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Present: Thea Braiterman, Joseph Damour, Rod Pimentel, Peter Flynn, Tim Russell, Bob Pennock, Walter Crane, Bill Belanger

The Pledge of Allegiance was recited at 6:15PM.

Non-Public Session under RSA 91-A, personnel.

MOTION by Joe Damour to enter Non-Public Session under RSA 91-A, personnel. Seconded by Rod Pimentel and unanimously approved 2-0.

(Board re-enters Public Session.)

Public Forum

Bob Pennock informed the Board of the four types of trees recommended by his contacts and the Conservation Committee for the town: sugar maples for the Community Park, green ash, honey locust, and a type of honeysuckle for the other areas. All will provide good shade, are pH compatible, tolerant to road proximity, and cost around $400 per tree, including the labor to put them in the ground.

The Board thanked him for doing the research to purchase trees compatible to the town environment and at a reasonable cost.

(Thea Braiterman arrives.)

Item #1: Police Department

Tim Russell presented a 2002 budget proposal of $699,008 for the Police Department, an increase of 11.3% over the 2001 budget. This increase is mostly wages and insurance, but includes a request to add a full-time officer to his department in order to help with the caseload. He also believes it is important to have two officers patrolling more often, especially in the evenings. Statistics may not adequately reflect the work needed behind the scenes, but surrounding towns with comparable populations have more officers, yet do not have a college and a ski resort in town.

Rod Pimentel asked what an additional full-time officer would mean for the town; double coverage during patrols? Tim said yes, for the major parts of the day, especially Thursday, Friday, and Saturday; then he would revert to a one-person patrol during the slow times, such as 2 and 3 AM. He will do a diagram for the town meeting to show how adding one more officer will enhance patrols. The number one complaint to his department is speeding in town.

Rod Pimentel said he agrees speeding is a big issue, but even two patrols cannot cover all town roads. Tim agreed, but said it will help to improve the constant balance he tries to keep between patrolling town roads and Route 202/9, when necessary. Rod Pimentel asked if the State patrols 202/9. Tim said yes, but he is not sure how these patrols are set up, and any serious accident, as recently, will involve his department.

The Board agreed to support his request to hire an additional officer to his department. Joe Damour noted that the 2002 budget amount for this position is only for a six-month salary, not a full year, and Tim said the full salary in 2003 will be around $25,000.

Tim Russell noted that the budget also includes a $9,500 decrease in dispatch fees. He believes the garage doors may need replacing and the Board recommended he research for an estimate cost, either to replace the door panels or the entire door. The Board noted there is a trust fund for building maintenance that can cover this expense.

Joe Damour noted one correction for the budget; the water fees will be $230, not $180.

Item #2 Animal Control

Walter Crane presented a 2002 budget proposal of $25,238 for the Animal Control Officer, an increase of $24.7%, due to wages and insurance. Revenues from licenses and fines currently total $3,770.

The Board asked how his work was going. Walter said his department continues to work on the West Nile virus and rabies cases, as well as the ongoing issue of unlicensed cats and dogs.

Public Forum

Bill Belanger informed the Board of his efforts to assist residents that are without water in their wells due to the drought. He asked the Town Hall to refer calls to him at the Post Office or at his home. In the short term, he is working to provide temporary water sources, and in the long term, the USDA has low interest loans for drilled wells. He is working with the NH Department of Environmental Services (DES) to gather information on residents who have town water and those with private wells.

He also informed the Board that the fire and rescue departments already have the latest masks for HAZMAT work, and so the funds he submitted in the Emergency Management budget for 2002 for this purpose can be removed.

Item #3: Town Office

Peter Flynn presented a 2002 budget proposal of $330,631 for the Town Office, an increase of $11.2%, due to wage and insurance increases. The insurance increase is significant at 26%. Other increases cover the auditor’s fees to cover new requirements for more detailed reporting, weekly cleaning of the Grange, necessary book purchases of updated RSA’s, and redesigning the web site, now handled by Russ Roy.

Item #4: Executive

Peter Flynn presented a 2002 budget proposal of $18,281 for the Executive department, an increase of 13.84% over last year’s budget. While most categories remain level-funded, he has requested an increase for the following: wages for the Clerk of the Board, who has been dependable and submitted quality work; funds to re-establish the Economic Development Committee to help keep businesses in town; and the Health Officer, who needs more hours to complete the necessary work on current cases.

Item #5: Accept Draft of Minutes of November 13, 2001

MOTION by Joe Damour to approve the November 13, 2001 minutes, as amended. Seconded by Thea Braiterman and unanimously approved 3-0.

Item #6 Town Administrator’s Report

Peter Flynn reported a very productive meeting with the Planning Board last evening regarding the town facilities subcommittee under the Master Plan project. Unfortunately, various departments have submitted incomplete information, and he requested the Board’s approval to contact the department heads and urge them to complete their part of this project.

The Board agreed, and requested he send a letter stating that the Master Plan is a priority of the Selectmen and their input is necessary. Joe Damour said he would assist with the information from the water department.

Peter informed the Board that he has received two checks from the New England College for its portion of the costs to install new lampposts in town. He has a very good working relationship with NEC and is pleased with its participation in the town.

Peter notified the Board that he is currently receiving nominations for the Boston Post Cane. The Board discussed holding a ceremony to present a proclamation to the winner, when he or she is chosen.

The Board discussed the town intersection and requested Peter to contact the State regarding options for installing a light.

Item #7 Selectmen’s Report/Concerns

Joe Damour suggested adding a perpetual entity in the arrangements requested to establish a new Trust Fund, submitted in the Board’s correspondence. Peter agreed to follow-up on this request.

Item #8 Permits for Signature

Item #9 Abatements/Other for Signature

A motion to adjourn was made at 7:40PM.

Respectfully Submitted,Amy Jowers Clerk to the Board of Selectmen

Present: Joseph Damour, Rod Pimentel, Peter Flynn, Ron and Stephanie Lavallee, Dave Hagan, Martha Taylor, Kim Johnson, Dana Greenly, Angela Robinson, Bob Pennock, Gary Ludwig, John Margeson, Wayne Colby, Peggy Ward

The Pledge of Allegiance was recited at 6:15PM.

Public Forum

The Board announced the 2002 tax rate of $39.55, an increase of $2.66 per thousand from 2001. This rate has been approved by the NH Department of Revenue and is divided as follows: Municipal - $9.86, School – $19.12, State Education tax - $7.64, and County - $2.93. The town municipal portion decreased $.03.

Ron Lavallee asked for the background of the Board’s approval to cover physical fitness fees for town employees. Peter Flynn explained that town firemen are required to maintain physical fitness for their jobs. There is a local business that offers a discounted annual fee to the town. Since the New Hampshire Municipal Association (NHMA) refunds 1/2 of this fee, the Board felt it would be appropriate to cover this cost for the firemen as well as offer to town policemen. To be fair, the Board extended this offer to all employees, and so far three have signed up.

Stephanie Lavallee said this is a nice gesture, but the tax rate is going up, and even though this is not a lot of money it is important. Ron Lavallee said he thinks this is a responsibility of the worker, not the town. Joe Damour said this is a benefit the town chose to offer its employees, just as it covers the cost of license fees for Wastewater personnel to keep up training for their work.

Item #1: Cemeteries

Martha Taylor presented a 2002 budget proposal of $6,500 for the Cemeteries department, a decrease of $500 over last year’s budget because of the need to stretch out work for stone repairs. The Board asked how work is proceeding overall. Martha said the committee is gaining ground on repairing and maintaining the town cemeteries, despite a few more broken stones this year, likely due to natural causes. She clarified that ground maintenance is contracted out.

Item #2 Town Clerk/Tax Collector

Kim Johnson presented a 2002 budget proposal of $36,476 for the Town Clerk department, an increase of 6.29% over last year because of the increase in wages and insurance costs. Rod Pimentel asked if this increase is for all types of insurance. Kim said, no, this is just for the health portion. Joe Damour asked about book repair and Kim explained this is to maintain a permanent record of all town papers, such as minutes. She needs to work on microfilming current records. All records are stored offsite.

Kim presented a 2002 budget proposal of $39,175 for the Tax Collector department, an increase of 28.6%, due to increased insurance costs. She is researching options to change the software package for this department because the current system is not user-friendly and not as efficient as she would like. This is the first time an option has become available from an in-state company.

Peter Flynn said this cost is not in this proposed budget but is expected to be part of the proposal when the Budget Committee meets.

Item #3: Band

Angela Robinson presented a 2002 budget proposal of $4,500 for the Band (Concert Series), a decrease of $500 over last year’s budget, due to regular savings over the past years. She is planning to schedule 8 concerts – 2 in June, 5 in July, and 1 in August; plus the Holiday Concert. This year’s Holiday Concert will be December 9^th.

Item #4: Human Services

Peter Flynn presented a 2002 budget proposal of $35,000 for the Human Services Department, an increase of $4,000, which is an estimate based on previous needs over the past few years.

Item #5: Zoning

Peter Flynn presented a budget proposal of $2,732 for the Zoning Board, a decrease of $125 due to a reduction in office supply purchases, with everything else level-funded from last year.

Item #6: Code Enforcement

Peter Flynn presented a budget proposal of $6,509 for the Code Enforcement Officer, a decrease of 2.1% over last year’s budget, due to lower wages and division of job responsibilities.

Item #7: Parks & Properties

Bob Pennock presented a budget proposal of $34,159 for the Parks & Properties Department, an increase of 8.5% over last year’s budget, based on continued projects such as installing a gate at the soccer fields, equipment repair, and tree maintenance.

Rod Pimentel suggested having the Conservation Committee review his plan to renew and replace trees in order to make sure they are native to the state and to be aware of long-term affects of global warming on certain species. Bob Pennock said his source provides him with a list of native trees, along with a price; however he and Peter Flynn will make sure this list is accurate, with the Conservation Committee’s input. Peter Flynn said it is important for the town to maintain its trees because there could be a liability issue if injuries are caused by falling trees. Joe Damour suggested purchasing a mix of saplings with older trees in order to reduce the overall cost.

Item #8: Solid Waste

Bob Pennock presented a budget proposal of $426,331 for the Solid Waste Department, an increase of 11.4% over last year’s budget, due mostly to insurance costs. He may need to add $4-6,000 in Equipment Maintenance to get the trailer painted, part of his ongoing plan to maintain a building a year.

Joe Damour asked if the tipping fee is okay for now. Bob said no, even though he raised it quite a bit this next year. The town dumped 48 tons last year, and continues to be over the overrate of all other towns, even though we only pay $67 per ton dumped. Joe Damour asked about the long-term contract. Bob said there are 8.5 years left, and he intends to work out a deal, since the coop bought the landfill and there are 4 to 5 years left in handling all the towns’ deliveries.

Rod Pimentel asked about the vehicle repair budget and Bob said this is to maintain the vehicles as they get older. Rod complimented Bob on how good the town looks; his department is doing a great job. He had noticed over the weekend that NEC students were raking leaves and Bob explained that he had arranged a deal with the college several years ago. They save his department a week’s work by taking care of the leaves and he only has to schedule one of his men to this project.

Item #9: Accept Draft of Minutes of November 6, 2001

MOTION by Joe Damour to approve the November 6, 2001 minutes, as amended. Seconded by Rod Pimentel and unanimously approved 2-0.

Item #10 Town Administrator’s Report

Peter Flynn said he is pleased with the tax rate for 2002, a decrease of $.03 for the town portion. He will be meeting with NEC officials tomorrow to discuss the Board’s plan to ban all parking on Circle Street, based on town ordinance, as well as to discuss a problem that has arisen with the NEC’s approval to give the town a right-a-way at Rush Road and Main Street. NEC now is requesting the hydrant be removed; an idea the town does not want to do.

He advised the Board and the press present that the town has an Emergency Management Plan in place, including an update regarding anthrax. This plan is available for review by the public at the town hall.

Item #11: Athletics

Gary Ludwig presented a budget proposal of $19,250 for the Athletics Department; a decrease of 6.3% over last year’s budget, based on his efforts to keep programs adequately funded but with controlled spending and planning. He reviewed the successful programs and thanked the town again for funding these activities. This year, his department was able to purchase liability insurance for the basketball team, and a PA system for the baseball team. There has been some competition from the John Stark United soccer team, but he believes a number of his players will return because they will get more opportunities to play on his team. He raised some concern about the lack of concessions available at baseball games. Rod Pimentel asked who decides who receives the concession funds and Peter Flynn said an arrangement can be made between the Lions Club and the Athletics Department to resolve this issue.

Gary Ludwig reported that a Home Run Derby fundraiser raised $3,500; $180 was spent to take the team to a Pride game and the rest went into field improvements that the Parks and Properties Department did not have to cover. He asked about a trust fund set aside for a school field that needs to be repaired and upgraded. The Board said this is operated by the School Board and he will have to discuss this with them.

Item #12: Library

Wayne Colby and Peggy Ward presented a 2002 budget proposal of $110,846 for the Library department, an increase of 13.1% because of the increase of wages and insurances.  The Board discussed the hours of the library but had no further questions.

Item #13: Highway Department/Streets/Street Lights

John Margeson presented a budget proposal of $397,833 for the Highway Department, an increase of 3.8% over last year’s budget, mostly due to increased insurance costs. Rod Pimentel asked about the increase in the heating budget. John said three bays were winterized this past year and the increase is to cover the cost of heating this new space.

John Margeson presented a budget proposal of $134,357 for the Streets Department, a decrease of 1.6% over last year’s budget, due to a return to the normal funding of salt purchases and the completion of the guardrail project. The town had increased the salt budget last year to cover that year’s need.

Rod Pimentel asked if the 3-5 year project plans can be included with these budget proposals in order to see where the current year fits into the plan. Peter Flynn said this can be done.

The Board discussed the Western Avenue sidewalk project and John explained that the engineering costs will be covered by this year’s funds, but 2002 funds will be for its construction.

The Board discussed the Old Concord Road sidewalk and agreed a drawing of how a proposed plan would look could help to better convey this plan to the town. The Board discussed options for placing crosswalks on this road, as well as the need to present any plan for approval to the Army Corps of Engineers, the two property owners, and the Cemetery Committee.

It was agreed that John Margeson will work out a plan that constructs a 5-foot curbed sidewalk, with a 2-foot paved shoulder on each side, delineated with a white line. The plan will be presented as a warrant article for the 2002 Town Meeting.

John Margeson presented a budget proposal of $19,000 for the Street Lights department, level-funded from last year.

The Board informed John that they are thinking about curbing the Circle Street in 2002. They informed him of the need to post "No Parking" signs on this street as soon as possible. John said he will work on this. He asked if the Board plans to offer the $90,000 warrant article usually requested at town meeting. The Board said yes, although the warrant article can be offered with the amount of funds John believes he will need, within a $20,000 range from $90,000. John said he would provide information to the Board of what he needs for this next year.

Item #14 Selectmen’s Report/Concerns

(No issues to discuss.)

Item #15 Permits for Signature

Item #16 Abatements/Other for Signature

A motion to adjourn was made at 8:05PM.

Respectfully Submitted, Amy Jowers Clerk to the Board of Selectmen

Town of Henniker - Board of Selectmen

October 30, 2001

The Pledge of Allegiance was recited at 6:15 pm.

Public Forum

Item #1  Bob  and Linda Henry - RE: Scholarship

Bob Henry requested the Board's assistance in transferring to the Town of Henniker Trust Fund a scholarship fund currently held by the John Stark High School.  The Cathy Henry Scholarship was set up on behalf of his late wife who had taught at the school, the the people who were it's signatories are now gone, and the school needs to turn back the fund to him by November 17th.  While they are alive, he and Linda will continue to award the scholarship to a John Stark student of their choice, without touching the fund's principle, but arrangements will be made after this point.  He specifically requests the fund to be listed in the town budget's line item in his late wife's name.

Joe Damour recommended he and Linda write down the specifics of their request in a letter addressed to the Board of Selectmen, and send to Peter Flynn.  Generally, all trust funds are invested, but they are designated to someone in authority to operate as the donor wishes.

Peter Flynn said he will follow-up on their letter and handle the legalities of the request.  The Board thanked Bob and Linda Henry for their generosity to the high school and the town.

Items #2-4:  Fire Department/Patriotic Purposes/Rescue Department - Ben Ayer

Ben Ayer presented a combined 2002 budget proposal of $333,523 for the Fire and Rescue departments.  This represents a 29.2% increase from 2001, largely due to the wages and benefits of the two new full-time fire/rescue positions.  These positions have allowed the fire station to say open more often, and provide a team to respond to area emergencies.  Interceptor fees have been earned for responding to other town's emergency calls.

