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Board of Selectmen |
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2000 Archived Minutes of Meetings |
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TOWN OF HENNIKER
BOARD OF SELECTMEN
DECEMBER 5, 2000 MINUTES
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Michael Martinelli, Ron & Dolly Hess, Larry Parrish, Bob Pennock, David Allen, Maria Shcherbyna, Jamie Glantham, Russ Jowers, Lia Houk, Lloyd Henderson, MaryEllen Schule, Beth Allen, Joan O'Connor, Tim Russell
The Pledge of Allegiance was recited at 6:15 p.m.
Public Forum (none)
APPOINTMENTS
Item #1 Pay As You Throw - Joan O'Connor
Joan presented a Recycling Committee Plan to educate the town on Pay As You Throw (PAYT) over the next year and then have a vote to adopt this system at the 2002 town meeting.
Thea Braiterman asked how this plan will work, for example, is it compulsory and how does it affect private haulers.
Joan explained that it will be compulsory and require homeowners to purchase specific bags or stickers in order to use the Transfer Station in town. Private haulers can choose to be part of this system but no one will be allowed to dump trash at the Transfer Station that is not in these identifiable bags. The purchase of these bags, at a cost of about $1 to $1.25, will generate income for the Station, reduce its budget and encourage recycling.
Joe Damour asked how it will affect businesses in town.
Dave Allen explained that a PAYT plan was implemented in Dover, and his experience is that the first step that the town of Henniker needs to take is to decide how to charge businesses, if at all, for the dumping of their gross tonnage. Right now, the town is subsidizing the disposal of this common trash. The second step is to make sure this plan will not violate any agreement the town has with the Coop in guaranteeing a minimum amount of tonnage that will be dumped.
The Selectmen advised the Recycling Committee to develop a detailed analysis of implementing this plan in town, for example, how it will affect business profits, if the current Transfer Station can handle increased recycling products, and educating businesses and residents so that everyone will have a clear idea of what this will cost in time and money. This plan can then be voted on by the town.
The Recycling Committee agreed to provide further details and return to meet with the Selectmen in about two months.
BUDGET REVIEWS
Item #2 Solid Waste/Parks & Properties - Bob Pennock
Bob presented a $382,746 Solid Waste budget proposal for 2001, an increase of over 15% from this year. This is due in part to a change of insurance and the installation of more alarms. The increased cost of the Hazardous Waste budget will eventually be offset by the DES and the other participating towns. The tipping fee increased due to additional tons and an increased charge at the incinerator.
Bob presented a $28,495 Parks & Properties budget proposal for 2001, a 114.4% increase from this year. The large increase is because this department is new so that past few budgets had to be guesstimated costs. We now have a better idea of what needs to be done and how. The department employees worked almost 850 hours in 2000.
The Selectmen asked about the meeting with the Army Corps of Engineers and Bob said it had gone very well. The installation date for the gate has been moved to next summer, and the Corps would like 12-13 spruce-type trees installed to cover the chain-link fence.
Item #3 Emergency Management - Bill Belanger
Bill presented a $1,100 budget proposal for 2001, a decrease of 83% from this year due to the end of training for him and the removable of the generator purchase. This purchase is not likely to happen in 2001. He is interested in looking into the purchase of a 5,000 kW generator for the Grange.
He wanted to plan to work with the school to have that become a backup for emergency power failure measures and will suggest a backup power generator.
OLD BUSINESS
Item #7 Skateboard Park - Adoption of Rules and Discussion of Cycle Usage
Beth Allen presented the Skateboard Committee's proposed rules at the Skateboard Park.
Joe Damour asked who revokes privileges if there are problems at the park. Beth said that the Committee has the discretion to make this decision, along with the Police Department. The Selectmen advised having a procedure in place before these rules are posted.
Thea Braiterman asked about the plan to have Saturday mornings reserved for young children. Beth said that the intern hired by the NEC will be expected to monitor the Park during this time to make sure young children are given priority.
Joe Damour asked about the enforcement of hours - 8AM to 10PM. Beth said the police have been patrolling in the evenings and will continue to do so. The lights will be turned off at 10PM. The mornings have not been a problem yet. The Committee may install a light shield in order to prevent the lights shining into residents' homes.
Joe Damour asked about the issue of allowing bikers to use the park. Beth said that she had polled the committee members, not including Travis Hess, and the unanimous decision was to not allow bikers at this time, but to review this idea over the winter and try to resolve the concerns of safety. Joe Damour said he also had concerns of compatibility and would like to see that issue resolved.
Ron Hess said he thought the biggest issue of liability had been resolved at the last meeting. His family had been in the dark about the committee's decision until now, and yet they had helped build this park but now could not use it. Joe Damour said the liability issue had been resolved, but the compatibility and safety issues had not.
Thea Braiterman said she thought they had agreed to look for a safer place for the bikers to use.
Joe Damour said he did not recall any mention of allowing bikes to be used at this park during its development. The Skateboard Committee had agreed to investigate this issue and he wants to make sure whatever is done is done safety.
Tim Russell said the park is open to all towns, not just Henniker, and it also raises the question of what type of bikes will be allowed.
Ron Hess said that if the Selectmen approve these rules tonight, then bikes will be confiscated.
The Selectemen advised all concerned to work together to resolve these problems.
MOTION by Joe Damour to accept the Rules submitted by the Skateboard Park Committee for the J D. Clement Skateboard Park. Seconded by Rod Pimentel and unanimously approved 3-0.
BUDGET REVIEWS (cont.)
Item #5 Zoning/Election/Code Enforcement - Peter Flynn
Peter presented a $3,857 Zoning budget proposal for 2001, a decrease of 9.7% due to the removal of telephone and heat budgets for the Grange because that office has been closed at this time.
Peter presented a $6,000 Election budget proposal for 2001, a decrease of 25.19% because there will be fewer elections.
Peter presented a $6,646 Code Enforcement budget proposal for 2001, a decrease of 63.9% because there is a smaller Code Enforcement salary at this time.
Item #6 Executive/Health - Peter Flynn
Peter presented a $16,058 budget proposal for 2001, almost the same from this year. The largest increase is due to printing costs.
OLD BUSINESS (cont.)
Item #8 Appointment to Economic Development Committee
Peter Flynn reported that the Economic Development Committee fully supports the appointment of Bill Belanger to the Committee.
MOTION by Joe Damour to Appoint Bill Belanger to the Economic Development Committee. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #9 Consideration of Planning Board Alternate Approval
Peter Flynn reported that there is not a legal definition that opposes appointing the Planning Board Clerk as an Alternate to the Board.
MOTION by Joe Damour to Appoint Gail Abramowitz as an Alternate to the Planning Board. Seconded by Rod Pimentel and unanimously approved 3-0.
Item #10 Update on Patterson Hill Bridge
Peter Flynn reported that there are some problems with the ongoing Bridge work. The bridge will hopefully be removed within three weeks, but gussets have to be replaced and custom built before the bridge can be uprighted and repositioned off the road and that will take 1-2 weeks.
Russ Jowers asked when the bridge is expected to be completed.
Peter said around March 2001. In the meantime, he will be recommending that safety precautions be put into place for traffic coming down this hill.
Russ Jowers suggested orange barrels for vehicles to have a cushion to hit during winter months.
Joan O'Connor asked if the bridge will be cocooned when painted.
Peter said yes.
Item #11 Review and Acceptance of draft minutes of November 14th and 28th
MOTION by Joe Damour to accept the minutes for November 14th and November 28th, as amended. Seconded by Rod Pimentel and unanimously approved 3-0.
NEW BUSINESS
Item #12 Town Administrator's Report
Peter Flynn granted time to Tim Russell, Police Chief.
Tim Russell requested Selectmen's approval to hire Michael Costello to fill the Special Officer part-time position.
MOTION by Joe Damour to accept the Chief's recommendation to hire Michael Costello as a part-time Special Police Officer. Seconded by Rod Pimentel and unanimously approved 3-0.
Peter Flynn requested the Selectmen's approval to begin the process of changing the street name of Plummer Hill Road. The first step is to hold a public hearing in January.
The Selectmen agreed to begin the process.
Item #13 Selectmen's Report/Concerns
Rod Pimentel asked about any updates on the Pathways project.
Peter Flynn reported that the survey work is done and there might be an initial presentation to the Selectmen within the next two meetings.
Rod said he wants to make sure there is a hearing for input on this project.
Thea Braiterman reported that she attended the Municipalities Association Convention and wanted to report back that all town employees should be advised that work computers are considered to be under the Right To Know law. All work done on them, whether private or public, could come under scrutiny.
Respectfully Submitted,
Amy Jowers
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for November 28, 2000
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Peggy Ward, Martha Sunderland, Michael Martinelli, Dolly and Ron Hess, Chris Hess, Pat Hewey, Travis Hess, Darren Tinkham, Wayne Colby, Beth Allen, Dave Allen, Geoffrey Hirsch, Ken Levesque, Tim Russell.
The meeting was called to order at 6:15 p.m., and the Pledge of Allegiance recited.
Public Forum
Ron and Dolly Hess asked what could be done about a rule recently approved by the Henniker Skateboard Committee to exclude the use of bikes at the Henniker Skateboard Park. They oppose this rule because their family helped raise money to build this park and they want their children to be able to use it. Joe Damour said this is the first he has heard of allowing bikers to use the park right away; bike areas are to be added later on in stages.
Darren Tinkham said that bikers and skateboarders use skateboard parks together across the country and usually there are no problems. Travis Hess presented a booklet of signatures supporting biker access to the Skateboard Park.
Thea Braiterman asked where else bikers can safely go in town. Travis Hess said there is a place off of Ramsdell Road that has bike jumps, but the area can get flooded.
The Board read the current statute and confirmed the town is immune from lawsuits if bikers use a skateboard park.
Beth Allen, Chair of the Skateboard Committee, said her concern is safety. Allowing bikers and skateboarders to jointly use this park could be a dangerous mix.
The Board requested the opportunity to read these new rules and approve them before the Skateboard Committee enforces them. It also agreed to work with the Committee to resolve this problem.
BUDGET REVIEWS
Item 1: Conservation Committee - Martha Sunderland. Martha presented a $1,155 budget proposal for 2001, the same level as 2000. The largest expense is for the consultant working on the Natural Resources Inventory project. The committee is planning to request a $2,700 warrant article for this project in 2001. The French Pond project is also on its agenda if grant money is received.
OLD BUSINESS
Item 7: Skateboard Park Intern - Beth Allen
Beth Allen presented a proposal to establish an Intern Program for the Skateboard Park. This position will address supervision and monitoring issues as well as provide a mentor for the kids. A New England College student is interested at this time.
Mary Ellen Schule said the NEC will pay for this because they will consider it a workstudy.
MOTION by Joe Damour to initiate an Intern Workstudy Program for the Jeffrey D. Clement Skateboard Park as presented by the New England College. Seconded by Rod Pimentel and unanimously approved 3-0.
Joe Damour said the rules approved by the Skateboard Committee will be added to the agenda for next week's meeting. The Committee will have to apply for a sign permit for the posting of these rules.
BUDGET REVIEWS (continued)
Item 2: Planning Board - Geoffrey Hirsch
Geoff Hirsch presented a $17,575 budget proposal for 2001, a 14.3% increase from 2000 because of wage increases and work on the Master Plan Update. The legal set-aside will be kept and office expenses will continue to vary depending on the number of submitted requests.
Geoff asked for the Board's opinion on allowing Gail Abramowitz, the Planning Board Clerk, to be granted authority to act as an Alternate in case a quorum of members is not present for a meeting.
The Board agreed to consider this suggestion at next week's meeting. There is concern about allowing a paid person to serve on the Planning Board when all other members are volunteers.
Item 3: Wastewater Treatment Facility- Ken Levesque. Ken presented a $352,992 budget proposal for 2001, a 4.1% increase from 2000. The largest increases come from wages and insurance, but there are reductions in building maintenance and general liability insurance. The Capital Reserve for 2000 will be spent on purchasing a pump replacement for West Henniker and Ramsdell Road, and next year's Fund will finish this project. The air conditioning for the offices will be under $10,000 for 2001.
Item 4: Tucker Free Library - Peggy Ward/Wayne Colby. Peggy presented a $121,430 budget proposal for 2001, a $13,000 increase over 2000 based on a plan to hire additional part-time workers to help with the workload. Library hours will not change. The Maintenance Trust Request of $5,000 will provide air conditioning in the library. Peter Flynn clarified that the town is still working to compute the 2001 costs of medical benefits, which will affect this budget.
Item 5: Police Department/Animal Control - Tim Russell
Tim presented a $626,198 budget proposal for 2001, a $50,049 increase over 2000. Of this increase, $29,000 is due to wage increases, insurance, FICA, and retirement. He is proposing a well-deserved 4% salary increase for the Clerk, who has worked in this position for 25 years.
