faulkner Road
2. Trench Permit - PSNH, 17 & 19 Patterson Hill Road
3. Building Permit - Duane Sheppard, 8 Evergreen Circle, Lot#110-B23
Item #10: Abatements/Other for Signature
1. 2002 MS-1 (Summary Inventory of Valuation) Certification 2. Appointment, Desiree Lloyd - Athletic Program for Youth CommitteeA Motion to Adjourn was made and seconded at 7:45PM.
Respectfully submitted,
Amy Jowers
Clerk to the Selectmen
TOWN OF HENNIKER
BOARD OF SELECTMEN
October 22, 2002 Minutes
Present: Thea Braiterman, Rod Pimentel, Peter Flynn, Tim Russell, Walter Crane, Bob Pennock, Lloyd Henderson, Heather Durfey
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
Tim Russell asked the Board to request the Peace Group protesters at the town intersection on Saturday mornings to move to a safer place because of traffic. The Board agreed to make that request.Item #1: Police Department/Animal Control - Tim Russell
Tim Russell presented a $767,058 budget proposal for 2003, a $68,000 increase over 2002. Of this increase, $65,030 is due to wage increases, insurance, FICA, and retirement expenses. After this year, personnel costs should be stable for the foreseeable future. The Board agreed to consider a separate listing of the Animal Control budget in the Town Report.
Item #2: Animal Control Department B Walter Crane
Walter Crane presented a $25,238 proposed budget for 2003, level funded from 2002. Tracking West Nile continues to be a major part of his work.
Item #3: Solid Waste B Bob Pennock
Bob Pennock presented a $442,745 budget proposal for 2003, a 3.4% increase over 2002. Wages and retirement costs are again the major reasons. Building maintenance was doubled this year to make sure there are enough funds.
Item #4: Legal Fees - Peter Flynn
Peter presented a $20,000 budget proposal for 2003, a 33.3% increase over 2002 because of anticipated legal issues for the town this coming year.
Item #5: Debt Services - Peter Flynn
Peter presented a $175,600 budget proposal for 2002, a decrease of 5.9% from 2002 due to the town= s ongoing commitment to paying off debt when possible.
Item #6: Insurance - Peter Flynn
Peter presented a $79,000 proposed budget for 2003, a decrease of 1.7% partially based on the town= s good history in worker= s compensation issues.
Item #7: Municipal Dues - Peter Flynn
Peter presented a $2,417 proposal budget for 2003, level funded from 2002 with no anticipated changes.
Item #8: Accept Draft of Minutes of October 15, 2002
MOTION by Thea Braiterman to approve the October 15, 2002 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #9: Town Administrator= s Report
Peter Flynn reported that he is working on a future meeting with the Board and the State Traffic Planning department to discuss options for the town= s intersection at Route 114 and Western Avenue.
He has talked with the town residents regarding the College Hill Road issue and visited the site. He is waiting to hear from Town Counsel on his questions to resolve that issue.
The Central NH Regional Planning Commission has consolidated in writing its plan to assist the Planning Board with implementing the Master Plan. Part of this plan will include helping to implement the new State Building Code. He may be able to include a building inspector position in the Code Enforcement budget when that is presented to the Board.
Peter distributed a copy of the Planning Board minutes from last week regarding Kris Blombeck= s presentation on Pat= s Peak> s plan to improve its snow-making capabilities. Based on an October 9th, 2002 meeting, the Planning Board advised him to apply for a variance with the Zoning Board before submitting the site plan review. Peter has talked with Kris and this is what he may do. At this point, the Board should not expect to take any further action.
Peter informed the Board that the Paper Mill Restoration Committee meeting last Thursday was very informative. They will have a site visit on November 9th.
The Masonic Meeting last night went well. The Board may want to attend the next meeting in two weeks when the issues of possible use will begin to be narrowed down.
Item #10: Selectmen= s Report/Concerns
The Board did not have any concerns or issues to report.
Item #11: Permits for Signature
1. Application for Sign Permit - Lou Ann Rousseau, 18 Bridge Street, for new business
2. Building Permit - Jan & Dana Myskowski, 6 Village Green, Lot #232-J, renovations
3. Building Permit - Bert Cox, 40 Bacon Road, Lot #355X4, new home
4. Driveway Permit, Currier, c/o Independent Wireless One, Faulkner Road, Lot #571 (for new tower)
5. Driveway Permit, John J. Healy, Upper Pond, Lot #115
6. Driveway Permit, Tom Foster & Patrice Bell, Gould Pond Road, Lot #328A
7. Driveway Permit, Timothy Hanson, Bowers Road, Lot #741
A motion to adjourn was made at 7:00PM.
Respectfully Submitted,
Amy Jowers
Clerk to the Board of Selectmen
BOARD OF SELECTMEN
October 15, 2002 Minutes
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Senator Bob Flanders, (his assistants), NHPR, Keith Testa, Kris Blombeck
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Senator Bob Flanders
Senator Flanders introduced himself and offered to answer any questions about current affairs. The Board discussed the courts realignment of the legislature, income and property taxes, and education spending.
Item #2: Soccer Field Agreement with Army Corps of Engineers
Peter Flynn presented the Consent to Easement Structure Agreement reached between the Town of Henniker and the Department of the Army Corps of Engineers regarding the construction of three soccer fields and a childrens play area on the Lester E. Connor property. The Board requested Peter sign and submit this Agreement, as written.
Item #3: Review Minutes of October 1, 2002
MOTION by Rod Pimentel to accept the draft minutes of October 1, 2002, as amended. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Discussion of Planning Consultant Proposals
Peter Flynn presented a Central NH Regional Planning Commission proposal offering part-time assistance to the Planning Board to help implement the Master Plan, once it is approved at the end of this year. The Board discussed the need for this expertise to ensure the Plan is fully and most efficiently utilized. An escrow fund of $20,000 is estimated to be needed for this proposal. The Board agreed that Peter should move ahead with this proposal and present it to the Planning Board for their response.
Item #5: Appointment to Masonic Building Committee
(No one to appoint.)
Item #6: Pats Peak Invitation
Kris Blombeck requested the Boards advice on a pending site plan review plan for a Pats Peak project to expand snowmaking capabilities. The project will involve constructing a 6-acre reservoir on top of the mountain in order to be able to create enough snow for all trails within a 48-hour period. He expressed concern about placing this reservoir in this area that is zoned rural residential. There will also be a building permit submitted to the Board for a small pump station building.
The Board expressed support for this project and did not find any objection to the explanation that a rural residential inclusion of agricultural uses would cover the reservoir. Thea Braiterman agreed to report this to the Planning Board. The Board agreed the next step should be to file the site plan review with the Planning Board.
Item #6: College Hill Road Drainage Issue (Continued)
The Board reviewed the Town Counsels response to its question of town liability for damages caused by water runoff from changing the grade of a town road. The Board requested further research into past litigation on similar matters.
Item #7: Selectmens Report/Concerns
Thea Braiterman strongly urged the Board to act on the safety issues regarding the towns intersection at Western Avenue and Route 114. The Board agreed to move quickly on scheduling a meeting with State officials and an engineer to see what options the town has to resolve these issues.
Item #8: Town Administrators Report:
- Department Head Meeting -
Peter Flynn reported that all departments will be updating their Capital spending Plan for the Board to review during the Budget meetings scheduled in November and December. The Loss Prevention Committee will be reinstated, based on state requirements. The goals and objections of these departments will also be included with their budgets.
- Paper Mill Site Committee Meeting -
The next meeting of the Paper Mill Site Committee is this Thursday, October 17, at 7PM at the Grange.
-Unclaimed Property B
Peter noted to the Board that he will be sending in paperwork requesting an unclaimed property asset to the town valued at about $6,000.
- Damage Claim B Davison Road B
The Board agreed not to pay this damage claim.
Item #7: Abatements/Others for Signature
1. State of NH Division of Forests and Lands Forest Protection - 2003 Reappointments
Warden Reappointment - E. Benjamin Ayer
Deputy Warden Reappointments - Keith Gilbert, Stephen Solomon, Michael Costello, Timothy McComish, Stephen St. Laurence, Ernest Damour, Steven Connor, Stephen Burritt, and John Margeson.
2. State of NH Warrant for the November 5, 2002 General Election
3. Management Letter for Town Auditor
Item #8: Permits/Others for Signature
1. Driveway Permit - Helen Chase, Craney Pond Road, Lot No. 655
2. Temporary Sign Permit - Town of Henniker, Household Hazardous Waste Day
3. Building Permit - John & Sandy Healy, 26 Ray Road, Lot No. 115 for new house
4. Sign Permit - Alexis Deruisseau, 6 Warner Road
A Motion to Adjourn was made at 7:45PM.
Regards,
Amy Jowers Clerk to the Selectmen
BOARD OF SELECTMEN
October 1, 2002 Minutes
Present: Joe Damour, Rod Pimentel, Peter Flynn, Heather Durfey, Bob Pennock, Paula McCarthy, Bob Camp
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Peter Flynn informed the Board that Thea Braiterman has not been able to attend meetings because of family commitments that have taken her out of town, but she will be attending the next meeting.
Item #1: Paula McCarthy B Representative from the NH Department of Revenue Administration
Discussion re: Assessing Issues
Paula McCarthy and Bob Camp reviewed how certifications and assessments of properties had come about from recent State Supreme Court decisions. In truth, the State Constitution has always required towns to reassess property values once every five years, it just was not enforced as it will be now. The town of Henniker is required to have a system in place by 2006 and she would like to plan to present options to the Board in the near future. The Department
= s goal is to perpetuate proportionality in property values. The Board agreed to meet with them again to consider their options once they are prepared.Item #2: Bob Pennock B Discussion re: Parks/Buildings Department Equipment
Bob Pennock explained his plan to purchase a larger lawn mower for the Parks Department. It is priced at about $13,000 and can be paid for from the Trust Fund in 2002.
MOTION by Joe Damour to authorize Trustees of Trust Fund to purchase a new lawn mower for the Parks Department. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #3: Review Minutes of September 17, 2002
MOTION by Rod Pimentel to accept the draft minutes of September 17, 2002, as written. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Town Administrators Report:
Peter Flynn reported that all departments are within their budgets and should remain so for the rest of the year. He will be meting with Department heads during the next week to discuss the next fiscal year.
The Paper Mill Restoration Committee is scheduled to meet within the next few weeks. State officials have a draft of the contamination study and will present it at that time. They would also like to plan a field trip to the site this fall.
The Masonic Temple Building committee will meet again this next week. The agenda continues to be brainstorming for ideas of how to use the building.
Item #5: Selectmens Reports/Concerns
Joe Damour followed up on a few items that will be further reported to the Board at the next Meeting.
Item #6: Permits/Other for Signature
1. Raffle Permit for White Birch Community Center
Item #7: Abatements/Other for Signature
1. Notice of Lien for General Assistance $3,550.00
2. Appointment, Masonic Hall Usage Committee, Ann Chapin
3. Appointment, Masonic Hall Usage Committee, Anita Lavigne
4. Appointment, Masonic Hall Usage Committee, Venita Nudd
5. Appointment, Masonic Hall Usage Committee, Edith Dockham
6. Intent to Cut, Alan Michie, Davison Road, Map 1, Lot 96,X6, 1-13X1
7. Intent to Cut, Laurel Desmond, Ray Road, Lot 119L
8. Abatement, Marlene French, 5 French Road, Map 1, Lot 294E, land use tax paid twice
9. Application for Assembly, White Birch Community Center Children
= s FairA Motion to Adjourn was made at 6:50PM.
Regards,
Amy Jowers, Clerk to the Selectmen
BOARD OF SELECTMEN
September 17, 2002 Minutes
Present: Joe Damour, Rod Pimentel, Peter Flynn, John Margeson
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Review Minutes of September 3, 2002
MOTION by Rod Pimentel to accept the draft minutes of September 3, 2002, as amended. Seconded by Joe Damour and unanimously approved 2-0.
Item #2: Street Light Change of Location Request
- Peter FlynnPeter Flynn updated the Board on a request from Ruth Damour to move a street light onto the intersection of Gulf Road and Route 114. PSNH is able to do this if it receives an official request from the town. The Board agreed to request this move. Peter Flynn will work with John Margeson to request this from PSNH.
Item #3: Appointment of Alternative Conservation Commission Member
MOTION by Rod Pimentel to appoint Roni Hardy as Alternate Member to the Conservation Commission. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Review of Policy re: Town Responsibility of Replacing Driveway Culvert Pipes
Peter Flynn presented concerns to the Board about town responsibility in replacing driveway culvert pipes. The Board reviewed Chapter 4, General Requirements, of the town code stating that maintenance and replacement is the owners responsibility. The Board asked Peter to discuss this with the Town Counsel for further review.
Item #5: Town Administrators Report:
- Budget Schedule -
Peter Flynn presented a draft schedule to the Board for the upcoming Budget meetings to begin in November and December.
- Masonic Building Committee Update -
Peter noted that the first meeting of the Masonic Building Committee went very well, and a follow-up meeting is scheduled for this next Monday, September 23, at 7PM for a roundtable discussion and brainstorm of ideas.
Item #6: Selectmen
s Report/ConcernsThe Board discussed correspondence regarding a damage claim to property submitted by a town resident regarding road work done earlier this year. John Margeson confirmed this work was to eliminate the ruts in the road and restore it to its normal condition. The Board agreed to follow up on options to resolve this issue.
Item #7: Abatements/Others for Signature
1. Refund, Maria B. Cann, 23 Old W. Hopkinton Road, $44.00 overpayment vehicle registration.
2. Forest Fire Report/Bill - $511.58
3. Refund, M&G Rentals, LLC $800.00 overpayment of water bill.
4. Refund, Robert & Patricia OConnor, $1,455.31 overpayment by bank.
Item #8: Permits/Others for Signature
1. Building Permit, Chris & Robin Pullo, 3 Village Green, Lot #232G, additions (screen porch, master bedroom, room extension).
2. Building Permit, Nina & Scott Hopkins, 1 Old mill Pond Road, Lot #1/110A-3, breezeway and garage.
3. Building Permit, The Bland Corporation, 14 Huntington Road, Lot 643, garage.
4. Building Permit, S&K Family Builders, #19 Patterson Hill Road, Lot #386-B1, new house.
5. Driveway Permit, S&K Family Builders, #19 Patterson Hill Road, Lot #386-B1, for new house.
6. Building Permit, S&K Family Builders, #17 Patterson Hill Road, Lot #386-B, new house.
7. Driveway Permit, S&K Family Builders, #17 Patterson Hill Road, Lot #386-B, for new house.
8. Building Permit, Chris & Donna Ellis, 14 Tanglewood Drive, Lot #275A12, addition.
A Motion to Adjourn was made at 6:40PM.
Regards,
Amy Jowers, Clerk to the Selectmen
BOARD OF SELECTMEN
September 3, 2002 Minutes
Present: Joe Damour, Peter Flynn, Rod Pimentel, Ed Kowalski, Denise Rico, Steve Livingston, Mike Contello, D.W. Nelson, Wes Nelson, Roni Hardy, Reggie Cleveland, Michael Martin, Anne Gould, Scott Whitcomb, Jim Morse, Bill McGirr, Chris Gamache (Bureau of Trails), David Thayer, Heather Durfey, Bob Nevins, Sue Pennock.
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #3: Review and Acceptance of Draft Minutes of August 20, 2002:
MOTION by Rod Pimentel to accept the Draft Minutes of August 20, 2002, as written. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Ballot Clerk Resignation:
MOTION by Joe Damour to regretfully accept the resignation of Suzanne Dobbins as Ballot Clerk and Zoning Board Alternate. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #2: Discussion on State Code Regulations Inspector
s position:Peter Flynn updated the Board on the new legislation requesting towns to adopt the State Building Code by September 14, 2003. Henniker is in a better position than some other towns in that it has a building inspector and has followed other State codes for such work as electrical and plumbing. If the Code is not adopted, the town
s other option is to have the State Fire Marshall review all plans, which would take a lot of time. He suggests scheduling a public hearing in order to inform residents about the Code and to allow them to share concerns about it. The Code will have an impact on the most recent town regulation adopted that exempts from town oversight building projects of less than $5,000 in value. He can schedule this within the next month, since the Board has expressed interest in moving quickly on this and to hire a Building Inspector by the end of the year. The town has the funds for this, if this is decided.Joe Damour confirmed that this is just to enforce the State code and Rod Pimentel agreed, saying there is no need to adopt a town code, unless we want to be more stringent. Peter confirmed the Building Inspector position is only part-time and that he can help with the preliminary work for inspections. The Board agreed to Peter
s suggested plan.Item #5: Parking Issues on Bridge Street:
Peter Flynn informed the Board of complaints from businesses about students parking on Bridge Street when town ordinance only allows for 1 hour parking. The Highway Department cannot post limited parking signs because Route 114 is a State road. The State does not allow any parking within 30 ft of a crosswalk. He has spoken with the building owner who rents to these students and the problem has eased a bit. Overnight parking is not a problem. The Board agreed to look into current ordinances and State law to see what options are available to resolve this issue.
Item #1: Continuation of ATV Discussion and Counsel
s ReviewJoe Damour reviewed the opinion of the Town Counsel on the Boards decision to allow the ATV Club to use portions of Class VI roads to complete a trail system for ATV and snowmobile riders. The Counsel has requested a copy of the insurance policy of the ATV Club and notes that the Town cannot allow snowmobilers on Class VI roads that are plowed. Concern was expressed that ATVs and OHRVs are not covered by insurance policies, but Chris Gamache from Bureau of Trails clarified that a new law now covers ATVs and OHRVs. The Counsels response also clarified that the Board can only grant permission for posted roads and only for the Club members. So currently, no riding on any Class VI road is legal. Ed Kowalski agreed this answered his questions about the use of his road near his home. Joe Damour said the Boards permission can be withdrawn at any time if problems occur.