The Board discussed the various categories and Ben agreed to ensure that uniforms and supplies are available for full-time personnel, as currently specified in the budget for part-time employees.

Ben Ayer presented a 2002 budget proposal of $1650 for Patriotic Purposes.  The $250 increase is due to have to purchase flags  from a new vendor, who charges more than the old vendor who went out of business.

Item #5: Legal Fees - Peter Flynn

Peter Flynn presented a 2002 budget proposal of $15000 for the Legal Fees Department.  This is level-funded from 2001, which is a good sign for the town, and actual expenditures for this year may be lower.

Item #6 Debt Service - Peter Flynn

Peter Flynn presented a 2002 budget proposal of $186,704 for Debt Service, a reduction of 13.1% due to the loader being paid off.

Item #7 Insurance - Peter Flynn

Peter Flynn presented a 2002 budget proposal of $80,403 for Insurance Department.  Again, this is level-funded from 2001 and indicates that the town is in good standing.

Item #8 Municipal Dues - Peter Flynn

Peter Flynn presented a 2002 budget proposal of $2350 for Municipal Dues, which may slightly increase when the final figure is released at the end of November.  However, it will not increase by much.

Item #9 Accept Draft Minutes of October 16, 2001

Motion by Joe Damour to approve the October 16, 2001 minutes, as amended.  Seconded by Thea Braiterman and unanimously approved 2-0.

Item #10 Town Administrators Report

Peter Flynn expressed his appreciation for the hard work of Ms Laura Scott, a representative from the Central NH Planning Commission, during the ongoing review of the town's Master Plan.  He has met several time with her, along with Thea Braiterman and Judie Englander, and they are all impressed with her patience, thoroughness, and efficiency.  Thea said she is well-informed and works hard and they would like to commend her.

Peter requested the Board's approval to appoint Rod Pimental as the Interim Plumbing Inspector for the town.  This position is being advertised but has not yet received any response.  Rod has done a great job in handling the work during this time, and this part-time position will provide the proper compensation as other town positions, such as the Health Inspector.  Rod has agreed to accept this position, if appointed.

Motion by Joe Damour to appoint Rod Pimental as the Interim Part-Time Plumbing Inspector.  Seconded by Thea Braiterman and unanimously approved 2-0.

Item #11 Selectmen's Report/Concerns

The board did not have any concerns or issues to report.

Item #12 Permits for Signature

Item #13 Abatements/Other for Signature

A motion to adjourn was made at 6:50

Respectfully Submitted, Amy Jowers

Clerk to the Board of Selectmen

TOWN OF HENNIKER BOARD OF SELECTMAN

Present: Joe Damour, Thea Braiterman, Rod Pimentel, Peter Flynn, Stephany Marchut Lavallee,

Ron Lavallee, Michael Martinelli, Ben Ayer, Joan O'Connor, Angela Robinson, Michael E. Ferguson, Tom Watman

The Pledge of Allegiance was recited at 6:15 pm.

Public Forum

Ben Ayer informed the board as of 10/16/01, the Fire Dept./Rescue Squad has responded to a total of 500 calls; 212 for fire and 288 for rescue. He inquired as to how long the damaged building on Western Ave will remain unattended to.

Peter Flynn stated the condo association is responsible for that and that he has been in contact with them already

.

Item #1- Review and Acceptance of Draft Minutes of October 2, 2001

The Board reviewed and accepted the minutes with corrections

Item #2-Request for Appointments

Tim Russell, Police Chief, requested the appointment of Michael Martin and Steve Dennis for the position of Part Time Special Police Officers.

MOTION by Joe Damour to accept the applications. Peter Flynn added to the motion the two officers are subject to a one year probationary period. Seconded by Rod Pimentel and unanimously approved 3-0.

Item #3-Public Hearing

Joe Damour moved to open the public hearing. He asked for public comment.

Michael Ferguson, non-resident, asked why the town was considering accepting a building that required such extensive repairs. He noted the town has several projects with property it owns that nothing is being done with them. He stated he was considering purchasing the building and making it into a private home or an apartment building with two units. He pointed out this would add to the tax base where the offered option would not.

Joe Damour stated the Masons did specify they would prefer the building continue to be used for community functions.

Michael Ferguson added the mill site is still being unused and the town isn= t doing anything with that. Joe Damour stated the town is continuing its work on the contamination cleanup of the site as there is still a considerable amount of wok to be done with it before it can be used.

Joe Damour added that the voters at last year's meeting overwhelmingly responded their interest in the Selectmen accepting the building.

Tom Watman asked what use is planned for the Mason building as there is enough meeting space available for the various committees.

Joe Damour clarified that even after the acceptance of the building, the Town could sell it with half of the purchase price going to the Masons.

Ben Ayer stated the roof was in good shape and work had been done to have the water properly drain away for the building.

Ron Lavallee asked what it would cost the town to insure the building. Peter Flynn answered approximately $600 a year, and it would be under the umbrella of the town's current insurance.

Tom Watman voiced opposition if the intent was to use it for only a meeting space.

Michael Ferguson described the property with regards to no real space for parking.

Joan O'Connor spoke in favor of accepting the building and the interest it could give to more community events. She added the building could be added to the historical registry and asked if it was know what year it was built. Rod Pimentel offered a date of before 1850, but he did not know the actual construction date.

Angela Robinson voiced agreement that the building could be a great community building for theater and music, and added the Methodist church was housed there 37 years ago. She expressed interest in seeing the organ and Peter Flynn will make arrangements with the Masons to enter the building.

Stephany Marchut Lavallee asked if the building is accepted, will the minimum expense be just the $10,000 stated to equip the building for handicap accessibility.

Joe Damour said there would be no cost to the town if the building is just accepted. It would be decided later as to what to do with the building, the Masons just want an answer now instead in March as to whether the town is going to accept the building or not.

Rod Pimentel stated the building's design to ideal for a musical venue, and other than the first floor needing a bathroom, that section of the building is useful now. Joe Damour added the wiring was updated recently.

Thea Braiterman stated the property leading from Main St. up the building belongs to the town.

Angela Robinson asked what the seating capacity is for the first floor. Rod Pimentel said it could accommodate 100-140 people.

Thea Braiterman read the memo from the Mason as to what the building could be used for. Tom Watman noted the acceptance of the building with conditions may not be a prudent way to go.

Thea Braiterman stated if the town owns the building, they may have more of a say as to what becomes of the building lot.

The discussion continued with comments about insufficient parking, the consideration of purchasing the parking lot from the church, and the possibility of accepting the building and then selling it. Peter Flynn stated that the building was accessed for repairs for a complete restoration that resulted in an estimate of $260,000. He looked into getting a grant to cover some of that expense, but it would mean going with the full restoration, when he believes half could be spent in restoring the building to full usefulness.

Public Hearing was closed-Public Forum was reopened

Tom Watman asked to comment on the Right-to-Know law not being followed by the town administrator. He had requested information about the Pathway committee and was not given the information in a timely manner.

The board stated that there was no longer a committee, but the grant was still in place from the State if the project resumed. Joe Damour stated from the interest and concern shown at town meeting that the public does want some sort of sidewalk on Old Concord Rd., and the board, with the highway superintendent, are researching what can be done to move in that direction.

Rod Pimentel stated he is on the agenda for the next Athletic committee meeting, and has spoken with Rick Daniel about the project, who will continue with the project and present a plan at the March town meeting.

The board and guests briefly discussed safety and traffic issues and location of the sidewalk. Joe Damour said the town will need to decide if they will accept the grant money from the State and the conditions that go with it.

A concerned citizen asked if the town has an emergency plan in place and where the command center was. Joe Damour stated the director of the emergency management team is Bill Belanger, and his team is meeting October 24 to discuss chemical spills. He added that a command center depends on the location of the emergency and that information as to what to do in any case of emergency will be broadcast on the radio and TV. Thea Braiterman stated the usual places to meet would be the police or fire station, or the community school.

Item #4 Update on West Henniker Paper Mill Study

Peter Flynn stated that further study will be done at a cost of $58,000, funded by the State.

Item #5 Town Administrator's Report

Peter Flynn stated the board will begin scheduling weekly meetings after the October 30 meeting Page 4

to review the budget. The November 20 meeting is tentative.

Peter Flynn stated he did not realize Tom Watman was waiting for more information on the Pathway committee. He believed Tom Watman had the material he requested.

Peter Flynn said the plumbing inspector position was posted.

Item #6- Selectmen's Report/Concerns

Rod Pimentel stated he attended the October 10 Planning Board meeting for the agenda item to discuss the procedure to accept the road in the Crestwood development; Chelsea Court.

Joe Damour said in the past, a new road is accepted at town meeting. Rod Pimentel asked if this is a different procedure because it is part of a subdivision. Peter Flynn stated that when it meets town conditions and standards, the selectmen propose acceptance as a warrant article. Joe Damour asked that a written request from the planning board or the developers be given to the selectmen to propose this as a warrant article. Peter Flynn stated he will follow though with this issue and report at the next Selectmen's meeting.

Item #7- Permits for Signature

Item #8- Abatements/Others for Signature

MOTION by Rod Pimentel to accept the building donated by the Masonic Temple, subject to completion of legal formalities. Seconded by Joe Damour and unanimously approved 3-0.

Thea Braiterman stated the board would need to develop a standard policy and procedure statement when the building is in use for community events.

A motion to adjourn was made at 7:45 PM.

Respectfully Submitted,

Gail Abramowicz, Clerk Pro Tem

Present: Rod Pimentel, Thea Braiterman, Peter Flynn, John Margeson, Michael Martinelli, Joan O’Connor, Gail Abramowitz, Bob Pennock

Item #1 Meet for Visit at Masonic Lodge

The Board convened at 6:15PM at the Masonic Lodge building to examine its condition and the need for renovations.

Peter Flynn showed the Board the areas in need of repair, including: ground-level doors need to be sealed properly to prevent water leakage, the chimney and backdoor foyer need general maintenance and cleaning, new carpet is needed in the main room, an ADA entrance needs to be built in back, new bathrooms must be built to code, electrical wiring needs to be upgraded to fire code, boiler and heating system need to be upgraded, inside stairs need to be rebuilt to code.

Items that could be renovated over time, as needed, include: paint and trim for the entire building, main room ceiling removed to expose the original high ceiling for aesthetics, upstairs refurbished for use, kitchen not up to code but could be used for potluck type gatherings with food brought in by members.

The Board returned to the town hall to reconvene its meeting at 6:50PM.

The Pledge of Allegiance was recited.

Public Forum

(held open.)

Item #1 (continued) Masonic Temple Discussion of Future Acceptance

Peter Flynn noted to the Board that Attorney Hatfield is on vacation and so has not been available to answer any questions about the stipulations that come with accepting this donated property from the Masons. He will follow up on this as soon as possible.

The Board agreed to schedule a public hearing in two weeks to receive input from the town on the cost of renovating this building for town use. Peter agreed to get an updated minimum cost to renovate, as well as the final terms of agreement for the town to accept this donation from the Masons. The Board will then use this input to make a final decision. Peter agreed to post this notice in both local papers as well as the weekly school newsletter.

Public Forum

MOTION by Joe Damour to schedule Halloween Trick or Treat hours from 5:30PM to 7:30PM on October 31. Seconded by Rod Pimental and unanimously approved 3-0.

Gail Abramowitz expressed concern about the trick or treating in the Tanglewood development where she lives. Parents are driving with their children as they go from house to house, rather than parking and walking with their children. This poses a safety issue in her view and she is concerned someone will be injured with all this traffic.

Thea asked if there is a central place everyone can park before entering Tanglewood. Gail said no. Joe Damour suggested she speak with Police Chief Tim Russell to see if he can provide policemen at strategic spots to keep cars moving. Rod Pimental suggested posting this safety concern in the weekly school newsletter to inform parents.

Item 2 Transfer Station Repairs

Bob Pennock requested the Board’s approval to purchase two rams on the trash hopper for $4,000 plus $2,300 in labor cost. Repairing the current rams would only save $1,800 and may not save in the end. Both rams are leaking and badly scored. There is a possibility that the tube may also be scored badly, but this will not be known until this repair is done by NH Hydraulics. There is money in the budget to cover the purchase and he will arrange trash to be hauled out for $125 per haul during the two working days needed for this project.

The Board agreed with the recommendation to purchase the two rams. Bob Pennock agreed to contact Peter Flynn with an update after this work is completed.

Item #3 Accept Draft of Minutes of September 18

MOTION by Joe Damour to approve the September 18, 2001 public minutes, as amended. Seconded by Rod Pimental and unanimously approved 3-0.

Item #4 Town Administrator’s Report

Peter Flynn advised the Board that he would take immediate action with the State highway department regarding the road bump that is near the entrance of the post office on Route 114.

The first layer of pavement on the Edna Dean Proctor Bridge is scheduled to be put down next Monday and Tuesday. This will bring this project to the near end. Mr. Bill Belanger has successfully acquired $9,000 in fire repair equipment funds to cover the cost of converting the highway dump truck to a forestry truck. He is also looking into funding possibilities for renovating the Masonic Lodge building.

Peter informed the Board of a request by the owner of Pop Schultz to allow the State highway department to design a diagonal parking plan for in the front of his business to allow more cars to park. The Board agreed this would be a safer plan for this area. The State will be putting in curb sidewalk as part of the bridge project and the State Engineer, Peter Kehoe, believes this would be a good idea. Thea asked if this would cause the same problem as parking at the pharmacy. Peter said no, that there is no corner there and parking headfirst is actually safer.

John Margeson asked if this would be town maintained. Peter said yes. The Board discussed the current agreement between the town and local businesses for the businesses to plow their areas of parking, etc. but the town carries the snow away. John said this is working out. John noted that the State will plow Route 114, but the town will maintain the sidewalk.

Appointment of Highway Department Staff

John Margeson requested the Board’s approval to hire Mr. Scott Davison to fill an open position due to the retirement of Mr. Bradley Clark. Mr. Davison is expected to start October 15^th.

MOTION by Rod Pimental to accept the nomination of Scott Davison to the position of Truck Driver/Laborer in the Highway Department. Seconded by Joe Damour and unanimously approved 3-0.

Item #5 Selectmen’s Report/Concerns

Thea Braiterman expressed appreciation for Bill Belanger’s work in getting grant funds for town expenditures.

Rod Pimentel requested the town look into the abandoned property at the end of Ray Road. The town owns this property, yet there is a new car parked there. He would like the town to try to resolve this matter.

Joe Damour asked Peter Flynn to schedule a review of all town property in order to come to some decision on selling them or settling their outstanding issues. Peter said he would do so.

Rod Pimental requested Peter Flynn begin posting ads for a town plumbing inspector. Peter agreed to do this as soon as possible. Rod agreed to fill in temporarily if no one is available to take this position right away.

Rod Pimental reported that he had attended the last meeting of the Athletic Committee and requested their time and commitment to getting the new sidewalk project completed. He is hopeful their involvement will ensure this project’s success.

Public Forum (additional item)

Joan O’Connor expressed her interest in having the Board involve James Garvin in the Masonic Lodge restoration project. Peter Flynn noted that he would ask Mr. Garvin about this when he next speaks with him.

Item #6 Permits for Signature

Item #7 Abatements/Other for Signature

A motion to adjourn was made at 7:25PM.

Respectfully Submitted, Amy Jowers

Clerk to the Board of Selectmen

Present: Rod Pimental, Thea Braiterman, Peter Flynn, Ging and Don Blanchard, Lisa Houk

The Pledge of Allegiance was recited at 6:15pm.

Public Forum

(None.)

Item #1 Lisa Houk – Recycling Chairman – re: Committee Structure Update

Lisa Houk introduced herself as the newly elected Chair of the Henniker Recycling Committee. The new structure of the committee retains Joan O’Connor and Ron Lavallee as vice co-Chairs, but she will be the primary contact with the town offices and the Boards. She asked for an Ex-Officio member from the Board and Rod Pimental volunteered to attend meetings. Thea Braiterman offered to put Lisa’s contact information in the next issue of the Henniker Outlook newsletter. Lisa advised that he next Committee meeting will be tomorrow, September 5^th, at 7PM at the Grange. Regular meetings are scheduled the first Wednesday of the month.