The Board recommended looking at the cost differential in benefits if two part-time workers were hired rather than one full-time worker.
Heat and gas costs have risen. Tim requested the Board submit a $7,200 warrant article to purchase two portable defibrillators for the town.
Tim presented a $20,241 Animal Control proposed budget for 2001, a %6.6 increase due to wage and mileage costs.
Item 6: Legal Fees/Community Services/Debt Services/Insurance - Peter Flynn. Peter presented the following 2001 budget proposals: $15,000 for Legal Fees, set at the same level of 2000; $21,627 for Community Services, a 17% increase over 2000 due to wages and program costs; $214,737 for Debt Services, a decrease of 26.7% from 2000 due to the Grader being paid off and the Loader only having one more year; and $85,903 for Insurance, set at the same level of 2000.
Item 9: Discussion of Army Corps lease
Peter Flynn presented a contract for a 5 year extension with the Army Corps for the Hopkinton-Everett Lakes Project. The Board recommended the contract state where the gate will be placed, and to move the deadline date for gate installation to June 1, 2001. The Army Corps will have to define the types of trees needed for planting.
MOTION by Joe Damour to approve 5 year contract extension with the Army Corps for the Hopkinton-Everett Lakes Project. Seconded by Rod Pimentel and unanimously approved 3-0.
Item 10: Appointment to Economic Development Committee. The Board requested approval from the Economic Development Committee before granting this appointment.
Item 11: Discussion of department head salary grade - Peter Flynn. The Board approved Peter Flynn's recommendations to increase the salary grade level of the Police Chief, Road Agent, WWTP Superintendent and the Solid Waste Superintendent.
Item 13: Town Administrator's Report - Peter Flynn
Peter Flynn explained Bob Pennock's recommendation to hire Michael Deruissenu for a part-time position for the Transfer Station.
MOTION by Joe Damour to approve hiring Michael Deruissenu part-time at the Transfer Station. Seconded by Thea Braiterman and unanimously approved 3-0.
Peter said fuel expenses can be prepaid for six months into 2001 at $1.299 for #2 heating oil and $1.099 for propane. Diesel cannot be prepaid at a set price. He proposes budgeting $11,520 for 2001 prepayment. The Board recommended ensuring enough funds to prepay for 2002.
MOTION by Joe Damour to authorize the Town Administrator to engage in a prepaid contract with Ayer and Goss for $11,520.20 for heating and propane. Seconded by Rod Pimentel and unanimously approved 3-0.
Item 14: Selectmen's Report/Concerns. Nothing to report.
Item 15: Abatements/Other items for signature
Item: 16 Adjournment. MOTION by Thea Braiterman at 8:35 p.m. to adjourn. Motion seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Amy Jowers
Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for November 14, 2000
Present: Thea Braiterman, Rod Pimentel, Joseph Damour, Peter Flynn, Michael Martinelli, Mark Mitch, Laurie Grob, Bob Pennock, Ben Ayer, Ken Levesque, Scott Osgood, Cathy McComish, Angela Robinson, Kim Johnson, John Margeson, Martha Taylor and members of the press.
The meeting was called to order at 6:15PM and the Pledge of Allegiance recited.
Public Forum
Laurie Grob requested approval of a submitted application to change his business sign on 9 Foster Hill Road. The change will be to illuminate the sign with three 20 watt halogen bulbs as a safety measure. The light will shine upward at such an angle that it will not be a nuisance to neighbors or traffic. The Selectmen said they would review his application at the end of the meeting for compliance with current regulations.
Scott Osgood expressed concern about added lighting being a potential problem and asked how the current process considers such inquiries. Joe Damour explained that as long as an application meets current guidelines and regulations, it will most likely be approved. The Selectmen generally only take action after the fact, when a complaint is filed with proof that there is a problem. Lighting can be placed on anyone's property without interference until it becomes disturbing to another person.
Scott expressed disappointment to learn a complaint has to be filed before anything can be done about this. Laurie Grob said this proposed lighting meets code, is at the lowest possible setting, and is considered to be an asset. There has been no mystery to this being set up on his property.
Thea Braiterman advised Scott that if he does not like this process he will have to make a request to the Planning Board for a change in current regulations. The Selectmen make sure applications comply with current regulations, then publish these decisions in the minutes.
Conservation Committee Grant
Mark Mitch requested support of a grant application for the Conservation Committee to study nutrient loading into French Pond from streams. This will indirectly include Kieser Pond and may lead to a larger EPA grant.
MOTION made by Joe Damour to sign a letter of support for this grant on behalf of the Selectmen. Seconded by Thea Braiterman and unanimously approved, 3-0.
APPOINTMENTS
Item 1: Employment Confirmation - Transfer Station
Bob Pennock recommended hiring Mr. Gerald Cornett to fill the position of a full-time Operator at the Transfer Station/Recycling Center, Parks and Properties Department.
MOTION made by Joe Damour to accept this recommendation. Seconded by Rod Pimentel and unanimously approved, 3-0.
Item 2: Employment Confirmation - WWTP
Ken Levesque recommended hiring Mr. Michael Colby to fill the position of a full-time Operator at the Wastewater Treatment Plant.
MOTION made by Joe Damour to accept this recommendation. Seconded by Rod Pimentel and unanimously approved, 3-0.
BUDGET REVIEWS
Item 3: Fire Department. Ben Ayer presented a proposed budget of $95,614 for 2001, a 3.5% decrease from this year. The Board recommended increasing the Fire-Vehicle/Fuel budget by $100 and to hold further discussion of the heating budget at the next meeting. It also recommended adding $5,000 to the Fire-Equipment Maintenance budget in order to purchase and renovate a dump truck from the Henniker Highway Department.
Item 4: Patriotic Purposes. Ben Ayer presented a proposed $1,400 budget for 2001, the same as this year. There was no discussion.
Item 5: Rescue Squad. Cathy McComish presented a proposed budget of $65,119 for 2001, a 13% decrease from this year. The decrease is largely from a reduced number of staff requiring recertification and the billing service fees which has had only a three year history and so is still being refined. The heating budget will be discussed at the next meeting.
Item 6: Bands. Angela Robinson presented a proposed budget of $5,000 for 2001, same as this year. This will cover 8 concerts for next summer. The Selectmen approved spending the remaining $1,000 from this year to pay several artists who will perform at the December 9th Holiday Concert.
Item 7: Town Clerk/Tax Collector. Kimberly Johnson presented a proposed Town Clerk budget of $34,318 for 2001, an increase of 5.5% from this year due to wage and benefit adjustments. There were few changes from the previous budget. The Tax Collector budget presented was $36,950 for 2001, which was a 5% increase due to wage and benefit adjustments.
Item 8: Athletics. Gary Ludwig presented a proposed budget of $21,050 for 2001, a decrease of $500. There has been great success with the activities and the committee is working hard to certify volunteer coaches in first aid training.
Item 9: Highway Streets, Street Lights. John Margeson presented a proposed 2001 budget of $371,794 for the Highway Department, $126,500 for Highway Streets, and $19,000 for Street Lighting. These budgets represent an increase of 6.4% and 2.4%, respectively, with Street Lighting holding steady. The heating budget will be discussed at the next meeting. The Highway Department is finally catching up on street renovations.
Item 10: Cemeteries. Martha Taylor presented a proposed budget of $7,000 for 2001, same as this year. They continue to improve the stones and markers in cemeteries.
Item 11: Tax Maps. Peter Flynn presented a proposed budget of $2,500 for 2001, a $100 increase over this year due to printing costs
Old Business
Item 12: New England College Building Issue. Peter Flynn informed the Board of the letter written to the NEC in response to their request to determine the location of Grove Street and to resolve a zoning issue of locating two buildings on one lot. The location of Grove Street has been accepted and legal counsel for the town has resolved the zoning issue by clarifying that one building can be considered as a “principle building” and the other one a “subordinate building”.
Item 13: Review and Acceptance of draft Minutes of October 24th, public and non-public. MOTION made by Joe Damour to approve the amended minutes. Seconded by Thea Braiterman unanimously approved, 3-0.
New Business
Item 14: Discussion Re: Tanglewood Petition. Peter Flynn explained that it is a courtesy to notify the Board of this petition but no action is required.
Item 15: Personnel Policies. The Board agreed to reschedule discussion of these policies when more time is available.
Item 16: Town Administrator's Report
Peter Flynn informed the Board of a letter from Attorney Rob Howard to settle an outstanding lien issue by providing $2,100 to the town. He recommended accepting this offer.
MOTION made by Joe Damour to accept this settlement offer of $2,100. Seconded by Rod Pimentel and unanimously approved, 3-0.
Peter Flynn informed the Board of an abatement request by Mr. & Mrs. Rodney Patenaude on an Intent to Cut permit.
MOTION made by Joe Damour to grant the abatement request of Mr. & Mrs. Rodney Patenaude. Seconded by Rod Pimentel and unanimously approved, 3-0.
The abatement will be signed at the next meeting.
Peter Flynn notified the Board of a complaint filed against a committee member and the Board agreed to respond with a short note that this matter has been resolved.
Peter Flynn notified the Board of correspondence regarding a 2 year abatement request for sewer charges, due to the closing of the business.
MOTION made by Joe Damour to grant a 1 year abatement of sewer costs. Seconded by Rod Pimentel and unanimously approved 3-0.
Item 17: Selectmen's Report/Concerns
Thea Braiterman clarified that no further action needs to be taken in regards to concerns expressed by Dennis Hamel.
Rod Pimentel stated a complaint about the people living year-round at the RockBirch Campground when it is only a seasonal camp. Peter Flynn agreed to follow up on this complaint.
Thea Braiterman asked about the status of the town offering insurance to individual employees. Peter Flynn said it has been offered and several have signed up.
Item 18: Abatements/Other for Signature
Non-Public Session per RSA 91-A:3 II (a,c) Personnel Issue. MOTION made by Rod Pimentel to enter non-public session at 8:00 p.m. Seconded by Joe Damour
MOTION made by Thea Braiterman to adjourn at 8:20 p.m. Seconded by Rod Pimentel and unanimously approved 3-0.
Respectfully submitted,
Amy Jowers
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for October 24, 2000
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, John Margeson, Holly Green, Michael Martinelli, Denise Rico, Vince Massaro, Patricia Sherman, Karl McKinster.
The meeting was called to order at 6:15 p.m., and the Pledge of Allegiance recited.
Public Forum
Holly Green and Denise Rico presented the decision of the Henniker Conservation Committee to hire Anne Poole as the consultant for the Natural Resources Inventory project. They asked if the Board had concerns about two assumptions stated in Ms. Poole's Working Proposal: (1) there are no specific contractual terms and conditions about consultant indemnification and insurance and, (2) the Conservation Committee is the contracting organization and approving authority of the base maps and summary report findings.
Thea Braiterman asked where the funds will come from for this project and if there are any conflicts with the approved funding and these assumptions. Holly Green said the money comes from the town, but is approved in the Committee's budget to be used for this purpose. Peter Flynn said there are no conflicts because if funds are not available at some point, the Committee will have to return to the town and request additional funds. The Board agreed that the Conservation Committee has the authority to approve base maps and report findings.
Rod Pimentel said he attended the interview process for this position and had been impressed with Ms. Poole.
The Selectmen agreed with the recommendation to hire Ms. Poole as the Committee's consultant.
MOTION made by Thea Braiterman to grant the final hiring authority to the Henniker Conservation Committee. Motion seconded by Rod Pimentel and unanimously approved 2-0.
Preston Forrest presented a form for the Selectmen to sign regarding trapping on town land. Rod Pimentel signed the form.
Item 1: Representatives of NEC, RE: Grove Street (a.k.a. Circle Street)
Patricia Sherman and Karl McKinster presented two requests regarding the road and the setbacks for this project. They could not find a legal description of Grove Street, and 1987 zoning laws prevent more than one building to be built on one Lot. Therefore, they asked for the Board's approval to accept that their Site Plan correctly defines the Right of Way for Grove (Circle) Streets and so can determine the 30' setback as required by Zoning, and agree that the permitting of the Simon Center sets a precedent that allows more than one building to be built on a merged lot when all existing buildings predate 1987 zoning.
John Margeson asked if the New England College and/or the abutting land owners have markers determining their property lines, and so therefore can help determine the legal site of Grove Street. Patricia Sherman said the College does not know where these markers are, and it would be costly to go back and survey this entire area.
Peter Flynn said he thought the Simon Center approval process could allow the current project to be handled in the same way, but recommended the Board consult with legal counsel before determining the question of the lot merger issue.
Thea asked if anyone lost property if Grove Street was sited where it is at now. John Margeson said that based on other roads, the minimum width is 2 rods, as this road would be. The only issue may be if and when the land is sold and the new owners make it an issue. The Board discussed the issue of needing to widen the road in the future.