Rod Pimentel said he is concerned about giving blanket permission to use Class VI roads. The Club had initially just requested certain sections of such roads. He would prefer to grant limited permission but also to notify abutters, post speed restrictions, and see some restrictions on unsupervised minors. Chris Gamache said State law already requires parental supervision of those less than 12 years age, and requires certification for those 12-17 years, just as with snowmobilers.
Rod Pimentel asked about posting speed limits. Reggie Cleveland said they are standardized on trails now. Chris Gamache said that State Law requires that ATV vehicles must ride on the extreme right, at 10 mph, on Class 1-6 roads. Jim Morse said all these issues are covered by State Laws; enforcement is the only issue.
Joe Damour asked if it will be a year before the trail map is established, and Jim said possibly more. Jim presented a draft of the trail system and the Board and audience reviewed it. Jim pointed out that he has not posted roads at this time because the system is not yet set.
Joe explained the Board had granted blanket permission in order to help the Club get State help faster. Rod Pimentel asked the Club to notify the Board when the trail system is set, and Joe said they will do so.
Ed Kowalski asked about enforcement options and Chris Gamache said any law enforcement person can act on behalf of State law. Sue Pennock said the law is meaningless without enforcement procedures. Steve Livingston said the whole idea of the Club
s trail system is to help. It took a long time for the snowmobiling system to develop, but it proves that an organization helps to educate its members.Bob Nevins asked if there are any street-regulated ATV
s and Jim Morse said no, only dirt bikes. Bob said he supports the trail system, but he has a constant problem around his farm with such riders. Police are not equipped for enforcement. He is concerned about increased noise pollution at 11pm and that this will devalue his property. How can we control this? Chris Gamache said the State has increased the cost of licenses substantially. Fish and Game will begin to contract out to for OHRV enforcement. It started a three-town pilot program this year, which has helped. Next year, it will go statewide. Steve Livingston said the Hillsboro Club has been working with the State on having trails patrolled by Clubs. Members go out to help target particular areas and can turn in names and registration if there are problems.Denise Rico, Chair of the Conservation Commission said the Commission is concerned about the impact of ATV use to trails and roads. She asked if there are any maintenance and repair plans. Jim Morse said once the Club has a complete trail system, it can apply for grant money to help with maintenance. Trail patrols will keep track of areas with problems. This is a long range project but he believes improvements will be seen. Chris said the Wetlands Bureau is also training Clubs regarding these issues. Denise asked if the Club will present its plan to the Conservation Commission. Jim said yes, as soon as we get permission for this trail system. Denise reiterated that she has visited these roads and erosion and sedimentation remain a problem.
Reggie Cleveland said Class VI roads are hurt by SUV
s , logging trucks, and other large vehicles, plus heavy rains in springtime. Denise suggested prohibiting the use of roads during midseason. The Board said seasonal closures are a possible consideration. Jim Morse said that would be the responsibility of the trail patrols when the Club system is activated. It only needs around 10 roads. Rod Pimentel said the Board could consider this idea later.Sue Pennock said this is a hobby, just like golf and skiing, which has their own privately owned and operated areas. Why does this have to happen on public land? Steve Livingston said a lot of money comes from licenses and registration, and Club members are taxpayers, too. Chris said the Fish and Game Bureau of Trails is only funded by licenses.
Sue said she owns property off a Class VI road and has had problems with vehicles blocking her property. She asked if the town is liable if an emergency happens and the road is blocked: Joe Damour said the individual is responsible, not the town. This is an enforcement issue. Sue said if the road is not patrolled, there is no enforcement.
Denise said she is concerned about that section of Craney Pond Road adjacent to the pond which is often under water. She suggested prohibiting its use when it is flooded. Pat
s Peak has made improvements to the area but she still sees flooding there. Jim Morse asked what makes the town shut down access to a Class VI road in springtime and the Board said only to limit the tonnage. Joe Damour said State law provides that Class VI roads will be fixed by the individual that has caused the damage. But this is hard to catch. The Board could consider requesting a bond from users on this issue.Bob Nevins asked when the Board granted this permission and Joe Damour said several meetings ago, but clarified that it was done so that permission can be revoked at any time if problems occur. Sue Pennock asked for the decision to be tabled and Joe disagreed, saying that the concerns expressed tonight already exist before this permission was granted, so he is not convinced the decision is wrong. She said it devalues property. Joe Damour said it can be revoked at any time.
Roni Hardy asked if the roads on the draft map are the only ones being considered for the trail system, since she is concerned about a Class VI road that turns into a private road near her property. She will need to post it if it becomes part of the trails. The Board said there is no guarantee at this time that any Class VI road will be excluded since the blanket permission is to help the Club obtain State permission more easily. But in any case, the road has to be posted before it can be used.
Bob Nevins asked if there is a process for reporting violators and Jim Morse said the Club will revoke membership and can call in violations to the Fish and Game office. Bob Nevins asked if this decision has been discussed with the Police Department, and Joe said, not officially, but the Chief
s general opinion is that an operating Club will pay more attention to the activity.Ed asked about the update on his road. Jim Morse came out to post it, and problems have decreased except for a few riders. He suggested posting bans on other roads to help in problem areas. Jim said he would prefer to hold off on this, and the Board agreed the town could assume more of this responsibility. Joe Damour also suggested that requesting a bond from the Club may be a fair idea, since this is requested from loggers.
Sue suggested limiting the roads to just the ones on the draft map. Rod Pimentel reiterated that the Club has to return to the Board with a map system for final approval. Sue asked the Board to contact abutters and Rod said he would like to do this. Reggie Cleveland objected to this since abutters are not notified when loggers use such roads. Bob Nevins said any public road is accessible to licensed vehicles, but this changes with the use of ATV
s. Joe Damour said this permission is the same granted to snowmobilers and abutters were not notified then. He reiterated that if problems arise, the Board will deal with it. Sue said there will now be unregistered vehicles with no parking available at the beginning of these trails, except for private property. Jim Morse said the Club plans to request permission from private property owners and to use public areas when available. Ed Kowalski asked if Fish and Game has set up some parking areas for this purpose. Chris Gamache said it depends on the towns that have Clubs and have opened up Class VI roads for their use. Local blocs use trailers and private property.Joe Damour said he wants the Board to cooperate with the Club. All these issues exist now. Rod Pimentel said it is never too late for the Board to revoke its decision. This will be revisited in one year. The Board agreed to work on posting roads for the Club. Joe Damour urged Bob and Ed to talk to the Police Department about violators around his property and to come back if necessary. Enforcement is always the problem but peer pressure can work.
Item #6: Town Administrator
s ReportNHMA Legislative Policies: Peter Flynn reviewed the NH Municipal Association
s proposals for the September 13 Legislative Policy Conference. The Board agreed to support the first policy but not to vote for the second policy.Update on St. Theresa
s: Peter Flynn informed the Board that he plans to place on the next agenda for further discussion the amended Purchase and Sales Agreement between the Town of Henniker and the Diocese of Manchester for the St. Theresas property located at 9 Crescent Street.Anne Gould presented the nomination of Heather Russo, 98 Weare Road, to the position of Ballot Clerk.
MOTION by Joe Damour to appoint Heather Russo to the position of Ballot Clerk. Seconded by Rod Pimentel and unanimously approved 2-0.
Discussion/Possible Decision
B Telephone Upgrade for Town Hall: Peter Flynn presented a contract offered by SCI Statewide Communications, Inc. to upgrade and improve the telephone system at the town offices. He has worked with SCI before and it is an excellent company. The town has funds in the utilities budget for this year if the Board wants to move ahead on this. Rod Pimentel asked for other options from vendors, including a spec sheet meeting the town requirements and the cost of yearly maintenance once the warranty expires.Peter Flynn reminded the Board of the first meeting of the Masonic Usage Committee scheduled next Monday, September 9, 7:00PM, at the Masonic building.
Scrap Metal Recycling Agreement: The Board reviewed the Agreement between the Town of Henniker and Max Cohen & Sons, Inc. covering the recycling of scrap metals. This is an ongoing agreement and is acceptable to the Board, as presented.
Item #4: Selectmen
s Report/Concerns(No report/concerns.)
Item #10: Non-Public Session Request per RSA 91-A:3II (a,c) re: Legal and Personnel
MOTION by Joe Damour to enter into Non-Public Session per RSA 91-A:3II (a,c) re: Legal and Personnel purposes. Seconded by Rod Pimentel and unanimously approved 2-0.
(Non-public session.)
MOTION by Joe Damour to re-enter Public Session per RSA 91-A. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #5: Permits for Signature
1. Trench Permit for PSNH on Morrison Road
2. Sign Permit for Deborah Flanders
3. Building/Driveway Permit for McAllister Construction Services, Village Green Lot 232W, new home.
4. Driveway Permit, Lincoln & Michele Kenny, 9 Cote Hill Road, Lot #568, new home.
5. Annual Assembly Permits for New England College, Henniker School District, Henniker Congregational Church, St. Theresa
s Parish6. Driveway Permit, Thomas Butters, Hemlock Corner Loop, Lot#54
7. Trench Permit, PSNH, 94 Old Hillsboro Road, new house
8. Trench Permit, PSNH, Morrison Road
9. Trench Permit, Linda M. Fish-Brown & Eugene Brown at edge of Huntington Road to relocate telephone pole.
10. Trench Permit, Vicki McCloskey at 23 Shaker Hill Road to bury wire from pole to house
11. Building Permit, A.C. Associates, 8 Old Concord Road, Lot #305E/16, new mobile home.
12. Building Permit, Spencer Bennett, 11 Bennett Road, Lot #540, renovation
13. Building Permit, Clifford Hilchey, Sr., 22 Patch Road, Lot #662-B, garage/workshop
14. Building Permit, John Kjellman, 51 Rush Road, Lot #259, new roof
15. Building Permit, Jeffrey & Marian Towle, 9 Goss Drive, Lot #9, porch and deck
Item #6: Abatements/Others for Signature
1. MS-1 for Summary Inventory of Valuation
2. Refund, Raymond and Jane Panetta, 14 Ray Road, Lot #1-119-A, $2,754.66 overpayment
3. Land Use Change Tax Warrant - Marlene French, 5 French Road, Lot #294E - $2,175.00,
M/M David Arneson, Mount Hunger Road, Lot 728B - $4, 715.00
4. Intent to Cut, Dean Coburn, 12 Patterson Hill Road, Lot#386
A motion to adjourn was made at 8:00PM.
Respectfully Submitted,
Amy Jowers
Clerk to the Board of Selectmen
BOARD OF SELECTMEN
August 20, 2002
Present: Thea Braiterman, Peter Flynn, Rod Pimentel, Ed Kowalski, David Thayer, Heather Durfey
The Pledge of Allegiance was recited at 6:15PM.
APPOINTMENTS
Ed Kowalski ATVs on Class VI Roads Discussion
Ed Kowalski expressed concerns about allowing off-road vehicles, such as ATVs, to have blanket access to Class VI town roads. In the past, he has had control over the road he lives on, Browns Way, by pointing out to errant drivers that they need to stay off these Class VI roads. Now this control is gone. He believes the situation is too loose to make sure everyone will be safe and legal. He has met with the ATV and Snowmobilers Club to share his concerns. They have been very helpful, and have unposted Browns Way so that their riders know they are not allowed to drive on it. ATV registration regulations state ATVs are only allowed to drive on roads that are posted for them. He suggests the Board reconsider this decision and restrict off-road vehicles to the parts of Class VI roads that are needed to complete the Clubs trail system. He fully supports the trail system and wants people to enjoy such sports.
Thea Braiterman asked if Browns Way is needed for this trail system, and Ed said yes, but only a portion of it at the other end, away from his home. Rod Pimentel said he shares these concerns. State laws are weak right now on ATV use. Ed noted that ATV riders are registered, but not through the Department of Motor Vehicles.
The Board agreed to request a legal opinion on this decision, including whether blanket permission increases the towns insurance liability, currently covered at $2 million. The Board advised Ed to keep in touch with the Town office so he will know when this issue is scheduled for an update discussion by the Board. Ed thanked them for their time.
Item #1: St. Theresas Contract Possible Approval
Peter Flynn updated the Board on the amended Purchase and Sales Agreement between the Town and the Diocese of Manchester for the St. Theresas property located at 9 Crescent Street. If the Board accepts this Agreement tonight, the Town is only liable if the vote taken at the next Town Meeting rejects this purchase; however it will be liable if there is no vote taken on this at all. This will be a Warrant Article for Town Meeting. There is a possibility that he can negotiate the deposit to be less than $1,000 to secure the Agreement.
MOTION by Rod Pimentel to order the Town Administrator to engage in negotiations with the Diocese of Manchester regarding the Accepted Purchase and Sales Agreement of $125,000 for the property at 9 Crescent Street, Map 2, Lot 40. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #2: Review and Acceptance of Draft Minutes of August 6, 2002, and August 13, 2002 and Non-Public Sessions:
MOTION by Rod Pimentel to accept the Draft Minutes of August 6, 2002, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.
MOTION by Thea Braiterman to accept the Draft Minutes of August 13, 2002, as amended. Seconded by Rod Pimentel and unanimously approved 2-0.
MOTION by Rod Pimentel to accept the Draft Minutes of the Non-Public Sessions, as written. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #3: Town Administrators Report
Peter Flynn invited The Board to attend the first meeting of the Masonic Usage Committee scheduled September 9, 7:00PM, at the Masonic building.
He informed the Board that Town Counsel has provided information about adopting the new State Building Codes by September 14, 2003. It is likely the town will have to hire a professional building inspector. However, this will not require approval at Town Meeting. The Board of Selectmen adopts the Codes. He believes it is important, though, to share this information with the town as soon as possible so that residents can become knowledgeable about the upcoming change. He plans to schedule this for the Board to discuss in two weeks.
Thea Braiterman requested this information be shared with the Planning Board, which is looking at this issue as well, and to invite them to the Selectmens meeting when it is discussed.
Rod Pimentel clarified that the town will be responsible for administering these State regulations, but can implement its own, and stricter codes if necessary. The Board discussed the hiring of a professional building inspector and agreed it is best to do as soon as possible, hopefully by the first of 2003. He can assist in helping to prepare the town to implement the new State Codes.
Peter informed the Board that he has requested a proposal to upgrade and improve the phone system at Town Hall, as they requested. He is waiting for a quote, but it may be possible to cover it with money from this years budget.
Item #4: Selectmens Report/Concerns
Thea Braiterman said the Planning Board is interested in considering the use of impact fees. She confirmed the Board plans to complete the Master Plan and the Capital Plan before this research, as required.
Item #5: Permits for Signature
1. Building Permit, Lincoln and Michele Kenney, 9 Cote Hill Road, Lot #568, new home
2. Trench Permit, PSNH, 21 Liberty Hill Road, install one replacement pole
3. Trench Permit, Merrimack County Telephone, Bacon Road, install approved communications equipment.
4. Trench Permit, PSNH, French Pond Road, replace pole 73/19
5. Trench Permit, PSNH, Shaker Hill Road, for new home
6. Driveway Permit, Lincoln & Michele Kenney, 9 Cote Hill Road, Lot #568
Item #6: Abatements/Others for Signature
A motion to adjourn was made at 7:00PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
August 13, 2002 Minutes
Present: Thea Braiterman, Peter Flynn, Joe Damour, Tim McComish, Rod Pimentel, John Margeson, John Kjellman, Tom French
The Pledge of Allegiance was recited at 6:15PM.
APPOINTMENTS
Item #1: Tom French
B Pathways ProjectTom French gave a brief update on the Pathways Project. Hoyle, Tanner, and Associates has submitted an Engineering and Conceptual Design proposal for the Board to review. Tom believes the most economical and streamlined approach to this project is to do it in phases, thereby allowing the Board and town to have input at each step, and to adequately project the costs of each step as it is approved. These phases would consist of the initial study, a proposal of two plan options, a review by the Board, and then a final design.
John Margeson asked what the timeline is and Tom French said the Engineering and Conceptual Design proposal is expected to take about 10 weeks, but contracts and plans should be ready by spring. It may be possible to have town money cover the general road improvements and State money cover the pathway cost; in any case, John would be in charge of combining both efforts.
John Kjellman asked if the Board will return this plan to the next Town Meeting for town approval. The Board agreed this might be a possibility, depending on the final two plans that Hoyle, Tanner, and Associates proposes, especially if the sidewalk is moved from the south side to the north side, a change from the original plan. Tom French expressed concern about the sight and stopping distances for both sidewalk options and said there is also a possibility that the State may require a speed study for safety purposes. This will have to be further studied as part of the engineering survey.
Peter Flynn informed the Board that Tom French has been given the previous engineering work done on this project and will be able to use a study that covers the historical and geological facts of the area.
Tim McComish asked when the abutters will have a chance for input, and the Board confirmed they will be notified for discussion when the Board has received and reviewed the proposed plans from Hoyle, Tanner, and Associates.
Rod Pimentel suggested including in the project improvements to the existing sidewalk from Crescent Street. John Margeson noted that this sidewalk does not meet ADA requirements at this time. Tom French said he would see if this could be included in the proposal submitted to the Town. Tim McComish cautioned about making sure additional work is conveyed to the town, since this was not discussed at the last town meeting when these funds were approved.
The Board agreed that a final proposed project may very likely be returned to Town Meeting for town approval, considering the potential changes of the sidewalk and adding on Crescent Street improvements.
MOTION by Rod Pimentel to nominate Joe Damour as representative to the Board to sign and approve the submitted Hoyle, Tanner, and Associates Engineering and Conceptual Design Proposal, as submitted to the Board. Seconded by Thea Braiterman and unanimously approved 3-0.