Item #2 Ging Blanchard – re: Circle Street – No Parking Sign issue

Ging Blanchard expressed her concern about the parking that continues to occur on Circle Street by the cemetery. The Board went outside to view the site and agreed that some sort of boulder obstructions could be placed in front of the cemetery to prevent parking until the Highway Safety Committee reports back to the Selectmen on their recommendation regarding the pending ordinance.

The Board reviewed their decision to request this recommendation based on the current ordinance that prohibits parking on both sides of Circle Street. This does not seem practical because of the activity from the New England College and the need for parking during the winter months.

Ging Blanchard reminded the Board that the town owns the hearse building near the cemetery and it may need to be repainted and have the floor’s structure examined.

Item #3 Update on Proctor Bridge closing and Masonry work

Peter Flynn reported that the Edna Dean Proctor Bridge was closed for two days but that Moores Marine Construction smoothly handled it. The local businesses looked active and he thought the Board’s position to restrict the length of this closing to three days helped a great deal in making sure this was done so well. Peter Kehoe, the State engineer, has told him the bridge should be paved within two weeks.

Rod Pimental asked if more work is needed further along the road. Peter said yes. Thea Braiterman asked about the sidewalks and Peter said that cement sidewalks would be completed along both sides of the road, although nothing will be done in front of the pharmacy at this time. In addition, the walls of the bridge have been made safer by adding a beveled top, since this restoration made them wider. The Board requested Peter to ask Joe Clement, owner of the pharmacy, if he would place "compact cars only" parking signs at the building corner at the intersection of Western Avenue and Route 114, for safety reasons.

Item #4 Budget Update (2001) Expended

Peter Flynn reported that all departments remain within the appropriated 2001 budgets.

Item #5: Review and Acceptance of Draft Minutes of August 7, 2001 (public and non-public)

MOTION by Rod Pimental to accept the public/non-public minutes of August 7 and 9, 2001, as amended. Seconded by Thea Braiterman and unanimously approved 2-0.

Item #6 Wellness Program Request

The Board agreed to table this issue until all Board members are present.

Item #7 Town Administrator’s Report

Peter Flynn reported no pending issues at this time.

Item #8: Selectmen’s Report/Concerns

Rod Pimental asked about the correspondence regarding the Flood Insurance Program concerning taking adequate precautions in inspecting permits. Peter Flynn agreed to find out more information for the next meeting.

Item #9 Permits for Signature

Item #10 Abatements/Other for Signature

Item 11: Non-Public per RSA 91:A Legal Matters

A motion to adjourn was made at 7:15 PM

Respectfully Submitted, Amy Jowers

Clerk to the Board of Selectmen

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TOWN OF HENNIKER

BOARD OF SELECTMEN

August 7, 2001 Minutes

Present: Joseph Damour, Rod Pimental, Thea Braiterman, Peter Flynn, Joe Patusky, Neil Levesque, Lauren Mulligan, Peter Kehoe

The Pledge of Allegiance was recited at 6:15pm.

Public Forum

Neil Levesque requested time to discuss a dispute with his neighbor regarding his submitted driveway permit. Peter Flynn reminded the Board of the history of this issue. Last meeting, the Board gave conditional approval of a new building permit for Mr. Levesque’s barn, provided his permit and plans complied with town regulations. They do comply. However, his neighbor, Lauren Mulligan, visited Peter today and reviewed Mr. Levesque’s plans because of her concerns as to where the new barn would be built around her property line. Her concerns were resolved with the barn site, but now has a concern about the site of the driveway. The town highway agent believes this driveway is grandfathered and has been there for a long time. Ms. Mulligan disagrees. If this driveway is not grandfathered, then it cannot be allowed to be built because it does not meet the 15-foot setback from her property line. The driveway seems to be 11 feet from where she says her property line exists.

Joe Damour asked if this is an existing driveway, Neil Levesque said yes, it is his lower driveway. He explained that his deed shows a barn site that indicates this driveway was used to reach that barn. The driveway has always been used to park cars. He is not even sure he needed to apply for a driveway permit, but he wanted to make sure he did not miss any requirements with this project.

Joe Damour asked what existed when he bought the place? Neil said there was stone there, and he had added some to firm it up. Thea Braiterman asked if he had paved it, or done anything to make it a new driveway? Neil said no. Rod Pimental asked what the driveway permit was for, if one was already there. Neil showed his site map, and indicated where he wanted the driveway to be extended to his new barn site.

The Board clarified that a driveway permit is only required if it is for access to a town road, not for changing the pathway once it is on a property. Joe Damour asked if the road agent had said this was a grandfathered road? Peter Flynn said yes, he thought so, and there may be a note on the back of this site map.

The Board clarified that the building permit for the barn is no longer an issue with his neighbor, and that it complies with town regulations. However, the question remaining is whether Mr. Levesque’s driveway site I grandfathered. Joe Damour said he would have to visit Mr. Levesque’s property to make this decision. The Board agreed they would sign the building permit this evening for his project to proceed and contact him regarding the driveway permit issue. If the driveway is grandfathered, he will not need a driveway permit.

Lauren Mulligan expressed concerns about Neil Levesque’s driveway permit request. She had concerns about the boundary lines, and digging it up to put in the footings of the barn. A survey was requested and she had tried to save money by trying to resolve this with Peter Flynn. However, she had met with Peter and had agreed that her concerns had been addressed for the building permit. However, the driveway permit was now a problem. If there is no picture, then there can be no agreement on the boundary line, and then the setback cannot be determined. Second, there were no two driveways there before the Levesques moved in. She was fine with the boundary lines, and where the barn is going to go. She has had to repair her fence during the winter when the upper driveway is plowed.

Joe Damour said the Board has agreed to look at this property to determine whether this driveway existed before and so is grandfathered and does not need to comply with town regulations of 15 feet setback. The driveway permit was tabled until that time. The building permit will be signed tonight. HE believes both driveways have always been there, and it does not matter where the previous people parked.

Thea Braiterman asked if Neil’s plower could plow the snow onto his lawn in the future. Mr. Levesque agreed to this. Ms. Mulligan said this would be difficult.

Mr. Levesque said the old barn site is on his deed, and that had to be the driveway to reach it, and that is why the driveway is so close to the boundary line. Ms. Mulligan said there is a fence that he put up where previous owners parked, that’s not where the driveway was, downhill driveway can damage her property.

Thea Braiterman said he has the right to have and use both driveways. Ms. Mulligan said then why are not they required to meet the 15-ft setback requirements? She did not see where this driveway was grandfathered.

The Board stated that this issue would be resolved after they looked at Mr. Levesque’s property. The Board agreed to sign the building permit at this time, in order for Mr. Levesque to post it for tomorrow’s work.

Mr. Levesque promised that he would not remove any barn property?

Item #4 Restoration estimate of Masonic Building

Peter Flynn presented an estimate of $270,000? To restore and renovate the Masonic building, donated to the town this past year. This was a worst-case scenario estimate, and includes everything that would be involved from beginning to end. There may be state and federal funding for this, as well, but he does not know this right now. The town is in no hurry to do this, and for now, it is not suitable to use.

Joe Damour confirmed that the town meeting vote gave the Board the authority to accept this donation. It is not done yet, and will take time, may appropriate money later.

Joe Damour said this is a big town meeting issue, and $200,000 plus renovations may be a big issue to many people. He wanted this to be voted on at the next town meeting.

Peter Flynn clarified that the company who did this estimate has no expectation that this job is available to hem, so there is no hurry. Again, this is a worst case scenario. It may need a town meeting vote.

Thea Braiterman asked if we could wait for town meeting to accept this donation?

Peter Flynn said he could speak with the Masons attorney to see if we can wait. Joe Damour said we could cover the incidental costs of this as we wait. Peter Flynn suggested that in the warrant article on this, we could put in to accept he donation and to appropriate a certain sum to begin renovations.

Thea Braiterman requested we get an estimate of the building value, once renovated. In addition, the market value. Joe said we would have the assessment costs too, Peter Flynn agreed to get all this information for the town meeting.

 

Item #1 Discussion of Proctor Bridge closure

Peter Flynn referred the Board to the letter sent on their behalf to Moore’s Marine regarding a request to close the Edna Dean Proctor Bridge for five days in order to place a layer of geotextile over the bridge arches. He has not heard from Moore’s Marine, but Peter Kehoe, the project engineer, is here to explain the current situation.

Mr. Kehoe said he believes Moore’s Marine now needs two days to put down this geotextile material across the bridge. There is not enough room to do this without closing the bridge. This is a dilemma, and he does not know if they are entitled for this time, but he can just ask from the State’s point of view. If this request is not granted, there will be two big arguments. The first will be between he and Moore’s Marine. The geotextile material is supposed to be placed five feet below the road surface to prevent water and salt from draining to the arches. It will only need to be placed 10 inches down on some parts. Moore’s Marine is willing to not go as deep to put the geotextile down, but he is concerned this will not work. There may be ponding and pooling of water, and during the winter it could cause an ice dam and frost heaves. A second argument will be that Moore’s Marine believes they have two more days coming to them under the contract.

Joe Damour clarified that if the town says no, the State can overrule this decision. Mr. Kehoe said yes, that is true. He apologized for not seeing this issue sooner; he would have tried to avoid it. He has tried to keep the local businesses informed, including the possibility that the bridge may have to be closed again.

Rod Pimental asked if Moore’s Marine would take the five days to do this work, even if the Board agreed to only two days. Mr. Kehoe said he would have to be there to make sure they kept to their schedule, but it is a big job, and there is a lot to do.

Rod Pimental asked how big the crew is, and if they can do it. Mr. Kehoe said yes, but the ledge has to be removed and the road rebuilt; the whole project has been a series of unknowns, and for the most part this is a legitimate issue. A lot of this work could not be foreseen. Legally, extensions for their work go to December 4, 2001, so liquidating damages cannot be collected until they pass this date.

Joe Damour asked what dates they are looking at to close the bridge. Mr. Kehoe said it is likely to be in about 2 weeks, since they need a week to formally notify the State and the town. Thea Braiterman asked if he could ensure that Moore’s Marine would work overtime to meet this timeframe of two days, Mr. Kehoe said they will work dawn to dusk, and possibly at night to get this done. The Board agreed, though, that no one can guarantee this deadline because of all the unknowns about this project.

Rod Pimental said it is important to get this done before school begins. Joe Damour said he would like to give them three days. Mr. Kehoe asked if this closing will affect any more than the nearby businesses. Joe Damour said the length of this project has been the problem. Businesses are disgusted with it taking so long. Mr. Kehoe said they have been given construction business during this project. Rod Pimental said this affects more than just Main Street, but that all traffic is diverted from the nearby restaurants and other businesses. This is a legitimate gripe. Thea Braiterman said it also jams up the parking around town.

Joe Damour said the damage has already been done, but the Board felt it was time to take a stand on this issue. Rod Pimental suggested offering the two days, with one more as a contingency in case it is needed. Mr. Kehoe said he would be happy with that.

MOTION by Rod Pimental to agree to 2 days closure of the Edna Dean Proctor Bridge to place down a layer of geotextile, with one day contingency for unforeseen problems. Seconded by Joe Damour, and unanimously approved 3-0.

Mr. Kehoe said that if Moore’s Marine wants any more time, they would have to come to the Board and request it themselves.

Item #2 Discussion of Patterson Hill Bridge (Non-Public – RSA 91:A legal)

Peter Flynn requested the Board enter Non-Public Session under RSA 91:A legal, regarding this issue.

MOTION by Joe Damour to enter Non-Public Session under RSA 91:A legal. Seconded by Thea Braiterman and unanimously approved 3-0.

(Non-Public Minutes separate)

Item #3: Review and Acceptance of Draft Minutes of July 24, 2001

MOTION by Joe Damour to accept the minutes of July 24, 2001, as amended. Seconded by Rod Pimental and unanimously approved 3-0.

Item #4 Personnel Policies: final review and possible adoption

Peter Flynn thanked the Board for their patience and input on these revised drafts. The Town Counsel had added some legal wording, but nothing to change the policies. In addition, there had been no concerns expressed by the department heads on it.

The Board discussed the remaining issue of 4 weeks vacation paid at either 10 or 15 years. Thea Braiterman expressed strong support for 4 weeks at 10 years in order to provide loyal employees more time for their families. Joe Damour and Rod Pimental disagreed with 10 years and wanted 15 years, in order to stay closer to the private sector benefits offered.

Joe Damour said currently 2 weeks at 4 years, 3 weeks at 5 years, and 4 weeks at 15 years. In addition, there are 12 days a year for sick time. Budgetwise, it adds up and departments can get shorthanded, particularly the highway department during winter.

Thea offered 4 weeks at 12 years, with the Head Department approval.

Rod Pimental said this is too out of line with the private sector, and we need to be fair for non-town employees.

Joe said we pay them well, have health and dental insurance, his company only offers 2 weeks.

Peter reported that this was not an issue among the employees.

MOTION by Joe Damour to adopt the personnel policies, as amended, to take effect 8/7/01. Seconded by Thea Braiterman, and unanimously approved 3-0.

Item #5: Bid opening on dump truck body and possible award

Peter Flynn reported that there were no bids offered, and so this issue is tabled until next meeting.

Item #6: Town Administrator’s Report

A: firefighter reception: reception tomorrow from 12-3pkm for new firefighters. All are welcome, it is open to the public at town hall?

B: update on hiring of BOS secretary: nine resumed received for this position; one interviewed today and one tomorrow. Alyssa will remain as Health Officer and be in and out for training the new person.

C: completion of land donation: over a year ago, now have deed; tax abatement to be signed later tonight

D: pathway meeting update: highway agent on vacation, but still working to set up meeting to visit Old Concord Road and discuss options.

Peace run this Friday at 3:45pm passing through Henniker. Joe Damour agreed to be present for this proclamation form the town.

Item #7: Selectmen’s Report/Concerns

(nothing to report)

Item #9: Annual Performance Review of Town Administrator

The Board entered non-public session under RSA to discuss Personnel issues.

Item #10 Permits for Signature

Item #11 Abatements/Other for Signature

 

A motion to adjourn was made at 8:30PM

Respectfully Submitted, Amy Jowers

Clerk to the Board of Selectmen

 

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TOWN OF HENNIKER
BOARD OF SELECTMEN
July 24, 2001 Minutes

Present: Joseph Damour, Rod Pimental, Peter Flynn, Rik Humboldt, Mike Martinelli, Dan MacAfee, Nancy Foley, Ken Ward

The Pledge of Allegiance was recited at 6:15pm.

Public Forum
Rik Humboldt informed the Board of his plans to organize the Henniker Millennium Celebration this fall and invited them to attend and possibly give a short speech. He has been told the Edna Dean Proctor Bridge will be open by then, and he would like a ribbon-cutting ceremony to be part of this celebration. Mrs. Alice Savage, who is 102 years old, will attend and he hopes to have all age groups represented. The event will include a hot air balloon, possible coverage by Channel 11, and professional video coverage. He is excited to commemorate 2001 at the Proctor bridge, as this was the first double stone arch bridge built in NH, and 500 people attended it's opening in 1837.

The Board encouraged him to invite residents that are knowledgeable and active in town to help. Rod Pimental suggested selling T-shirts and caps to commemorate the event, and Joe Damour suggested inviting the town bands to play. The Board thanked Mr. Humboldt for his work.

Mr. Dennis MacAfee introduced himself and expressed concern about a recent newspaper article stating that the town has given away Grove Street to the New England College. He asked if this was true, because it is his understanding that a Class 6 Road cannot be given away by a town.

The Board said this story is not true, that giving away a town road has to be voted on at a town meeting. Mr. MacAfee said he has studied legislative action on roads in the state and Class 6 roads are protected from being changed. The Board disagreed, saying the town has the authority to lay out town roads, and changes to Class 6 roads have been approved at town meeting. There is a procedure if the town agrees.

Peter Flynn clarified that awhile back, NEC approached the town to ask for Grove Street, but it was voted down in town meeting. The town gave NEC the right to put in an island, but the road remains under town authority. Mr. MacAfee said he plans to research this issue to prove Class 6 Roads are legally protected from being changed by a town.

Nancy Ward said she agrees the town does have the authority to discontinue a road, but she believes NEC has taken over areas by common use, including sections she considers to be old. The Board reiterated that no roads have been given away, but thanked them for their comments.