Thea asked if any large rocks would have to be removed. Patricia Sherman said no, except for one. The intent of the building design was to keep the natural environment as much as possible. One memorial would have to be relocated.
Thea asked how the building project was funded. Vince Massaro said the college was using the remaining proceeds form a recent bond issue.
MOTION by Rod Pimentel to accept the setback survey of Grove Street as determined by New England College and John Margeson. Motion seconded by Thea Braiterman and unanimously approved 2-0.
Rod Pimentel said the Board would need more time to look at the lot merger issue and discuss it with the Planning Board before making a decision. Peter Flynn agreed to contact counsel and then the Board individually, with a final respond to Sherman, Greiner, Halle about the final decision. A formal vote would take place at the next Selectman's meeting.
Patricia Sherman said the Site Plan Review was hoped for by Nov. 22nd, so all information would be sent to the Planning Board by Nov. 8th. Peter Flynn said he would send them a letter stating the above decisions to use at the next day's Planning Board meeting.
Item 2: John Margeson, Recommendation for Highway Department Laborer
John Margeson presented a recommendation to fill the vacant position in the Henniker Highway Department. Peter Flynn noted that this will create a vacancy at the Transfer Station but that Bob Pennock is aware of the possible change.
Thea asked about the person's employment record with the town. John Margeson said the person has worked for the town for three years and has an excellent work history. He explained that there had never been a lateral move within the town before and wanted to make sure this was okay. The board agreed with his recommendation of Bill McGirr.
MOTION made by Thea Braiterman to accept the application of Bill McGirr for the position of truck driver/laborer at the Highway Department. Motion seconded by Rod Pimentel and unanimously approved 2-0.
(Joe Damour arrives.)
Item 3: Tree Trimming on town land by PSNH
Peter Flynn explained the PSNH request to trim the blue spruce in the triangle park. The Board disagreed with this request and recommended PSNH work around the tree. Mr. Flynn did say that PSNH expressed to him a concern about the safety of anyone making contact with the tree as far as electrical conduction is concerned.
Item 4: Update on Dam Deficiency Issue
Peter Flynn reported that the Department of Environmental Safety (DES) and a federal representative of the Federal Bureau of Dams are planning to meet in November to discuss the possibility of creating a park area by cleaning up the Paper Mill site and removing the Dam on the Contoocook River. He plans to have them present their findings to the Board in December. The Board agreed to meet with these representatives, but expressed concern that the findings may be controversial to some in town.
Item 5: Update on NEC Zoning Complaint
Peter Flynn noted the correspondence sent to Dennis Hamel stating that NEC has rectified the problem in his complaint, and that there is nothing else to send him regarding the Hillsborough Town Race. He has also sent a letter to the Hopkins regarding their concerns about their paved road. He recommended these issues be considered closed. The Board agreed.
Item 6: Review and Acceptance of draft minutes of October 10, 2000, public and non-public
MOTION made by Rod Pimentel to accept the amended October 10, 2000 minutes. Motion seconded by Thea Braiterman and unanimously approved 3-0.
Item 7: Introduction of Revised Personnel Policies Manual, Peter Flynn
The Board requested more time to review the Draft of this Manual.
MOTION by Joe Damour to postpone consideration of these regulations in order to allow more time for review. Motion seconded by Thea Braiterman and unanimously approved 2-0.
Item 8: Acceptance of Economic Development Committee Resignation
MOTION by Joe Damour to accept with regret the resignation of Cathy McComish from the Economic Development Committee. Motion seconded by Rod Pimentel, unanimously approved 3-0.
Item 9: Town Administrator's Report - Peter Flynn
Nothing to report.
Item 10: Selectmen's Report/Concerns
Thea Braiterman informed the Board that the Outlook publication will begin to be edited by Alyssa at the Town Hall, due to the time constraints of Jackie Cowell, although all information will continue to be collected by the White Birch Community Center. The Board agreed with this change of duties.
Item 11: Abatements/Other items for Signature
Building Permit, Garage Construction, Michie Corp., 11 Buxton Industrial Drive, Lot 587-A
Building Permit, Addition, Doreen Barr, 18 Bacon Road, Lot 361A-3.
Building Permit, Paving/Grading/Drainage, PetroFiber Corp., Buxton Industrial Drive, Lot 553B.
Building Permit, Addition, Jill Henderson, 47 Birchwood Terrace, Lot 305B
Building Permit, New Home, Warren Lapham, 14 Chelsea Court, Lot 279-6.
Building Permit, Bathroom Renovation, Patrick Connor, 49 Flanders Road, Lot 590D
Building Permit, Demolish Barn, John Dur, 16 French Pond Road, Lot 310
Driveway Permit, M. Gary Riley, Hemlock Corner Loop, Lot 53
Trench Permit, PSNH, Shaker Hill/Plummer Hill, setting new poles Stumpage Values, Timber Tax
Intent to Cut, Dennis Hamel, Old Hillsboro Road, Lot 331B
Sign Permit, New England College, for October 21-, Alumni Weekend
Authorization for Kimberly Johnson to Collect Yield Taxes, $119.75
Authorization for Kimberly Johnson to Collect Property Taxes, $3,292,899.63
Refund, Theresa Maier & Paul Brien, 10 Western Ave., Lot 206, $1187.04
License Renewal to Sell Pistols and Revolvers, Mark Lindsley
Item 12: Non-Public Session per RSA 91-A:3 II (a,c) [legal] and personnel
Nothing to discuss or report.
Adjournment
MOTION by Thea Braiterman at 7:45PM to adjourn. Motion seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Amy Jowers
Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for October 10, 2000
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelli Conneely, Joan O'Connor, Michael Martinelli, Daniel Barlow, Bob Pennock
The meeting was called to order at 6:15 p.m., and the Pledge of Allegiance recited.
Public Forum
Joan O'Connor was present to speak with the Board. The discussion was held in non-public session.
Item 1: Non-Public Session per RSA 91-A:3 II (a,c) [legal] and welfare issue
MOTION by Thea Braiterman at 6:20 p.m. to enter Non-Public Session for a legal and welfare issue, per RSA 91-A:3 II (a,c). Motion seconded by Joe Damour. A roll call vote was taken to enter Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes, Rod Pimentel - Yes. Motion approved 3-0. Present in Non-Public Session: Thea Braiterman, Joe Damour, Rod Pimentel, Peter Flynn, Joan O'Connor.
MOTION by Rod Pimentel at 6:38 p.m. to exit Non-Public Session. Motion seconded by Joe Damour. A roll call vote was taken to exit Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes, Rod Pimentel - Yes. Motion approved 3-0.
Item 2: Request Purchase of Used Sander - Robert Pennock
Bob Pennock would like to purchase a $1,500 used sander from Danny's Automotive, using funds already available in the budget. Peter Flynn added that he had seen the sander, and it needs painting but is in great shape. Joe Damour asked that whenever possible these types of items be specifically put in the budget so the Budget Committee would be able to review them.
MOTION by Joe Damour that the Board support Bob Pennock's recommendation to purchase a used sander from Danny's Automotive, at a cost of $1,500. Motion seconded by Thea Braiterman, approved 3-0.
Item 3: Deficiency on Dam Issue, Possible Solutions - Peter Flynn
Previous correspondence has indicated the dam on Western Avenue was deficient, and five items specifically needed to be taken care of in order to bring it into compliance. Peter Flynn had planned to request an extension to enable a plan to be written up when he received a telephone call notifying him of possible grant monies that would help with cleaning up the site as well as removing the dam. The Army Corps of Engineers would be involved, in addition to State personnel. The Board agreed that Peter should invite the State personnel to a meeting for further discussion.
Item 4: Old Concord Road Pathway Update - Peter Flynn
The engineering firm has started surveying, and is on schedule. There will be hearings pending, and the final design will not be chosen until after the hearings.
Item 5: Permanent Appointment of Zoning Compliance Administrator
Peter Flynn reported that Cindy Marsland has been doing a great job, and recommended updating her job title to Zoning Compliance Administrator. The code enforcement duties are being done by Gary McCulloch and Cindy will continue with her other land use duties. Rod Pimentel asked about plumbing inspections, as Kelly Dearborn-Luce had attended classes to be able to do plumbing inspections when she was Code Enforcement Officer. Peter will ask Gary if he's willing to attend these classes.
MOTION by Joe Damour to create the position of Zoning Compliance Administrator. Motion seconded by Thea Braiterman, approved 3-0.
MOTION by Joe Damour to appoint Cindy Marsland as Zoning Compliance Administrator. Motion seconded by Thea Braiterman, approved 3-0.
Item 6: Review and Acceptance of Draft Minutes of September 19 & September 26, 2000
MOTION by Joe Damour to accept the September 19, 2000 and September 26, 2000 minutes. Motion seconded by Rod Pimentel, approved 3-0.
Item 7: Discussion of Tree Trimming on Ramsdell Road - Peter Flynn
Peter will meet with a PSNH representative to review the site, and take photographs for Board review, prior to any cutting being allowed.
Item 8: Announcement of Year 2000 Tax Rate
The estimated tax rate (which will not be confirmed for 48 hours) is $36.87/1,000 which consists of: $9.89 town portion, $2.55 county portion, $6.82 State school portion and $17.61 local school portion.
Item 9: Town Administrator's Report - Peter Flynn
The welders are almost ready to pick up the bridge on Patterson Hill and move it.
On Friday the 13th Peter will meet with personnel from NEC, the architect, and department heads regarding the NEC addition.
The budgets are due by October 31st.
Item 10: Selectmen's Report/Concerns
Joe Damour asked about the follow up on the Hopkins issue. Discussion ensued regarding the way the site looks now, the postal regulations for mailboxes, and the Town's right of way. The Board agreed the town personnel should have consulted Scott and Nina Hopkins earlier in the process, and should have responded to their concerns in a more timely manner, but the Town will not be taking any further action at that site. Peter Flynn will send a letter notifying them of the Board's decision.
Thea Braiterman asked about the follow-up with Dennis Hamel. Peter Flynn reported that NEC will send a letter agreeing to abide by the Zoning Board decision and have 5 parking spots. The paperwork Mr. Hamel requested regarding the bike race has been provided to him, and unless he submits additional specific requests for paperwork the Board considers the matter closed.
Item 11: Abatements/Other items for signature
12. Adjournment
MOTION by Joe Damour at 7:28 p.m. to adjourn. Motion seconded by Rod Pimentel, approved 3-0.
Respectfully Submitted,
Kelli Conneely
Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for September 26, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Dennis Hamel, Police Chief Tim Russell, Jim McDonough, Scott and Nina Hopkins, Cindy Marsland, Daniel Barlow
The meeting was called to order at 6:15 p.m., and the Pledge of Allegiance recited.
Public Forum
Joe Damour presented a letter to the Board expressing his concerns about an upcoming trench permit request for PSNH to place poles on Stone Fall Road, an issue that he will have to abstain from due to conflict of interest. He expressed concerns about restricting present and future road passage and suggested stipulations be placed on the permit before approval.
The Board agreed to consider these concerns when the permit is submitted for approval.
Appointments
Item #1 Scott & Nina Hopkins - Paving on Old Mill Pond Road
Scott and Nina Hopkins reiterated the problems they expressed in a letter to the Board about the newly graveled shoulder in front of their home. Joe Damour said he had visited the site and thought it looked good. He asked for specifics of their problem. Scott explained that the gravel continually rolls into their lawn and requires constant maintenance. They would like to have the area paved around the mailbox as it was. Joe Damour asked if the problem is because the Highway Department raised the elevation of the road. Nina said yes, by at least a foot, and it has become a ski slope. The gravel will not stay put and this is very unsatisfying to them. Joe Damour asked for their suggestion to resolve this problem. Scott asked that the town at least remove the gravel, if the area cannot be paved this year. Thea Braiterman clarified that they would be left with dirt then, rather than a gravel road. Scott said that would be sufficient for them. This would make the area safer for the postman as well. A map of the site was drawn to further explain the problem.
The Board requested time to come up with a solution and suggested the Hopkins return to the next Selectman's meeting in two weeks, if they have not heard from the town by then.
Old Business
Item #3 Minutes
Motion made by Joseph Damour to accept the minutes as amended for September 22, 2000, seconded by Thea Braiterman, approved 3-0. Motion made by Joseph Damour to accept the August 22, 2000 minutes, seconded by Rod Pimentel, approved 3-0.
Item #4 Town Hall Renovation
Peter Flynn requested the Board's approval to proceed with the renovations as proposed. The $15,000 budget approved by the town is being increased by $1,300, but there are funds from other departments to cover this. Rod Pimentel expressed his continued concern about not having an inside entrance to the basement, which he thinks is shortsighted, but said he will give his approval.