Tim McComish asked if there is a supervisory section to the proposal and Tom French said no, this proposal only covers the initial survey but not the engineering of the land.
Peter Flynn noted that he will forward this to the State Highway department for its notification and approval.
Item #2: Non-Public Session per RSA 91-A:3II (a,c) re:Personnel
B Town Administrators Annual ReviewMOTION by Joe Damour to enter into Non-Public session per RSA 91-A:3II (a,c) re: Personnel
B Town Administrators Annual Review. Seconded by Thea Braiterman and unanimously approved 3-0.The Board re-entered Public Session at 7:00PM
A motion to adjourn was made at 7:00PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
August 6, 2002 Minutes
Present: Thea Braiterman, Peter Flynn, Joe Damour, Ben Ayer, Cathy McComish, Tim Russell, Fred Brunnhoelzl, Dave Hayden, Jim Morse, Reggie Cleveland.
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
APPOINTMENTS
Item #1: Jim Morse B ATV Club Request
Jim Morse requested permission for the Contoocook Valley ATV Riders to use Class 6 roads in the town of Henniker. The Club has found that parts of such roads are needed to complete its trail system. The town can grant permission for 1 or 5 years and revoke it at any time if there are problems. The town may want this insurance coverage, in any case, if an ATV is on such a road and something happens.
Joe Damour cautioned that the Board may not want to give permission for all Class 6 roads because of residential areas or homes nearby. He asked about the requirements for riding an ATV and Reggie Cleveland responded that riders are required to obtain a license after driver and safety training courses. He added that Class 6 roads remain available to all types of transportation under the law, and since snowmobilers have this blanket insurance coverage, the ATV club would like it in order to complete its trail system which is required to use permitted trails.
The Board agreed to grant this permission for one year, provided there are no complaints without resolution and that the Club returns to request a renewal after this year. This request can either be by phone, letter, or a visit to the Town Administrator. Jim Morse said the Board can include snowmobilers in this permit in order to save time.
MOTION by Thea Braiterman to grant permission to the Contoocook ATV Riders and Snowmobilers to utilize any Class 6 road in Henniker for one year, effective tomorrow, and will be up for review in one year. Seconded by Joe Damour and unanimously approved 2-0.
The Board and the Police Department requested a copy of this mapped system once it is complete.
Jim Morse asked about the land the Army Corps of Engineers has closed off to the public. Police Chief Tim Russell responded that the Corps has closed off land because users were increasingly trashing these areas.
Jim Morse commented that the state will have to meet the new safety measures for trail gates.
Cathy McComish asked if the club can help to maintain and clean these trails and Jim said yes.
Item #4: Emergency Dispatching Proposal from Hillsboro
The Board asked for opinions on the proposal from the Town of Hillsboro to offer Henniker its dispatch services for Police, Fire, EMS and Public works.
Police Chief Tim Russell said he is very much opposed to this idea. The current system works great and there is no proof that switching to Hillsboros dispatching system would be a savings or an improvement for Henniker. Fire Chief Ben Ayer said he feels the same way. The Henniker Fire and Rescue personnel are professional and there is no need to change at this time.
MOTION by Thea Braiterman to express appreciation but respectfully decline the Town of Hillsboros proposal to offer dispatch services for Police, Fire, EMS and Public works. Seconded by Joe Damour and unanimously approved 2-0.
Item #2: Ben Ayer & Cathy McComish B Fire/Rescue Appointment
Item #5: Fire Department Resignation
Peter Flynn explained the full-time position that has opened up with the resignation of Stephen Solomon who has left to work for the town of Hillsboro where he lives. Personnel rules state that this town is an Equal Opportunity Employee and will post this position in-house. However, this is a unique situation in that there are no qualified people within the Fire/Rescue Department to apply for this position, except one, Raymond Eaton, Jr. Therefore, to save time, the Board is requested to consider this recommendation without a public posting of this position in-house.
Joe Damour said he did not see this situation any different than in taking a part-time officer to full-time. The policy of this town is to stay in-house if at all possible. Thea Braiterman expressed some concern about whether this meets the EOE requirements. Peter Flynn said he has requested an opinion from the Town Counsel.
Cathy McComish said she sees this as a promotion. Ray has worked part-time for a year and is absolutely qualified for this position. He has passed all fitness tests and is a great candidate for the job.
MOTION by Joe Damour to regretfully accept the resignation of Stephen Solomon from the Fire/Rescue Department. Seconded by Thea Braiterman and unanimously approved 2-0.
MOTION by Joe Damour to accept the nomination of Raymond Eaton, Jr. to a full-time fire/paramedic position in the Fire/Rescue Department. Seconded by Thea Braiterman and unanimously approved 2-0.
Cathy McComish informed the Board that there is no gap in coverage, since Stephen Solomon leaves August 23 and Ray Eaton can begin full-time on August 26.
Committee Appointments
MOTION by Joe Damour to nominate Rob Morse and Shelley Wilson to the Masonic Temple Usage Committee. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #3: Review and Acceptance of Draft Minutes of June 18, 2002
MOTION by Joe Damour to approve the July 16, 2002 minutes, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #6: Town Administrators Report:
Vadar Update: Peter Flynn reported the first installation of this new system is complete, and in accordance with the contract, the town will now make the first payment due. He is very impressed with this company so far.
Letter from Assessing Consultant: Peter referred the Board to a recommendation of an assessing consultant to overturn the 2002 Town Warrant Article rescinding the need for a building permit for improvements less than $5,000 in value. If it is agreed to pursue further, he can schedule a full discussion of the issue. The Board agreed to consider urging the Planning Board to pursue this idea, but rejected the recommendation to schedule a new inventory of assessments.
Future of Code & Building Ordinances: The town will likely have to comply with new state regulations for code and building ordinances in the near future. The legislature adopted statewide building codes to protect public heath, safety, and welfare. If not in compliance, there may be some requirement for the State Fire Marshall to get involved.
Thea Braiterman asked for a joint meeting with the Planning Board to make sure Henniker is in compliance with these new regulations. Peter Flynn said it is likely that we will have to hire a building inspector to enforce them. Joe Damour said builders can possibly help to pay for this added cost. It was agreed this needs to be reviewed.
IWO Case Update: This lawsuit has been withdrawn due to the application being approved by the Planning Board after its new regulations came into effect.
Budget Update: All departments are within their budgets and everything looks in good shape.
Pathways Meeting: The Board agreed to meet with Tom French next Tuesday to discuss his information on the contract proposal and fee structure for the Pathways project.
Item #7: Selectmen Concerns/Reports
Thea Braiterman shared a thank you letter from Kristen Daniel for being awarded the Max Singer Scholarship.
Item #8: Permits for Signature
1. Building Permit, M.G. Riley, Hemlock Corner Loop, Lot #50, finish barn/loft
2. Building Permit, Fred & Carol Brunnhoelzl, Hemlock Corner Loop, Lot #76, new house
3. Building Permit, Bert Cox, 40 Bacon Road, Lot #355X4, new house
4. Building Permit, Wayne Patenaude, Village Green, Lot #232-W, new house
5. Driveway Permit, Cordell Johnston, Shaker Hill Road, Lot #700
6. Building Permit, Gerald S. Graffam, 40 Rush Road, Lot 232U, addition
Item #9: Abatements/Other for Signature
1. 2002 MS-1 Summary Inventory of Valuation
2. 2002 Application for Reimbursement of Federal and State Forest Land
3. 2002 DRA Equalization Assessment Questionnaire
4. PSNH - Pole License Petition for Locust Lane
5. Intent to Cut, Donald Hardwick, Sr., Carter Hill Road, Lot #1
6. 2002 Current Use Values as determined by George Hildum, CNHA
7. Agreement for Mutual Aid with Town of Weare Fire Department
8. Appointment, Shelley Wilson, Masonic Hall Usage Committee
9. Appointment, Rob Morse, Masonic Hall Usage Committee
MOTION by Joe Damour to enter into Non-Public session per RSA 91:A for Legal and Personnel Issues. Seconded by Thea Braiterman and unanimously approved 2-0.
(Non-Public session minutes separate.)
The Board re-entered Public Session at 7:45 PM.
A motion to adjourn was made at 7:45 PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
July 16, 2002 Minutes
Present: Thea Braiterman, Rod Pimentel, Peter Flynn, Joe Damour, Bill Belanger, Ben Ayer, Cathy McComish, Tim McComish, Hank Szelog, Karen Szelog, Steve Connor, Norm Bumford, Louise Grob, Lloyd Henderson, Randy Wilson, Tim Russell, Nate Kimball, Fred Brunnhoelzl, Heather Durfey
The Pledge of Allegiance was recited at 5:45PM.
Public Forum
(No one present.)
APPOINTMENTS
Bill Belanger
U.S. Postal Department RecognitionBill Belanger presented the U.S. Postal Service plaque commemorating the September 11, 2001 emergency rescue efforts after the terrorist attacks. The plaque depicts the new stamp honoring the 9/11-relief effort and is being given to emergency rescue teams across the country. The new stamp is also a fundraiser for the 9/11 Relief Effort Fund by reserving $1.60 per stamp sheet for this fund. The Federal Emergency Management Agency (FEMA) will direct these funds to the families of those who were killed on that day, as well as to those who were permanently disabled. Emergency Rescue teams will also be given a pin and set of these stamps.
He is honored to present this recognition to Ben Ayer, Fire Department; Cathy McComish, Rescue Squad; and Tim Russell, Police Department. The Board thanked the departments for their work.
Hank
s Auto discussion of required permit processPeter Flynn requested the Boards advice on a proposed sale of property on Foster Hill Road between Fred Brunnhoelzl and Hank Szelog that includes the transfer to be grandfathered, allowing a repair business to remain on this site. After some research, Peter has recommended that it may be in Fred and Hanks best interests to informally visit the Planning Board to clarify that a site plan review is not needed for this new business. He informally discussed this with the Town Counsel, who said it might be a gray area in determining the impact of a new versus an old business. Peter would like to confirm the Boards opinion of his advice and to make sure the Board and the people here this evening are aware of what his assessment of the situation is.
Joe Damour asked if this is a repair business that is similar to what was operating on this property when it was covered by the grandfather clause. Fred said yes.
The Board clarified that regardless of their own opinion on this issue, the Planning Board determines whether a site plan review is necessary.
Fred said it is his understanding that a site plan review becomes necessary only if there is a change of use; until then there is no issue to discuss. Joe Damour said yes, that is true, but Peter Flynn
s advice to informally present this situation to the Planning Board is only to make sure there is no need for a site plan review, then you are covered.Fred asked what would trigger a site plan review. The Board reviewed a copy of the Planning Board regulations and said they are pretty general about this issue, however, again that the Planning Board is the determining authority for such a decision.
Fred asked if he is required to come before the Planning Board, and the Selectmen said no, that is not required. However, the Planning Board may follow up on a complaint or concern about what is happening on this property. Fred clarified though that until then, he is free to go ahead with this sale and transfer, and the Selectmen said yes.
Thea Braiterman said that as the Ex-Officio member of the Planning Board, she advises that an informal visit to the Board might be in their best interests.
Laurie Grob asked what the precedent has been with other grandfathered businesses and why this would be any different. The Board said this is not any different than other situations from what has been discussed this evening, however, the Planning Board will be interested in any new business or a possible change of business.
Fred said that he has contacted all the abutters and no one is concerned about this sale or transfer of business. He understands the Board
s advice, but his attorney advised him not to consult with the Planning Board. He would like to leave it at that. If the Planning Board contacts the property owner, then they will respond. He thanked the Board for their time.Item #1: Review and Acceptance of Draft Minutes of July 2, 2002
MOTION by Rod Pimentel to approve the July 2, 2002 minutes, as written. Seconded by Thea Braiterman and unanimously approved 2-0. Joe Damour abstained due to his absence at the July 2nd meeting.
Item #2: Discussion Re: Hillsboro-Henniker District Court
Peter Flynn reviewed the expected agenda for this evenings meeting in Hillsboro on merging the Hillsboro and Henniker district courts. Tim Russell has a presentation to make regarding the economic impact to Henniker if the court is moved to Hillsboro. Peter plans to present the position that the Town of Henniker may feel compelled to renew the court lease at the town hall after July 1, 2003, or until a permanent location is found for this merger.
Rod Pimentel said he supports a stronger position that under no circumstances will the Board allow a temporary move to be made that is not in Henniker
s best interests, and moving Hennikers district court to Hillsboro is not in the towns best interests.Thea Braiterman said legislation does not say that the courts must be moved to either place, and Henniker is just as good of a site as Hillsboro. In addition, this merger is contingent on a new state courthouse being built and that has not been done, as of yet.
The Board agreed to present a strong, unified team in opposing a temporary move of the Henniker District Court to Hillsboro.
Item #3: Town Administrators Report:
Peter Flynn reminded the Board of their next meeting, August 6th.
Item #4: Selectmen Concerns/Reports
(No concerns/reports to present.)
Item #5: Permits for Signature
1. Driveway Permit, Scott Tilton, Liberty Hill Road, Lot No. 134F
Item #6: Abatements/Other for Signature
1. PSNH, Pole License Petition for poles located on Gulf Road
2. Appointment, Gayle Burbee, Deputy Town Clerk/Tax Collector
A motion to adjourn was made at 6:15PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
TOWN OF HENNIKER
BOARD OF SELECTMEN
July 2, 2002 Minutes
Present: Thea Braiterman, Rod Pimentel, Peter Flynn, Cindy Marsland, Denise Rico, Heather Durfey, Dave Hayden
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
Denise Rico asked the Board for direction regarding an offer from Chris Blombeck, on behalf of Pat’s Peak, to work on a Class 6 Road around Craney Pond that has erosion from pond flooding. The Conservation Committee has received complaints about this road and has visited the site. Pat’s Peak is beginning to install a permanent pump station in the area and Chris Blombeck has volunteered to repair the road at the same time in order to address some of these concerns. Peter Flynn said that Pat’s Peak will be applying for a permit for this new station, but he did not see any initial problem with this offer to help with the road. The Board agreed the offer is welcome, but recommended that Pat’s Peak consult with the town Highway Department to make sure its work conforms to town regulation and is properly done. The town is responsible for a Class 6 road, regardless of who does the work.
Denise said that Pat’s Peak is accessing its site from this road, but it is also a popularly used road and has become very messy with the flooding and erosion. The Conservation Committee appreciates this offer to help. The Board discussed the need and the ways to improve the road.
The Board expressed appreciation for this offer from Pat’s Peak but requested that Chris Blombeck is informed that any of this road work must be coordinated with the town Highway Department. In addition, Pat’s Peak may need to work with the Department of Environmental Services Wetlands Division if it is necessary to ensure wetland protection.
Item #1: Update on Pathway Project & Engineer Selection Process
Peter Flynn referred the Board to the letter sent to Tom French, project manager with Hoyle, Tanner & Associates, restating the Board’s decision to proceed with their engineering proposal for this project. This continues the process as required by the Department of Transportation if state funding is involved. A site meeting was held with Tom, Joe Damour, John Margeson, himself, and additional engineers in order to get an understanding of what the project will involve. A final conclusion has not yet been reached, and Tom French has requested attending the next meeting to present his fee schedule for this project.
Item #2: Review and Acceptance of Draft Minutes of June 18, 2002
MOTION by Thea Braiterman to approve the June 18, 2002 minutes, as written. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #3: St. Theresa’s Agreement Update
Peter Flynn updated the Board on the Purchase and Sales Agreement between the town and the Diocese of Manchester for the old church and parking lot site. Norton Asset Management represents the Diocese. Town Counsel has reviewed the draft Agreement and has suggested some minor changes. The Board requested he forward these changes to Norton Asset Management for their consideration.
Item #4: District Court Public Hearing:Re:Relocation of Hillsboro-Henniker District Court
Peter Flynn updated the Board on the recent developments of the issue to merge the Henniker and Hillsboro District Courts and the upcoming July 16 meeting organized by Rep. Larry Elliot to discuss concerns. The merger was requested by the State Legislature several years ago, but has been held up by lack of funding. Peter emphasized that the town does not have to move the Henniker District Court at this time. The Court has a lease through 2003 at the town hall, but he has shown Concord officials other sites in Henniker so that they are aware that the Court has other options if it is moved. In addition, the Henniker Police Department strongly objects to the idea of moving the Henniker District Court to Hillsboro because of cost and inefficiency. He believes it would be a good idea to attend the July 16 meeting to represent the town’s interests.
The Board agreed to hold its regularly scheduled meeting earlier, at 5:45pm, in order to attend the July 16 7PM meeting. Rod Pimentel confirmed that this proposed move is just temporary, since a final decision on a permanent location has not yet been made. There is no reason to temporarily move the Henniker District Court, particularly if it is not in the town’s best interests.
Thea Braiterman requested a cost analysis of a merger, and the costs if the Henniker District Court is moved to Hillsboro. If the town can demonstrate that a merger and a move costs more, then maybe legislative action can be taken to reverse this plan. Cindy Marsland suggested including costs from the towns of Bradford and Warner, since they come to Henniker for their court needs. Thea Braiterman said she would invite representatives from these towns to attend the July 16 meeting. Peter Flynn said he would request cost estimates from the Police Department and Russ Roy for this analysis.
Item #5: Update on Paper Mill Restoration Committee
Rod Pimentel updated the Board on the first meeting of the Paper Mill Restoration Committee held last week. Several state agencies presented their work on this project, including DES, Fish & Game, DOT’s Historical Division, and the DES Brownsfield Division. These presentations helped to inform this new committee about the history of this issue as well as provide a basis to begin considering resolutions for this site. The Committee plans to walk the site several times this summer to prepare for work meetings sometime in September.
Item #6: Resignation of Part-Time Police Office
Peter Flynn presented a letter of resignation of Larry Hilton as a part-time police officer from the Henniker Police Department.