Item #1 Revisit Circle Street - no parking request
Peter Flynn referred the Board to a copy of the town ordinance regarding parking on Circle Street, which was requested at the last meeting. Town Ordinance #120-10 "No Parking Anytime" prohibits parking on the west side of this street. The Board discussed the Highway Committee's recommendation to post "No Parking" signs on specific areas of this street, but expressed concern that it would be inconsistent and unclear if only partially posted. It is also unclear if parking is a problem year-round, or only during winter. Rod Pimental suggested placing large stones in areas where the Cemetery Committee has noted there are graves. The Board referred this issue back to the Highway Committee for their further discussion and modification. Joe Damour said he would attend their next meeting to be part of this discussion.

Public Forum (cont.)
Ken Ward discussed the history of Grove and Circle Streets with the Board, and said he is pleased that they remain under town authority.

Item #2 Outstanding issues re: Patterson Hill Bridge
Peter Flynn reported that the outstanding issues with the Patterson Hill Bridge project are now in the hands of the legal counsels. There is water ponding on the south side when it rains, and it may have to be resloped. Town Counsel has advised the town to not get involved at this point, but to have these issues be resolved between SEA Consultants and Hansen Engineering. The town will not make any further final payments until the issues are resolved.

Item #3: Review and Acceptance of Draft Minutes of July 10, 2001

MOTION by Joe Damour to accept the minutes of July 10, 2001, as amended. Seconded by Rod Pimental and unanimously approved 2-0.

Item #4: Town Administrator's Report
Peter Flynn distributed a letter of resignation from Alyssa Pockell, the Town Clerk, effective August 16, 2001, and the Board regretfully accepted it. The position will be advertised. Peter reported that the town has contracted with Ayer and Goss to prepay $1.099 for propane and $1.049 for oil in 2001-2001. This is estimated to be $16,784, substantially less than paying month to month. He distributed a letter of resignation from David Marshall of the Conservation Committee, due to overcommitments and the Board regretfully accepted it.

Peter informed the Board of an easement request from Jaworski GeoTech, an engineering firm, to conduct well tests on Old Concord Road, apparently adjacent to land that is owned by the town. The Board examined the site map and agreed to this request, provided it is confirmed that the town owns this property.

Peter distributed a new pamphlet detailing town services that was created by the Economic Development Committee for new residents and those interested in obtaining permits or other services from the town.

Peter Flynn reported that John Margeson, the Highway Department head, scheduled a meeting with Zeke DeNomme as a follow-up to the Board's request to examine Mr. DeNomme's request to move a rightaway. However, Mr. DeNomme did not show, and so this issue is pending, based on further notification from Mr. DeNomme.

Item #5: Selectmen's Report/Concerns
Rod Pimental expressed concern about the speed limit signs in the Tanglewood development, after driving through the area the Highway Committee had requested be reposted. The Board agreed to have this area looked at for necessary improvements, but also agreed that all town signs may need to be reviewed. They requested the Highway Committee to gradually begin this review, as well as agreed that standards may need to be established in posting signs.

Joe Damour reported that he had discussed with the downtown businesses the possible closing of the Edna Dean Proctor bridge and now strongly agrees with their view. The Board requested Peter Flynn to report their position to the Moore's Marine Company, emphasizing that the town has the authority to oppose this request under the contract.

Item #6 Permits for Signature

Item #7 Abatements/Other for Signature
NEEDS TO BE ADDED

A motion to adjourn was made at 7:10PM.

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Selectmen

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TOWN OF HENNIKER
BOARD OF SELECTMEN
July 10, 2001 Minutes

Present: Joseph Damour, Rod Pimental, Thea Braiterman, Peter Flynn, Zeke DeNomme, Vincent Massano, Mike Currie, Nancy Foley, John Margeson, Neil Levesque, Rick McLeod, Richard McLeod, Tim Russell

The Pledge of Allegiance was recited at 6:15pm.

Public Forum
Zeke DeNomme requested approval to move a right-a-way 20 feet to its original position near his land on Pasture Lane, off Patch Road. He had considered requesting an easement to travel 400 feet to cross over a nearby bridge, but moving the right-a-way back to its original position offers a better approach for him, and only requires a 50 feet offset of existing roadway.

The Board reviewed the site map Mr. DeNomme presented to confirm the site of the existing roadway and its original position. The right-a-way was moved because a logger had upgraded the road during his work. Mr. DeNomme confirmed that he has not filed any easement request at this time, but asked if he needed an easement for this current request, since he is replacing the right-a-way to its original position. The Board said no, approval is only needed if it is a Class 6 road, which this road is not.

The Board agreed to authorize a new layout of this road to return it to its original position, with the provision that the town retains access to the road from its abutting property. Mr. DeNomme was requested to provide a letter explaining his plan, and to work with the town Highway Department to ensure it is properly completed. Peter Flynn will provide Mr. DeNomme a letter of documentation regarding this decision.

Item #1 Mike Currie - Army Corps of Engineers
Mike Currie presented an Army Corps of Engineers' Minuteman Response Certificate to John Margeson and his two coworkers (Gould and) for their significant assistance during a flood crisis on April 24, 2001. All three town residents showed exemplary response to the Corps' request for help. This award is rarely given, and shows the Corps' appreciation for the significant assistance Mr. Margeson and his crew offered that day.

The Board congratulated Mr. Margeson and thanked the Army Corps of Engineers for their recognition.

Item #2 Nancy Foley - Complaint Regarding Grove Street
Nancy Foley expressed concern about the current parking on Grove Street during construction of the New England College building. The Board assured her that this road will remain as a roadway, and the current parking situation is only temporary for the construction effort.

Item #3 John Margeson - Update on Highway Projects
John Margeson reviewed his current plan to upgrade and maintain town roads. The major projects are Quaker Street and Bear Hill Road. He has researched placing a sidewalk on Western Avenue to reach the Police Station. However, costs of sidewalks have gone up. The sidewalk near Town Hall will cost around $8,800 and the Western Avenue sidewalk will cost around $21,000, if granite is used.

The Board discussed the drainage and underground utility lines along Western Avenue and agreed to request an engineering site report before moving ahead on this project. The sidewalk around Town Hall will be completed this year, along with the engineering report for Western Avenue. Peter Flynn informed the Board that NEC has volunteered to purchase an additional 12 lampposts for the Town Hall sidewalk, and will cover the cost of this electricity.

John Margeson said another project is to replace the 5-foot stone culvert with a concrete box on Butler Road. Joe Damour asked John to improve the sight of the yield sign at the intersection of Dodge Hill Road and French Pond. He also asked about moving the stop sign at the intersection of Liberty Hill, Davison and Bacon Roads, and painting a Stop Ahead sign on the road. John Margeson said he would look at both intersections.

John expressed interest in pursuing a replacement for one of his workers planning to retire in December. The Board requested a letter notifying them of a retirement date, so that advertising for this position can begin. The budget for the Highway Department will be examined for the possibility of hiring a person earlier than this date, for training purposes.

Thea Braiterman confirmed from John Margeson that the asphalt area on the Proctor Bridge sidewalk is temporary.

Peter Flynn reported that the research committee looking at Old Concord Road for possible sidewalk options would be visiting that area sometime next week.

Item #4: Update - 88 Western Avenue zoning issue
Peter Flynn informed the Board that the concern of business violations at 88 Western Avenue has been resolved because the auto business has vacated the building. There is nothing further that needs to be done at this time. The building now complies with town regulations.

Item #5: Review and Possible Adoption of Highway Safety Committee Recommendations
The Board reviewed the June 27, 2001 Minutes of the Highway Safety Committee. Recommendations #1, 2, and 4 were approved as presented.

The Board discussed recommendation #3 that advises posting No Parking Anytime signs on the entire cemetery side of Circle Street. The Board expressed concern that there is no alternative parking at times, and requested research into current ordinances before approving this suggestion.

MOTION by Joe Damour to accept the Highway Safety Committee Recommendations as submitted, except for #3 which will be further researched. Seconded by Rod Pimental and unanimously approved 3-0.

Public Forum
Tim Russell informed the Board of a federal grant from the National Center of Missing and Exploited Children that has been offered to the Police Department. This grant will provide a sophisticated computer system to give the Department the ability to produce posters of missing and exploited children. The Department will also become part of the national system across the country.

The Board discussed the need for an additional telephone line and the area of coverage the Department will be expected to cover.

MOTION by Joe Damour to accept the National Center of Missing and Exploited Children grant. Seconded by Thea Braiterman, and unanimously approved 3-0.

Item #6: Review and Acceptance of Draft Minutes of June 26, June 12, and May 29, 2001

MOTION by Joe Damour to accept the minutes of May 29, June 12, and June 26, 2001, as amended. Seconded by Thea Braiterman and unanimously approved 3-0.

Item #7: Town Administrator's Report: Closing of Proctor Bridge, reopening of Patterson Hill Bridge, 6-Month Budget Report
Peter Flynn reviewed the request of Moore's Marine? to close Proctor Bridge for five days to allow a sheet of material to be placed under the pavement. Area businesses strongly oppose this request because of potential harm to their business activity. This project is already one year overdue, and they believe they have suffered enough.

The Board agreed to send a letter in support of the businesses, but also agreed to request information on another alternative to closing the bridge, the length of time added if the bridge is not closed during this time, and documentation to back up this response.

Peter Flynn showed pictures of the opening of Patterson Hill Road Bridge and said this was a successful event, with 60 people at the ribbon cutting and 32 attending the luncheon. Some minor issues on this project remain unresolved but money is being withheld until they are completed. Further notification on this will follow.

Peter Flynn noted the 6-month budget report presented to the Board. All departments are in line with the approved budget, and many are actually under budget.

Finally, he has talked with the State Department of Safety and was informed that a 4-year education project is ongoing to educate trucking companies on reducing pollution. Tickets are not being given out during this time period, and the department does not target an area for specific attention. The Board agreed to request the Safety Department to contact the Patenaude business in town to inform them of this project.

Item #8: Selectmen's Report/Concerns
There is nothing to report.

Public Forum
Neil Levesque requested a 4-month extension of his building permit in order to complete the building of his post and beam barn. In addition, he has been advised by his excavator to move the site of this barn back on his property. The Board advised Mr. Levesque to resubmit a new 1-year building permit with these changes that will then allow him to extend automatically for one more year, if necessary.

MOTION by Joe Damour to waive permit fees for this resubmitted permit application. Seconded by Rod Pimental, and unanimously approved 3-0.

Public Forum
Richard and Rick McLeod reiterated their concerns about the business activity around Rick's home, in particular the trash blowing onto their lawn and the water runoff from the raised roads. Joe Damour requested a letter listing these concerns so that the Board can provide an appropriate response. The Board also reconfirmed that the Planning Board can best address concerns about any expansion of surrounding businesses because a Site Plan Review is required for such changes.

Mr. McLeod asked about having animals on his land. The Board said this is not restricted by any town regulation, as long as it is not a commercial enterprise. Mr. Richard McLeod stated his interest in continuing his home-based business of painting signs. The Board said that a business could only be grandfathered if there has been no break over 2 years in operation, and has not moved from that site. The Board advised them to read the zoning regulations for their Commercial Residential area, in order to know what can be allowed to be operated as a business.

There was further discussion about zoning regulations. The Board reiterated that they are limited in regulating business activity. Zoning regulations were only established from 1986, and there are cases where the town has had to ask for "after the fact compliance", but all businesses in town are required to comply with current town regulations.

Item #9 Permits for Signature

Item #10 Abatements/Other for Signature
NEEDS TO BE ADDED

Item #11: Request for Non-Public Session per RSA 91:A re: welfare issue

A motion to adjourn was made at 7:50PM.

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Selectmen

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APPROVED

TOWN OF HENNIKER

BOARD OF SELECTMEN

June 26, 2001 Minutes

Present: Joseph Damour, Rod Pimentel, Peter Flynn, Kelli Conneely, Carol Gaidos

Absent: Thea Braiterman

The Pledge of Allegiance was recited at 6:20 p.m.

Item #1 Carol Gaidos - Old Homes Day

Carol Gaidos spoke to the Board regarding a substitution for Old Homes Day. The Henniker Millennium Celebration would be August 11th, for an afternoon and evening. The festivities would include:

5:00 p.m. - 6:00 p.m.: bring your own food picnic, hotdogs would be for sale (likely to be held at Community Park)

6:00 p.m. - 7:00 p.m.: a walk relay with residents aged 100, 90, 80, etc., with the walking route being from the stone bridge to the covered bridge and around back to the stone bridge.

7:00 p.m.: photo session with as many people as possible posing on the stone bridge for an aerial photograph (Mr. Fournier will provide the hot air balloon)

Chief Russell is contacting the State regarding necessary approval to reroute downtown traffic. Carol asked for Board approval for the festivities, under the auspices of Old Home Days. The Board supported the proposal. Peter Flynn requested a press release be submitted in time for the July/August issue of the Community Outlook.

Item #2 Special Work Session - Continuance of Personnel Policy Discussion

Item #3 Permits For Signature - Approved

Building Permit, Aucoin Farm, House and Barn, 14 Baker Road, Lot 570A

Building Permit, Stuart Bernstein, House Addition and Garage, 34 Tanglewood, Lot 110-A12

Building Permit, Howard and Patricia Proctor, Deck, 2 Hemlock Lane, Lot 318

Building Permit, Pats Peak Inc, Storage Room, 24 Flanders Road, Lot 589-A

Building Permit, Jeffrey and Deborah Connor, House, Colleague Road, Lot 49-C

Building Permit, Bill and Linda Ramsey, Barn, 40 French Road, Lot 1-293B

Building Permit, Kenneth and Catherine Richard, House, 5 Peasley Road, Lot 629

Driveway Permit, Jeffrey Connor, Colleague Road, Lot 49-C

Driveway Permit, Carol Mitchell, Chelsea Court, Lot 279-9

Demolition Permit, House (due to a fire), Deborah Houle, 57 Tanglewood Drive, Lot 110DZ1

Sign Permit, Temporary, James Connor, 15 Rush Road, "Strawberries"

Assembly Permit, Henniker Millennium Celebration, August 11, 2001

Parade Permit, Henniker Millennium Celebration, August 11, 2001

Permit Denied: Independent Wireless, Telecommunication Tower, Lot 11

Item #4 Abatements/Other for Signature

Intent to Cut, David Arneson, Lot 1-728B

Intent to Cut, Rodney Patenaude, Lot 1/065

Intent to Cut, Roman Catholic Church, Lot 551X + 553E

Refund, Philip and Donna Richardson, Tax, $1,355.93

Adjournment

MOTION by Joe Damour at 8:00 p.m. to adjourn. Motion seconded by Rod Pimentel, approved 2-0.

Respectfully Submitted,

 

Kelli B. Conneely

Clerk Pro Tem for the Board of Selectmen

 

 

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APPROVED


TOWN OF HENNIKER
BOARD OF SELECTMEN
June 12, 2001 Minutes

Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Cathy McComish, Stephen Solomon, Angela Robinson, Richard McLeod, Russ Roy, Rick McLeod

The Pledge of Allegiance was recited at 6:15pm.

Public Forum
(held open)

Item #1 Appointment of one Firefighter/Paramedic and one Firefighter/EMT-I for full-time positions in the Henniker Fire/Rescue Department
Cathy McComish reviewed the process followed to fill these two positions, beginning with advertising and the receipt of applications. Four applicants were invited for a joint interview with the Concord Fire/Rescue Chief, a representative from the Londonderry department, the NH Director of FEMA, and the NH Director of EMS. Out of the three available to be interviewed, two were nominated for the positions: Stephen Solomon, a resident in Hillsboro, for the position of firefighter/paramedic, and Michael Costello, a resident of Henniker, for the position of firefighter/EMT-I. If approved by the Board tonight, both are ready to begin work July 2nd.

Cathy introduced Mr. Solomon, who expressed his appreciation for being nominated and his interest in the firefighter/paramedic position. The Board congratulated Mr. Solomon. Cathy explained that Mr. Costello, the second nominee, was unable to attend tonight’s meeting because of a fire school commitment that he could not be excused from. He will complete all requirements for Level I Firefighter by the end of this year.

Peter Flynn explained that Ben Ayer, Cathy, and he had followed up with background checks on both candidates and had received favorable responses in return. Both nominees are required to have a physical checkup. Peer reviews on both nominees have been great. Meetings will continue over the next few weeks to establish and set up job positions and requirements. For example, it may work out that Stephen and Michael can provide after-hours coverage as backup paramedic and EMT-I. This will fit in with the interceptor fee agreement Henniker is covered by, but in any case, the newly hired will be ready to go July 2nd.