Motion made by Joseph Damour to authorize the Town Administrator to withdraw $1,300 from funds of other areas in order to proceed with the town hall renovations, contingent upon final approval of the Historical Commission. Motion seconded by Thea Braiterman, approved 3-0.
Item #5 Resignations from Economic Development Committee
The Board agreed to send letters of appreciation and regret to Ellie Day and Robert Jones for their contributions to the town.
Item #6 Budget 2000
Peter Flynn presented the budget status as of September 15, 2000, and said all departments within budget for spending. Everything is going very well. The Parks budget has run out of funds because of the long periods of rain causing more lawn maintenance, but there are other department funds to cover if needed.
Item #7 Town Administrator's Report
Peter Flynn reported that the Finance Director's analysis predicts a possible 13 cent reduction in the town portion of the tax, although the school and county portions are likely to go up and so raise the overall tax rate by about $1.00 plus. Mr. Flynn emphasized, however, that this figure was only preliminary and depends on revenues keeping up in the last quarter. Also, Mr. Flynn explained that a major snowstorm before January 1st could also revise this estimate.
Item #8 Selectmen's Report
Thea Braiterman reported on two items from the Executive Committee of the NH Municipal Association: 1) a Solid Waste Task Force has been established to examine issues raised in a number of forums, such as prices rising, etc., and 2) a ballot amendment supporting Home Rule.
Thea asked the Board members for their opinion on Home Rule. Joe Damour said he opposes it because it may cause problems if town laws are not consistent across the state, as the State currently tries to do. Thea Braiterman said the Rule could allow the town to do good for itself, but her concern is about causing more lawsuits to be filed. Rod Pimentel said he is wary of any constitutional amendment changes.
Halloween Hours - Chief Russell asked the Board to set Halloween hours for October 31, 2000. The Board agreed to continue the 5-7pm hours, as set for the last 2 years.
Item #2 Dennis Hamel, Hillsborough Cycle Race Correspondence
Dennis Hamel apologized for being late for the meeting. He asked the Board for their response to his letter requesting information, particularly about who has the authorization to grant the running of the Hillsborough Cycle Race in Henniker.
Joe Damour said the letter had been read and he thought the concerns expressed were that the race disrupted the traffic pattern and there seemed to be no authority to allow this race to happen. The Board would make sure the proper procedures would be followed next time to help minimize traffic disruption, and he stated that the Board had the authority to allow this race to occur. Similar races had happened in town where traffic patterns had been disrupted, for example, closing Western Avenue.
Dennis asked if a detour was provided during this closing. Joe said yes, but not for those living on Western Avenue. The Town also had volunteers directing the traffic. Dennis said the volunteers participating in the Hillsborough race are untrained in directing traffic.
Dennis Hamel said in his area, the bikers go down Emery Hill Road, swing wide into the road to make the turn, turn right to go up Bacon Road to Old Hillsborough Road, then left on Brown's Way. The bikers ignore the Emery Hill Road traffic sign on this route. Thea asked why he hadn't come before the Board directly to ask for help rather than writing a letter requesting FOIA information. Dennis said he had written a letter initially but the response he had received had been unsatisfactory. He did not believe Henniker should be supporting a race benefitting Hillsborough.
Joe Damour said the Board would make the process clearer next year, but would likely approve the request to hold it, provided all steps were followed. It would inconvenience some people, but Hillsborough does help Henniker with the rescue squad in providing mutual aid. Dennis said that he didn't think this was a quid pro quo. Joe said if he was still dissatisfied with this response, then he would need to file a warrant article to ask the town to vote on it in March.
James McDonough, the organizer of the race, said he was more than happy to cooperate with Henniker to make the race happen. He feels this race benefits Henniker as well as Hillsborough. Thea asked for specifics of the race. James McDonough said the race is 32 miles long, through three towns- Warner, Henniker and Hillsborough. It's the longest race event in New England.
Chief Russell said the alternative to volunteers is to put policemen in their place, adding an additional cost of $300. This is not a heavily traveled road, and not uncommon to use volunteers with these events. The most dangerous intersection is Emery Hill Road and Bacon Road. He suggested offering a class for the volunteers to learn proper traffic direction.
Rod asked if the volunteers are dressed properly and if there are signs indicating a race is going on. James McDonough said he puts his marshals all along the race, with bright T-shirts with a logo. He can put them in vests, and can have them attend traffic class, if necessary.
Thea asked if there could be one policeman at that dangerous intersection. James McDonough said yes.
Thea asked if that would make the race less inconvenient. Chief Russell said that depends on one's perception. A car is not likely be held up for more than 5 minutes during this race. Dennis Hamel said volunteers do not know how to direct traffic, and the intersection could perform properly with cars if the bikers braked at the stop sign. Joe Damour said the race setup is similar to a construction site. Dennis Hamel said in that situation cars have detours and routes to travel. He suggested setting up a bike lane for the race to allow car traffic to proceed as normal.
Thea asked why the current proposed changes are not satisfactory to him. Dennis said he did not believe training volunteers to stop cars is minimizing traffic interference, and nothing seems to have changed with the race setup. Cindy Marsland said she had lived on Depot Hill and had to live with NEC races, this was part of being in town.
Chief Russell said he wanted to thank Dennis for bringing up this issue because he thinks we could do better. Overall, though, protection of the bikers is the priority. Dennis said he understood that, but if there is an accident the town is taking on a liability. He expressed concern about the cost of training the volunteers, if its Henniker, rather than Hillsborough.
Joe Damour suggested adding signage at the intersection. James McDonough said that could easily be taken care of. He said there are 3 staggered starts to the race, which explains why there are long distances between some racers.
The Board agreed to do the best they could with the Town to improve the race setup.
Chief Russell thanked Dennis again for bringing this to their attention. James McDonough thanked Dennis for the input.
Item #10 Non-Public Session
The board went into Non-Public Session per RSA 91-A:3 II (a,c) regarding a legal matter.
Motion made by Thea Braiterman to adjourn the meeting at 8:20 p.m., seconded by Rod Pimentel, 2-0 in favor.
Respectfully submitted,
Amy Jowers
Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for September 19, 2000
Present: Thea Braiterman, Joe Damour, Rod Pimentel, Peter Flynn, John Margeson, Michael Hansen, Hansen Construction; David Eckman, Hansen Construction; O. Joseph April, SEA; Joseph Patusky, SEA.
Recorded by Joseph Patusky
Transactions and Determinations:
The meeting was called by the Chairman of the Board of Selectmen, Joseph Damour, to determine a specific direction regarding the reconstruction of Wingwall #1 (Northeast) on the Patterson Hill Bridge Rehabilitation project.
At a previous meeting, on 9-12-00, between the Town Administrator (Peter Flynn), the Town's Engineer (SEA) and Clough Harbour Associates LLP (CHA) and Contractor (Hansen Construction Ltd.), all agreed that the condition of Wingwall #1 had changed at the end of July due to heavy rains and that the design presented on the contract plans was no longer applicable. At that meeting, the Town's Engineer and Contractor disagreed on who should be responsible for an alternate design and who should pay to reconstruct rather than repair the wall.
Mr. April (SEA) began the meeting by presenting a time line of correspondence and discussions SEA/CHA has had with the Contractor regarding Wingwall #1. See attached. Included with the time line, Mr. April also introduced an Interoffice Correspondence prepared by Robert Faulkner (CHA) describing his interpretation of what transpired at a June 1, 2000 site meeting with the Contractor, a July 14, 2000 Letter response by SEA/CHA to the Contractor's request for an alternate design for Wingwall #1 and for extra work for his proposal to reconstruct rather than repair the wall as per the contract plans.
Mr. April explained that Mr. Faulkner's (CHA) assessment of the condition of Wingwall #1 at the June 1, 2000 site meeting was that the wall was unchanged from when it was bid by the Contractor and that once adequately shored, the wall could be constructed as shown on the Contract Plans. This position was indicated by SEA/CHA in the June 14th SEA letter to the Contractor. In that letter SEA denies the Contractor's request for extra work to rebuild Wingwall #1 in its entirety.
Mr. April explained that according to the Contract Specifications it was and is the Contractor's responsibility to protect Wingwall #1 from damage due to inclement weather. Therefore, it is the Engineer's opinion that because no work was done to repair the wall according to the contract plans or to temporarily shore the wall subsequent to the June 1, 2000 site meeting, and a changed condition noted at the beginning of August now exists, the Contractor is responsible for reconstructing the wall to the standards of the Contract Plans. This is considered to be an issue of the Contractor's Means and Methods to now achieve that result. If the wall requires redesign, the redesign along with any additional cost should be the responsibility of the Contractor and the Town is not obliged to pay or any additional costs to reconstruct Wingwall #1.
Mr. April explained that SEA had met with the NHDOT Administrator, Mr. Robert Barry, for State funding of this project. Mr. Barry has indicated to SEA that, from the information that he has been provided and form his discussion with NHDOT Construction, he would agree that the responsibility of the additional cost to now reconstruct rather that repair the wall is the Contractor's.
Mr. Eckman (Hansen) explained that due to the size of the wall, the potential problems with future scour and unknown soil capacities, the reconstructed wall may require the construction of concrete footing. Backfill requirements will be required. Geosynthetic materials for soil stabilization may have to be considered. The changed condition warrants a new design.
Mr. Hansen expressed his concerns for the integrity of Abutment #1 (North) and Wingwall #2 (Northwest) when he excavates the existing backfill between the walls and behind the abutment to get to the existing base or to the required base of a footing for Wingwall #1. Because of a wide range of unknowns, the Contractor does not want to proceed with the reconstruction of Wingwall #1 until he has a design for the wall.
Mr. Hansen and Mr. Eckman are of the opinion that the condition of Wingwall #1 on June 1, 2000 was unsafe to work on and repair as per the Contract Plans. They requested a redesign by SEA at that time and stopped work on Wingwall #1 pending receipt of a redesign of the wall by the Engineer.
Mr. Eckman stated that he had met with Gil Rogers, at the NHDOT, to discuss his opinion regarding responsibility for the redesign of Wingwall #1. Mr. Eckman stated that Mr. Rogers felt that the existing condition of the wall represented a changed condition that required a redesign by the Engineer (SEA/CHA).
Mr. Pimentel asked Mr. Patusky if SEA/CHA had an opinion if work performed by the Contractor on the approaches behind Abutment #1 and between Wingwalls #1 and #2 contributed to the changed condition of the wall.
Mr. Patusky indicated that it was SEA's opinion that heavy rains drained off the roadway and into the existing void behind the wall and disturbed the arch of earth over and adjacent to the location of missing stones in the wall. SEA/CHA believe the infiltration of water displaced the stones bridging over the previously existing void of missing stones causing the wall to drop vertically and displace horizontally. SEA/CHA does not know if the placement of construction equipment or if the Contractor's work on the wall prior to June 1st contributed to the partial collapse of the wall.
Mr. Eckman explained that the weight of the concrete block anchorages for the Temporary Truss Support System, currently being constructed, have such a large footprint that the distribution of the weight of the block and steel framework is equivalent to that of the weight of a person beneath his shoe.
Ms. Braiterman's opinion was the changed condition of Wingwall #1 was an Act of God and that neither the Engineer or the Contractor is responsible for what happened. Ms. Braiterman suggested that SEA/CHA prepare a design for the Contractor and the Contractor proceed with the design so as not to delay the project.
Mr. Pimentel asked if SEA had developed an estimated cost to redesign Wingwall #1.
Mr. Patusky indicated that Frank Griggs (CHA) discussed a price of approximately $5,000 at the 9-12-00 meeting. He explained that the price was approximate and CHA had not spent any time on its development.
Ms. Braiterman asked if there were contingency funds already in the contract to cover changes in conditions such as this.
Mr. Patusky indicated that under Contract Item 1002.1 "Repairs and Replacements as Needed" $20,000 had been set aside for unanticipated work by the Contractor. Mr. Patusky cautioned that this contingency fund would probably be insufficient to cover the cost of additional design, inspection and construction related to Wingwall #1. He also noted that it is very likely this item cannot be used for additional design and inspection by the Engineer.
Mr. Patusky stated that the Contractor had indicated at the September 12th meeting that his cost to temporarily stabilize Wingwall #1 in August was approximately $15,000.
Mr. Patusky stated that the Subcontract between SEA and CHA allowed for nine site visits by CHA and that unanticipated visits to the site by SEA/CHA and the preparation of several previous responses to the Contractor's concerns regarding the condition and construction of Wingwall #1 have substantially reduced the Engineer's time planned for other Observation Services on the project. The redesign and additional inspection being discussed will likely require additional funds to complete.
Mr. Patusky asked Ms. Braiterman, if necessary, would the Town go back to Town Meeting for additional funding to construct Wingwall #1? Ms. Braiterman responded, absolutely not.