MOTION by Rod Pimentel to accept the resignation of Larry Hilton as a part-time police office of the Henniker Police Department. Seconded by Thea Braiterman, and unanimously approved 2-0.
Item #7: Street Naming Issues – Cindy Marsland
Cindy Marsland presented a plan to rename several streets in the Corbin subdivision, as well as renumber the home and building sites in order to meet 911 emergency requirements. The Board reviewed the plan and agreed it is an excellent proposal to resolve safety concerns in case of an emergency. The Board requested Cindy present this plan to the Highway Safety Committee for its review and input.
Cindy presented an additional proposal to consider changing a portion of Craney Pond Road to Mount Hunger Road for 911 emergency requirements. The Board suggested this issue also be presented to the Highway Safety Committee for review and consideration. The Board thanked Cindy for her work on both proposals.
Item #8: Town Administrator’s Report:
Patterson Hill Road Bridge Final State Aid Payment:
Peter Flynn noted that the town has received the final payment from the State for its 80% portion of the Patterson Hill Bridge project. Unfortunately, a sinkhole has developed on the road near the bridge and a temporary resolution has been found to fill it with gravel and cover with a steel plate in order to reroute the water flow off the bridge. A permanent solution has not yet been found, since the cause of the sinkhole is unknown. He will keep the Board informed.
Follow-Up Re: White Birch Road concerns:
Peter Flynn noted the letter sent to Mrs. Bentzion regarding her shed and right of way issue. He has not yet heard from her regarding his request to meet with her to further discuss the issue, but he will keep the Board informed.
Seagrave Restoration Donation:
Peter Flynn updated the Board on the donations for the Seagrave Restoration project, including a $10,000 donation from Fred Brunnhoelzl. The town will meet its goal to raise $20,000 for its portion of this project. The Board agreed that the use of Henniker property is not considered as any part of this donation, even if Mr. Brunnhoelzl did the donated work on Henniker property.
Bid Opening for Highway Department Loader:
Thea Braiterman opened the one bid received regarding the town’s advertised sale of a highway loader. Marshall H. Connor offered a bid of $14,113 for the 1989 Ford Backhoe. Peter Flynn confirmed that the minimum bid set by the Highway Department is $10,000.
MOTION by Thea Braiterman to accept the $14,113 bid from Marshall H. Connor to purchase the 1989 Ford Backhoe, as advertised and seen at the Henniker Station. Seconded by Rod Pimentel and unanimously approved 2-0.
Item #9: Selectmen Concerns/Reports
Rod Pimentel reported that a meeting last week with Merrimack County officials was impressive and informative. The County officials, including the Sheriff, Registrar of Deeds, Commissioner, and jail warden, explained their duties and responsibilities and answered questions about their work. The County is working to construct a new jail to resolve the overcrowding issue.
Thea Braiterman asked Peter Flynn to follow-up on a resident’s concern about a No Trespassing sign posted at the intersection of Bear Hill Road and Faulkner Road. This sign has been posted on a Class 6 road which is against town regulations. Peter said he would research this issue.
Item #10: Permits for Signature
Item #11: Abatements/Other for Signature
NEEDS TO BE ADDED
A motion to adjourn was made at 7:15PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
June 18, 2002 Minutes
Present: Joe Damour, Rod Pimentel, Peter Flynn, Tom French, John Margeson, Tim McComish, Bruce Veilleux, Roger and Sylvia Elliot, Heather (Argus reporter), and Dave Hayden
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Tom French B Hoyle Tanner Associates; Interview for Engineering of Old Concord Road Pathway
Peter Flynn explained that Tom French, John Margeson, and Tim McComish were here to help take the next step in following State Aid Criteria for obtaining 20/80 funding for the Old Concord Road Pathway project. As background, the town sent out Request for Proposals (RFPs) to six engineering companies and received one response; the others either declining or not responding. The Board now has to choose an engineering firm, with approval contingent on the final scope of fees. Tom French is here tonight to present his company's proposal, and if acceptable to the Board, it can give conditional approval based on a plan to meet in 2 weeks to discuss the final fee structure.
Tom French said he is Project Manager for Hoyle Tanner Associates and believes his company is the best for this project for three reasons: as a town resident, he knows why the community wants this project; as the Project Manager, he can work with all parties and move this project forward the way the town wants it; and his company is NH-based, has 30 plus years in engineering, is well versed in transportation enhancement projects, and has great relations with the State DOT.
Rod Pimentel asked if previous work is useful and Tom said yes, that electronic files might be reusable. The town can save money with the survey work already done, although from a liability standpoint, Hoyle Tanner Associates will have to recheck this work. Peter Flynn said Mr. Prudhomme assured him that the town could pass on his work.
Tim McComish and John Margeson said they thought it would be a good idea to set up a meeting with all interested parties, at least the abutters, to keep them in the loop. Tom French said it is important to define the engineering scope of this project, in order to save time and money, sometime within the next two weeks.
MOTION by Joe Damour to conditionally approve Hoyle Tanner Associates as the engineering firm for the Old Concord Road Pathway Project, contingent on negotiating fees. Seconded by Rod Pimentel and unanimously approved 2-0.
Peter Flynn said he would set up a meeting to take the next step, and agreed to copy Tom French on the letter notifying the Transportation Department of the Board's conditional approval.
Item #11: Discussion re: Craney Pond Lot
Sylvia and Roger Elliot explained their concerns about the shed structure on property that is blocking their 50ft right-of-way to Craney Pond. They shared an email from one of the other abutters. Bruce Veilleux, also an abutter, seconded their concerns.
Joe Damour said it is standard practice to grant a 50ft deeded right-of-way across another person= s property, but not usually when that property is only 50= wide itself. If this is in a deed, it is a civil matter between property owners. However, if there has been a ruling from a town board, then it can become a town issue.
Roger Elliot said a permit was issued for the shed, but he questions whether it is really being used as such, since the owner lives there and plans to install a port-a-potty. He doesn't believe a port-a-potty is useful for a shed and he is concerned about the kind she will install. Joe Damour said it is an incinerating type, and shared the information the shed owner sent to the Board.
Rod Pimentel said this property Lot is not big enough for a residence and asked why this was before the Board. Peter Flynn said this is a volatile issue for these residents. Some of these issues are for the civil court. However, he has met with the woman. She has a good size shed on stilts that is very neat, but her gardens block the right-of-way. Documents for this subdivision are a mess. Basically it was subdivided in 1972, with the shed building permit issued two years ago. He discussed with her the right-of-way, and in her opinion, she doesn't block it. She is only here 2 to 3 days a week, so does not consider the shed a dwelling. Bruce Veilleux said their deeds state that they have the right-of-way by vehicle.
Rod Pimentel said establishing a port-a-potty may be a Change of Use, which then becomes an issue for the Zoning Board of Adjustment. Peter Flynn said if the town takes code action, then it will require a letter from the Board of Selectmen advising her of the town decision. Joe Damour said this may be a health officer issue, if there is any question about it being a dwelling.
Bruce Veilleux said the structure should not be there. The right-of-way is for all residents, and was sold as such. Roger Elliot said he did not believe she had a warranted deed. There are three family buildings going up, and if these lots have the right-of-way in their deed, there will be a bigger problem later on. Also, he has a fire concern because of a stove that she has placed under a tree. There needs to be an end to her cavalier attitude of doing things without permission.
Joe Damour said the Board will need to review the subdivision documents to see if a building permit should have been issued. The right-of-way is often across another owner's property but deeds do not say where it should be. The Board can send a letter to her saying these concerns have been brought to their attention. However, the port-a-potty is not an issue for the town. Legally, an outhouse is okay to install as long as there is no running water on the property.
Roger Elliot said he wants to bring closure to this issue because pond property is very valuable. Bruce Veilleux asked what the Board can do, before abutters pursue any court action. She has been asked to remove her gardens from blocking the right-of-way. His deed states they have the right to maintain the right-of-way.
The Board agreed to send the property owner a letter asking her to consider giving the right-of-way to her neighbors. The town will also review the original subdivision plan, which may help to support abutters concerns. The issue is who owns this right-of-way property, who sold it, and who pays taxes on it. They will check to see if a deed for it exists.
Item #2: Recusal Definition
Peter Flynn confirmed that the Board, at the previous meeting, gave the correct advice for the legal definition of recusal, which means not voting and not discussing the issue as a member. A board member can sit in the audience and participate as a town resident during the discussion of the issue.
Item #3: Review and Acceptance of Draft Minutes of June 4, 2002
MOTION by Joe Damour to approve the June 4, 2002 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 2-0.
Tim McComish asked about the Colby Crossing Bridge discussion and its time schedule. Joe Damour said the town is waiting for the State and the railway company to sign this agreement. The town will need to appropriate money for its portion of work, but he does not know of anything further at this point. John Margeson said the town's portion of work should be minimal.
Item #4: Soccer Field Update
Peter Flynn informed the Board that the town has sent a letter requesting a waiver for establishing a structure on wetland property.
Item #5: Committee Appointments
(None at this time.)
Item #6: Sewer Backup Amendment on NHMA Insurance Coverage
(Tabled until further notice; NHMA is just considering a draft of this at this time.)
Item #7: Resignation of Conservation Committee Member
Peter Flynn presented a letter of resignation of Veronica Hardy from the Conservation Committee, due to time constraints.
MOTION by Joe Damour to accept the resignation, with regret, of Veronica Hardy from the Conservation Committee. Seconded by Rod Pimentel, and unanimously approved 2-0.
Item #8: St. Theresa's Property Discussion
Peter Flynn said the Town Counsel is currently reviewing the proposed Purchase and Sales Agreement between the Catholic Church Diocese of Manchester and the town. The agreement is based on the meeting last week with the Henniker Catholic Church, the Diocesan real estate agent, the NEC president, Joe Damour, Thea Braiterman and himself.
Joe Damour said there are three properties available - the rectory, the hall, and the old church and parking lot. It might work to purchase the old church and parking lot to combine with the Masonic building area. The church is selling that portion for $125,000. Peter Flynn said hopefully, the Purchase and Sales Agreement would be ready for the next meeting to vote on it. Joe Damour said there is no rush.
Item #9: Ramsdell Road Bridge
Peter Flynn said that during the budget process there was interest in getting information on rehabilitating the Ramsdell Road Bridge. The State has provided this information and he would like to know if the Board wants to proceed on this matter.
John Margeson said that last year, the State DOT was only considering this project three to five years out, but since this road is so important for using as a detour from Route 114, maybe they can move this project up. Joe Damour said the town could do its work before the State, in the meantime. John Margeson said he thinks the steel on the bridge is still good, but the deck is deteriorating and he is not sure about the abutments.
Rod Pimentel said he would want to make sure the load bearing on this bridge remains up to safety standards. John said it is rated E2, a legal load. Rod Pimentel asked if the bridge could be raised, to avoid flooding. John said the problem is where the road is at, which is lower than the last flood in 1987.
John Margeson said the Western Avenue Bridge may need a paint job, but the Colby Crossing and Ramsdell bridges would be done with these two projects. The Board requested he have a warrant article of funding for these projects for the next Town Meeting.
Item #10: Master Plan B Phase 3 Agreement
Peter Flynn noted to the Board that the Master Plan - Phase 3 Agreement is funded and agreed to, and will need their signatures and the signatures from the Planning Board.
Item #12: Town Administrator's Report:
Committee Meeting Date: Peter informed the Board that the first meeting of the Paper Mill Restoration Committee is scheduled for next Tuesday, June 25th at the Grange, at 7PM. This is an overview meeting and may last around 2 hours.
FEMA Reimbursement: The town has received a reimbursement from FEMA of $2,178 for its work during a storm. This is due to the efforts of Bill Belanger.
Cruiser Sale: The town sold a police cruiser for $5,250 and a pickup truck for $950 at an auction, and after fees, received a check for $5,580.
Budget Review 2002 YTD: The town continues to be right on target in all department budgets.
Peter Flynn added that there has been research about wetlands and shoreline DES issues concerning the location of the fence that the town is responsible for maintaining on Pleasant Pond. The resident is expected to get back to him on where he wants it placed, in order to protect his private beach.
Item #13: Selectmen Concerns/Reports
Item #14: Permits for Signature
1. Sign Permit, James Connor, A pick your own sign - Proctor Square
2. Driveway Permit, Eugene Brown, Mount Hunger Road, Lot No. 645
3. Trench Permit, MCT Telecom, Keyser Pond Campground
4. Driveway Permit, Richard Welch, Morrison Road, Lot No. 326
5. Trench Permit, PSNH, Flanders Road
6. Building Permit, Marshall & Judith Connor, 41 Main Street, Lot No. 237, storage shed
Item #15: Abatements/Other for Signature
1. Henniker Rescue Squad revised pricing schedule
2. Application for Construction Bridge Aid, Ramsdell Road, Bridge No. 123/106
3. Petition and License request for MCT Telecom's proposed equipment site near the junction of Bacon Road and Old Hillsboro Road
4. Draft Phase Three agreement between Central NH Regional. Planning Commission and the Town of Henniker to complete the Master Plan
5. Yield Tax Warrant - $983.95; M/M Andrew Patterson, 34 Liberty Hill Road, Lot 139; Russell Barnes, $339.16
6. Abatement, Stephen & Deborah Neuhoff, 7 Goss Drive, Lot No. 43L, $638.73
7. Intent to Cut, Matthew Wayland, Hemlock Corner Loop, Lot No. 26
8. Refund, Valerie Ingersoll, 32 Mt. Hunger Road, overcharged dog license, $2.50
9. Refund, Walter Varrell, 2 Morse Circle, overpaid car registration, $10.50
10. Abatement, M/M Eric Hauptman, Bacon Road, Lot No. 344X4, $783.09
11. Abatement, Kenneth Hauptman, 40 Bacon Road, Lot No. 355X4, $ 783.09
12. Abatement, PSNH, $14, 423.56
13. Appointment, David Arnold Paper Mill Site Restoration Committee
14. Abatement, Mark Hubbell, 74 Weare Road, Lot No. 742, $202.74
15. Abatement, Eural Bickford, 28 Ray Road, Lot No. 077A1, $1,712.44
16. Refund, James Roy, 7 Emerson Way, Registered Wrong Vehicle, $27.00
A motion to adjourn was made at 7:35PM.
Respectfully Submitted, Amy Jowers, Clerk to the Board of Selectmen
BOARD OF SELECTMEN
June 4, 2002 Minutes
Present: Joe Damour, Thea Braiterman, Rod Pimentel, Peter Flynn, John & Eleanor Kjellman, Cathy McComish, Russ Roy, Kim Johnson, Gail Abramowitz, John Margeson, Ben Jorgenson, Dave Hayden, Argus reporter.
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Cathy McComish, Rescue Chief/Russ Roy
Finance Director Re: Restructuring Ambulance Rates Cathy McComish and Russ Roy explained the need to increase ambulance rescue rates in order to match Medicare billing changes and to offset the normal cost of operation. Medicare plans to phase in changes to its pricing model, so Cathy and Russ plan to revisit this issue annually to keep up with this phase-in.The Board reviewed the proposed rates and clarified that there will be no change to how town residents are billed, which is currently based on insurance coverage and ability to pay.
MOTION by Joe Damour to accept the proposal to restructure ambulance rescue rates, as follows: Advanced Life Support 1 Emergency at $245.00; Advanced Life Support 2 Emergency at $275.00; Basic Life Support Emergency at $240.00; Emergency Vehicle Use/No Services at $240.00; and Ground Mileage Rate at $8.50. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #2: Kim Johnson, Russ Roy, Peter Flynn Re: VADAR Systems Contract
Kim Johnson and Russ Roy presented the proposed contract to purchase the new computer software system for the town's tax and finance offices. This system will improve current services, as well as provide additional ones for residents. Peter Flynn clarified that the funds for this new system were approved at the last town meeting. This final contract has been thoroughly reviewed by Town Counsel, and VADAR Systems, Inc. has responded to all concerns in an effort to make this agreement acceptable. Russ Roy added that VADAR Systems, Inc. has made a favorable impression in going forward by making this contract meet New Hampshire law, not Massachusetts law.
MOTION by Joe Damour to approve the Software Application Agreement, Tax Collection and Financial Applications, between VADAR Systems, Inc. and the Municipality of Henniker, NH. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #3: Russ Roy, Peter Flynn Re: Online Permit Applications
Peter Flynn commended Russ Roy to the Board for his work on the town website. Russ has developed a system to put application forms online, for residents to download, print, fill out, and bring to town hall for signing. The first one will be on this week, with more to follow. The next phase of this project is to allow residents to fill out the application online, but that needs more time. The Board agreed it is best if application signatures remain required to be made in person.
Peter added that Russ has posted photos of town events on the website and will continue to update them as events occur. The Board thanked Russ for his excellent work and commitment to this project.
Item #4: John & Eleanor Kjellman
B Concerns Re: Planning Board Eleanor and John Kjellman expressed concerns about how issues are considered by the Planning Board, and had two specific questions for the Board of Selectmen: when is a public meeting of members considered to have occurred, and what is the meaning of recusing oneself from board issues. These concerns arose from a conversation Eleanor overheard in the Town Hall one evening about the variance and site plan review for a gas station to be built on property in town.Joe Damour said a public meeting occurs when there is a quorum of members, the quorum number depending on the number of the board
= s full membership. Members meeting is not an issue as long as no decisions are officially made, just a discussion of issues, even if substantive. However it would not be legal to jointly decide against a matter before it has been presented before the board.Joe Damour said that the meaning of
A recusal might best be answered by legal counsel, however, it is his understanding that recusing oneself from a matter before the board means that one cannot vote on it. However, it is not a gag rule for private action. Once a board member recuses oneself, he/she can actively oppose or support the matter as a private citizen.Thea Braiterman said that as the Ex Officio Member to the Planning Board, she can confirm that one person has recused herself from this issue of concern. All members have been advised by the attorney on the Board to not comment in any public way about this issue; that it is absolutely imperative to stay silent, otherwise you will have to recuse yourself.