MOTION by Joe Damour to appoint Stephen Solomon for the position of firefighter/paramedic and Michael Costello for the position of firefighter/EMT-I in the Fire/Rescue Department. Seconded by Rod Pimenel, and unanimously agreed to 3-0.

The Board congratulated everyone for this successful process.

Public Forum
Angela Robinson requested assistance from the Board regarding the cleanliness and overall condition of the Laundromat located downtown. She has visited this business several times this year and found the place messy, several washer and dryer units are not working, and the place is in need of upgrading.

Peter Flynn said that he had followed up on Mrs. Robinson’s complaints, as the town Deputy Health Officer and Code Enforcement Officer, and agreed with her descriptions. However, this is a private business that does not serve food or pose a health risk in service or structure. Therefore, he does not believe the town can cite the business in violation of any town regulation.

The Board offered to send a letter to the business, under the Town Administrator’s signature, stating that residents have complained about the maintenance of the laundromat, and requesting the owner’s consideration in upgrading its condition. Mrs. Robinson thanked them for this offer of assistance and agreed to contact this business via the telephone number provided in the laundromat.

Mrs. Robinson expressed her continued opposition to a pedestrian walkway on Old Concord Road and her concern about the speeders on this road. The Board agreed that the dividing lines may have to be repainted to show that passing is not allowed on this road. In addition, Mrs. Robinson was invited to attend the meetings that will be scheduled during the next months with the new pedestrian walkway committee. She agreed to attend and reminded the Board to try to attend some of the summer concert series.

Item #2 Special Work Session - Discussion of Personnel Policy
Peter Flynn presented a draft of the personnel policy, as revised by Chief Russell, Russell Roy and himself. They have tried to bring town policy into line with federal and state regulations, as well as correct flaws in certain sections.

The Board suggested several changes in the Definition Section to separate out policy explanations. Full-time, part-time, and temporary and seasonal worker definitions were discussed, along with their respective benefit coverage.

Public Forum
Rick McLeod presented a complaint to the Board regarding the two businesses that abut his property on Bradford Road. The regraded roads leading to the Harvester Market and the Henniker Crushed Stone businesses have caused flooding of his lawn and he believes one of the roads crosses his property line. In addition, the trucks from the Crushed Stone business cause vibrations when passing his home, and some emit black smoke that coats his home and requires it to be annually cleaned and repainted. He showed pictures of the smoke and soot. All of these problems are having an adverse affect on this property. He requested the Board’s assistance in resolving his situation.

The Board asked if he had contacted any State agencies for assistance. He replied that he had called the state police about the pollution from the trucks. They had come and ticketed some, but then never followed up any further.

The Board expressed reservation about resolving these issues under a town regulation policy; that he might be better served through a civil suit, or a private lawyer. Mr. McLeod said he had tried that route, but did not get very far. Legal fees are expensive, and the only legal route suggested by one attorney was to file a nuisance suit.

The Board asked if he was interested in selling this property, but Mr. Richard McLeod said that he did not want his son to sell this home, since he had built it in the 1940’s, and it was important to him. Mr. Rick McLeod repeated his request for assistance.

The Board agreed to review several statutes that Mr. Rick McLeod had referred to in supporting his complaints. In addition, Peter Flynn agreed to contact the State Police to follow up on Mr. McLeod’s complaints about the truck pollution. The Board said Mr. McLeod should expect a response from them, likely by letter, within the next few weeks. Mr. Rick McLeod thanked them for their consideration. He asked about filing for abatement on his property, and Peter Flynn advised him to come to the town hall during normal business hours to get information on this.

Item #4 (Continued) Personnel Policy
The Board continued their review of the revised personnel policy and discussed sections addressing employee probation and hiring processes, and the coverage of benefits for exempt and non-exempt employees.

It was agreed to meet one more time to complete this review.

Item #3 Permits for Signature
Item #4 Abatements/Other for Signature


A motion to adjourn was made at 8:45PM.

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Selectmen







 

 

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APPROVED


TOWN OF HENNIKER
BOARD OF SELECTMEN
May 29, 2001 Minutes

Present: Joseph Damour, Rod Pimental, Thea Braiterman, Peter Flynn, Mark Lewis, Mike Martinelli, Lloyd Henderson, Mark Mitch, Denise Rico, Roberto Rico, Martha Sunderland, Emily Millon, John Warner, Joyce Bledsoe, Jim Gallagher, Tom Christopher, Sherry Dunham, Bob Pennock, David Zurmolhen, Roger Belson, Holly Green, George May

The Pledge of Allegiance was recited at 6:15pm.

Public Forum
(held open)

Item #1 Dr. Lewis - Report on Kids Day
Mark Lewis reported that Kids Day on May 19th had been very successful. He thanked the Board for their support. Almost 175 children had attended, and he had received positive feedback from many people. His goal next year is to double attendance. The Town Health Office, Alyssa Pockell, had been very helpful on such short notice, and he will look to the town for more involvement next year.

The Board congratulated him on a successful event, and advised him to begin early to organize for next year.

Minutes
MOTION by Joe Damour to accept the minutes of May 1, 2001, as revised. Seconded by Rod Pimental and unanimously approved 2-0.

(Thea Braiterman arrives.)

MOTION by Joe Damour to accept the minutes of May 15, 2001, as revised. Seconded by Rod Pimental and unanimously approved 3-0.

Item #2 Presentation and Request for Selectmen's Endorsement of Study and Research Concerning the West Henniker Dam and Papermill Site contaminated property on East Side of Western Avenue
Peter Flynn gave a short history of how these two issues became linked. The West Henniker Dam was one of the issues pending when he was hired as the Town Administrator several years ago. The Sanborn & Head environmental study for the paper mill site had been completed at that time. Last year, the NHDES had informed the town that it must repair the West Henniker Dam to conform to current regulations. The agency had extended the town more time, but a remediation plan was due June 2001.

Also in 2000, the NH Fish and Wildlife Agency and the NHDES had offered solutions and funding options to remove the dam and to complete the restoration of the old papermill site. The Sanborn & Head environmental study had pointed out the contaminated sites of the old Paper Mill and the EPA’s environmental concerns.
Tonight, these agencies, and a few other individuals, have come before the Board to present their ideas to work as a team and help resolve both issues. To begin this presentation, he introduced a 22-minute film explaining how other towns across the country have resolved similar issues with deteriorating dams.

(film shown)

Peter Flynn invited the team representatives to present their plans and options to the Board.

John Warner, NH Fish and Wildlife Agency, said he is a Henniker resident, and has become involved with the River Restoration Project, a nonprofit group that includes representatives of the EPA, U.S. Corp of Engineers, and the Soil Conservation agency. This group works to address the issue of dam removals and adding fish passages to rivers in NH. In particular, they are looking at dam sites in NH that no longer support or serve a purpose, and pose safety issues. He had examined the West Henniker Dam and had submitted a report to the Board on his site visit. As a fisheries biologist, he wanted to help restore the Contoocook River to its natural environment and cold water fisheries habitat. The dam in Henniker had been constructed in 1936, and was in need of attention.

Jim Gallagher, NH Department of Environmental Services, said he is chief of the Dam Bureau, within the Water Resources Engineering Department, and was sent to inspect the West Henniker Dam in 2000. He was the sender of the letter to the town requesting action. There were 3,200 dams in NH, and of this, 1,600 are former dam sites in disrepair. Most are old and obsolete, and not wanted or used. It is important to provide the owners of obsolete dams the opportunity to remove it. There are funding sources available from NHDES and EPA, and we can help with this process.

Joyce Bledsoe, the Brownfields Program (DES) said the old paper mill site has been designated as a Brownfields site. The EPA did the previous remedial work on it and is available to continue to help. The eastern parcel, across the street, was determined to be filled with metals, and so the EPA requires that people have limited exposure to it. Steps must be taken to remove the contaminated soils. Sanborn & Head is on the staff to do this remedial work, and BP can do an historical inventory of the dam. We have a revolving loan fund for this and we are ready with contractors, but whatever the decision is tonight, the contaminated soils must be removed.

Joe Damour said he thought the EPA’s remedial work included finding options for the town to use this site. Joyce said the BP can help address usage options that the town wants to consider. They can cost out these ideas.

Thea Braiterman confirmed that the soil must be dealt with, regardless of anything else. Joyce said yes. Rod Pimental confirmed that the contaminated soil is a risk to people. Joyce said yes, the final condition must offer limited exposure to people, and access must be restricted.

The Board discussed the options of capping or paving over the contaminated soils, which Joyce said is one option, since these metals are not leaching materials. Joyce also clarified that the entire area is not contaminated, just that some test pits have indicated there are hot spots. Final testing and surveying will have to be completed for a definitive answer. The Board also clarified that they prefer to remove the current sluiceway around the paper mill site. An engineering study will be required for a final answer.

Tom Christopher, representative from the American White Water Association, said the Contoocook River is a seasonal favorite of many kayakers, canoers, and rafters. Removing the West Henniker Dam will give them another 1/2 mile of white water. In addition, their current point of egress is problematic, but the dam removal will provide better and safer access further down the river. The Association is interested in offering funding and in-kind contributions to help the town with this project. The mill site will be ideal for a “take out” site and for parking. In addition, there is also a possibility for a yearly festival that the town could benefit from with the tourist traffic.

The Board clarified the additional access the river users will gain will be about 1/4 to 1/2 mile above the dam. Tom Christopher said yes, and clarified that the Association, in return for its help, would like a deeded easement from the town stating that this area is open to the public. This is a private organization and will not turn this river into a commercial enterprise.

Peter Flynn asked for members from the Conservation Committee to express their thoughts on this issue. Martha Sunderland said the Committee supports this idea, but wants to know what would be the negatives of it. Joe Damour said one issue would be the town’s desire to know the impact of these changes. Thea Braiterman said another is the concern about its cost. Joe Damour said this would all have to be discussed at a town meeting.

Mark Mitch asked what the town views as the role for the Conservation Committee in this potential project. Tom Christopher suggested the role of permitting authority of the town, but Joe Damour clarified that this remains the responsibility of the Board of Selectmen. Joe said the Committee would serve in the advisory capacity for this work.

Peter Flynn clarified that a committee would be established to work on this issue, but that tonight is just the opportunity to update the Board on the potential ideas.

MOTION by Thea Braiterman to endorse the formation of a town committee to study and research the West Henniker Dam and old Paper Mill site in order to develop and present recommendations for restoration and development of both sites. Seconded by Joe Damour and unanimously approved 3-0.

The Board discussed the need for further surveys and minor property adjustments as part of this future work.

Public Forum
David Zurmuhlen and Emily Millon expressed concerns regarding the final work on the Patterson Hill Bridge restoration.

David cited flooding and bank erosion problems due to the raised bridge level from his parking lot, and the absence of riprap in some riverbank areas. Emily Millon cited flooding problems due to the absence of granite curbing that would help to direct the heavy flooding from the Patterson Hill road away from her house. The Board directed Peter Flynn to resolve both issues to David and Emily’s satisfaction.

Item #4 Town Administrator’s Report
Peter Flynn reported that the Review Board, involving Fire Chief Ben Ayer and Rescue Chief Cathy McComish, will interview Fire and Emergency personnel tomorrow for the two EMT positions. The next step will be for them to present their recommendations to the Board for final approval.

Peter Flynn requested the Board’s approval to advise Ken Levesque to prorate a sewage bill for a resident. The Board agreed.

Item #5 Selectmen's Report/Concerns
Thea Braiterman reported the winner of the Peddler’s Scholarship fund. She agreed to present the award this year.

Thea Braiterman asked if the town has responded to the road concerns expressed by Mary Macklin. Peter Flynn said that he will respond to her as soon as possible. The Board discussed that the answer is likely to be that the road must be paved, if the sand issue is to be resolved, but this is an option that the residents of that road have already rejected.

The Board agreed the next meeting on June 5th will be a working session on the town’s personnel policies.

Item #6 Permits for Signature
Item #7 Abatements/Other for Signature
Abatement, Sally Byrnes, 4 The Oaks, Lot 147
Building Permit, Brian Barrett, 18 Butter Road, Lot 577X-4, new home
Building Permit, Brian & Bethany Van Brunt, 12 Patch Road, Lot 662C, electrical wiring
Building Permit, Trish Harrison, 41 Warner Road, Lot 104A-2, finish basement
Building Permit, Wayne & Maria Colby, 6 Liberty Hill, Lot 398A, extend shed
Building Permit, Steve Fronton, 55 Tanglewood, Lot 110D-20, garage
Driveway Permit, John Dur, Lot 577XX-1
Intent to Cut, Ross E. Williams, Lot 15
Raffle Permit, Henniker Lions Club
Sign Permit, New Hampshire Coffee Roasters, 38 Flanders Road

A motion to adjourn was made at 8:35PM.

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Selectmen
 

 

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TOWN OF HENNIKER
BOARD OF SELECTMEN
May 15, 2001 Minutes

Present: Rod Pimentel, Thea Braiterman, Peter Flynn, Kelli Conneely, Michael Martinelli, Cathy McComish

Absent: Joseph Damour

The Pledge of Allegiance was recited at 6:15 p.m.

Public Forum

None

Item #1 Full-time Firefighter Hiring Process Update - Cathy McComish

Cathy was present to update the Board on the hiring process for the full-time firefighters. The advertisement was in four newspapers and there have been applications received already. The oral board has been scheduled for May 30 to conduct interviews. After the interviews two candidates will be recommended to the Board for approval. A start date of July 1 is expected.

Peter reported that he, Cathy, and Ben Ayer met with the Mutual Aid Chief to clarify the job description section on the level of qualifications required to meet State standards.

Item #2 Policy for Street Sign

John Margeson asked Peter to include the existing street sign policy so the Board could review it. Thea recommended the Highway Safety Committee review street sign requests to ensure the legitimacy of petitioners. Currently the signs are paid for by the Town, and the petitioner reimburses fees if the purchase/installation is not deemed the responsibility of the Town.

Item #3 Grove Street Sidewalk Request

New England College would like to extend the Grove Street sidewalk 150 feet during the building construction, as well as installing 10-12 lampposts at their expense. Peter reported that there is money in the budget to cover this sidewalk project, and to have the sidewalk on Western Avenue extended to the Police Station. Peter requested Board consensus on these projects, and Thea and Rod agreed with the scope of work proposed.

Item #4 Sewer Abatement Request

Rick and Jeanne Daniel requested an abatement on their last sewer bill. In the past they have been billed for five units, but the last bill was for six. MOTION by Rod Pimentel to abate the sixth unit, pending verification of the sewer commission. Motion seconded by Thea Braiterman, approved 2-0.

Item #5 Review and Acceptance of Draft Minutes of April 17 and May 1, 2001

MOTION by Rod Pimentel to approve the April 17, 2001 minutes as submitted. MOTION seconded by Thea Braiterman, approved 2-0.

Action on the May 1, 2001 minutes was postponed due to Joe Damour's absence.

Item #6 Town Administrator's Report - Peter Flynn

a. Western Avenue Papermill Site: Last week Peter met with State and Federal government officials for a West Henniker dam on-site meeting. The meeting was to gather ideas on how to best utilize resources for the dam, the papermill site, and the field across the street from the papermill. Of the 9 people in attendance, 3 of the officials were Henniker residents.

Tom Christopher from the American Whitewater Association had some fascinating ideas and would offer financing on converting an area into a launch site. There were a lot of good suggestions on usage and financing options. In two weeks there will be a presentation to the Board, including a twenty minute video on dam removal. Peter will schedule an hour on the agenda, and Thea will put the information in the next Outlook.

b. Pathway Committee Update: So far only one member has indicated a desire to return to the Committee. Peter will schedule a meeting for interested citizens.

c. Colby Crossing Road: This item was going to be postponed until John Margeson was present, but was later discussed under Item 7.

d. Part-time Employees: Bob Pennock submitted applications for two people he would like to hire to work part-time over the summer. The money is already in the budget. MOTION by Rod Pimentel to hire Jeremiah Anderson and Adrian Perry as seasonal part-time labor, as recommended by Bob Pennock. Motion seconded by Thea Braiterman, approved 2-0.

e. Soccer Fields: The Army Corp of Engineers stipulated that trees had to be planted and a gate installed prior to renewing the 5 year lease on the soccer fields. Today Bob Pennock, Parks Department employees, and the Terry Chase from the Army Corp of Engineers planted the trees and started working on the gate. It was a good cooperative effort.