Mr. Damour asked SEA if they would be agreeable to preparing a design through their Subconsultant, CHA, for the reconstruction of Wingwall #1. Mr. April stated that he could not speak directly for CHA but he felt that something could be worked out with them. Mr. April stated that SEA would be willing to provide its services to the Town for the additional design at its direct cost plus overhead. SEA would be willing to eliminate its profit for this work.
Mr. Damour asked the Contractor if he would be willing to construct Wingwall #1 if he were provided a design by SEA/CHA? Mr Hansen indicated that he would proceed with the reconstruction of Wingwall #1 so long as CHA also provided ongoing field inspection of the work.
Mr. Hansen indicated that his material costs for the temporary stabilization of Wingwall #1 was approximately $3400.
Mr. Hansen was asked by Mr. Damour if he could provide an estimate for the cost to reconstruct Wingwall #1. Mr. Hansen felt that he could not do so until he had a design. He also stated that it was very likely that the design provided by SEA/CHA may require alterations based on field conditions encountered and therefore alter the price.
It was discussed and decided that after the Contractor removed the backfill material from behind and to the base of Wingwall #1, SEA/CHA would be present at the site to determine what type of foundation would be required. If necessary, the Contractor will then build the foundation specified by the Engineer. The Contractor will then relay and rebuild the wall according to SHPO requirements and, as applicable, the contract plans. The Contractor will be responsible for the Means and Methods for removing and rebuilding the wall.
The Contractor was directed by the Selectmen to resume work on moving the bridge superstructure and begin work on Abutment #2 and the relocation of Abutment #3 after the superstructure is relocated along Old Patterson Avenue.
Mr. Margeson (Town) expressed his concerns with traffic safety on Patterson Hill Road at the base of the steep south approach to the bridge. He stated that if the bridge project proceeds beyond the completion date of December 15, 2000 and the bridge superstructure is located off-site along Old Patterson Avenue for repairs, there will be no relief for vehicular traffic and the Town grader at the base of the hill if they are unable to make the 90 degree turn in front of the concrete barriers during inclement winter weather. He recommended that consideration be made to providing additional barriers and/or traffic control at the base of the hill. Although Mr. Margeson made such recommendations, he is opposed to having the bridge on the road during the winter.
The Contractor indicated that he could complete the work and replace the superstructure on the reconstructed bridge substructures before December 15th if given a design for Wingwall #1 by SEA/CHA in the immediate future.
The Contractor requested an alternate drainage design at the south end of the project to outlet roadway drainage upstream rather than downstream as shown on the Contract Plans. This change was requested by Norman Bumford at the Town Water Department at the Pre-Construction Meeting for the project held on May 10, 2000. SEA agreed to provide the required detail change.
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for September 12, 2000
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelli Conneely, Collette Boisvert, Robert French, Daniel Barlow, Mike Martinelli, John Margeson, Cynthia Marsland, Kevin Steinbach, Garry McCulloch
The meeting was called to order at 6:15 p.m., and the Pledge of Allegiance recited.
Public Forum - No citizens were present who wished to speak with the Board
Item 1: Kevin Steinbach: Discussion of 88 Western Avenue zoning
Kevin Steinbach and Bob French met with the Board regarding clarification of grandfathering, permitted usage, and change in use requirements for the property at 88 Western Avenue to ensure that any business renting space would be conforming to zoning requirements.
Joe Damour outlined the Board's opinion that the only business that would be allowed as grandfathered would be the manufacturing of pallets. The automobile business that had been there previously was not in compliance, but because the business was leaving the site within a few months when their lease expired they were allowed to continue temporarily. To allow an automobile business now through grandfathering there would had to have been an automobile business on the site when zoning was enacted, and an automobile business continuing on site since then with no more than a 2 year lapse. If these requirements have not been met then a special exception would need to be granted to allow an automobile business now.
Thea Braiterman, the Selectmen's representative to the Planning Board, recommended that Kevin meet with the Planning Board for clarification on necessary procedures. A site plan review would be needed to approve a change in use, and all commercial applications go to the Planning Board prior to the Selectmen reviewing it for site plan review.
After discussion of the benefits of a multi-use building, Thea Braiterman indicated she would recommend to the Planning Board that a committee be formed to investigate such a designation.
Item 2: Collette Boisvert: supplementary insurance benefits for town employees
Collette Boisvert, a representative from Colonial Life and Accident Insurance met with the Board to answer questions about her proposal for supplemental insurance benefits for town employees. Examples of coverage include: heart attack, stroke, cancer. In order to be eligible there would need to be a minimum of 5 employees participating, and all premiums would be paid through payroll deductions. These benefits are not offered as an individual plan, but only through an authorized group plan endorsed by the Board of Selectmen and are fully paid for by the employee. Some of the plans require employees to be employed a minimum of 30 hours per week, other plans only 10 hours per week, depending on the cost of the premium. With the Board's approval she would meet with the town employees to see if there was adequate interest. If the town later decided to discontinue coverage as a group and stop the payroll deductions, the individuals would be able to continue their policies by making direct payments on their own.
Thea Braiterman expressed concern that this was the only company that the employees would have information on, there would be no cost comparisons, and no policy comparisons. Peter Flynn reported that he had solicited Aetna, the company the town currently has coverage through, but Aetna had no interest in offering these types of supplemental policies.
MOTION by Joe Damour to authorize Colonial Life and Accident Insurance as a vendor for supplemental insurance for the Town of Henniker employees. Motion seconded by Rod Pimentel, approved 2 Yes (Damour, Pimentel), 1 No (Braiterman), 0 Abstain.
Item 3: John Margeson: Highway Department policy discussion
MOTION by Joe Damour to accept the revised Snow Removal and Road Maintenance Policy. Motion seconded by Thea Braiterman, approved 3-0.
Item 4: Garry McCulloch: Interview for position of Life Safety Code Inspector
Garry McCulloch was introduced to the Board as the finalist for the Life Safety Code Inspector position, at the recommendation of Peter Flynn and Ben Ayer.
MOTION by Joe Damour to hire Garry McCulloch as Fire Life Safety Code Inspector. Motion seconded by Rod Pimentel, approved 3-0.
Item 5: Review and acceptance of draft minutes of July 25, August 8 and August 22, 2000 (public & non-public)
MOTION by Joe Damour to accept the July 25, 2000 minutes. Motion seconded by Rod Pimentel, approved 2 Yes (Damour, Pimentel), 0 No, 1 Abstain (Braiterman).
MOTION by Thea Braiterman to accept the August 8, 2000 minutes. Motion seconded by Joe Damour, approved 3-0.
MOTION by Joe Damour to accept the August 22, 2000 minutes. Motion seconded by Thea Braiterman, approved 2 Yes (Damour, Braiterman), 0 No, 1 Abstain (Rod Pimentel).
Item 6: Update on Patterson Hill Road Bridge - Postponed for Non-Public Session
Item 7: Report from Peter Flynn on a zoning complaint, New England College
Peter will be following up on this with the new Vice President at New England College, and will have more information by the end of the week.
Item 8: Review and possible approval of Kelsey & Edwards contract proposal for walking path on the Old Concord Road
The contract has been sent to the Department of Transportation for review, but Peter asked that the Board agree to the contract terms, unless the DOT has concerns. The Board agreed to sign the contract, and Peter will hold it until the DOT comments.
Item 9: Appointment of Life Safety Code Inspector - See Item #4
Item 10: Town Administrator's Report - Peter Flynn
- Budget Schedule: Beginning in November the meeting schedule will revert to the 1st & 3rd Tuesday of each month.
- New England College: Peter was asked to speak at two recent college functions and reported on the positive relationship between the Town of Henniker and NEC.
- Report of building permit process: All pending building permits were reviewed and brought up to date, as outlined on the permit forms.
Item 11: Selectmen's Report/Concerns - None
Item 12: Abatements/Other items for signature
-
Driveway Permit, Warren Lapham, Chelsea Court, Lot 279-6
Driveway Permit, Scott Dias for Owners, Plumber Hill Road, Lot 704-A
Driveway Permit, James and Rebecca Forrestal, Peasley Road, Lot 629-D
Building Permit, Two Story Addition, Nate and Lynn Kimball, Old Hillsboro Road, Lot 1-323X2
Building Permit, Addition to Storage Shed, Mark Zuckerman, Hillside Drive, Lot 103A-42
Building Permit, House, Robert Clark, Plumber Hill Road, Lot 704-A
Building Permit, Barn, Neil Levesque, 32 Depot Hill, Lot 2-433
Demolition Permit, For Trucks Inc, 8 Buxton Industrial Drive, Lot 553-A
Trench Permit, Public Service of New Hampshire, Water Street
Trench Permit, Merrimack County Telephone, Ray Road
Trench Permit, Merrimack County Telephone, Western Avenue
Agreement & Release of Class VI Road, Jeff and Desiree Lloyd, Cross Road
Yield Taxes Assessed, Margaret Russell, $441.99
Yield Taxes Assessed, Calvin Tucker, $287.14
Authorization to Collect Yield Taxes, to Kimberly Johnson, $729.13
Summary Inventory of Valuation, Town of Henniker
Revised Estimated Revenues
Master Plan Update, Phase 1
Appointment, Martha Taylor, Historic District Commission, through April 2003
Item 13: Non-Public Session per RSA 91-A:3 II (a,c) [legal] and personnel
MOTION by Thea Braiterman at 7:40 p.m. to enter Non-Public Session for a personnel issue, per RSA 91-A:3 II (a). Motion seconded by Joe Damour. A roll call vote was taken to enter Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes, Rod Pimentel - Yes. Motion approved 3-0. Present in Non-Public Session: Thea Braiterman, Joe Damour, Rod Pimentel, Peter Flynn.
MOTION by Rod Pimentel at 8:00 p.m. to exit Non-Public Session. Motion seconded by Joe Damour. A roll call vote was taken to exit Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes, Rod Pimentel - Yes. Motion approved 3-0.
Item 14: Adjournment
MOTION by Thea Braiterman at 8:01 p.m. to adjourn. Motion seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelli B. Conneely
Henniker Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for August 22, 2000
Present: Joe Damour, Thea Braiterman, Peter Flynn, Kelli Conneely, Mike Martinelli, Dennis Hamel, Sherry Butt Dunham, John Margeson, Cynthia Marsland, James Roberts, Tim Russell, Jeff Strelzen, Jon Evans, Lucia Brown, Ross D'Elia, Lloyd Henderson
Absent: Rod Pimentel, Selectmen
The meeting was called to order at 6:30 p.m., and the Pledge of Allegiance recited.
Public Forum:
Dennis Hamel submitted letters to the Board regarding the parking at the NEC dormitory between Union Street and Pearl Street; and the summer bicycle race that has taken place for 5 years. Mr. Hamel was present to speak to the Board on these issues.
Mr. Hamel's paperwork indicated only 5 parking spaces had been approved at the dormitory at Union/Pearl, and there were 6-7 parking spots clearly marked there now. No parking was to be allowed by the theater arts building, and there were now 20 parking spots marked. The Board indicated they would research the parking allocation and get back to him.
Mr. Hamel expressed dissatisfaction with the traffic flow during the yearly bicycle race, noting that vehicular traffic was prohibited from using stretches of the road due to bicycle traffic even when only a single bicycle was in sight and there was no other vehicle traffic approaching. He questioned the disruption to public convenience during the event, and the manner in which civilian volunteers controlled traffic. He recommended the bicycle route be altered, or the participants be restricted to a strict set of lanes.
Mr. Hamel questioned the free packets of back-up information given out to reporters who were present, when citizens had to pay for copies. The Board indicated that the reporter's packets were not in response to Request for Information submissions.
Jon Evans and Lucia Brown asked if their Assembly Permit had been approved. After reviewing it, the Board indicated it would be approved.
Item 1: Nina & Scott Hopkins, Paving Issues on Old Mill Pond Road. Nina and Scott Hopkins submitted a letter and photographs to the Board. Nina Hopkins was present at the meeting and spoke to the Board regarding her dissatisfaction with the way the paving/crushed stone work at the end of the driveway had been completed, and the lack of a timely response when the Hopkins' had repeatedly tried to contact John Margeson to go over the paving work prior to it being done.
Thea Braiterman was concerned that the situation wasn't handled with proper courtesy, and said that the Hopkins' should have been given more information. John Margeson added that he had personally spoken with Mr. Hopkins twice, Mrs. Hopkins once, and his assistant had also spoken to Mr. Hopkins. John believed that the work being done on the road, and the reason why the Town had to complete it in the manner it was done, had been clearly explained to the Hopkins. The responsibility of the Town is to maintain the road, and grading will be done every 1-2 years, so the edging had to be changed to protect the road from damage when water pockets build up. The Town has spent an additional $5,000 in that section of road, and needs to protect that investment in the right-of-way areas by making sure it can be maintained properly in the future.