The Board further clarified that recusing oneself needs to be self-initiated, not requested by someone else, although this can then become a court issue if there is a problem.
Thea Braiterman added that the meeting site for this particular issue remains the Town Hall, despite efforts by the Board to find a larger venue. Eleanor and John Kjellman thanked the Board for this explanation and clarification.
Item #5: Colby Crossing Road (rail) Bridge Recommendation
John Margeson John Margeson explained the NH Department of Transportation's request for the town to enter into a Memorandum of Understanding (MOU) transferring ownership of the Colby Crossing Bridge from the Boston and Maine Railroad to the town. The B&M Railroad has not maintained this bridge, and others, across the State, and is willing to relinquish ownership so that the State and towns can repair or replace these deficient structures. The Colby Crossing Bridge would be removed and replaced with an embankment to support and open this road. John added that the town could use its gravel to fill in this area and at the same time improve the road.The Board agreed this is a good plan and clarified that the MOU gives the town 10 years to implement their plan. The funds for this project would be approved at the next town meeting, with the State DOT paying 10% of the project
's cost, federal funds paying 80%, and the town paying 10%.MOTION by Joe Damour to accept the Memorandum of Understanding between the State of New Hampshire, acting through its Department of Transportation, and the Town of Henniker; and to authorize the Town Administrator to carry out the MOU at the will of the Selectmen and Highway Agent. Seconded by Thea Braiterman and unanimously approved 3-0.
Peter Flynn stated that he and John Margeson are still planning to work on the Western Avenue sidewalk project, and could do this at the same time that the engineer looks at the pathway project.
Joe Damour informed John Margeson of the Board
's plan to add granite curbing and parking to Circle Street. John agreed to include this in next year's Highway schedule. Peter Flynn stated that he intends to bring this issue up when he attends the next Cemetery Commission meeting this month, in order to get their opinion on this plan.John Margeson informed the Board that the new backhoe should be delivered next week. He plans to accept bids on the old one, placing a minimum trade-in value of $10,000 on it, so that if it does not sell, he can still get the fair cost of a trade for it.
Item #6: Review and Acceptance of Draft Minutes of May 21 and non-public of May 7, 2002
MOTION by Rod Pimentel to approve the May 21, 2002 minutes, as written. Seconded by Thea Braiterman and unanimously approved 2-0.
MOTION by Joe Damour to approve the non-public minutes of May 7, 2002, as written. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #7: Committee Appointments
Peter Flynn presented nominations for the Masonic Building Usage Committee and said a meeting for it should be scheduled soon.
MOTION by Joe Damour to accept the nominations of Lizz Van Saun, Cindy Hansen, and Cathy Mullen to the Masonic Hall Usage Committee. Seconded by Thea Braiterman, and unanimously approved 3-0.
Item #8: Town Administrator's Report
Letter to Town Counsel sent:
Peter Flynn noted to the Board that the letter in their folders has been sent to Town Counsel, after being reviewed and signed by Joe Damour.
Future Agenda with Historic Commission re: Circle Street:
Peter is on the agenda of the Commission
's next meeting to address the Circle Street parking plan. The meeting is expected within the next couple weeks.Michener: Freeman Colby Road notification:
Mrs. Michener has received an official statement from the town that she owns her driveway and the town will no longer maintain it.
Soccer field update: involving the private property-Connor:
There is a meeting this week with the Army Corps of Engineers regarding their concerns about this private property used as a soccer field. The meeting will include Bob French and Rick Daniels.
Paper Mill upcoming Meeting Date:
This meeting is expected to be scheduled sometime at the end of June. There will likely be 11 members at that point. The Board agreed to attend the first meetings of the Paper Mill Restoration Site Committee and the Masonic Building Usage Committee in order to explain their purpose to the new members.
Planning Bd/Department issues involving Town Administrator:
Peter intends to regularly attend Planning Board meetings, as they give him an opportunity to learn about the application process, and to respond to issues that arise from matters discussed.
St. Theresa
's Property discussion:There is a meeting scheduled June 10th with the Diocese of Manchester
= s real estate agent, New England College, and himself to discuss the parish property currently for sale. Thea Braiterman and Joe Damour agreed to attend to represent the Board of Selectmen.Peter Flynn thanked the Board for being so efficient and organized in reviewing these and other issues.
Item #8: Selectmen's Report/Concerns
Thea Braiterman asked if it would be appropriate for the Board to ask the White Birch Community Center to consider adding a daycare center for the elderly and disabled. Peter Flynn said that he intends to discuss this issue with the Director when he next meets with her, and the Board agreed this would be appropriate.
Rod Pimentel passed on additional concerns expressed by town residents about excessive street lighting. He asked what the next step would be, if the policy of the town is to replace burnt out bulbs with lower wattage. Peter Flynn said the town can officially request PSNH to replace bulbs with lower wattage, but the State is responsible for some of these lights as well.
Ben Jorgenson said the State removed some lighting during the bridgework, because they were extra. Rod Pimentel said this might be an option, since he thought that the town had put in extra lighting beyond what the State planned.
Peter Flynn said he is still working to meet with Jerry Gilbert on the issue of the police department lighting.
Joe Damour asked if the Board would like to re-request funds from the Rotary Club for the sidewalk project. The Board agreed to send a letter of request, with information on the change of scope of this project, before the fiscal year ends in June.
Item #9: Permits for Signature
1. Building Permit, Paul Frazier, 17 Weare Road, Lot 517C, vinyl windows & siding.
2. Building Permit, S & K Family Builders, Inc., 31 Dodge Hill Road, Lot 281A, remodeling
3. Driveway Permit, Irish & Terry Bennett, Hall Avenue, Lot 157
4. Application for Sign Permit, Quilted Threads LLC., 16 Bradford Road
5. Building Permit, Pat
= s Peak Inc., 24 Flanders Road, Lot #588A, addition to main lodge6. Building Permit, Tracy & David Allen, 71 Hemlock Corner Loop, Lot 77X, garage
7. Building Permit, Kim Miller/Corey Richardson, 26 Dodge Hill Road, Lot 306G, garage
8. Building Permit, Thomas & Leslie Bateman, Craney Pond Road, Lot 728A, new home
9. Building Permit, S & K Family Builders, White Birch Road, Lot 654F1, new home
10. Building Permit, S & K Family Builders, White Birch Road, Lot 654F3, new home
11. Building Permit, S & K Family Builders, White Birch Road, Lot 654F4, new home
12. Trench Permit, S & K Family Builders, 21 Fairview Avenue, Lot 153F
13. Building Permit, Bob Schutte, 17 Dodge Hill Road, Lot 279OH, enclose portion of deck
Item #10: Abatements/Other for Signature
1. 2002 Abatements: 1) Brian Barrett - $60.00, 2) Russell Day - $55.37, 3) Scott Wilkinson - $1,546.41.
2. Vadar Systems Software Application Agreement
3. Current Use Recreational Adjustment, Heidi Aucoin, Lot 744
4. Application for Assembly, Gaye Putnam, Hillside Drive, Neighborhood Yard Sale
5. Agreement and Release of Class VI Road, Bradley Barr, Brown
's Way6. Yield Tax Warrant, Virginia Brodeur, $1,186.48, Map 1, Lot 329A1
7. Intent to Cut, Nicole Patterson, 34 Liberty Hill Road, Lot 139
8. Appointment, Kathleen LoFaro, Masonic Hall Usage Committee
9. Appointment, Gail Abramowicz, Masonic Hall Usage Committee
10. Appointment, MaryEllen Schule, Masonic Hall Usage Committee
11. Appointment, Lizz Van Saun, Masonic Hall Usage Committee
12. Appointment, Cindy Hansen, Masonic Hall Usage Committee
13. Appointment, Cathy Mullen, Masonic Hall Usage Committee
14. Appointment, Elizabeth Davis, Paper Mill Site Restoration Committee
15. Appointment, Jeffrey Hine, Athletic Program for Youth Committee
16. Appointment, Joanne Cullerot, Athletic Program for Youth Committee
Board met with Chief Tim Russell and following his recommendation voted to appoint Amy Bossie as a full time police officer. This appointment was to fill the opening for a new position as voted at the 2002 Town Meeting.
A motion to adjourn was made at 7:45PM.
Respectfully Submitted,
Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
May 21, 2002 Minutes
Present: Thea Braiterman, Rod Pimentel, Peter Flynn, (two reporters)
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
OLD BUSINESS
Item #1: FMI-AUCOIN Fence issue-resolution
Peter Flynn reported that an agreement has been reached between FMI Investments Corporation and Daniel and Heidi Aucoin that resolves the fence dispute, and so this issue no longer needs further discussion before the Board of Selectmen.
Item #2: Old Concord Road Pathway
B Peter Flynn Peter Flynn reported that the Request for Qualifications (RFQ) for the Main Street and Old Concord Road Reconstruction Project has been sent to state-approved engineering companies, and requests bids by June 7, 2002. At that time, the town will review all submitted bids to choose an engineering firm.Item #3: Review and Acceptance of Draft Minutes of May 7, 2002 (public/non-public)
MOTION by Rod Pimentel to approve the May 7, 2002 minutes, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.
NEW BUSINESS
Item #4: Appointment to Masonic Building Use Committee
MOTION by Rod Pimentel to accept the nomination of MaryEllen Schule, Gail Abramowitz, and Kathleen LoFaro to the Masonic Building Usage Committee seconded by Thea Braiterman, and unanimously approved 2-0.
Item #5: Budget Review update
B Peter Flynn Peter Flynn noted that the 2002 budget is on target for year to date.Item #6: Town Administrator's Report
Peter Flynn reported that the State of NH Highway Safety Agency has approved a grant to the Henniker Police Department to help reimburse the town for extra patrols on Route 202/9 over the next few months. The State plans to saturate this area for awhile to help reduce speeding on this road.
Item #7: Selectmen's Report/Concerns
Thea Braiterman announced that she has chosen a John Stark student to receive the Max Israel Scholarship, scheduled to be awarded on June 11th.
Rod Pimentel asked if there has been any action on the police area lighting issue and Peter Flynn said he is still working on it.
Item #8: Permits for Signature
1. Building Permit, Bradley Barr, 5 Browns Way, Lot 355X3
2. Building Permit, Don & Elizabeth Glover, 11 Colleague Pond Road, Lot 49C2
3. Building Permit, Ken Hauptman, 38 Bacon Road, Lot 355X4A
4. Building Permit, Peter & Elin Leonard, 56 Tanglewood Drive, Lot 110D3
Item #9: Abatements/Other for Signature
1. Intent to Cut, John Kwiatkowski, Mink Hill Road, Lot 12
2. Intent to Cut, Thomas Butters, Hemlock Corner Loop, Lot 54
3. Intent to Cut, Mark & Harris Gerber, Craney Hill Road, Lot 653
4. Intent to Cut, Neal Hanowitz, Patterson Hill Road, Lot 387
5. Abatement, Edwin & Sarah Bisson, 1 Crescent Street, Lot 245, $4.63
6. Abatement, John Bopp & Gail Kennedy, 43 Hall Avenue, Lot 155G, $3.45
7. Abatement, Eric Geaumont, 7 Woodhill village, Lot 305E7, $3.09
8. Abatement, Jeanette Lauder, 17 Hillside Drive, Lot 103A39, $1.49
9. Abatement, Kenneth, Priscilla & Don Legro, 5 Cressey Street, Lot 444A, $2.58
10. Abatement, Harry & Maquerite Umen, 8 Maple Street, Lot 212, $1.49
11. Abatement, Guilford Transportation Industries, Boston & Maine Railroad, Lot 676A, $1.89,
Lot 675A, $2.32.
A motion to adjourn was made at 6:45PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
May 7, 2002 Minutes
Present: Joe Damour, Thea Braiterman, Rod Pimentel, Peter Flynn, Regina Michener, Phil Gomez, Tim Russell, Jane Thommas, Bob Pennock, Brenda Connor, Mark Hubbell, Martha Taylor, Arthur Kendrick, Robert Williams, John Margeson.
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
Mark Hubbell requested an abatement of a year
's interest placed on a 2001 timber tax bill that he had just received last week. He has paid the tax, but he does not believe it is fair to pay interest on a bill he just received. The Board agreed an abatement seemed appropriate and requested Peter Flynn to follow-up with a written response.Jane Thommas requested the removal of a proposed tax lien with penalties on her property, due to the town mailing tax bills and overdue notices to an old address. She was not aware there was a problem. The Board agreed to consider her request, as well as to grant an extension in paying the taxes due. The Board requested she work with Peter Flynn to work out a resolution and payment schedule.
Martha Taylor requested the Board
's approval to purchase a plaque, designed by the Henniker Historical District Commission, designating that the Town Hall and Common is on the list of National Register of Historic Places. The Commission is requesting the plaque, in bronze with a black background, be placed on the stone near the Hall. The Perry Brothers Company will secure it to the stone at a cost of $595, paid by the town budget. The Board approved the designed plaque and proposed placement.The Board asked the Historic District Commission to consider an idea to curb the cemetery side of Circle Street in order to deter parking, but to allow parking on the other side of that street. Joe Damour said the Board will provide a drawing of this proposed idea and would like the Commission to report back once a decision is reached. Martha Taylor mentioned allowing handicapped parking spots, and Rick Daniels said the Athletic Committee could recommend to its members to use the paved parking lot of the NEC behind Circle Street, in order to assist with overcrowding.
Peter Flynn informed the Board that Channel 9
's Chronicle will feature his co-produced show on A Preserving Historic Henniker: Buildings, Bridges and Houses@ this Friday at 7:30pm.APPOINTMENTS
Regina Michener
B Road Discussion Regina Michener and Phil Gomez requested a clarification of the ownership of their driveway, at the intersection of Freeman and Colby Roads, which has been regularly plowed as if the town has a right-of-way, although they cannot find any deed or official document defining this as a town road. The Board agreed this is not a town road and that previous plowing was mainly to have a turn around, since the road passing the driveway was not always plowed completely to the end. Peter Flynn agreed to put this clarification in writing to them.Rick Daniels - Soccer Field Addition
Rick Daniels presented an estimated cost of adding the Lester Connor fields to the current soccer fields, as part of the Athletic Complex project. This will be about 5 2 acres of grass that will need upkeep, and he is working to resolve the issue of irrigating the fields without violating wetland restrictions and the Army Corps of Engineers' flood easement banning permanent structures.
The Board reviewed the plan, discussing the idea of possible grants and donated assistance from residents. The Board clarified that the Connors will not be liable for town use of this land, and Rick confirmed that he is working to have the final contract state this land is
A used & not A leased & by the town.The Board discussed options with irrigation, including pulling water from the riverbed, drilling a well, and using the piping the Connors have used for their field. Rick explained the need for reseeding and soil preparation, at least initially, and the possible need for new equipment, such as a larger mower than what the town currently owns. He clarified that there is a buffer of land between the Connor
's property and the soccer fields.Rick Daniels also provided information on adding a new playground on part of this land, in order to allow young families to use it during the soccer games. The Board agreed this is a good idea. The Board advised Rick to work with Bill Belanger on finding grants for this type of non-profit/charitable town effort. Rick said he would like to name this Connor Field, and the Board agreed. He will keep the Board updated on this ongoing project.
Bob Pennock
-Part-time PersonnelBob Pennock presented a recommendation to hire P. Alex Flynn as a part-time worker for the Transfer/Parks Department. Peter Flynn noted for the record that all resources for hiring had been exhausted before his son applied for this position.
Thea Braiterman asked if a full-time person was needed to help with all the work, and Bob said no, that he just needs two part-time workers to fill in where needed.
MOTION by Joe Damour to accept the nomination of P. Alex Flynn for a part-time position at the Transfer/Parks Department. Seconded by Rod Pimentel and unanimously approved 3-0.
Rod Pimentel asked Bob Pennock for input regarding the new soccer fields and the maintenance that will be expected from his department. Bob agreed to look into the cost of purchasing and maintaining a larger mower, if necessary. A big tractor may only be suitable for this larger area, but not for the rest of the town. The Board confirmed the town would purchase this equipment.
U.S. Army Corps, Representative
B Contoocook River Recreation Peter Flynn reported that the U.S. Army Corps of Engineers has requested the town's participation in establishing a canoe trail that would follow the Contoocook River to the Hopkinton Dam. Specifically, the Corps is requesting a donation of 100 yards of town gravel. Peter has confirmed that John Margeson, Highway Department, does not have a problem with this request.MOTION by Rod Pimentel to allow the U.S. Corps of Engineers to use 100 yards of town gravel for the canoe trail project that will establish three locations to enter and exit the Contoocook River. Seconded by Joe Damour and unanimously approved 3-0.
NEW BUSINESS
Item #1: Committee Appointment Request
Peter Flynn presented five nominees to three town committees for the Board's approval.
MOTION by Rod Pimentel to accept the nominations of Russell Jowers, Doreen Connor, and Dave Arnold to the Paper Mill Site Restoration Committee; Barbara DelloRusso to the Abandoned Cemetery Committee; and Charles Macklin to the Highway Safety Committee. Seconded by Joe Damour and unanimously approved 3-0.
Peter informed the Board that he is working to set up a meeting for the Paper Mill Site Restoration Committee within the next few weeks. Its membership is almost filled, and the Masonic Building Committee is half filled. Nominations will continue to be presented to the Board for approval, and a full list of membership will be provided to the Outlook. He is also working to get a business meeting scheduled to discuss the downtown.