Item #7 Selectmen's Report/Concerns

Thea asked about Mary Macklin's letter regarding sand cleanup and the winter snowplow turnaround. John Margeson had planned to speak to the Board, but was unable to attend due to a rescue call. The Board requested that Peter and John handle the request, so there would not be a two week delay in responding to Mary Macklin.

Item #8 Permits for Signature

Building Permit, Replace Deck With Patio, Cynthia Marsland, Tanglewood, Lot 110A7
Building Permit, Kitchen Addition, Daren Tinkham, Main Street, Lot 242
Building Permit, Porch, Georgeanne and David Wood, Western Avenue, Lot 559C
Building Permit, Barn Renovation, Father Mark Dollard, Rush Road, Lot 223
Building Permit, House, Cathy and Scott Dias, Crany Hill Road, Lot 654EE
Building Permit, Wood Pole Barn, John Mellon, Foster Hill Road, Lot 279N
Building Permit, Shed Dormer, Edwin Bisson, Crescent Street, Lot 245
Building Permit, House, Lance Moulton, Stonehenge, Lot 588-B-6
Building Permit, Shed, NPLH, LLC, The Oaks, Lot 147
Building Permit, In Ground Water Storage Tank, Town of Henniker, Cogswell Springs Water Works, Davison Road, Lot 96-H
Driveway Permit, Nicole and Andrew Patterson, Liberty Hill, Lot 139
Driveway Permit, Raymond Panetta, Ray Road, Lot 119A
Driveway Permit, Lance Moulton, Stonehenge, Lot 588-B-6
Driveway Permit, David Hudson, Bear Hill, Lot 572X
Sign Permit, John Stark Regional High School
Sign Permit, New Hampshire Coffee Roasters
Trench Permit, Public Service of New Hampshire, Old Concord Road
Trench Permit, Merrimack County Telephone, Dodge Hill

Item #9 Abatements/Other for Signature

Spreadsheet Attachment to Minutes: Current Use Applications, May 14, 2001*
Spreadsheet Attachment to Minutes: Exempt and/or Credit Applications 2001*
Abatement, Katherine and Donald Perkins, Lot 65RR
Abatement, Jessica Taylor, Lot 2/200A
Abatement, Holly and Christopher Baum, Lot 554-45
Abatement, Gina Dockham, Lot 1/305E31
Abatement, Mr. and Mrs. Daniel, Lot 2/219
Intent to Cut, Judy Northup Bennett and Stephen Bennett, Lot 540-X1
Intent to Cut, Judy Northup Bennett, Lot 540-X1
Intent to Cut, Estate of Vincent Barletta, Lot 7, 8
Intent to Cut, Matthew Wayland, Lot 26
Intent to Cut, Judith and Howard Miller, Lot 581B
Intent to Cut, Regina Michener, Lot L330
Intent to Cut, Peter Bickett, Lot 705
Refund, Vehicle Registration Overpayment, Dennis McComish $39.00

*Note: The spreadsheet attachments may be seen in the Town Offices.

Adjournment

MOTION by Thea Braiterman at 7:00 p.m. to adjourn. Motion seconded by Rod Pimentel, approved 2-0.

Respectfully Submitted,

Kelli B. Conneely
Clerk Pro Tem for the Board of Selectmen

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TOWN OF HENNIKER
BOARD OF SELECTMEN
May 1, 2001 Minutes

Present: Joseph Damour, Rod Pimentel, Peter Flynn, Kelli Conneely, Michael Martinelli, Marie Redman, Mark Redman, Ken Levesque, Mary Dowse, Rick Daniel

Absent: Thea Braiterman

The Pledge of Allegiance was recited at 6:15 p.m.

Public Forum

Marie and Mark Redman asked about their application for a building permit. The Redman's relocated a cottage so it would be on a foundation, and removed a mobile home. The Code Enforcement Officer indicated they had two years to rebuild or replace the mobile home, and their permit application is within that time frame. The shed will be demolished, the cottage will be used as a guest house not as a rental unit, and the site will have 3 structures, instead of the previous 4.

The permit was signed, and the Redman's were instructed to pick up their paperwork at the office tomorrow.

Item #1 Public Hearing - Sewer Ordinance

MOTION by Joe Damour at 6:22 p.m. to open the public hearing regarding the Sewer Ordinance. Motion seconded by Rod Pimentel, approved 2-0. No citizens were present who wished to speak to the ordinance.

MOTION by Joe Damour at 6:35 p.m. to close the public hearing. Motion seconded by Rod Pimentel, approved 2-0.

MOTION by Joe Damour to adopt the sewer ordinance as revised and presented. Motion seconded by Rod Pimentel, approved 2-0.

Ken Levesque reported that only 2 of the 12 letters sent out regarding the ordinance were returned. There was confusion over the new bakery on Western Avenue, as to the responsible party. The letter was eventually signed for by Teresa Maier.

Item #2 Update on Patterson Hill Road Bridge

Peter Flynn reported that the bridge work will be completed within 10-14 days. The drainage issue has been solved, the hot top and guardrails are still to be done, the paint job looks good, and a ribbon cutting ceremony will be scheduled.

Item #3 Review and Acceptance of Draft Minutes of April 17, 2001

Postponed

Item #4 Town Administrator's Report - Peter Flynn

The monthly meeting of the Resource Recovery Association was held yesterday at the Henniker Transfer Station. There was an audio-visual presentation for an official from the DES and 12-14 managers and employees from other transfer stations who were in attendance. We should be very proud of the facility.

The park benches are back, and the spring schedule is set back about two weeks from last year.

The advertisement for firefighters will be finalized tomorrow at a meeting with Ben Ayer and Cathy McComish.

John Margeson has ordered the truck, and the chassis is due any day. Bob Pennock's building is under construction.

Previously delayed electrical work at the town hall should be done over the summer. Mamakating will be working on the NEC site across the street, and will likely schedule the town hall work at the same time.

Item #5 Selectmen's Report/Concerns

None

Item #6 Permits for Signature

Item #7 Abatements/Other for Signature

Sewer Ordinance - Continued

Rick Daniel joined the meeting as the Board was adjourning. The Board reconvened to allow Mr. Daniel to speak to the Board regarding the sewer ordinance. Mr. Daniel expressed concerns over targeting businesses and not residents, questioned who would be responsible for monitoring the grease traps, asked about necessary equipment, and commented that Cabin Fever has to pay sewer fees even though there is no plumbing.

Joe Damour responded that grease traps used by restaurants would mean fewer grease problems at the treatment plant. A recent camera snaked into the main pipe showed grease buildup reduced the usable area of the pipe by two thirds. Ken Levesque will be meeting with business owners to discuss equipment installation and maintenance. Rod Pimentel estimated a 30 pound grease trap would probably be needed for businesses of similar size as Mandi's, as the trap size is based on the sink size, with an installation fee of around $1,500. A trap is not needed for every sink, only the main sink where pots and pans are washed.

Adjournment

MOTION by Joe Damour at 6:58 p.m. to adjourn. Motion seconded by Rod Pimentel, approved 2-0.

Respectfully Submitted,

Kelli B. Conneely
Clerk Pro Tem for the Board of Selectmen

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TOWN OF HENNIKER
BOARD OF SELECTMEN
April 3, 2001 Minutes;

Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Ken Levesque, Dr. David Lewis, Angela Robinson, Michael Martinelli

The Pledge of Allegiance was recited at 6:15pm.

Public Forum
(held open)

Item #1 Election of Chairman

MOTION by Rod Pimentel to nominate Joseph Damour for reelection to the position of Chairman. Seconded by Thea Braiterman and unanimously approved 2-0. Joe Damour - abstained.

Item #2 Sewer Ordinance; presentation & possible adoption - Ken Levesque
Ken Levesque presented a final draft of the revised Sewer Ordinances, including a new section requiring town businesses to install and maintain a grease trap if necessary to their business operation. The State DES has approved the draft, after the industrial pre-treatment section was removed because there are no industrial businesses in town. DES recommends its review by the Town Counsel for legal purposes. There are also minor changes to the abbreviation, definition, and appendix sections, and to Section 5(h) covering the billing of laundromats.

The Board agreed to have Town Counsel review the draft. A public hearing on the ordinances has tentatively been scheduled for May 1, 2001.

The Board agreed to notify town businesses of the new grease trap ordinance with a letter and a copy of the ordinance. Ken Levesque agreed to draft this letter in order to explain the compliance and inspection process that allows the town to enter and inspect business sites and to see where grease is being disposed. He volunteered to do the inspections. The Board agreed that offering financial considerations to assist with this ordinance is not feasible. Ken agreed to look into the options of recycling the grease.

The Board thanked Ken for his work on this town ordinance.

Public Forum
Angela Robinson presented a draft schedule for the 2001 Concert Series. There will be nine during the summer scheduled for Tuesday evenings, that will offer a mix of music.

Mrs. Robinson also expressed concern about the loss of trees if a bike/pathway is built on Old Concord Road, and suggested rerouting trucks from this road for safety reasons, especially if a crosswalk is added by the ballparks.

The Board disagreed with rerouting trucks because of the hazardous intersection options. Rod Pimentel said the bike/pathway funding option might be extended for one year. The Board thanked her for her input.

Item #3 Kids Day America - Dr. David Lewis
Dr. David Lewis presented his plan to sponsor a Kids Day America on May 19, 2001 at his business in town. He requested the Board's support in signing a draft proclamation from the Town. This will be the first time for this event, and he plans to have medical and safety programs offered for children, including bicycle safety checks, children identification cards, and spiral screenings. He will be joined by the Henniker police and fire/rescue personnel, and hopefully other professionals.

The Board recommended contacting the fire department, the elementary school, or town hall to request holding this event at a larger site, so that parking and space will not be an issue. The Board agreed to sign the proclamation and to place information in the May 1, 2001 Henniker Outlook issue.

Item #4 Review and Acceptance of Draft Minutes of March 20, 2001

MOTION by Joe Damour to accept the minutes for March 20, 2001, as amended. Seconded by Rod Pimentel and unanimously approved 3-0.

Item #5 Recommendation for Appointment of Health Officer
Peter Flynn presented his recommendation for Alyssa Pockell to fill the position of Chief Health Officer, based on her interest and time availability to do these duties. He will remain as Deputy Health Officer to assist her.

MOTION by Joe Damour to accept the recommendation of Alyssa Pockell as Chief Health Officer. Seconded by Thea Braiterman and unanimously approved 3-0.

Item #6 Discussion of Courtroom Lease at Town Hall
Peter Flynn presented a two-year lease renewal between the Town and the State of NH's Bureau of Court Facilities for the use of the Town Hall Courtroom. Peter expressed his concern about the town needing this space in the future, and informed the Board that the Bureau has looked at possibly moving to the AutoDesk space, should the towns of Hillsboro and Henniker combine court facilities. The Board agreed to attach a letter notifying the Court that the lease may not be renewed after expiration in 2003. In addition, the Town is willing to release the Bureau from this contract, should a new space be found before the lease ends.

Item #7 Selectmen's Ex-officio Assignments
The Board agreed to the Assignments, as previously distributed in 2000. Peter Flynn agreed to look into the requirements of maintaining a Parks Board.

Item #8 Town Administrator's Report
Peter Flynn reported that Alyssa Pockell has been responsible for the Henniker Outlook in the last month and now this project is up and running. He will also continue to research impact fees, with assistance and information from the Central NH Regional Planning Commission (CNHRPC). John Margeson and Tim McComish have been contacted about the Sidewalk Committee, both have expressed interest in joining, and he will continue to report progress on this issue.

Peter noted the Selectmen's Institute seminar available to the Board. He also has sent a letter to Attorney Hatfield regarding the Masonic Hall, to notify him that the town will need 30-60 days for review. The town may want to consider hiring an engineer for part of this work. Bob Pennock has agreed to report to the Board at the next meeting on the issue of private haulers in town. Peter has also sent a letter to resolve the reclamation issue that remains outstanding.

Item #9 Selectmen's Report/Concerns
Rod Pimentel expressed his concerns about the effort to hold Old Home Days this year. He suggested centralizing this work through one person. The Board agreed to discuss this during a non-public session at the end of this meeting.

Rod Pimentel passed on a comment by a town resident regarding concerns about the Highway dump truck being turned over to the Fire Department, when this truck was purchased in order to cover light duties that heavier trucks cannot do. Joe Damour assured Rod that this transfer was done only after the highway department had made sure the truck would not be needed for light duties.

Item #10 Permits for Signature

Item #11 Abatements/Other for Signature

Item #12 Non-Public Session under RSA 91 - A:3 (c)

A motion to adjourn was made at 7:40 p.m.

Respectfully Submitted,
Amy Jowers
Clerk to the Board of Selectmen

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TOWN OF HENNIKER
BOARD OF SELECTMEN
March 20, 2001 Minutes

Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Lloyd Henderson, Michael Martinelli, Sherry Dunham, Joan O'Connor

The Pledge of Allegiance was recited at 6:15pm.

Public Forum
None.

Item #1 Town Meeting Discussion
Peter Flynn complimented the Board on an extremely smooth, well-organized Town Meeting. Joe Damour had set a positive tone for the meeting with his opening remarks, and the residents had been receptive to the proposed town budget. Mr. Flynn stated that the present Board is the most credible board he has ever worked with and that the voters obviously concur with that statement through their general approval of the budget.

Rod Pimentel reported that the bike/pedestrian pathway issue was currently over because of the Town Meeting vote rejecting the proposed pathway design. The application for federal funds would have to be resubmitted if the town wanted to continue this effort, but he did not see this happening at this time.

The Board agreed that the next option might be to increase membership of the current Pathways Committee in order to examine a sidewalk option and to look at updating the road at the same time, then adding a sidewalk. The work done by this project will not be wasted because it can be used for whatever the next steps taken are.

MOTION by Thea Braiterman to have the Selectmen consider establishing a committee to examine options for a sidewalk on Old Concord Road. Seconded by Joe Damour and unanimously approved 3-0.

Peter Flynn agreed to place in the Henniker Outlook an invitation for all residents who are interested to join this committee, as well as to ask members of specific town committees, such as Cemetery and Highway Safety, to join in this effort.

Peter Flynn reported that he was preparing a time line to follow up on projects approved by the town meeting, including the Masonic Building. By the end of this month, trust funds will be established, the 2001 budget set up as approved by the town, and the first quarter expenditures reported. Then he will begin efforts to rehabilitate the Masonic Building, including looking at lead and asbestos issues.

The Board thanked Peter, and all the department heads, for an excellent job.

Item #2 Personnel Policy Time Line for Review and Adoption
The Board agreed to Peter Flynn's proposal to redistribute next week an updated draft of the Personnel Policy document, in order to add changes to the initial draft distributed. A final review and approval can hopefully be given by the end of the next month.

Item #3 Review and Acceptance of Draft Minutes of February 20, 2001

MOTION by Joe Damour to accept the minutes for February 20, 2001, as written. Seconded by Thea Braiterman and unanimously approved 3-0.

Item #4 Update on Patterson Hill Bridge
Peter Flynn reported that, as of last week, the subcontractor, Hanson Construction, had agreed to revert to the original design plan, and so this issue has been resolved, with no further discussion needed.

Item #5 Panhandling Concern
Peter Flynn presented correspondence from a town resident concerned about panhandling in town and requesting the Selectmen to consider an ordinance against this practice. The Board discussed this issue, agreeing that the behavior exhibited so far is not illegal. The Board agreed an ordinance might not be the best solution, since it is very difficult to write one that is legally acceptable in court. Peter Flynn agreed to notify the resident of the Board's concerns.

Item #7 Selectmen's Report/Concerns
Thea Braiterman listed several issues she would like to see resolved this year: the concern about the business operating at 88 Western Avenue, the Pharmacy's parking spots that can block the intersection in town, and a proposed property tax reduction for the elderly that she believes is not a fair exemption.

Joe Damour said that State Statutes would restrict the town's ability to provide property tax relief to groups other than veterans, disabled, elderly, etc.

Thea Braiterman added that impact fees should be examined by the town in light of recent court decisions that may require some kind of time delay. The Board discussed whether the town has the population growth necessary for impact fees, but agreed to request the Planning Board to examine this issue.

Thea Braiterman also asked about the Transfer Station update and review of private trash haulers and fee structure.

Peter Flynn reported that the issue of the business operating at 88 Western Avenue is now a legal matter being handled by attorneys.