Old Business:
Item 2: Review & Acceptance of Draft Minutes of 07/25/00 & 08/08/00 - Postponed
New Business:
Item 3: Acceptance of Resignation from Athletic Committee. MOTION by Thea Braiterman to accept the resignation of Scott Myers from the Athletic Committee. Motion seconded by Joe Damour, approved 2-0.
Item 4: Appointment to Historic District Commission. MOTION by Thea Braiterman to appoint Martha Taylor to the Historic District Commission. Motion seconded by Joe Damour, approved 2-0.
Item 5: Zoning Issue Clarification, 88 Western Avenue. Ross D'Elia spoke with the Board regarding allowed usage for his property on 88 Western Avenue, seeking clarification on allowing manufacturing under grandfathering. Thea Braiterman indicated that the manufacturing had to be the same type (pallets) that had previously been occurring, and any other kind of manufacturing would have to get a special exception. The Board recommended that Kevin Steinback, who will be making arrangements for the rental of space in the building, meet with the ZBA to ensure that the businesses being solicited would be allowed at that site. The ZBA would be able to give him information on special exceptions, then he would need to meet with the Planning Board for site plan review due to the change of use.
Item 6: Town Administrator's Report - Peter Flynn
2000 Legislative Policy Conference: MOTION by Thea Braiterman to allow Peter Flynn to vote on legislative policy, on behalf of the Henniker Board of Selectmen. Motion seconded by Joe Damour, approved 2-0.
Updated Transfer Station Statistics - Postponed
Pay-As-You-Throw Seminar - Postponed
Item 7: Selectmen's Report/Concerns - Postponed
Item 8: Permits for Signature
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Assembly Permit, Lucia Brown and Jon Evans, 8 Farrar Hill Road, 09/16/00
Driveway Permit, Stephen Bouchard, Bacon Road, Lot 355X4
Sign Permit, IPE/Steinback, 28 Western Avenue
Trench Permit, Merrimack County Telephone Co., Mount Hunger Road
Trench Permit, Merrimack County Telephone Co., Western Avenue
Building Permits:
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Porch, Maurice Knapp, 52 Birchwood Terrace, Lot 305B52
Deck, Brian Dobson, 3 Shore Drive, Lot 110C-2
House & Garage, Scott Gordon, 14 Highland Drive, Lot 4554-14
Kitchen Renovations, Mark Dollard, 2 Rush Road, Lot 2-223
Garage, Jim and Laura Rauscher, 22 Hillside Drive, Lot 103A-2
Addition to Compressor House, Pats Peak, 24 Flanders Road, Lot 588A
Garage Stall, Alan and Fawn Nixa, 17 Highland Drive, Lot 1-554-17
Addition, Monteford and Ann Sayce, 30 Bradford Road, Lot 102
Raise Porch Roof, Maurice and Anita Gagne & Christine and Jeffrey Mosse, 36 Main Street, Lot 2-478A
Item 9: Abatements/Other for Signature
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Refund, For Trucks Inc, $36.00
Professional Planning Assistance in Support of Town of Henniker
Tax Year 2000 Assessment Questionnaire for the Dept. of Revenue Administration
Current Use, Robert & Patricia Furness, 10 Longview Dr., Lots 612-B12, B13, 701-B3
Permission to Haul over Class VI Roads, Granite State Forest Products, Stone Falls Road
Item 10: Non-Public Session per RSA 91-A:3 II (a,c) legal and personnel
MOTION by Thea Braiterman at 6:50 p.m. to enter Non-Public Session for a personnel issue, per RSA 91-A:3 II (a,c). Motion seconded by Joe Damour. A roll call vote was taken to enter Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes. Motion approved 2-0. Present in Non-Public Session: Thea Braiterman, Joe Damour, Peter Flynn, Tim Russell, Jeff Strelzen.
MOTION by Joe Damour at 7:22 p.m. to exit Non-Public Session. Motion seconded by Thea Braiterman. A roll call vote was taken to exit Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes. Motion approved 2-0.
In Public Session: MOTION by Thea Braiterman that the Board of Selectmen grant approval for Tim Russell, Chief of Police, to teach a class related to criminal justice at New England College. Motion seconded by Joe Damour, approved 2-0.
MOTION by Thea Braiterman at 8:15 p.m. to enter Non-Public Session for a legal issue, per RSA 91-A:3 II (a,c). Motion seconded by Joe Damour. A roll call vote was taken to enter Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes. Motion approved 2-0. Present in Non-Public Session: Thea Braiterman, Joe Damour, Peter Flynn, James Roberts.
MOTION by Joe Damour at 8:25 p.m. to exit Non-Public Session. Motion seconded by Thea Braiterman. A roll call vote was taken to exit Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes. Motion approved 2-0.
10. Flood Zones, Other Zoning Issues
Cindy Marsland updated the Board on information she received from the Central NH Regional Planning Commission. Every five years a report is required on what has been built on property in the flood zones. There are now forms that will need to be filled out by anyone applying for a building permit in a flood zone. The forms will be added to the building permit packets. Thea Braiterman requested the Planning Board receive a copy of the new forms. Joe Damour requested that the assessment cards of flood plain properties be flagged.
Cindy spoke with the Board regarding a change in handling complaint procedures. Previously all complaints had to be submitted in writing, with the name of the person making the complaint listed, in order to be considered a legitimate complaint. Cindy would like to accept telephone information, and if deemed necessary, then to request information in writing. Citizens would be less intimated if they could speak with someone first, instead of being told to submit it in writing before there could be discussion. The Board agreed with Cindy's recommendation.
Cindy discussed notification procedures for non-compliance. She now calls before sending out a letter notifying someone of non-compliance, so the letter does not come as a complete surprise. The telephone call would not be done in a case where non-compliance was already noted and the situation/property brought into compliance, but another letter is necessary as a follow-up because the situation has reverted to non-compliance again.
11: Adjournment MOTION by Thea Braiterman at 9:02 p.m. to adjourn. Motion seconded by Joe Damour, approved 2-0.
Respectfully submitted,
Kelli B. Conneely
Henniker Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for August 8, 2000
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Lloyd Henderson, Kelli Conneely, Roger Gezelman, Bob Pennock
The meeting was called to order at 6:15 p.m., and the Pledge of Allegiance recited.
Public Forum: Roger Gezelman spoke to the Board regarding the hiring of a new Executive Secretary. He was concerned with the candidate's qualifications, asked if the position would be upgraded in the future to an Assistant Town Administrator, questioned the rate of pay, and inquired if there was conflict of interest with the part-time job the candidate holds with the Police Department. Peter Flynn indicated there were no plans to upgrade the position, the candidate was placed at the beginning rate of pay on the wage scale, and there would be no conflict with the police department work. Joe Damour added that the staff at the Town Hall had actually been reduced and job duties were being reassigned to streamline office procedures.
Appointments: Wayne Colby, Abandoned Cemetery Committee, through April 2003
Old Business:
Item 1: Update on solid waste issues and regional cooperative issues - Bob Pennock Bob Pennock spoke to the Board about the increase in tonnage and the possibility that the increase would break the terms of the contract the Coop had with Wheelabrator. The town is up 129 tons from last year, an increase of 9%. Rod Pimentel asked if the haulers going directly to the incinerator had the same percent increase. Bob indicated that he thought the increase was distributed evenly among the town, and haulers. Increases have been noted in furniture being disposed of, both from individuals and auctioneers. Some towns charge additional fees for furniture, but it would be difficult to implement unless it was a flat fee per item. The furniture can't be burned due to varnish, paint and glue. There is also a concern that nonresidents are using the transfer station. After discussion the Board decided that the next Outlook would mention that in the fall for a one week period the residency of all people using the transfer station will be checked; this will also be sent to the school, the Concord Monitor, and WBCC for their publications.
Item 2: Notice code violations - NHMA Property Liability Trust A letter from the NHMA indicated the town was in violation with the recently installed railing at the front steps of the Town Hall building. MOTION by Thea Braiterman to have the railing removed. Motion seconded by Joe Damour, approved 3-0.
Item 3: Review and accept draft minutes Selectmen's meeting of July 11, 2000 MOTION by Thea to approve the July 11, 2000 minutes. Motion seconded by Rod Pimentel, approved 2-yes, 0-no, 1-abstain (Joe Damour). The July 25, 2000 minutes will be voted on at the next meeting.
New Business:
Item 4: Review of 2000 budget status for year-to-date Peter Flynn reported that the Parks budget is up, due to the additional mowing that was necessary from all the heavy rain this summer. All other budgets are in good shape. Rod Pimentel asked about the heating and diesel fuel. Peter Flynn will try and get a commitment for 2001 pricing from the supplier.
Item 5: Town Administrator's Report
Ownership of Map 1, Lot 737 (near Craney Pond): Peter Flynn recommended that the Board accept George Hildum's research showing that Lot 737 belonged to the Patnaude's, not the Wilkin's. The Wilkin's owned a different lot, and that had caused the confusion in verifying ownership. The Wilkin's had been paying taxes on Lot 737. MOTION by Thea Braiterman that George Hildum's recommendation that Lot 737 belonged to the Patnaude's, rebate the Wilkin's for the half year taxes they had paid, and bill Pat's Peak for the full year of taxes. Motion seconded by Joe Damour, approved 3-0.
Route 114 project by the Department of Transportation: The Department of Transportation will be working on Route 114, mostly in Bradford. Rod Pimentel asked that a copy of their letter be sent to the Historical Society.
Update on the Building Inspector position: postponed for non-public session
Item 6: Selectmen's Report/Concerns. Rod Pimentel asked about the status of the fencing around the Contoocook Valley Paper Mill site. Peter Flynn reported that the fencing was rented, and he was waiting for information from the State to determine if would be more cost-effective to buy fencing if the site needed to enclosed for a lengthy period of time.
Item 7: Permits for Signature
- Demolition of House, Russell Day, 30 Bay Hill Road, Lot 567
Building Permit, Dormer, Terrance Murray, 6 Stonehenge Drive, Lot 588-B9
Building Permit, Barn Addition, Robert McCourt, 2 Ezekiel Smith Rd, Lot 1/134
Building Permit, Shed Addition, HHP, Buxton Industrial Park, Lot 553-B2
Driveway Permit, Plano Builders, Highland Drive, Lot 554-14
Driveway Permit, Kenneth Richard, Peasley Road, Lot 629
Driveway Permit, Spencer Bennett, Mt. Hunger Road, Lot 728
Trench Permit, PSNH, Ray Road
Trench Permit, PSNH, Foster Hill Road
Trench Permit, PSNH, 15 Cross Road
Item 8: Abatements/Other for Signature
- Intent to Cut, PSNH, Old Concord Road
Refund, Robert Stanley
Refund, Stephen and Katherine Power
Item 9: Non-Public Session per RSA 91-A:3 II (a,c) [legal] and personnel MOTION by Thea Braiterman at 7:20 p.m. to enter Non-Public Session for a personnel issue, per RSA 91-A:3 II (a). Motion seconded by Joe Damour. A roll call vote was taken to enter Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes, Rod Pimentel - Yes. Motion approved 3-0. Present in Non-Public Session: Thea Braiterman, Joe Damour, Rod Pimentel, Peter Flynn.
MOTION by Rod Pimentel at 7:20 p.m. to exit Non-Public Session. Motion seconded by Joe Damour. A roll call vote was taken to exit Non-Public Session: Thea Braiterman - Yes, Joe Damour - Yes, Rod Pimentel - Yes. Motion approved 3-0.
10. Adjournment: MOTION by Thea Braiterman at 7:55 p.m. to adjourn. Motion seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelli B. Conneely
Henniker Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for July 25, 2000
Present: Rod Pimentel, Joe Damour, Peter Flynn, Kelli Conneely, Lloyd Henderson
Absent: Thea Braiterman, Selectmen
The meeting was opened at 6:15 p.m. with the Pledge of Allegiance.
There were no citizens present who wished to speak in Public Forum.
Appointments
MOTION by Joe Damour to appoint Michelle St. Laurent as part-time secretary for the police department. Motion seconded by Rod Pimentel, approved 2-0.
Old Business
Item 1: Review & Accept Draft Minutes of June 27 and July 11, 2000 Selectmen's Meeting and July 11, 2000 Non-Public Minutes. Postponed until full Board is present.
Item 2: Review candidates and suggestions relative to the Building Inspector position and also Code Enforcement position(s) - Peter Flynn. Postponed until non-public session.
New Business
Item 3: Review draft of suggested new procedures of accepting bonds for new subdivisions and construction review escrow - Peter Flynn
Item 4: Discussion and possible endorsement of the Home Rule bill
The NH Municipal Association is endorsing Home Rule, which is being proposed through a constitutional amendment. The Henniker Board of Selectmen chose not to support the NHMA position and was satisfied with the rules and statues as they currently stand in the State laws.