Item #2: Review and Acceptance of Draft Minutes of April 16, 2002
MOTION by Joe Damour to approve the April 16, 2002 minutes, as written. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #3: Dam Application
B St. Theresa's Peter Flynn informed the Board that St Theresa's Catholic Church has submitted a Dam Construction Application to the DES, in order to construct a 2-32 foot dam for retention of the runoff from their parking lot. The Board has no objection to this application.Item #4: Acceptance of Donation
Fire Department Peter Flynn noted to the Board their letter of appreciation to Fred Brunnhoelzl for his $6,215 donation of chrome to the Seagraves fire engine restoration project.Item #5: MCT Update Re: Old Hillsboro Road
Peter Flynn informed the Board that the two conditions placed on their approval of the MCT project to update cable equipment have been met. The abutters were notified and the Highway Department has no concerns about this project.
Item #7: Town Administrator's Report
Final 2001 Accounting of Budget - Peter Flynn reported that the auditor
's report of the town's budget has been completed. All files were found to be in order.In reference to correspondence regarding the West Henniker Dam project, Peter noted to the Board that this project is moving slower than the Paper Mill Site Restoration committee.
Item #8: Selectmen's Report/Concerns
Rod Pimentel asked if the Azalea Park path allows for bike riders. The Board confirmed that the Rotary Club could provide this information in its Outdoor Guide to Henniker.
Rod Pimentel said he visited Deb Kruetzer
's home in order to see how the police department lighting affects her home. He recommends asking Gerry Gilbert to look at the situation to see if he has any suggestions. The Board agreed and Peter Flynn will follow up on this.Thea Braiterman noted the Ramsdell Bridge sidewalk is deteriorating. The Board requested Peter Flynn to see if its restoration can be moved forward on the list of highway projects.
Item #9: Permits for Signature
1. Driveway Permit, Carousel Homes, Chelsea Court, 279-14
2. Driveway Permit, Terra Firma, Foster Hill Road, 279-8
3. Building Permit, Eugene Brown, 3 Mount Hunger Road, Lot 645
4. Building Permit, Tom & Dawn Weston, Bacon Road, Lot 34C1
Item #10: Abatements/Other for Signature
1. Appointment, Russell Jowers, Paper Mill Site Restoration Committee
2. Appointment, Philip Marsland, Paper Mill Site Restoration Committee
3. Appointment, Kristen Stenberg, Ballot Clerk
4. Appointment, Patricia Brown, Ballot Clerk
5. Appointment, Suzanne Dobbins, Ballot Clerk
6. Appointment, Ruth Funk, Ballot Clerk
7. Appointment, Belinda Hammond, Ballot Clerk
8. Appointment, Angela Robinson, Ballot Clerk
9. Appointment, Linda Connor, Ballot Clerk10. Appointment, William Belanger, Budget Committee
11. Appointment, James Crane, Budget Committee
12. Appointment, Cynthia Martin, Budget Committee
13. Appointment, Daniel Aucoin, Budget Committee
14. Appointment, Roger Gezelman, Budget Committee
15. Appointment, David Currier, Budget Committee
16. Appointment, Arthur Kendrick, Economic Development Committee
17. Appointment, Russell Jowers, Economic Development Committee
18. Land Use Change Tax:
Patricia Furness, 10 Longview Drive, $365.00
M/M David Hudson, 4 Bear Hill Road, $3,615
Aucoin Farms, 14 Baker Road, $2,515
M/M Jeffrey Connor, 3 Colleague Pond Road, $2,415
19. Yield Taxes:
Pat'
s Peak Ski Area, $436.80M/M Howard Miller, $210.89
20. Corrective Warrant of Yield Taxes from April 16th Board Of Selectmen
's MeetingM/M Douglas Fournier, $909.42
Ross Williams, $1,222.40
Aucoin Farms, $529.31
M/M Donald Blanchard, $723.58
Windsor Ward Peak, $911.84
Spencer Bennett, $483.68
Judith Northrup-Bennet, $127.80
Stephen & Judith Bennett, $389.44
M/M Dean Coburn, $396.27
Regina Michener, $3,673.59
Patenaude Properties, $2,762.41
MOTION by Joe Damour to enter into Non-Public Session per RSA 91:A-3, II, C & E Legal and Personnel. Seconded by Thea Braiterman and unanimously approved 3-0 at 7:30 PM.
Non-Public Session per RSA 91:A-3, II, C & E Legal & Personnel
(Non-public minutes separate)
MOTION by Joe Damour to reenter Public Session per RSA 91:A-3, II, C & E Legal and Personnel. Seconded by Thea Braiterman and unanimously approved 3-0.
The Selectmen ended the non-public session at 8:30 PM.
A motion to adjourn was made at 8:38 PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
April 16, 2002 Minutes
Present: Thea Braiterman, Rod Pimentel, Peter Flynn, Roy Lamphere, Dick Cutting, Heather Durfey, Villager Reporter.
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
None
Item #1: MCT Telecom
B Roy Lamphere Roy Lamphere requested the Board= s approval to allow MCT to utilize land that is part of the Town right-of-way at the intersection of Bacon Road and Old Hillsborough Road for an improvement project. MCT plans to install a concrete pad with equipment cables to improve service for customers. The land is part of the old roadbed for the Old Hillsborough Road.Thea Braiterman asked if allowing MCT to use this land interferes with any current use, and Peter Flynn said no, not to his knowledge. Peter said he is willing to follow up with John Margeson, the town highway engineer, to make sure this request does not affect the Highway Department
's work.Rod Pimentel asked how large the site is and Roy Lamphere said it is approximately 80 feet. He added that he plans to file for a building permit if this request is approved, and once the work is completed, for a license.
Rod Pimentel requested that abutters to this land be notified of this request. Roy Lamphere said there is one abutter to the land, who will be notified. His house is quite a distance from the site, and MCT equipment and cables will be behind a stone wall and partially hid by trees. Roy Lamphere added that MCT professionally landscapes after a job.
Thea Braiterman asked why this place is best suitable for this improvement project and Dick Cutting responded that it is strategically located to connect with current systems and will allow MCT to improve service for Henniker and surrounding towns.
MOTION by Thea Braiterman to conditionally approve the MCT request to utilize a portion of the town right-of-way at the intersection of Bacon Road and Old Hillsborough Road for an improvement project, pending no objection from John Margeson of the Highway Department and MCT notification to the abutter, with a copy sent to the Town Administrator. Seconded by Rod Pimentel and unanimously approved 2-0.
MCT said the site would be surveyed as part of this project.
Item #2: Committee Appointment Request
Peter Flynn presented a list of reappointment requests for the Henniker Recycling Committee.
MOTION by Thea Braiterman to approve the reappointment of the following HRC members: Lia (Julia) T. Houk, Ron Lavallee, Joan O
'Connor, Karol Dermon, Barbara French. Seconded by Rod Pimentel and unanimously approved 2-0.MOTION by Thea Braiterman to consider the following individuals for membership to the HRC: Cheyne Foreman, Maxx Cohen, Dale Clement, Greg Goldberg. Seconded by Rod Pimentel and unanimously approved 2-0.
Peter Flynn presented a list of nominated persons for the newly formed Paper Mill Site Restoration Committee.
MOTION by Rod Pimentel to approve the following nominations to the newly formed Paper Mill Site Restoration Committee: Arthur Kendrick, Ken Erikson, Denise Rico, Martha Sunderland, Pete Walker, Elizabeth Davis. Seconded by Thea Braiterman and unanimously approved 2-0.
The Board agreed to limit members to no more than 11, if possible.
Item #3: Review and Acceptance of Draft Minutes of April 2, 2002
MOTION by Rod Pimentel to approve the April 2, 2002 minutes, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.
Thea Braiterman asked if there is any new information regarding the lighting of the police department area, and Peter Flynn said he is working on a solution. He recommended the Selectmen visit this site to get a better idea of what is involved.
MOTION by Rod Pimentel to approve the April 4, 2002 minutes, pending clarification of the propane tank fees. Seconded by Thea Braiterman and unanimously approved 2-0.
Item #4: Appointment of Police Department - Secretary
MOTION by Thea Braiterman to approve the appointment of Gail Abramowicz to the position of Secretary for the Henniker Police Department. Seconded by Rod Pimentel and unanimously approved 2-0. Rod & Thea had praise for the Chief's selection of Gail and also noted that the Police Department is obtaining an excellent worker.
Item #5: Town Administrator
's Report Peter Flynn reminded the Board that auditors are scheduled to meet with him next week. Russ Roy has been preparing for this, and as always, has put together excellent preparation of the necessary documentation.Peter Flynn noted that he expects to be able to present at the next meeting several more nominations to the newly formed committees, especially the Masonic Building Committee. He officially recorded the deed for this building last Friday, and the town now legally owns it. He noted that the Highway Department is well on its way in working on its scheduled road improvements for the year, with work currently being done on Old West Hopkinton Road and Morse Circle.
Thea Braiterman asked about the letter from Heather Rosenbleeth and Peter said he plans to follow up on her concerns. The issue is that the manhole in front of her home gets clogged when there is a lot of rain or snow.
Item #6: Selectmen's Report/Concerns
Rod Pimentel asked about the agenda for the April 17th Highway Safety Committee meeting and Peter Flynn clarified that this committee will only discuss and recommend ideas, it has no authority to decide how any project is implemented. That authority resides with the Board of Selectmen. Peter said he would convey this to the Committee, as well.
Item #7: Permits for SignatureBuilding Permit, Terra Firma, 8 Chelsea Court, Lot 279-8
Item #8: Abatements/Other for Signature
Household Hazardous Waste Day Authorization
A motion to adjourn was made at 7:05PM.
Respectfully Submitted,
Amy Jowers
Clerk to the Board of Selectmen
Board of Selectmen
Minutes - APRIL 4, 2002
Present: Selectmen Joe Damour, Rod Pimentel and Town Administrator Peter Flynn along with Kevin Steinbach (Thea Braiterman excused due to prior commitment)
April 2, 2002
Meeting started at 6:00PM
Appointment:
Kevin Steinbach presented a proposal on behalf of Susan Williamson and her son requesting a waiver the interest on total taxes due on property located at 31 Dodge Hill Road.
After much discussion the Selectmen voted to waive the interest on the taxes due. All back taxes will be paid.
The selectmen agreed to release any liens on the property which would clear the way for a sale of the property.
Motion- Rod Pimentel, Second by Joe Damour 2 yes, 0 no
New Business-
Selectmen reviewed memo from Bob Pennock-Solid Waste Dept.
Due to lack of new federal regulations effective April 1, 2002 a policy concerning propane tank disposal was discussed and adopted by the board.
Motion by Rod Pimentel, second by Joe Damour Both voted yes
To allow the Town to offset a newly established vendors fee for disposal of propane tanks at the Solid Waste Transfer Station; Fees as follows-
$1.00 for all tanks under 20 lbs.
$3.00 for all 20 pound tanks
$20.00 for 30 pound tanks
Also, no tanks will be accepted that are over thirty pounds until further notice.
ALL FEES ARE EFFECTIVE IMMEDIATELY.
On another item Bob Pennock announced that the new summer hours are :
April 16th to October 1st, 2002
Extended Tuesday hours (only) from NOON to EIGHT PM. All other hours will remain the same.
Meeting ended at 6:30PM
BOARD OF SELECTMEN
April 2, 2002 Minutes
Present: Thea Braiterman, Joseph Damour, Peter Flynn, Deb Kreutzer.
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Outside Lighting Concerns
B Deb KreutzerDeb Kreutzer explained her complaint about one of the three light fixtures in the Police Department parking lot that shines onto her home and property. She is requesting the removal of this high intensity light even though PSNH has tried to redirect it, which has not helped. Three lights seem to be excessive for this area, and she also has economic and environmental concerns about light pollution.
The Board discussed if this light could have lower wattage or be removed without significantly reducing the lighting for the Police Department. The Board agreed to examine this area and investigate these and other options to resolve this problem. Rod Pimentel noted that the town is gradually working to reduce the light wattage in all areas, as lights are replaced.
The Board asked Ms. Kreutzer to contact Peter Flynn in two weeks for an update on this issue. Ms. Kreutzer thanked them for their time and said she would be willing to participate in any town meeting or discussion on how to improve town lighting, in general. The Board thanked her for this offer.
Item #2: Organization of Board
B Selection of Chair & CommitteesMOTION by Thea Braiterman to reelect Joe Damour as Chair of the Board of Selectmen. Seconded by Rod Pimentel and unanimously approved 3-0.
The Board reviewed the Ex Officio Committee assignments and agreed to the following 2002 assignments:
Planning Board
B Thea BraitermanAthletic Committee
B Rod PimentelHighway Safety
B Joe DamourHistoric District
B Joe DamourLoss Prevention
B Joe DamourConservation
B Rod PimentelEconomic Development
B Thea BraitermanRecycling Committee
B Rod PimentelCommunity Information/NEC Town Gown
B Thea Braiterman(originally called Communications/NEC Town Gown)
In addition, the Board agreed to establish three new committees: West Henniker Paper Mill Restoration Committee
B Ex Officio Member Joe Damour, the purpose being to gather town input on how to clean up and use this property; Downtown Planning Committee B Ex Officio Member Joe Damour, the purpose being to bring businesses, New England College, and interested residents together to improve the town's business center; and Community Building (Masonic Temple) B Ex Officio Member Thea Braiterman, the purpose being to gather town input on how to use the Masonic Temple building if the town votes to accept and renovate it.Item #3: Review and Acceptance of Draft Minutes of March 5, 2002
MOTION by Thea Braiterman to approve the March 5, 2002 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #4: Warrant Article Carryovers from 2001 & Before
MOTION by Joe Damour to approve the following 2001 Warrant Article Carryovers, as required by the NH Department of Revenue, totaling $272,804.25: Restore Seagraves - $20,000.00; Conservation Inventory - $882.40; Pathways - $197,900.23; Town Hall Repair - $16,412.51; Street Lamp Posts - $12,605.11; CSWW Water Storage Tank - $25,004.00. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #5: Permit Extension Request
Peter Flynn noted to the Board a Permit Extension Request submitted by Ron Taylor to complete the construction of six portable self-storage buildings. The Board agreed to sign this extension at the end of the meeting.
Item #6: Highway Safety Meeting Agenda
Peter Flynn informed the Board that the scheduled April 17, 2002 meeting of the Highway Safety Committee will include a discussion of concerns expressed about the intersection of Flanders Road and Pat's Peak parking lot; the safety issues of the Pathways project; and signage issues that have arisen over the past few months.
The Board discussed the Highway Safety Committee
's meeting schedule and agreed that the Committee only needs to meet at the request of the Board of Selectmen. This is an advisory committee only, and any town safety issue should first come before the Board for a resolution.Item #7: Conservation Commission Appointments
MOTION by Joe Damour to renominate Peter Walker - Alternate Member, and Mark Mitch - Permanent Member, to the Conservation Committee for another term. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #8: Update on West Henniker Papermill Site & Dam
The Board reviewed the information on the West Henniker Papermill Site and agreed that a new committee, as previously discussed, will be helpful to start discussing its possible future use. The town will not work on the issue of the Dam Removal since the NH Department of Environmental Services is handling this matter and will present recommendations after its studies are completed. The Board agreed to place in the Outlook a request for interested residents to join the Papermill Site Committee.
Item #9: Town Administrator's Report
DRA Sales Assessment Ratio
B Peter Flynn informed the Board that the overall sales-assessment ratio for tax year 2001 is 71%, a ten percent drop from 2000. This is likely to require a reevaluation in 2004. His plan is to appropriate the necessary funds in 2003 and schedule the reevaluation to be in 2004. It is likely to cost between $160,000 B 200,000. The Board requested Peter to begin notifying assessors of the town= s plan and to request cost estimates. The last reevaluation was in 1995 or 1996 and cost around $100,000.Henniker Civic Association B Donation
B Peter Flynn noted to the Board that the town has received a $27,000 check from the Henniker Civic Association, with the NEC= s portion of $15,000 for the lampposts included. This is money that has already been spent for the Bridge Street ProjectContract for Grange Painting
B Peter noted that the New England Church & Steeple Paintings, Inc. has started the painting project of the Grange building. The contract copy is included in the Board's information. There was a $3,000 discount for signing this contract early.Purchase Contract for Backhoe Loader
B Peter noted that the Highway Department has submitted a Purchase Order of $78,380 for a new Backhoe Loader. This purchase order locks in this price now, although delivery of the loader is not expected for a few more months. The Board will need to sign the final paperwork at that time.Update on IWO Legal Case
B Peter noted that the Independent Wireless One Corporation has temporarily withdrawn its suit filed against the Zoning Board of Adjustment, based on the zoning changes recently approved by the Town Meeting in March. IWO will research whether its plan can be resubmitted under the new zoning regulations.Peter Flynn also noted that the town has posted a revised WebPage that Russ Roy has done an excellent job with. He also wants to compliment the work of the Planning Board and the CNHRPC and its representative, Laura Scott, for the work on the Master Plan. Finally, Channel 9 will feature Henniker during its Chronicle show in May. The issue is historic preservation efforts.
Item #10 Selectmen's Report/Concerns
Thea Braiterman asked about the idea of holding free movies at the Masonic Temple building. The Board agreed it is too soon to use this building, since the deed has not yet been finalized and, for safety and health reasons, there are no usable facilities.
The Board agreed to send a letter to St. Theresa Catholic Church expressing interest in purchasing the land currently for sale, if this becomes a reasonable option to present to the town at next year
's town meeting. The zoning of Crescent Street is RV Residential Village.Per the recommendation of the Selectmen Peter Flynn noted that he will work on scheduling a meeting with the downtown businesses, NEC, and the Board in the near future to discuss ideas on improving the downtown area.