Joan O'Connor reported to the Board that the Recycling Committee is compiling facts and figures on the town's cost of handling trash from businesses, and will present this report to the Board as soon as possible. The Board encouraged the Recycling Committee to educate the town on the entire issue, with all possible options that can improve recycling efforts.

Joan reported that the Governor's Office had given a presentation at the Henniker Rotary and it was well received.

Item #8 Permits for Signature

Item #9 Abatements/Other for Signature
Abatement, Rodney & Carolyn Patenaude, 10 Hemlock Corner Loop, Lot 52
Appointment, Martha Sunderland, Conservation Committee
Appointment, Denise Rico, Conservation Committee
Appointment, Peter Walker, Conservation Committee
Appointment, Veronica Hardy, Conservation Committee
Building Permit, new home, Terra Firma Development, LLC, Chelsea Court, Lot 279-13
Building Permit, new home, David & Jacqueline Beaudry, 41 Dodge Hill, Lot 119D
Driveway Permit, David Beaudry, new home, 41 Dodge Hill, Lot 119D
Driveway Permit, Hopkinton Forestry Clearing, logging, River Road, Lot 599A
Driveway Permit, Carousal Homes, new home, Chelsea Court, Lot 279-13
Intent to Cut, Martha & Lawrence Sunderland, Lots 123-B, 123, 123-X
Mutual Aid Agreement with Town of Hillsboro Fire Department

Item #10 Non-Public Session per RSA 91-A:3 II (a,c), legal
Peter Flynn reported this session was not necessary, as the issue had been resolved.

A motion to adjourn was made at 7:05 P.M.

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Select

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TOWN OF HENNIKER
BOARD OF SELECTMEN
February 20, 2001 MINUTES

Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Lloyd Henderson, Michael Martinelli, Ron Taylor

The Pledge of Allegiance was recited at 6:15pm.

Public Forum
Sharma Skye was present to request the Board's approval of her building permit. The Selectmen approved the Permit and advised her to contact the Town Hall the next day to complete the paperwork process.

Item #2 Recap on Budgets & Review Draft Warrant - Peter Flynn
Peter Flynn advised the Board of suggested changes to the 2001 Warrant Article by the Town Counsel: adding to Article 6 the sentence "...and on such further terms and conditions as decided by the town."; replace "transition" in Article 31 with "transaction". In addition, he had added " and allow construction to Article 7..., as recommended by the Board at last meeting, and altered Article 21 by removing the explanation background and putting it in parentheses.

The Board agreed with these suggested changes.

MOTION by Joe Damour to include Article 31 in the 2001 Town Warrant. Seconded by Thea Braiterman and approved 2-0.

(Rod Pimentel arrives)

Item #3 Review and Acceptance of draft minutes of February 6, 2001

MOTION by Joe Damour to accept the minutes for February 6, 2001, as written. Seconded by Thea Braiterman and unanimously approved 3-0.

Public Hearing

Item #1 Cogswell Water Bond
Joe Damour opened the public hearing on Article 5, the Cogswell Water Bond of $750,000 to construct a 500,000-gallon water tank.

Peter Flynn informed the Board of the Town Counsel's advice to insert "up to" before the $750,000 amount, and the Board agreed to this change.

Joe Damour announced the two bids submitted for this project: Natt Gunn at $487,075.25 and PreLoad at $585,403.00. Neither bid includes engineering fees.

Thea Braiterman asked if the Town would be bound to accept the proposal by the lowest bidder? Joe Damour said no, however both are essentially building the same tank so the cost difference should not be substantial.

Lloyd Henderson asked how the project will be paid, and Joe Damour said by water assessments.

Lloyd Henderson asked if this had to be a ballot vote, and Thea Braiterman said yes, that it must pass with a 2/3 vote.

Lloyd Henderson asked who the engineer on this project is, and Joe Damour said it is Stearns and Wheeler. He expects their fees to be $32,000 maximum for the project. Joe Damour further explained that the new tank will mostly be underground, and that it will ease the problem of providing water to the town if problems arise.

(The Board is keeping the public hearing open for the remainder of the meeting in case of further questions.)

Item #4 Town Administrator's Report
Peter Flynn presented a report from the Highway Safety Committee recommending four changes to town roads: (1) retaining Leo Aucoin's street number, (2) put up a "No Through Trucks" sign at Tanglewood development, (3) add street signs for Baker Road, (4) place a 25 mph speed limit sign on Quaker Street, same as the Huntington Road speed limit.

MOTION by Joe Damour to approve all recommendations of the Highway Safety Committee in their letter of January 23, 2001. Seconded by Thea Braiterman and unanimously approved 3-0.

Peter Flynn reported that the Town Report is on schedule to be distributed to all residents within the first days of March. Henniker Herald will also be sent out around the same time. Item #5 Selectmen's Report/Concerns
Rod Pimentel requested the Highway Safety Committee review the proposed bike/pedestrian pathway, possibly at the next pathway meeting on Thursday, February 23, 2001 at the Grange, 7:00PM. The Board agreed their input of this proposal before the Town Meeting would be helpful.

Thea Braiterman requested the Board take appropriate action regarding possible town law violations at 88 Western Avenue, due to the refusal of the owner to meet with the Planning Board and the Town Administrator to address concerns and questions about the use of this building site.

Peter Flynn requested the Board enter a Non-Public Session regarding this matter. The Board agreed.

Item #5 Non-Public Session

Item #6 Permits for Signature

Item #7 Abatements/Other for Signature

A motion to adjourn was made at 7:38 p.m.

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Selectmen

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TOWN OF HENNIKER
BOARD OF SELECTMEN
February 6, 2001 MINUTES

Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Joe Patusky, Ben Ayer, Russ Jowers, Wayne Colby, Al Norton, Clarence Fitch, Stephanie Lavallee, Ron Lavallee, Bob Pennock, Gary Ludwig, Cathy McComish, Lloyd Henderson, Thomas Watman, Peggy Ward, Olga Kirimova.

The Pledge of Allegiance was recited at 6:15pm.

Public Forum
None.

Item #1 Patterson Hill Bridge – Joe Patusky
Mr. Patusky presented a request for additional compensation of $56,283 to cover anticipated services by SEA Consultants and its subconsultant, Clough Harbour Associates to complete the Bridge project. This brings the cost of the construction phase from $107,000 to $163,283 and is based on an estimated 6.5 months of additional work. As before, this is an "upset limit", meaning the money does not have to be spent if the job is completed earlier. Delays due to material changes by the subconsultant and unanticipated structural problems have made this request necessary.

Rod Pimentel asked about the history of the type of decking. Joe Patusky said timber decking was not the original type, but that it will be needed to handle the weight bearing. It should not cause problems with the historical preservation of the bridge.

Rod Pimentel asked if the State is required to also approve of this additional compensation if the project is a 20/80 cost split between the State and the town. Peter Flynn said the State will be advised of this request, but the Town is in charge of this project and can authorize the change.

Joe Patusky suggested that liquidated damages can be requested from the contractor due to their delays, and used to cover this additional cost.

Rod Pimentel asked about the process if the project cost is overrun. Peter Flynn said that the State needs to be notified at that time.

The Board recommended SEA Consultants submit a contract amendment for additional compensation and the town will notify the State for its review.

Item #2 Public Hearing
Joe Damour opened the Public Hearing on the 2001 Town Warrant for the purpose of allowing town residents to review the proposed warrants for comments and questions.

Article #5 Authorize Town to Accept Donation of Building
Clarence Fitch, member of the Hillsboro/Henniker Masonic Organization, explained that this is a donation to thank the town for its assistance to the Masons. The only stipulation is to have the building be available for use by other community organizations. Al Norton requested that the Rebeccas continue to use this building for their meetings and the Board agreed they will continue to get priority.

MOTION by Thea Braiterman to move to place on the ballot of Town Meeting the wording that exists on Warrant #5. Seconded by Rod Pimentel, approved 3-0.

Item #6 Appropriate $98,000 for Tucker Free Library
Peggy Ward reviewed the budget and the increase to cover a new 9-hour position with a contingency for extra workers to cover sick days.

Tom Watman asked how this budget will affect users. Peggy said hours of operation will remain the same; the additional personnel are being hired to absorb the workload. The library is currently open 36 hours a week, above what is required by the State for a town this size.

Greg Ludwig asked about using volunteers to help with the workload. Peggy said they do use volunteers as much as possible, but more are welcomed.

Article #27 Appropriate $5,000 to Library Expendable Trust Fund
Wayne Colby explained these funds are to continue work on the climate control system in the library.

Tom Watman asked for the fund balance. Peggy Ward said $5,000 is in the account. Joe Damour explained that funding through the Trust allows unspent money to remain in the fund, and be available to the library in case of future emergencies.

Article #7 Authorize $171,233 for the Rescue Squad and Fire Department
Cathy McComish reviewed the Rescue Squad budget.

Article #6 Authorize #64,627 to Hire Two full-time Fire/Rescue Paramedics
Cathy McComish explained the need for additional personnel.

Wayne Colby asked about the expected offset for revenues in the Rescue budget. Cathy said $85,000 was billed in 2000 and $67,000 billed in 1999. Almost $130,000 is expected to be billed and collected in 2001.

Tom Watman asked if both positions are expected to be filled by persons trained as paramedics and in fire fighting. Cathy said this is preferred. Ron Lavallee asked if this Warrant fits into the intercept issue. Cathy said yes, it will be a budget savings if the town hires two paramedics, due to the decision by surrounding towns to bill $500 for any intercept request responded to by another town. However, the Town of Henniker will have to decide if it will reciprocate these charges.

Article #9 Appropriate $12,500 for Funding Mutual "Intercept" Fees for Paramedics
Cathy McComish said that if Article #8 passes, this warrant will be withdrawn.

Article #10 Appropriate $25,000 for the Ambulance Capital Reserve Fund
Joe Damour explained this is a third year of funding set aside to purchase an ambulance in the future.

Tom Watman asked for the current balance of this fund. Cathy McComish said there is about $50,000.

Article #11 Establish and Appropriate $100,000 for the Fire Truck Capital Reserve Fund
Ben Ayer explained the need for a new fire truck in the future. There were no comments or questions.

Article #12 Appropriate $40,000 to Restore 1929 Seagrave Fire Engine
Ben Ayer explained the ongoing restoration needed, following a 1968 restoration, to bring this machine into usable shape. This is the first motorized vehicle the town purchased.

Ron Lavallee asked about its use, that maybe this money can be used for a fire truck instead. Ben said it will be used for parades, but that the real purpose of this restoration is to preserve an historical part of the town's history.

Tom Watman asked if there are any other pieces of equipment that could be purchased. Joe Damour said this is the only motorized vehicle left to be preserved.

Wayne Colby asked if the restoration cost will be raised solely from taxes. Joe Damour said no, that this is only part of the cost; the rest will come from private donations.

Article #13 Appropriate $2,500 for the Fire and Rescue Maintenance Fund
Joe Damour explained this is the third year of funding for unanticipated repairs for the building. There were no comments or questions.

Article #14 Appropriate $856,468 for General Purpose Funds
Joe Damour explained this is the cost of Town operations. There were no comments or questions.

Article #6 Approve the Preliminary Design and Construction of Bike/Pedestrian Pathway
Rod Pimentel explained there will be a separate meeting on this Warrant in about two weeks. The town and contractor are currently working with abutters to get their input. This Warrant will approve the design and the construction, since the money has already been authorized.

Ben Ayer asked about the scope of this construction. Rod Pimentel said the proposed design includes the entire project, but the construction will only cover Phase One of the pathway to the ballfields. Phase Two will extend this pathway to Amey Brook Park.

The Board discussed the name of the path and who will be allowed to use it. Wayne Colby asked when these rules will be established. Joe Damour said the Town Safety Committee will be initially responsible for handling this project, although the final approval will come from the Selectmen. Stephanie Lavallee expressed concern about moving ahead with this project without deciding who can use the pathway. Joe Damour said the town will look into what the State mandates to be allowed on the pathway if it is described as multi-modal and receives state funds.

Article #15 Appropriate $2,000 for Conservation Fund on Natural Resources Inventory
Joe Damour explained this appropriation will continue the second year of work on this project. There were no comments or questions.

Article #16 Appropriate $518,760 for the Highway Department and Street Lights
Joe Damour reviewed the budget for these items. Stephanie Lavallee asked about the new lamp posts that may be approved and the cost of that electricity. Peter Flynn estimated that cost to be about $1,000 per year.

Article #17 Appropriate $129,391 for Road Improvements
Joe Damour explained this appropriation is fully funded by the State of NH Highway Block Grant. There were no comments or questions.

Ron Lavallee asked about the $14,000 budget increase for signs and guardrails. Joe Damour said this is mostly for guardrail on Gulf Road and Western Avenue.

Article #18 Appropriate $115,840 for Purchase of Dump Truck
Joe Damour explained the need for a new dump truck that has 4-wheel drive and improved road accessories. The old truck will be given to the Fire Department so it can be retrofitted for their needs.

Article #19 Appropriate $90,000 for Road Repair
The Board listed the general area of town roads scheduled for repair in 2001 in response to questions.

Article #20 Appropriate $15,000 of $53,000 for New Lamp Posts for Town Center
Peter Flynn explained that further public notice will be given on this project, but the majority of funds are being donated by the New England College and the town business community.

Wayne Colby asked about using funds from the Edna Dean Proctor Fund. Peter Flynn said he will look into this option.

Article #21 Appropriate $648,555 for Police Department and Animal Control
Joe Damour reviewed the budget and the increase in funds due to changing a part-time employee to full-time and mandated wage and benefit increases.

Ron Lavallee asked if the new project for the police to check in on senior citizens is part of this budget. Joe Damour said yes, that it's part of the daily operations.

Article #22 Appropriate $7,200 for Defibrillators to be Placed in Police Cruisers
Joe Damour explained the need to provide this service as a backup for town emergencies. There were no questions or comments.

Article #23 Appropriate $2,000 for Police Department Maintenance Fund
Joe Damour said this is the annual appropriation to help cover building emergency costs. There were no questions or comments

Article #24 Appropriate $382,746 for Solid Waste Disposal
Bob Pennock explained the budget increases due to contractual commitments and added insurance costs.

Ron and Stephanie Lavallee expressed concern about the lack of recycling in town. Bob Pennock agreed that recycling could save money for the town if more residents practiced it.

Article #25 Appropriate $7,500 for Storage Building at Transfer Station
Bob Pennock explained the need for this additional storage space and where it would be built.

Article #28 Appropriate $358,728 for Wastewater Treatment Plant
Joe Damour said this will be paid by sewer assessments. There were no comments or questions.

Article #29 Appropriate $185,640 for Cogswell Spring Water Works
Joe Damour explained this will be paid by water assessments. There were no comments or questions.

There were no additional comments or questions about the 2001 Town Warrant. The Public Hearing was closed at 7:45PM

Item #3 Review of Additional Budget Items and Warrant Articles – Peter Flynn
Peter Flynn informed the Board of a possible additional warrant requesting the Town to vote on continuing mailing the Henniker Outlook to residents. The Board discussed this warrant and decided to not offer it.

Peter Flynn introduced the new Town Intern to the Board, Ms. Olga Kirimova.

Item #4 Review and Acceptance of draft minutes of January 16th & 17th, 2001

MOTION by Joe Damour to accept the minutes for January 16th & 17th budget meetings, as submitted. Seconded by Rod Pimentel and unanimously approved 3-0.

Item #4 Timeline of Town Meeting and Issues
Peter Flynn reported out the timeline for the next few meetings and the Board agreed to hold the Bond meeting on the Water Warrant February 20, 2001.

The Board also agreed to hold a public hearing on Article #5, the donation of a building, even though advice from the Town Counsel stipulates this is not required. Rod Pimentel asked if an Open House could be held so that town residents can look at the building before voting at Town Meeting. Joe Damour said this will be helpful so that residents will know some work may be necessary to update the building to State requirements. Peter Flynn agreed to arrange this event.

Item #5 Warrant Article Carry-Overs

MOTION by Joe Damour to approve the "carry overs" of the Patterson Hill Bridge Project, the Conservation Inventory Project, the Pathway Fund Project, the Town Hall Repairs Project, for a total of $848,247.42. Seconded by Rod Pimentel, approved 3-0.

Item #6 Town Administrator's Report
Nothing to report.

Item #7 Selectmen's Report/Concerns
Nothing to report.