Item 5: Town Administrator's Report - status of secretary's position and formal appointment by Board
MOTION by Joe Damour to ratify the telephone poll of July 11, appointing Alyssa Pockell as secretary. Motion seconded by Rod Pimentel, approved 2-0. Alyssa was the finalist chosen from 6 candidates; she is currently a special officer for the Henniker Police Department, and was previously a member of the Henniker Rescue Squad. Due to her computer skills, one of her job responsibilities will be to assist the Webmaster.
The final draft of the personnel policy will be reviewed by the department heads, and presented to the Board in August.
The budget calendar has been drafted, and meetings will begin in October.
The highway department has completed repaving at Tanglewood. Quaker Street work may be postponed due to expense issues.
Item 6: Selectmen's Report/Concerns - None
Item 7: Permits for Signature
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Building Permit, Fence, Ian Haseldine, 12 Prospect Street, Lot 173
Building Permit, House, Edward and Reba Bowser, Cote Hill Road, Lot 568C1
Building Permit, Enclose Porch, Raymond Parretta and Henry Topping, Ray Rd, Lot 51
Trench Permit, Cote Hill Road, Public Service of NH
Driveway Permit, Frank Paul, Plummer Hill Road, Lot 611-B4
Item 8: Abatements/Other for Signature
-
Appointment of Timothy Russell, Highway Safety Committee, until April 2003
Appointment of John Margeson, Highway Safety Committee, until April 2003
Appointment of E. Benjamin Ayer, Highway Safety Committee, until April 2003
Appointment of Robert Clarke, Athletic Program for Youth Committee, until April 2003
Appointment of Gary Ludwig, Athletic Program for Youth Committee, until April 2003
Current Use Stewardship Plan, Shawn and Marie Richard, Lot 740/740X
Current Use Stewardship Plan, Harold Rice, Lot 71A
Current Use Stewardship Plan, Ronald & Dorothy Stevenson, Lot 744
Current Use Stewardship Plan, William and Victoria Goss, Lot 92
Current Use Stewardship Plan, Meadowsend Timberlands LTS, Lot 759
Current Use Stewardship Plan, Mearle and Beverly Patenaude, Lots 647, 648 & 652
Current Use Stewardship Plan, Water Grant et al, Lot 590FX
Current Use Stewardship Plan, Ansel and Donna MacMilliam, Lot 575
Current Use Stewardship Plan, Thomas Patenaude, Lot 658
Current Use Stewardship Plan, Rodney and Carolyn Patenaude, Lots 49 & 52
Current Use Stewardship Plan, Stephen Foster, Lots 645A & 727
Current Use Stewardship Plan, Margaret Nelson Trust, Lot 705A
Current Use Stewardship Plan, Joseph Romano, Lot 736
Current Use Stewardship Plan, Daniel and Carol Goodenough, Lot 117B
Current Use Stewardship Plan, Robert Losik, Lot 139C
Current Use Stewardship Plan, Thomas Gould, Lot 642B
Current Use Stewardship Plan, Virginia Lee, Lots 587 & 587E
Current Use Stewardship Plan, Paul Hesketh, Lot 587F
Current Use Stewardship Plan, Michael Coen Trust, Lots 644 & 644X
Current Use Stewardship Plan, James Pinard, Lot 625A2
Current Use Stewardship Plan, Robert and Patricia Furness, Lots 13, B13, 701B
Warrant for the Collection of Yield Taxes, to Kimberly Johnson, $312.24
Certificate of Yield Taxes, Aucoin Farms, 14 Baker Road, Lot 631
Refund, Robert and Diane Fredette, Overpayment
NH Department of Revenue Administration Application for Reimbursement to Towns & Cities in which Federal & State Forest Land is Situated
Item 9: Non-Public Session per RSA 91-A:3 II (a,c) Legal, Personnel
MOTION by Joe Damour at 6:55 p.m. to enter Non-Public Session for a personnel issue, per RSA 91-A:3 II (a). Motion seconded by Rod Pimentel. A roll call vote was taken to enter Non-Public Session: Rod Pimentel - Yes, Joe Damour - Yes. Motion approved 2-0. Present in Non-Public Session: Rod Pimentel, Joe Damour, Peter Flynn.
MOTION by Joe Damour at 7:10 p.m. to exit Non-Public Session. Motion seconded by Rod Pimentel. A roll call vote was taken to exit Non-Public Session: Rod Pimentel - Yes, Joe Damour - Yes. Motion approved 2-0.
No action taken in Non-Public Session. (???)
Item 10: Adjournment
Motion by Rod Pimentel at 7:12 p.m. to adjourn. Motion seconded by Joe Damour, approved 2-0.
Respectfully Submitted,
Kelli B. Conneely
Henniker Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for July 11, 2000
Present: Rod Pimentel, Thea Braiterman, Peter Flynn, Kelli Conneely, Lloyd Henderson, Michael Desrochers, Robert Prud'homme, Ruth Zax
Absent: Joseph Damour, Selectmen
Chairman Rod Pimentel opened the meeting at 6:30 p.m. with the Pledge of Allegiance.
There were no citizens present who wished to speak in Public Forum.
Appointments
Item 1: Edwards & Kelcey Representatives – RE: Engineering for Concord Pathway Project
Robert Prud'homme and Michael Desrochers met with the Board to discuss the Pathway Project. Mr. Prud'homme gave a general outline of the project progression: meet with the Board and the Pathways Committee to discuss the scope and fee to submit to the State; work on a conceptual design; a ground survey; research historic and archeological impact; return with a variety of options; determine which option is preferred; complete preliminary designs; schedule a public presentation to solicit input; revise the design based on input; finalize the plans for the bidding process. The bids would be solicited in late 2000 or early 2001, with construction planned for next spring and summer.
After discussion it was agreed that a formal meeting be set with Edwards & Kelcey personnel, the Pathways Committee, and abutters. It will not be known until the bid stage if the grant funds will cover the complete project. The bid will be designed in segments, to get a better idea of the cost to finish any part that remains due to a funding shortage. The engineers will have information from the State with current prices by the time the bid process begins.
Peter Flynn will finalize the contract paperwork.
Old Business
Item 2: Discussion regarding Patterson Hill Road Bridge Project
Peter Flynn will report weekly on any pertinent updates. The NH Division of Historical Resources has agreed to the modifications recommended by Hanson. There are not additional funds required for the modifications.
Item 3: Review & Accept Draft Minutes of June 20, 2000 Selectmen's Meeting
MOTION by Rod Pimentel to accept the June 20, 2000 minutes as amended. Motion seconded by Thea Braiterman, approved 2-0.
New Business:
Item 4: Discussion Regarding Home Rule in NH
Postponed pending additional information.
Item 5: Acceptance of Rotary Club Donation for Pathway Project Fund
MOTION by Rod Pimentel to accept $4,828.43 from the Henniker Rotary Club for the Pathway Project Fund. Motion seconded by Thea Braiterman, approved 2-0.
Item 6: Appointment to Athletic Committee
MOTION by Rod Pimentel to appoint Gary Ludwig to the Athletic Committee. Motion seconded by Thea Braiterman, approved 2-0.
Item 7: Town Administrator's Report – Peter Flynn
Announcement Regarding Receipt of Additional Grant Monies: Additional paperwork was requested to supplement previous funding requests and the State reimbursed the Town $12,000 for software. Also, the Town received an additional $11,025 for the dump closure.
Discussion Regarding Status of Executive Secretary Position: for Non-Public Session.
Item 8: Selectmen's Report/Concerns
Thea Braiterman reported on a telephone call she received from Dennis Holt. Mr. Holt would like a speed limit sign, and a "Road Narrows" sign on Farrar Hill Road. Peter Flynn indicated this request was on the agenda for the Highway Safety Committee meeting on July 12. Thea will contact Mr. Holt to notify him of the meeting tomorrow.
Item 9: Permits for Signature
-
Sign Permit, David Lewis, 2 Main Street
Building Permit, Garage & Breezeway, Michael Dennis, 29 Bacon Road, Lot 352X-5
Building Permit, Home, Threeway Construction, Lot 611-B4
Building Permit, Garage & Porch, Sandy and Mary Moritz, 107 Old Hillsboro Road, Lot 323A
Item 10: Abatements/Other for Signature
-
Current Use, Elbthal Realty Trust, Lot 740
Current Use, Mae Hogg, 6 Bear Hill Road, Lot 572-XX
Current Use, Robert and Patricia Furness, 10 Longview Drive, Lots 12, 701-B3
Current Use, Dean and Susan Tirrell, 54 Craney Hill Road, Lots I-649B & I-649X
Current Use, Michael Callahan, 19 College Hill Road, Lots 612-A & 612-D
Intent to Cut, Ross Williams, Lot 1/15
Intent to Cut, Carolyn Patenaude, Lot 435
Report of Appropriation Actually Voted
Recreation Adjustment, 20%, Lot 577X3+X4
Abatement, Eloise Connor Revocable Trust, Ray Road, Lots 1/77AY& 1/77A
Refund for Overpayment, James Smith, 32 Hillside Drive
Item 11: Non-Public Session per RSA 91-A:3 II (a,c) Legal, Personnel
The Town Administrator review previously scheduled for Non-Public Session shall be postponed until all Selectmen are present.
MOTION by Rod Pimentel at 7:22 p.m. to enter Non-Public Session for a personnel issue, per RSA 91-A:3 II (a). Motion seconded by Thea Braiterman. A roll call vote was taken to enter Non-Public Session: Rod Pimentel - Yes, Thea Braiterman - Yes. Motion approved 2-0. Present in Non-Public Session: Rod Pimentel, Thea Braiterman, Peter Flynn.
MOTION by Rod Pimentel at 7:34 p.m. to exit Non-Public Session. Motion seconded by Thea Braiterman. A roll call vote was taken to exit Non-Public Session: Rod Pimentel - Yes, Thea Braiterman - Yes. Motion approved 2-0.
No action taken in Non-Public Session.
Item 12: Adjournment
Motion by Thea Braiterman at 7:35 p.m. to adjourn. Motion seconded by Rod Pimentel, approved 2-0.
Respectfully submitted,
Kelli B. Conneely
Henniker Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for June 20, 2000
Present: Lloyd Henderson, Ken Levesque, Angela Robinson, Cathy McComish, Rod Pimental, Thea Braiterman, Peter Flynn.
Chairman Rod Pimental opened the meeting at 6:15 pm with the Pledge of Allegiance.
Appointments
Item #1 - Work Plan Review
Mr. Ken Levesque was recognized to answer any questions from the Board on the work plan he submitted for the Henniker Wastewater Treatment Plant.
Rod Pimental said the plan looked good and was well laid out.
Peter Flynn said that this was the most thorough explanation of a Capital Resource Plan submitted to the town.
Rod asked about the bonding issue.
Ken said that would not really come up until 2006 when the department should have $230,000 in the account, barring any major changes. They would deal with it then. One debt will be paid off in 2004, one paid off in 2008, and one paid off in 2010. His department is fortunate in that it can accumulate money over the years by transferring any unspent funds into an account at the end of a year.
Rod Pimental asked how Henniker compares to other towns in terms of what residents pay for sewer service.
Ken Levesque said that the town is 5% below the state average payment of $286 for sewage per year.
Rod Pimental asked if there are any plans for expansion.
Ken said no, because it would be prohibitively expensive for the town to cover such expenses. He has been told to tell people interested in sewer lines that they would need to cover the cost of installation themselves.
Thea Braiterman asked if most commercial areas are covered, such as Old Concord Road.
Ken Levesque said that Old Concord Road is not covered, nor Gulf Road. The sewer line stops at 202/9.
Thea Braiterman said it would be helpful to know the costs of expansion because the Planning Board is reviewing the Master Plan and has discussed encouraging businesses to expand in commercial areas.
Rod Pimental said this information would also be helpful to the Economic Development Committee in getting businesses to settle in town.
Ken Pimental said once you get industry on the sewer line, it snowballs and you need more technical flow treatment plans to handle new types of waste. The current system is operating under 50% capacity, so there is room for expansion. Currently, the average cost is $300 a foot to install a sewer line.
The board thanked Ken for his excellent report.
Public Forum
Angela Robinson was recognized to update the board on the Concert Series.
Thea Braiterman complimented her on the nice article written on what she had accomplished for this summer season.
Angela distributed a summer schedule of concerts and explained the plan for payment. She agreed to give Peter Flynn a list of the payments scheduled so that checks can be cut ahead of time and given to the band the night of performance. She asked about the timing of submitting her expenses in doing this work.
Peter Flynn suggested submitting them all at the end of the summer, if that was okay with her.
Angela agreed. She asked about their thoughts on rain dates and said her plan was to have the bands play on the porch of the Administration House.
The board thanked her for her hard work in making this happen for the town.