Item #11 Permits for Signature
1. Sign Permit, Richard Edmunds, 64 Maple Street, Lot 189-4
2. Building Permit, Ronald Hess, 8 Prospect Street, Lot #195, addition and decks
3. Building Permit, Dennis McComish, 20 Bradford Road, Lot 264A, remove old trailer
4. Building Permit, Richard Edmunds, Sr., 64 Maple St., Lot 189-4, addition
5. Sign Permit, Rotary Club, Proctor Square & Fire Station, Rabies Clinic
Item #12 Abatements/Other for Signature
1. Yield Tax Warrant, Lindalou Kiena, 99 Warner Road, Lot #18,
2. Excavation Tax Warrant, Michie Corp., Lot 587A
3. Spreadsheet Attachment, 2002 Exemptions/Credit/Changes Applications
4. Report of Appropriations, MS-2
5. 2001 Continuing Appropriations
6. Intent to Excavate, David Foster, Old Concord Road, Lots 605, 605-A, 615
7. Intent to Excavate, Michie Corporation, ROW of Route 114, Lot 578A
8. Intent to Excavate, Michie Corporation, Buxton Industrial Drive, Lot 553B6
9. Intent to Excavate, Rodney Patenaude, Route 114 and/or Rush Road, Lot 103X, 539-C
10. Intent to Excavate, Madeleine Aucoin, Weare Road, Lot 522
11. Intent to Excavate, Pike Industries, Old Concord Road, Lot 607
12. Appointment, Amy Patenaude, Zoning Board of Adjustment
13. Appointment, Suzanne Dobbins, Zoning Board of Adjustment
14. Appointment, Philip Marsland, Zoning Board of Adjustment
15. Appointment, Keith Gilbert, Fire Department
16. Appointment, Raymond Gilbert, Fire Department
17. Appointment, E. Benjamin Ayer, Fire Department
18. Appointment, E. Benjamin Ayer, Forest Fire Wardent
19. Appointment, Thomas French, Deputy Chief Rescue Squad
20. Appointment, Catherine McComish, Chief Rescue Squad
21. Appointment, Mark Mitch, Conservation Commission
22. Appointment, Peter Walker, Conservation Commission
23. Appointment, Daniel Aucoin, Captain Fire Department
24. Appointment, Timothy McComish, 1st Lieutenant Fire Department
25. Appointment, James Morse, 2nd Lieutenant Fire Department
26. Appointment, Gary Guzouskas, Highway Safety Committee
27. Yield Tax Warrant, Estate of Vincent Barlette, Liberty Hill Road, Lot # 3-6, 33-77, 61,38
28. Land Use Change Tax Warrant, Jeffrey & Danielle Martin, 81 Dodge Hill Road, Lot 293D
29. Refund, Paul & Barbara Leedham, overpayment of car registration.
Item #13: Request for Non-Public per RSA 91:A Legal Matters
MOTION by Joe Damour to enter into Non-Public per RSA 91:A for legal matters. Seconded by Rod Pimentel and unanimously approved 3-0.
(Non-public minutes separate.)
MOTION by Joe Damour to leave Non-Public per RSA 91:A for legal matters. Seconded by Rod Pimentel and unanimously approved 3-0.
A motion to adjourn was made at 8:10 PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
March 5, 2002 Minutes
Present: Thea Braiterman, Joseph Damour, Peter Flynn, Lloyd Henderson
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Review of Town Warrant for Town Meeting
B Assignment of Selectmen speakers The Board reviewed the Town Warrant and assigned speakers for each warrant item.Item #2: Affirmation of Fire Department Elections for appointment
MOTION by Thea Braiterman to affirm the appointment of the following fire department officers: Ben Ayer
B Fire Chief, Keith Gilbert B First Asst. Chief, Joseph Gilbert B 2nd Asst. Chief, Dan Aucoin B Captain, Timothy McComish B 1st Lt., and James Morse B 2nd Lt. Seconded by Joe Damour and unanimously approved 2-0.Item #3: Review and Acceptance of Draft Minutes of February 5, 2002
MOTION by Thea Braiterman to approve the February 5, 2002 minutes, as written. Seconded by Joe Damour and unanimously approved 2-0.
Item #4: Request for appointment to ZBA
MOTION by Joe Damour to re-appoint the following members to the Zoning Board of Adjustment: Amy Patenaude
B 3-yr term as a member, Phil Marsland B 3-yr term as an alternate member, and Suzanne Dobbins B 3-yr term as an alternate member. Seconded by Thea Braiterman and unanimously approved 2-0.Item #5: Town Administrator
's ReportPeter Flynn noted to the Board the $9,332 Primex Insurance Refund received based on the town's good standing with the insurance company.
FMI, Inc. has been notified by letter that the Board has rescinded the December 4, 2001 building permit, upon receiving additional pertinent information regarding to the lot in question and a previously issued permit of October 18, 1993.
He referred the Board to the Independent Wireless Claim filed against the town and informed them that the insurance coverage of the town contains a special rider to help cover the cost of this type of case.
NHDES has notified two residents on Old Concord Road that a small amount of MTBE has been found in their water, but not in any alarming amount.
The Board has a copy of the list of 2002 Road Projects for the town: Old West Hopkinton Road
B reclaim, drainage, gravel and pave; Highland Avenue B shim, overlay; Morse Circle B reclaim, drainage, gravel and pave; Fairview Avenue B shim, overlay; Juniper Ridge B shim, overlay; Goss Drive B shim, overlay.The elections next Tuesday will be in the school gymnasium and the town meeting on Wednesday will again be in the cafetorium.
Finally, Peter informed the Board of the lively exchange of ideas at the Planning Board
's Subcommittee on Economic Development meeting. Thea attended as well.Item #5 Selectmen
's Report/ConcernsThea Braiterman passed on a request by a resident to have a No Right-hand Turn sign posted by the intersection of Route 114 and the road to the right that is opposite Depot Hill Road. This road is a one way street. Peter Flynn said he would pass this on to the Highway Department.
Item #6 Permits for Signature
1. Building Permit, Rudolph & Pattianne Fuchs, 2 Robertson Road, Lot #120B, Pool
Item #11 Abatements/Other for Signature
Tax Anticipation Note/
A motion to adjourn was made at 6:55PM.
Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen
BOARD OF SELECTMEN
February 5, 2002 Minutes
Present: Thea Braiterman, Joseph Damour, Rod Pimentel, Peter Flynn, Danny and Heidi Aucoin, Charles S. Temple, Cathy McComish, Lloyd Henderson, Tim Russell, Bob Pennock, Leigh Bosse, Wayne Colby, Bill Belanger, Ben Ayer, Dave Reynolds, Simon Leeming, Tom Watman, (several other people did not sign in)
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #2: Review and Acceptance of Draft Minutes of January 14th and January 17th, 2002
MOTION by Joe Damour to approve the January 14, 2002 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 3-0.
MOTION by Joe Damour to approve the January 17, 2002 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 3-0.
6:20PM
Item #1 Decision re: Sign Permit Application
B FMI Corp.Peter Flynn explained a dispute over a November 30, 2001 fence permit submitted by FMI Corp. and signed by the Board as a routine matter. At that time, he was unaware of any controversy about moving a fence to the location sited by the permit. However, recently, Danny Aucoin provided him with information indicating a longtime right-of-way/fire lane dispute over this fence placement. A permit issued in 1993, based on a Site Plan Review approved by the Planning Board, specifically placed where it would be and the November 30, 2001 permit does not comply with this location. He issued a stop work order pending a review of this matter.
The Board is requested to decide if this recent permit is legal. The 1993 original permit application seems to remain the legal document on this issue, since he cannot find any other documentation in the town archives indicating the original site plan review was changed by the Planning Board. Moving the fence from the position cited on the 1993 permit application would require a new site plan review.
The Board reviewed the materials and diagram from the 1993 decision. Joe Damour clarified that citing the fence location on the map was a requirement of the 1993 Site Plan Review and that the fence layout of the permit approved in November 2001 was not based on this Review.
Dave Reynolds explained that he had come before the town since 1993 to request a change in the fence location, and those permits had been signed. Peter Flynn noted that these signed permits couldn
't be located in the town archives.Joe Damour said the Board
's authority is to reaffirm any decision made by the town Planning Board, and the permit application in 2001 seems to disagree with the 1993 Site Plan Review. Therefore, any signed permits that go against this approved site plan review are not legal. Unfortunately, the Board had not been aware of the entire background of this issue when they had approved the November 2001 permit.Attorney Simon Leeming explained the ongoing court cases regarding this property. He stated that FMI
's position is that the fence should be placed as the November 2001 permit allows.Attorney Charles Temple explained that the Aucoins are concerned about access to parking on their property, and making sure the fire lane is not obstructed. It is their position that the November 30, 2001 permit will do this and is illegal. If the fence is located there, they will request a new Site Plan Review.
Joe Damour reiterated that the Board
's responsibility is to enforce decisions made by the Planning Board. It cannot approve permits that are illegal. He asked FMI Corp. if they had met with the Planning Board anytime after 1993 to change the fence location with another site plan review. Mr. Reynolds said no.Mr. Leeming said that the Planning Board does not have the right to take away an abutter
's right of access to his property.Joe Damour responded that the issue for the Board is to decide where the fence can legally be located, based on the Planning Board
's decisions. It appears the permits signed after 1993 are not legal, since they go against the approved 1993 site plan review.Dave Reynolds said that if the fence is not there to protect their apartment residents from traffic, this liability remains with FMI Corporation.
The Board stated that they can sign a permit that is based on the 1993 Site Plan Review to replace the old fence, but cannot change its location. The Board referred FMI Corp. to the Planning Board to ask them what further steps can be taken on this issue.
MOTION by Joe Damour to rescind Permit #01-0137 issued December 4, 2001 based on the original Site Plan Review issued by the Planning Board in 1993. Seconded by Rod Pimentel and approved 2-0. Thea Braiterman abstained.
Item #3: Voting Location Discussion
Peter Flynn explained that this issue had come up based on a comment by Bill Belanger that the school would not allow the town to use its facility for voting this year. Wayne Colby and Kim Johnson had expressed opposition to changing the location, based on their concerns of having enough room for the voting booths and voters, especially in bad weather. He is requesting a decision from the Board on a final location at tonight's meeting.
Joe Damour clarified that the time and location for town voting is the Board
's decision.Bill Belanger provided additional background that changing the voting location had come up at a meeting of a safety committee, formed by the School Superintendent in light of the Columbine school tragedy. The committee was concerned about unlocking school doors on voting day, when it is school policy to have these doors locked at all times. The safety committee had discussed using the Grange and he had checked into it and thought it would be appropriate to move voting there. This was not a mandatory decision, but had been a suggestion.
The Board discussed who would be the school contact to discuss this matter with, since this may help to clarify what the school wants and how the town can work with it.
Wayne Colby said he thought the voters deserve to have time to become aware of a new location. This year is too soon. In addition, the Grange does not seem large enough for a crowd if it is bad weather. Tim Russell noted that times have changed, and schools are no longer allowing strangers to roam the halls, yet teachers have noted that this happens on voting day.
The Board discussed other locations and the safety concerns if the Grange is used, since its entrance is so close to the driving lane to the parking lot behind the school. Tom Watman suggested voting in the gym and the Board agreed to look into this option for next year.
The Board agreed that the children
's safety should be the top priority, and that signs can be placed in the school this year notifying voters not to go beyond the designated voting area. It was clarified that the Safety Committee was formed by the School Superintendent, and involves the emergency management representatives in town.7:00PM PUBLIC HEARING re: 2002 Budget
Peter Flynn reviewed the procedure for reviewing the Warrant Articles and the Operating Budgets.
Warrant Article #11 Authorize Funds for Light at Intersection
Joe Damour proposed changing this Article authorizing $15,000 to fund design and engineering fees for the installation of lights at the intersection of Western Ave/Route 114/Main Street. He suggested a $5,000 budget authorizing a study to see what would be best for the town to do. He wants to be able to present to the town a plan that keeps as much parking as possible
The Board discussed and agreed to reword the Article as follows:
To See if the Town will vote to raise and appropriate the sum of Five Thousand Dollars ($5,000.00) for the purpose of funding a design and engineering study to improve the safety at the intersection of Western Ave/Route 114/Main Street.
The Board also agreed to consider placing the remaining $10,000 into the Capital Reserve Fund for the new fire truck, if it is still available at the end of the budget review process.
Warrant Article #12 Authorize funds to Paint Grange
Bob Pennock informed the Board that he will receive a better cost estimate of this job by this Friday, and will submit this new figure to Peter Flynn.
Warrant Article #14 Authorize funds for Improving Main Street/Old Concord Road
Wayne Colby expressed support for this article.
Rod Pimentel proposed changing Article #14 so that the town is not restricted to a budget of $122,000 for this project. There is one more year to qualify for grant funding, and there is a good chance this project, as proposed by the town, will comply with State requirements. If there is more money available, then this plan can be improved by moving the crossing at the bottom of the hill to a safer distance up the road.
Peter Flynn said that he met with Victoria Chase from DOT, who said the proposed idea of a 5-ft sidewalk has a good chance of qualifying for grant funds and be accepted by the State, but the plan must be submitted by an engineering firm.
The Board discussed the merits of basing this Article on the one submitted two years ago that includes grant funds and authorizes total funding at $249,000. Peter Flynn noted that about $21,000 still remains from town fundraising and donations. Peter Flynn clarified that he had talked with members of the Cemetery Committee, Jim Crane and Tim McComish, and they are not against a 5-ft sidewalk.
The Board discussed the improved safety of moving the currently proposed crosswalk at the bottom of the hill to a safer distance down the road, and trying to keep the sidewalk on one side of the road.
Rod Pimentel informed the Board that the Athletic Committee is working with the Connors to rent their hayfields to add more soccer fields, ensuring that safe access to this area will continue to be important. Peter Flynn informed the Board that the Athletic Committee had requested an additional $4,000 for its 2002 budget in order to cover the rental cost of these new ball fields, if approved.
The Board agreed to work on the rewording of this Article, basing it on the one approved two years ago.
Tom Watman asked if there are any new positions in the town, in light of the salary increases for most departments. The Board clarified that town salaries are linked to the State Labor Grade plan. The town does not individually decide pay increases for town employees. In fact, COLA
's are frozen for this year, and based on a restructuring of the State Labor Grade plan, there are some employees that do not receive any pay increase this fiscal year. Tom Watman expressed support for paying good employees well. The Board agreed, but stated that most employees are very happy with their salaries at this time. Joe Damour said there is one new patrol officer position in 2002.Tom Watman asked if there is any new equipment to be purchased in 2002. Joe Damour said the Highway Department is requesting a new backhoe loader and there is a cruiser requested in the Police Department
's operating budget.Warrant Article #6 Authorize funds for the Ambulance Rescue Fund
Cathy McComish said the town billed out $126,000 in 2001 and expects to receive almost all of this back. Of this, $25,000 will be put to this Rescue Fund for a new ambulance. The rest will go to the General Fund. In addition, the town has billed out $3,000 in interceptor fees since July of 2001.
Peter Flynn noted that there are no petition articles this year. Tom Watman asked about a breakout of the Library budget, and Peter distributed a copy. Peter Flynn confirmed that the town
's portion of the tax rate for this year is expected to be around $9.86; even if everything is approved, it will still remain under $10.00The Board discussed a possible reevaluation next year of the town, and agreed to put away funds to cover this cost. Peter Flynn agreed to check on past evaluations to get an estimate of cost.
Warrant Article #22 Authorize Chelsea Court as Town Road
Peter Flynn informed the Board that this is a new Article, but basically gives the Board of Selectmen the authority to do what needs to be done, once Chelsea Court is a town road
Tom Watman suggested including commendations in the Town Report, such as Lester Connor. The Board agreed they would continue to do this.
Warrant Article #16 Authorize backhoe
Bob Pennock expressed his regret at the final decision to give away the Highway backhoe, since his department has been using this and it served much better than the loader.
Non-Public Session under RSA 91-A (legal)
MOTION by Joe Damour to enter into Non-Public session under RSA 91-A for legal purposes. Seconded by Rod Pimentel and unanimously approved 3-0.
(Non-Public Minutes in separate document.)
MOTION by Joe Damour to re-enter into Non-Public session under RSA 91-A for legal purposes. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #4: Town Administrator
's ReportPeter Flynn reminded the Board that he will be working to finish the Annual Report by this Friday and then send it off to the printer's next week.
MOTION by Joe Damour to accept the proposed 2002 Draft Budget, as corrected. Seconded by Rod Pimentel and unanimously approved 3-0.
Rod Pimentel reiterated his desire to qualify for grant funding for the walkway on Main Street/Old Concord Road. It will still be appropriate to receive grant authorize but do this project next year. Joe Damour suggested making a separate non-lapsing Warrant Article for the road improvement cost portion, estimated around $45,000, and place this after the sidewalk Article. Rod Pimentel asked if the road lane has to be at 12 foot. Joe Damour said this would have to be looked at by the Highway Department.
Item #5 Selectmen's Report/Concerns
Rod Pimentel informed the Board of a citizens group forming on Dodge Hill Road since the dog shooting last year.
Peter Flynn informed the Board that he is still pursuing the abandoned property Rod had requested the town take some action on, and there is an offer to purchase it, at this time.
Joe Damour told Peter that he would hand in a Selectmen
's Report by Friday to include in the Annual Report.Peter Flynn notified the Board that he is working on proclamations for three town residents.
Item #10 Permits for Signature
1. Building Permit - Knight Brothers, 5 Liberty Hill Road, Lot 369B, commercial renovations
2. Building Permit - Peter & Kathleen Flynn, 21 Main Street, Lot 243, renovations
3. Driveway Permit - Lyn Kiena, Old Warner Road, Lot #18
4. Driveway Permit - Douglas Fournier, Liberty Hill Road, Lot #64
5. Building Permit - Robert & Alyssa Brust, 62 Maple Street, Lot #189-6, commercial addition
6. Sign Permit (Temporary) - Margaret Chase, Fitness Center
Item #11 Abatements/Other for Signature
1. 2002 Budget & Town Warrant
A motion to adjourn was made at 9:10PM.