Item #8 & #9 Permits/Abatements/Other for signature
Building Permit, Tom & Suzanne Knapton, 47 Depot Hill Road, Lot #581X-2, new home
Building Permit, Merle Patenaude Jr., 56 Craney Hill Road, Lot #649A, three season porch
Building Permit, Joshua Ford, 30 Old Concord Road, Lot #549D-2, remodeling

Item #10 Non-Public Session per RSA 91-A:3II (a,c) re: town land issue

A motion to adjourn was made at 8:45pm

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Selectmen

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TOWN OF HENNIKER
BOARD OF SELECTMEN
January 9, 2001 MINUTES

Present: Rod Pimentel, Thea Braiterman, Peter Flynn, Michael Martinelli, MaryEllen Schule, Cindy Marsland, John Richardson, Paul Montray, Bruce Hall, Lloyd Henderson, Bob Pennock, Gregg Sheldon.

The Pledge of Allegiance was recited at 6:15 p.m.

Public Forum

MaryEllen Schule distributed information on the January 22, 2001 "Virtual Strike" week of events scheduled to help focus attention on the problems and needs of maintaining quality daycare centers. Supporters of this event can visit the White Birch Community Center to record their endorsement.

APPOINTMENTS

Item #1 Public Hearing - Street Numbering on Plummer Hill Road

Rod Pimentel briefly explained the reason for renumbering streets is to make it easier for 911 to locate homes in emergencies. He opened the Public Hearing for comments and concerns.

Bruce Hall said that as a new builder he has been given several numbers for his new home and wants to clarify which number he will have on this street.

Cindy Marsland presented diagrams showing the current numbering of homes on Plummer Hill Road and the proposed renumbering.

The current residents discussed options of adding letters to the numbers, and using ½ with numbers, but the Board agreed the town has avoided those options because of the added complications in correctly counting homes in an emergency situation.

John Richardson said his primary concern is for the new neighbors. When a number is assigned it is assumed it will last a while, but his neighbor, who is not here, has had a number for two months that looks like it will now change. He suggested the town compensate for these changes in some way. The Board suggested he and others contact the town to express these concerns.

Cindy Marsland said the town is working to correct these street numbering problems as they are found, and there seems to be some confusion when builders and home owners think their lot number will be their street number.

The Board apologized for the inconvenience the renumbering will cause, but reiterated that this is important for emergency situations. They agreed the town will provide official letters to owners explaining the renumbering so that the letter can be forwarded to the IRS, mortgage companies, and other businesses to assist in changing this information. It was agreed to make this change effective March 1, 2001.

The Board recommended that the home owners can contact the town office for further assistance with repairs, if possible.

MOTION by Rod Pimentel to accept the renumbering as proposed by the 911 Coordinator, Cindy Marsland, effective March 1, 2001. Seconded by Thea Braiterman and unanimously approved 2-0.

BUDGET REVIEWS

Item #2 Recap on Budgets and Review Draft Warrant Articles - Peter Flynn

Peter Flynn explained that Article 6 in the Town Warrant requesting approval for the engineering design of the pedestrian path on Old Concord Road contains wording from last year's article. The issue will be considered before the Town Meeting, at two meetings of which one is with the abutters and the other in the form of a public hearing. Displays of the engineering design will be at all meetings.

Peter clarified that Article 10 requesting approval to establish the Fire Truck Capital Reserve Fund to purchase a new fire truck will not require any portion to be raised by taxes because it will come from surplus.

He explained the DRA's requirement for towns to hold a surplus amount in case of emergencies. For the town of Henniker, this surplus can be between from $4-600,000 and must be requested in writing to the DRA before it can be used. The money for a new fire truck will come from this surplus.

The Board agreed to put a hold on Article 17, requesting approval to raise $98,000 for a new dump truck. Mr. Flynn explained that the intent of the Highway Department was to transfer the old 1994 Ford to the Fire Department for conversation to a forestry truck. The final decision on this can be made January 30th.

Peter informed the Board of the meeting he had with Mr. Glover on the issue in Article 23. Mr. Glover is not prepared to sell any part of this land at this time but is proposing to rent the portion needed for $1,200 a year. There may be room to negotiate as to when the rental status begins and he believes he can fund this rental amount within the 2001 budget. The Board concurred.

OLD BUSINESS

Item #3 Contract with Corps of Engineers – Bob Pennock

Bob Pennock explained the current status of the installation of the trees and gate for the Hopkinton-Everett Lakes Project. The 10' trees the Corps is requesting are expensive, and he will try to negotiate for 6-7' trees instead. The date of the gate's installation will be changed to early spring or May 1, 2001. Peter Flynn will type in this change before the contract is ratified, but will hold the contract until the Corps sends the letter approving of this date. The Board agreed to add $4,000 to the Parks budget in order to cover these anticipated expenses.

Peter Flynn informed the Board of the Capital Spending Plan books that are provided for their review.

Item #4 Review and Acceptance of draft minutes of January 2, 2001

MOTION by Rod Pimentel to accept the minutes, as amended, for January 2, 2001. Seconded by Thea Braiterman and unanimously approved 2-0.

NEW BUSINESS

Item #5 Town Administrator's Report

The Board approved placing in the Henniker Herald the Public Health notice advising home owners with private wells to test the quality of water.

Peter Flynn reported the year 2000 expenditures were in terrific shape, ending the year with a surplus. He complimented the department heads for keeping within budget limits.

Peter informed the Board that the DES continues to work on the Western Avenue Dam issue and will present a plan in March or April 2001. Private donations of $15,000, which has been pledged will help to cover the cost of this project.

Peter Flynn plans to meet with the Old Home Days Committee to report back to the Board on their plans for 2001.

The Board reviewed a diagram of the Lamp Posts placements project explained in Article 19. There is an expected $15,000 donated for this project, plus the anticipated business contributions, so the town will only be required to provide a small portion of the cost of this project. Easements are being procured at this time.

Peter informed the Board of NEC's building permit will be held for signing but not issued until the Planning Board stamps the final plans for approval. The Board agreed the current NEC construction sign is not in violation because it is temporary, but that the lights will be turned off at 11:00pm for consideration of the neighbors. The mechanical design on the NEC building is forthcoming and the Fire Chief and CSWW Superintendent advised not to delay permit issuance but they will review sprinkler plans when completed.

Item #6 Selectmen's Report/Concerns - Nothing to report.

Items #7 & 8 Abatements/Other for Signature

Building Permit, New England College, educational building, Lot #420, 2 Grove Street
Building Permit, Donald & Elizabeth Glover, new home, Colleague Pond/Cross Road
Building Permit, Daniel & Heidi Aucoin, handicap ramp, Lot #522D, 26 Weare Road
Intent to Cut, Aucoin Farms, Lot #631X
Intent to Cut, Aucoin Farms, Lot #570X
Lease Extension, U.S. Army Corps of Engineers, Old Concord Road

Item #9 Non-public session request per RSA 91-A:3II (a,c) re:town land sale

The Board agreed to hold consideration of this for the next meeting.

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Selectmen

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TOWN OF HENNIKER
BOARD OF SELECTMEN
JANUARY 2, 2001 MINUTES

Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Michael Martinelli, Sherry Butt Dunham, Tom French, Mark Mitch, Cathy McComish, Jim Crane, Ben Ayer, John Margeson, Robert Prud'homme, Wayne Colby, Tom Watman.

The Pledge of Allegiance was recited at 6:15pm.

Public Forum (none)

APPOINTMENTS
Item #1 Edwards & Kelcey - Robert Prud'homme
Robert presented a status report of the Pathways Project. The field survey is complete, and several archeological "hot spots" have been identified along the pathway route. Meetings are scheduled with the State departments and committees on January 17th and February 1st. He explained the concept plan, as shown on the display charts. Several issues that need further discussion include whether to formalize the intersection at the road to the State Highway Garage and the need for a retaining wall with a guardrail by the cemetery property. Other issues needing further discussion include the protection of the cemetery and the grove of red pines as identified as archeological "hot spots"as well as widening the road by the edge of the Contoocook River.

The next steps for this project include doing soil borings to identify the correct design of a retaining wall and to present this concept plan to the public. After that the final engineering can begin. Funds will be available in Fiscal Year 2002. There may be problems with easements that have to be rewritten, but the two goals for Edwards & Kelcey are to minimize the impact of this project on existing property and to provide a safe pathway.

Rod Pimentel asked if they have had any conversations with the Cemetery Committee or Marshall Connor. Robert said not up to this point, but after they meet with the Historical Committee, they are planning to contact both and discuss the project.

Rod Pimentel said his concerns are that the area above the cemetery may be cemetery property, and widening the shoulder will cut into the plots.

Joe Damour said that the triangle island near the Henniker House that the concept plan would like to use as a crossover area may be a town park, and that needs to be researched.

Thea Braiterman requested that once this concept is finalized that several displays of it be placed around the town. She also suggested having a special meeting with residents that may oppose the plan before the Town Meeting is held. Robert said they are planning on a meeting in February.

Peter Flynn informed the Board that Edwards and Kelcey will be attending the Town Meeting to help answer any additional questions or concerns about this project.

Thea Braiterman suggested having a special meeting with just the abutters and Robert agreed that it may be a good idea to hold a meeting before the public hearing with all the major players involved in this project. He also explained this will be a multi-model path, and will have to comply with the Americans for Disabilities Act (ADA) in specific instances, such as building at minimum, a 5 ft wide crosswalk.

The Board thanked Mr. Prud'homme for his detailed presentation.

BUDGET REVIEWS
Item #2 Rescue Squad - Warrant Articles - Cathy McComish, Tom French
Cathy and Tom presented a $64,627 Warrant Article to provide for the hiring of two full-time Fire/Rescue paramedic personnel beginning in July 2001. Tom explained the numerous options the Rescue Squad had tried and exhausted in order to provide adequate Daytime Response to emergency calls of town residents. Unfortunately, none have worked. They believe hiring two full-time personnel to assist the Fire/Rescue departments will provide the necessary coverage during the daytime hours of the week at the best cost to the town.

Peter Flynn clarified that these full-time paramedics will be hired to work 50 hours/week and no overtime is included or required under the law regarding fire overtime.

Rod Pimentel asked if this will necessitate pay parity for volunteers. Tom said they do not anticipate having to do this. During a survey of their workers, the majority preferred hiring more people to the option of working more hours for income.

Thea Braiterman asked if there is any more information on the dynamics between hired workers and volunteers? Tom said the best example is the Hopkinton Fire/Rescue department, where both groups work well together. Good management is needed, but it can work.

Joe Damour said his only concern is about the ALS intercepts; what happens when other calls from surrounding towns come in at the same time as a resident's call? Cathy said hiring two additional paramedics can resolve such conflicts because one can respond to a resident's emergency call and the other can respond to another town's call, if necessary.

Thea Braiterman suggested maximizing the revenues issues when presenting this at the Town Meeting in order to explain that this is the best option for the cost.

The Board agreed to look at current personnel policy limiting town employees to 40 hours per week in order to resolve any possible conflicts with paramedics working more hours.

Peter clarified that the town is required to provide EMT level care only and that the starting salary of these two workers will be $39,182. They expect these positions to begin July 1, 2001.

The Board complimented Cathy and Tom on their presentation and research.

Cathy presented the annual request of a $25,000 Warrant Article to add to the Ambulance Capital Reserve Fund, for the purpose of an ambulance for the Rescue Squad. The Board had no questions.

Item #3 Fire Department - Warrant Articles - Ben Ayer
Ben presented three Warrant Articles: to establish a Capital Reserve Fund for the purpose of purchasing a new Fire truck with the authorization to transfer $100,000 from the 12/31/00 fund balance for this purpose (requiring no portion to be raised by taxes); to raise and appropriate $40,000 to restore the Town's Seagrave Fire Engine; and to raise and appropriate $2,500 to be added to the already established Fire and Rescue Maintenance Fund for unanticipated repairs to the building.

The Board clarified that the $100,000 for the new Fire Truck will be from the 2000 surplus fund balance.

Item #4 Highway Department - Warrant Article - John Margeson
John presented three Warrant Articles: to raise and appropriate $129,390.46 for road improvements, contingent on the receipt of the town's share of the State block grant; to raise and appropriate the sum of $98,000 to purchase a year 2001 model truck, and to raise and appropriate $90,000 for the continuation of repairing roads in town.

Peter Flynn explained the Warrant Article for a new truck will be reworded with additional information about the exact amount needed and the inclusion of the 1-ton truck discussed between the Fire Department and the Highway department.

Item #5 Police - Warrant Article - Peter Flynn
Peter Flynn presented two Warrant Articles: to raise and appropriate $7,200 for purchasing two defibrillators to be located in the town Cruisers and to raise about $2,500 for unanticipated repairs to the Police building.

Peter Flynn clarified that the Police Department will provide the necessary training to use the defibrillators.

Item #6A Conservation Committee - Warrant Article - Mark Mitch
Mark presented a $2,700 Warrant Article to continue the inventory project to identify the Town's natural resources, which will provide data for the Town's master plan. This is part of the two year project previously approved by the town. Thea Braiterman confirmed either Mark or Martha Sunderland will present this article at the Town Meeting.

Mark informed the Board that their grant application to research at French Pond has been approved.

Item #6B Library - Warrant Article - Wayne Colby
Wayne presented a $5,000 Warrant Article to cover any repair and maintenance of the Library Building. He expressed concern about whether this wording will cover the installation of air conditioning and the Board agreed that it will.

Item #6C Lamp Post - Warrant Article - Peter Flynn
Peter presented a $58,000 Warrant Article, of which $15,000 will be raised by town funds and $43,000 by donations and fund-raising. The funds will provide for 21 new lampposts to be placed in the business and downtown center along with new cement sidewalks.

Rod Pimentel asked about the business community's support of this project. Peter Flynn said they have expressed strong support for this and are confident they can raise funds for their part.

Joe Damour suggested that this project can be done in pieces, in case not all the funds can be raised at one time. Thea Braiterman suggested clarifying that this total amount will only require a partial contribution of town funds, and the majority from donations. Peter Flynn agreed to take both suggestions into consideration when he rewords the Warrant Article for a better explanation. The Board agreed this is a worthy project to pursue.

Item #6D Purchase of Land - Warrant Article - Peter Flynn
Peter presented a Warrant Article to provide for the purchase of or lease of land abutting the Police Department, which has been partially used by the Department for some time. The owner of the property would like to formalize this arrangement. The final wording of the Article will depend on the discussions with the owner and the size of the land purchased. The Board agreed this is a good idea and approved the idea of purchasing 1 acre of this land.

Item #6A Town Offices - Budget - Peter Flynn
Peter Flynn presented the 2001 Town Offices budget of $298,247, a 3.7% increase from 2000, due to wage increases, overtime hours, various expenses of the Grange, and increased printing costs. He suggested purchasing the fence around the Paper Company property as a way to save in the future. The Board agreed.

Joe Damour asked about the overall Town budget for 2001. Peter Flynn said that the municipal tax rate should hold the same as 2000, even with the approval of all the proposed budgets.

Joe Damour mentioned a new water tank that may be needed, at a cost of about $750,000, but to be paid by user fees, not town funds.

Item #8 Town Administrator's Report
Peter said a surplus in 2000 will go into the fund balance. He asked for approval to allow an NEC foreign student form Russia to work for a short period in the Town Hall. The Board agreed.

Item #9 Selectmen's Report/Concerns
Thea Braiterman voiced concerns she has heard about the hours when the Tax Window is closed for business. Peter confirmed the Window is closed at specific times, but the Tax Clerk does hold late hours on Monday evenings and in the morning of the last Saturday of the month.

Peter reconfirmed the meeting schedule for January and February.

Rod Pimentel asked about the progress in finding a person to run Old Home Days and the Mill Site idea to remove the Dam on the Contoocook river. Peter said he will look into both and report back.

Item #7 Review and Acceptance of draft minutes of December 5, 2000

MOTION by Joe Damour to accept the minutes for December 5th, 2000. Seconded by Rod Pimentel and unanimously approved 3-0.

Item #10 Abatements/Other for Signature
Abatement, Thea Braiterman, 40 Western Avenue, $146.60 Intent to Cut, Martin, Lots 345 & 345X, Freeman Colby Road Intent to Cut, Lyons, Lot 119D Permission to Haul over Class VI Roads, Michael Corliss, Freeman Colby Road Professional Planning Assistance by Michael Tardiff

MOTION by Thea Braiterman to adjourn at 8:30 p.m. Seconded by Rod Pimentel and unanimously approved 3-0.

Respectfully Submitted,

Amy Jowers
Clerk to the Board of Selectmen

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