Respectfully Submitted,
Amy Jowers, Clerk to the Board of Selectmen
Board of Selectmen and Budget Advisory Board
January 17, 2002 Henniker Fire Station
Present: Joseph Damour, Rod Pimentel, Peter Flynn, Ron Taylor, Daniel Aucoin, Fred Brunnhoelzl, Bill Belanger, Carl Hamel, Sr., Jim Crane, Lloyd Henderson, Tim Russell, Walter Crane, John Margeson, Ben Ayer, Cathy McComish, Rocky Bostrom.
Budget Reviews
Walter Crane presented a $25,239 budget for 2002, an increase of 24.7% due to wage and insurance costs. Work hours are longer because of more involvement with West Nile and rabies cases, and the court time needed on pet-owner violations. Uniforms are replaced, as necessary, and so have an increased budget for this year.
The Committee discussed increasing fines for pet violations, which currently raise about $1,000 in revenue for the town.
Tim Russell presented a $699,058 budget for 2002, an increase of 11.3% mostly due to the addition of a full-time position to the police squad. Currently, there is only one officer on duty for Sunday through Wednesday evenings. If there is an incident, the 88 miles of road in town are not patrolled, yet the number one complaint from residents is speeding. This new position, if approved, is scheduled to begin July 2nd, 2002.
The Committee asked what this new position would add to the department, or if filling in with part-time workers is a solution. Tim responded that a new full-time officer allows two men to be on duty during 16 hours, seven days a week. It may reduce overtime hours, although there is a lot of paperwork associated with their casework. Part-time officers, while just as committed, already have a full-time job schedule and do not receive as much police training. He is aware that 82% of this budget comes from salaries, but he is committed to providing an efficient, but well-staffed police department for the town.
The Committee requested a mandatory policy to supply all patrolmen with protective vests, to be effective as soon as possible, and subsequently added $1,000 for this purchase. Chief Russell agreed to implement this policy immediately.
The Committee asked about purchasing a four-wheel drive vehicle for the department to use during bad weather. Chief Russell agreed to look into this cost versus other options, and present the information to the Selectmen.
Ben Ayer and Cathy McComish presented a joint budget of $343,523, an increase of 31.3% due to wage and insurance costs, but also in expectation of more calls for the year. Cathy noted the substantial savings of almost $30,000 in 2001 because the town has its own paramedic; $6,000 was earned in interceptor fees from surrounding towns, and there is a 100% collection rate for these fees. The vehicle repair budget is increased because of a warranty lapse and expected repairs.
The Committee reviewed a Warrant Article to appropriate $450,000 to purchase a 2000 model Pump/Ladder fire truck for the Fire Department by withdrawing $100,000 from the Capital Reserve Fund and raising the remaining $350,000 from taxes.
Peter Flynn outlined the purchase options for this Article. However, the Fire Department decided that it would be best to wait a year, in order to make the correct decision on truck specs and model. The Committee agreed to withdraw this Article and consider a Warrant Article authorizing $100,000 for the already established Fire truck Capital Reserve Fund for this future purchase. The Committee discussed and agreed to authorize more than this amount, if the tax rate remains low at the end of this budget process.
The Committee reviewed a Warrant Article authorizing $25,000 for the already established Ambulance Capital Reserve Fund for a future purchase of an ambulance for the Rescue Squad. The Committee noted that the ambulance may be fully funded earlier than 2008, as currently scheduled, and Cathy agreed that she is looking at 2006 for the purchase.
The Committee reviewed a Warrant Article authorizing $2,500 for the already established Fire and Rescue Maintenance Fund for unanticipated repairs to the station facility. There were no further questions.
John Margeson presented a $397,833 budget for 2002, an increase of 3.8%, mostly due to wage and insurance costs.
The Committee reviewed a Warrant Article authorizing $78,900 to replace a 1989 Ford Backhoe with a 2002 model. The backhoe is more versatile than an excavator for the department's work. The Committee agreed that the old backhoe would be either traded or sold under the capital spending plan.
The Committee reviewed a Warrant Article authorizing $15,000 for funding design and engineering fees to install a street light at the town's main intersection. The Selectmen explained that the State Department of Transportation (DOT) is willing to consider a plan presented by the town. This Article will raise the issue at the March town meeting and get the opinion of the town regarding this idea.
The Committee suggested confirming with State DOT the current right-of-ways and private property lines at this intersection, in order to clarify the available options to resolve safety concerns. Peter Flynn agreed to check this out and report to the Selectmen.
John Margeson presented a $134,357 budget for 2002, a decrease of 1.6% because of a reduction in salt purchase and the guardrail work.
The Committee reviewed a Warrant Article authorizing $90,000 for repairing roads; this year the Department plans to work on Old West Hopkinton, Highland Drive, Morris Circle, and Hall Avenue. The Committee noted that this is the third year for this plan, and has allowed the town to keep up with regular maintenance of roads.
The Committee reviewed a Warrant Article authorizing $132,152 for road improvements, contingent upon the receipt of the Town's share of the State's Highway Block Grant. This article is fully state-funded, and therefore has no impact on the town tax rate.
The Committee reviewed a Warrant Article authorizing $141,000 to upgrade and repair Old Concord Road, and add a sidewalk and retaining wall to allow for safe pedestrian traffic to the soccer fields. This authorization is divided, as such: $43,640 for the road upgrade, $72,000 for the sidewalk, and $25,000 for the retaining wall.
The Committee discussed adjusting the embankment going out of town for better sight distance, although the road repair may resolve the tendency for drivers to use the center of the road. The Committee confirmed there is a 4 to 5-year lease for the soccer fields from the Army Corps of Engineers. There is also $40,000 in donations pending from the previous sidewalk project, so this could reduce the Article's authorized spending. In addition, the State could possibly help fund this project.
Peter Flynn presented a $19,250 budget for 2002, a 6.3% decrease due to a reduced level of equipment purchases and league fees. There was no further discussion.
Peter Flynn presented a $6,508 budget for 2002, a decrease of 1.2% due to a reduction in wages and insurance costs. There was no further discussion.
Peter Flynn presented a $1,650 budget for 2002, level funded to last year. There was no further discussion.
Peter Flynn presented a $7,900 budget for 2002, an increase of over 100% from last year because of the purchase of voter software, and the scheduled federal and state elections this year. There was no further discussion.
Peter Flynn presented a $15,000 budget for 2002, level funded to last year.
The Committee noted that a suit is expected to be filed against the town regarding the Planning Board's rejection of a request to place a cell tower on private property in town.
Bill Belanger presented a $2,300 budget for 2002, a 109.1% increase due to the purchase of office equipment, and a third high-rescue harness for the fire/rescue department. The Fire Station is now set up with upgraded communications to be an operations center during emergencies.
The Committee requested a priority in making the town hall an emergency operations center. Mr. Belanger and Peter Flynn agreed to make this as soon as possible. The Grange Building is upgraded for this purpose and John Margeson and Bill Belanger confirmed that the Highway and Police Departments are set up to run off a generator in an emergency.
Rocky Bostrom asked about the decision to sell or trade the old backhoe. The Committee confirmed it would be traded or sold, not kept or handed to another department.
The Joint Committee adjourned at 9:30PM.
Respectfully submitted,
Amy Jowers, Clerk to Board of Selectmen
BUDGET REVIEW
Board of Selectmen and Budget Advisory Board
January 14, 2002 Henniker Fire Station
Present: Joseph Damour, Rod Pimentel, Peter Flynn, Ron Taylor, Daniel Aucoin, Fred Brunnhoelzl, Roger Gezelman, Bill Belanger, Carl Hamel, Sr., Jim Crane, Bob Pennock, Geoffrey Hirsch, Judie Englander, Kim Johnson, Angela Robinson, Martha Taylor, Denise Rico, Wayne Colby, Peggy Ward, Dottie Kelsey.
Peter Flynn reviewed the 2002 budget summary and tax estimates with the Committee. Revenue estimates will be ready at the end of this month, and the Capital Budget Plan will be adjusted, as necessary, based on this budget process.
Budget Reviews
Wayne Colby and Peggy Ward presented an $110,846 budget for 2002, an increase of 13.1% due to wage and insurance costs. Because of this, the Library Committee will not ask for the $5,000 Capital Fund Warrant Article this year but will look for other sources of funding. The Budget Committee had no further questions.
Kim Johnson presented a $43,276 budget for the Town Clerk department and a $45,945 budget for the Tax Clerk department in 2002, an increase of 26.1% and 19.6%, respectfully. The increases are due to the necessary purchase of an upgraded software program and a vendor contract that will be split between both budgets, as well as a 27% increase in health insurance costs. The Committee confirmed that of the two vendors offering this type of software, the new vendor is the best option for the town.
Angela Robinson presented a $4,500 budget for 2002, a decrease of 10%, to present eight concerts throughout the summer and Christmas holiday season. She requested additional money to add a concert in the spring. The Board agreed with this request and approved a $5,000 budget for 2002, level funded to last year.
Martha Taylor presented a $6,500 budget for 2002, a decrease of 25% from last year. This decrease is due to the expected reduction of work planned for stone repair; the $2,000 budgeted in 2001 was not spent at all, and therefore remained in the General Fund. This year the Cemetery Committee will complete a contract to begin this work, as well as continue regular repair and maintenance of the Plummer and Colby Cemeteries. There were no further questions.
Denise Rico presented a $3,225 budget for 2002, a 179.2% increase because of two new proposed projects. The Eagle Scout project of $100 will assist the Scouts in preparing a small picnic area on town-owned property. The Lakes/Ponds Monitoring project of $200 will study the health of local bodies of water. The French Pond Grant will be completely grant funded and has no tax impact. The Committee expressed concern about setting a precedent in funding a local group for its project. Ms. Rico assured them that these funds are only one-third of the cost of this project, and will help to be a valuable lesson in getting a project completed.
Peter Flynn informed the Committee that the Conservation Committee and the Planning Board have worked very well together this past year in order to prevent duplication of efforts.
Dottie Kelsey presented a $19,638 White Birch Community Center budget for 2002, a 36% increase based on the request for operating funds to support the renovated and donated resources from this past year. These renovations will offer senior citizens well-needed services. She is also seeking other sources of funding, including a fundraising letter sent to town residents. There will be a dedication ceremony on January 31, 2002 for these and other donors.
Peter Flynn presented a $3,090 budget for the Visiting Nurses Association (VNA) and a $6,739 budget for the CAP Program, both level funded from last year. The Committee clarified that the funds for the VNA are only a small portion of the actual funds spent on town residents.
Geoffrey Hirsch presented a $15,975 budget for 2002, a 24.2% decrease due to the reduction in Master Plan consulting fees. The Plan may be completed this year, and then will only need revisions over time. The Committee noted that there is a welcome trend in not having legal expenses over the past few years.
Bob Pennock presented a $427,981 budget for 2002, an 11.8% increase because of wage and insurance benefits. There is a lot of work to be done and hours for both full and part time workers have increased. Vehicle maintenance is up in order to cover the costs of repainting the trailer. Tipping fees are up, and again the town went over the estimated 2,750 tons by 76 tons. Dumping under 2,059 ton costs $37.50/ton, but anything over that amount jumps to a cost of $67.50/ton. The Committee discussed the cost of recycling and maintaining the center.
Bob Pennock presented a $39,853 budget for 2002, an increase of 26.5% due to building and tree maintenance. There is also a fence that needs to be replaced at Pleasant Pond to separate a town easement from private property. The Committee requested an investigation into town and State requirements to fence off this easement from private property. It was also suggested to make this a separate line item for clarity purposes.
Peter Flynn presented a $372,104 budget for 2002, a 3.7% increase from last year but again, mostly self-funded by user fees. There was no further discussion.
Peter Flynn presented a $35,000 budget for 2002, a 12.9% increase based on an estimate of town needs due to an economic downturn. He reiterated that these funds are strictly for local welfare and immediate assistance before the State steps in; it is not meant for long-term support. There was no further discussion.
Peter Flynn presented a $2,732 budget for 2002, level funded to last year. There was no further discussion.
Peter Flynn presented an $186,704 budget for 2002, a decrease of 13.1% due to the loader being paid off.
The Committee requested a review of current debt in order to retire some items. If there were no prepayment penalties, it would reduce interest payments. Peter Flynn said he would prepare a summary list of long-term debt commitments by next meeting.
Peter Flynn presented an $80,403 budget for 2002, level funded to last year. He noted that this budget does not include health insurance, which increased 27% for all departments for 2002. There was no further discussion.
Peter Flynn presented a $2,417 budget for 2002, level funded to last year. There was no further discussion.
Peter Flynn presented a $2,500 budget for 2002, a 4.2% increase due to higher costs to print. There was no further discussion.
Peter Flynn presented an $18,281 budget for 2002, a 13.84% increase mostly due to wage and insurance costs. There are also additional funds for codifying town documents and planning more activity with the Economic Development Committee.
Peter Flynn presented a $337,401 budget for 2002, a 13.5% increase mostly due to wage and insurance costs. In addition, the water rate went up because of the new water tank, there is new office equipment to purchase, and the website has a small budget. The 8.8% increase in wages is due to normal annual increases.
The Committee discussed the Masonic building and the options for renovating or selling it.
Roger Gezelman requested a breakdown of a town employee's salary versus the overtime earned, and the Selectmen agreed to provide this information.
PERMITS FOR SIGNATURE
1. Driveway Permit, Davy Logan, 94 Old Hillsboro Road, Lot #323-X4
ABATEMENTS/OTHER FOR SIGNATURE
1. Land Use Change Tax Warrant
2. Supplemental Tax Warrant
3. Excavation Activity Tax Warrant
4. Abatement, Granite State Forest Products, Lot #549F2 for Excavation Activity Tax
5. Abatement, Dennis McComish, Lot #680 for Excavation Activity Tax
6. Refund, Lot #678, Excavation Activity Tax
7. Refund, Lot 522, Excavation Activity Tax
8. Refund, Lot #539C, Excavation Activity Tax
9. Patenaude Properties, Lot #103X, Excavation Activity Tax
10. Refund, Alan & Pamela Michie, Lot #553B6, Excavation Activity Tax
11. Refund, David Foster, Lot #605, Excavation Activity Tax
12. Refund, Foster Materials, Lot #615, Excavation Activity Tax
13. Refund, Pike Industries, Lot #607, Excavation Activity Tax
14. Refund, Construction Aggregates, Lot #587A, Excavation Activity Tax
Respectfully submitted,
Amy Jowers Clerk to Board of Selectmen
January 3, 2002 Minutes
Present: Thea Braiterman, Joseph Damour, Rod Pimentel, Peter Flynn
The Pledge of Allegiance was recited at 6:15PM.
Public Forum
(No one present.)
Item #1: Review/Revised Budget Including Warrant Articles
The Board reviewed a draft of the proposed Warrant Articles for the March town meeting. Peter Flynn was asked to provide information about the current fund balance and the Capital Improvement Plan for the Budget Committee meetings scheduled the next few weeks. The Board also requested more information of the town’s interest in accepting and renovating the Masonic building.
Peter Flynn informed the Board of a petition to be placed on the town ballot requesting an exemption from all town oversight for residents making home improvements valued at $5,000 or less. This is a Planning Board issue which will be discussed at a public hearing January 21, 2002. The signatures on the petition have been verified and number at least 25, meeting the requirements to present a petition. The Board agreed to try to attend the public hearing to express their opinion on this issue.
Item #2: Accept Draft of Minutes of December 4th and 11th, 2001
MOTION by Joe Damour to approve the December 4, 2001 minutes, as written. Seconded by Rod Pimentel and unanimously approved 3-0.
MOTION by Joe Damour to approve the December 11, 2001 minutes, as amended. Seconded by Thea Braiterman and unanimously approved 3-0.
Item #4: Resignation from Old Home Day Committee
Peter Flynn presented a letter of resignation from Carol Gaidos regarding her position as Chair of Old Home Days Committee.
MOTION by Joe Damour to regretfully accept the resignation of Carol Gaidos as Chair of the Old Home Days Committee. Seconded by Rod Pimentel and unanimously approved 3-0.
The Board will send her a letter of appreciation.
Item #3: Dividend from Property Liability Trust
Peter Flynn noted the receipt of the Trust dividend.
Item #5: Town Administrator’s Report
(Peter Flynn provided his report during the Warrant Article discussion.)
Item #6: Selectmen’s Report/Concerns
Rod Pimentel requested trying to find a solution to the glare from street lights, in response to recent correspondence. Peter Flynn agreed to look into available options.
Item #7: Permits for Signature
Building Permit, Robert Mallett, Mathews Road, Lot 711B
Building Permit, Peter & Marylin Lavache, 5 Chelsea Court, Lot 279-4
Building Permit, Frederic Wyatt, Western Avenue, Lot 397 G2
Building Permit, Kathryn Vogt, Western Avenue, Lot 397 G1
Building Permit, Kathryn Reynolds, Western Avenue, Lot 397 G3
Building Permit, Davy Logan, 94 Old Hillsboro Road, Lot 323-X4
Driveway Permit, Peter Lavache, Chelsea Court, Lot 279-4
Driveway Permit, Douglas Fournier, Liberty Hill Road, Lot 64
Trench Permit, PSNH, Foster Hill Road, Lot 279F
Item #8: Abatements/Other for Signature
Appointment, Michael Martin, Patrol Officer
Appointment, Lawrence Hill, Special Officer
Bill of Sale, Masonic Building
A motion to adjourn was made at 8:10PM.
Respectfully Submitted, Amy Jowers
Clerk to the Board of Selectmen
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