Old Business
Item #2 - Pathways Engineer
Peter Flynn reported on the decision in hiring a Pathways Engineer. The Pathways Committee has reviewed eight (8) very good proposals submitted and has a final short list of three, one of which seems to be the overall number one choice. He suggests this company be given conditional approval based on a meeting discussion with the Board in the near future.
Motion made by Rod Pimental to conditionally accept Edwards & Kelcey's Pathways Design Proposal based on a meeting discussion with them, seconded by Thea Braiterman, 2-0 in favor.
Lloyd Henderson asked what kind of engineer company it is.
Peter Flynn said they are civil engineers. He said all the proposals came from a list of companies submitted to the town by the State DOT as qualified engineers for funded projects.
Lloyd asked if the state requires the town accept the lowest bidder.
Peter Flynn said no, but it may require this on the construction bids. It will have to be a bid within the expected costs of the DOT. He said all eight companies that submitted a bid had been represented on the day of the Site Walk.
New Business
Items #4 & 5 - Formal Resignation Acceptance of Executive Secretary and Code Enforcement/Health Officer/Zoning & Selectman Clerk
Peter Flynn reviewed the two resignations submitted to the town and said he is working on several possibilities for both positions. He asked for the Board's formal acceptance of them.
Motion made by Thea Braiterman to accept the resignation of Executive Secretary, seconded by Rod Pimental, 2-0 in favor.
Motion made by Thea Braiterman to accept the formal resignation of Code Enforcement/Health Officer/Zoning & Selectman Clerk, seconded by Rod Pimental, 2-0 in favor.
Item #6 - Town Administrator's Report
Peter Flynn gave a update on the Patterson Hill Bridge project. He had concerns the past week on the delay of work because of slight changes to the plan and the subsequent requests for approval, but they had recently started actual work and so he believes this project is on schedule.
Peter explained his plan to fill the Executive Secretary position and add to it the processing and administrative functions of the Code Enforcement/Health Officer/Zoning & Selectman Clerk position. He would then like to divide these last three positions and hire a Code Enforcement Officer on a per diem schedule, so no office space is necessary and only a possible need for $2-3,000 stipend per year.
Thea Braiterman asked if the office in the Grange would continue to be used.
Peter Flynn said possibly by the Planning Board clerk, Gail Abramowitz, who, he added, is also willing to do the Zoning work once a month, as required.
Rod Pimental asked about short term coverage of the Building Inspector.
Peter said he had several names to follow up on, but the position would not be empty for another week and a half, and he hoped to have a possibility by next week.
Thea asked about the Selectman Clerk duties.
Peter said he had several possibilites to follow-up on. Also, he was a deputy health officer, so he could fill those duties in the meantime.
Rod Pimental said that the town could also call in the State if necessary. He said this plan sounded good and said it sounded like one full time position would be the end result.
Peter said yes. He informed the board that there would be a send off luncheon buffet for both people leaving, this Thursday from 11:30-1:30 p.m. and everyone is invited to attend.
Item #7 - Selectmen's Report/Concerns
There were no reports or concerns.
Item #10 - Non-Public Session
The board went into Non-Public Session per RSA 91-A:3 II (a,c) [legal, personnel, Town Administration review].
Motion made by Thea Braiterman to adjourn the meeting at 7:35, seconded by Rod Pimental, 2-0 in favor.
Respectfully submitted,
Amy Jowers
Board of Selectmen Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for June 6, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Cathy McComish, Tom French, Bob Pennock, and Tim Russell.
Chair Joe Damour opened the meeting at 6:15 pm with the pledge of allegiance. Thea Braiterman attended the awards night at the high school and came to the meeting late.
Public Forum
No one present who wished to speak to the board.
Item #1 - Work Plan Reviews
Cathy McComish and Tom French reviewed the Capital Improvement Plan and the work plan for the Rescue Squad. Cathy spoke about the purchase of a new defibrillator earlier than previously planned. Board discussed the need to have a vote if they wish to change the purpose of the "ambulance fund". Peter Flynn will research. Tom reported on the committee for researching the day time help and response. Future training and goals were also discussed.
Tim Russell reviewed the work plan for the Police Department and spoke about the recent training seminars, SOP's, generator, and future projects. Board discussed the need to review the budget for heating and fuel since the increase in prices.
Bob Pennock discussed the work plan for the Transfer Station and Recycling. The previous work plan was reviewed with a list of items that have been completed. Bob also spoke about the work plan and future needs for the Parks and Properties. Some repairs to town buildings have been completed. The need for new flower barrels was discussed and can be budgeted for next year.
Item #2 - Old Business
The budget for year 2000 was reviewed and Peter Flynn gave the monthly report.
Review Minutes of May 23, 2000: Motion made by Joe Damour, seconded by Thea Braiterman to approve the minutes, approved 2-0.
Item #3 - New Business
Peter Flynn reviewed the price list of the new lawn mower for the Parks. There is an additional increase of $350.00 which brings the total to $19,150. The mower is being purchased by Trust Funds. Motion made by Joe Damour, seconded by Rod Pimentel to purchase the mower, approved 2-0.
Town Administrator's Report
Peter Flynn reported on the Patterson Hill Bridge project. The Shoreland and DES Wetlands issue was discussed with the State and Peter said if the impact of wetlands stays within the immediate area of the project, there will be no need for a permit. Peter will follow up with the State Agencies.
Peter will have a draft of the Capital Improvements for the July meeting.
Due to the July 4th holiday the board will not meet for three weeks in July.
Selectmen Reports
Thea Braiterman presented the Max Israel Scholarship to Sarah Paul.
Kelly Dearborn-Luce spoke about the annual BBQ outing for the employees. Board agreed to host again. Kelly also discussed the dental insurance request and Peter will research further.
Permits/Other for Signatures
Building Permits
NPLH, 59 Western Ave., garage/shed/bath
Golec, 10 Morse Rd., shed/entry way
Lemire Jr, 11 Browns Way, pool
Wentzell, 36 Hillside Drive, shed
NEC, near Bridges Gym, shedDriveways
Richard, Peasley Rd., lot 628 (logging only)
MacMillan, Patterson Hill, lot 575
RMR Assoc, Foster Hill , re: Chelsey Court
Doolittle, Locust Lane, lot 389Trench
PSNH, Foster Hil
l PSNH, Bacon & Davison Rd.Abatements
Brian McNulty, lot 626, $403.00 doomage assessed
Jeff Roach, lot 349H, $690.88 doomage assessedLand Use/Assessing error in evaluation
Robert and Kay Owens, lot 305E18, $13,500
- E32, $13,600
- E33, $18,500
David Ashford, lot 305E11, $17,500
Michael Azure, lot 589E43, $382.90
Sippell & Foley, lot 731D, $11.84
Gary Spaulding, lot 305E16, $213.00Intent to Cut
Poplin, lot 731, Craney Hill
Russell, lot 24C, Colleague Pond
Patenaude, lot 103x, Bradford Rd.
Patenaude, lot 52, Hemlock Corner
Joos, lot 745A, Rte 114
Tucker, lot 49B, Hemlock CornerWarrant for the collection of yield taxes for Kimberly Johnson, Tax Collector, to collect $740.87.
Notice of intent to excavate for Leo Excavating Co, lot 522, Weare Road.
Refund: Robert and Donna Galli $656.39 Tax Service
Motion by Joseph Damour to adjourn the meeting at 7:50 pm, seconded by Thea Braiterman, approved 2-0. (Rod Pimentel left early)
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for May 23, 2000
Present: Joseph Damour, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Ben Ayer, Cathy McComish, Ken Levesque, Bob Pennock, Mark Arenberg, Kent Starrett, and Mike Hansen (Group). Rod Pimentel absent.
Chair Joe Damour opened the meeting at 6:15 pm with the pledge of allegiance.
Public Forum
Kent Starrett was in to see if his intent to cut was signed. Board signed the permit and advised Kent to call the Town Office to pick up the permit in the morning.
Item #1 - Patterson Hill Bridge Project Update
Public input and construction update relative to traffic issues. Mike Hansen Group presented a package and explained the procedures, construction process, impacts and methodology for the project. Peter Flynn will be the contact person for when the road will be closed.
Item #2 - Explanation of tipping fee options
Bob Pennock explained the reason for the "Two Tiered" system for tipping fees. Board agreed to have Bob Pennock vote yes to the system at the next Co-op Board meeting.
Item #3 - Review Minutes of May 9 2000
Motion made by Joe Damour to approve the minutes, seconded by Thea Braiterman, approved 2-0.
Item #4 - Town Administrators Report
Peter Flynn reviewed the letters regarding the funding from the State to install the conduit for the lamp post and the cement sidewalks.
Item #5 - Appointment to Waste Water Treatment Plant Staff
Ken Levesque spoke to the Board about the applications received and the interview process. Board reviewed the application and Ken recommended the Board approve to hire Gerald Cornett on a 6 month probationary period. Motion made by Joe Damour, seconded by Thea Braiterman to hire Gerald Cornett, approved 2-0.
Item #6 - Selectmen Concerns/Reports
Joe Damour postponed the signing of the Letter of Deficiency from DES until the proper permits are obtained for cutting brush near the river.
The Town was found in favor of the BTLA case appeal.
There will be a meeting regarding the Town Hall construction on Wednesday, May 24, 2000 at 11:30 Am with the Historical Commission, Kelly Dearborn-Luce and Dan Paul.
Item #7 - Permits / Other for Signatures
Assembly permits:
Summerfest-Skate Park Committee for June 3, 2000
Trench Permit:
WBCC at the school for June 10, 2000 / auctionPSNH, Baker & Mathews Rd
Driveway Permits:Losik, 28 Liberty Hill Rd
Building Permits:
Adams, Liberty Hill Rd
Mitchener, Freeman Colby RdLull, 90 Old Hillsboro Rd, Garage
Archambault, 8 Morse Circle, Shed
Crane, 2 Goss Dr, Front Deck
Adams, Liberty Hill Rd, House
MacMillan, 31 Patterson Hill Rd, Garage & Breezeway
Sutton, @ Harvester Market, Sign
Burritt, 5 Goss Dr, Shed
Doolittle, Locust Lane, HouseExcavation Activity Tax Warrant for Kimberly Johnson, Tax Collector, to collect $12,099.18
Warrant for the collection of yield taxes for Kimberly Johnson, Tax Collector, to collect $2,187.75.
Abatements:
Kevin Amyot, Rock N Birch, $2.18
Intent to cuts:
Charles Auth, Hillside Dr, $3.58
NH DOT, Bridge St, $1,271.61Starrett, Lot 559D, Western Ave
Appointments:
Patenaude, Lot 257, Foster Rd
Patenaude, Lot 355x4, Bacon Rd
McNulty, Lot 626, Bear Hill Rd
Charette, Lot 568A, Cote Hill RdFrederick Brunnhoelzl, Budget Committee until April 2003
Carol Gaidos, Old Home Days Committee until April 2003
Eleanor Day, Old Home Days Committee until April 2003Temporary Easement signed for Lot 382 for bridge construction for one year.
SEA Contract for assisting the Planning Board with subdivision review.
Emergency Management annual concurrence form signed.
Item #8 - Open Engineering proposals for Pathway Project
Board opened the envelopes and the Pathway Committee will review the proposals with the Board.
Motion by Joseph Damour to adjourn the meeting at 7:40 pm, seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for May 9, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, Ellie Day, Cathy McComish, Jeffrey French, Bob Pennock, Angela Robinson, and Arthur Kendrick .
Chair Joe Damour opened the meeting at 6:15 pm with the pledge of allegiance.
Public Forum
Angela Robinson spoke to the Board about the lack of Band Players and she would like to use the remaining budget to start a music program for the Town. Board agreed.
Angela Robinson addressed her concern regarding the condition of the Laundromat downtown. Kelly Dearborn-Luce will follow up and call Angela Robinson with information.
Item #1 - Economic Development Committee Update
Ellie Day spoke to the Board about the loss of Auto Desk business. The committee is working with the Broker in hopes to encourage businesses into the complex.
Cathy McComish presented a draft copy of the new business brochure.
Jeff French reported on the objectives and goals of the committee. They will be working with the planning board on the master plan and developing a written plan.
Item #2 - Disposal of tires at the Transfer Station
Bob Pennock said the cost of disposing the tires properly has increased and he will need to raise the fee to $50.00 for each large tire such as; loaders, grader, skidders. Motion made by Joe Damour, seconded by Thea Braiterman to raise the fee to $50.00, approved 3-0.
Bob also spoke about the parks condition regarding the parking near the ball field. Selectmen will speak with John Margeson about widening and curbing.
Item #3 - Patterson Hill Bridge Project Update
Peter Flynn said a meeting will be held on Wednesday with the contractors and everything is on schedule. The Board will review the contract. Construction should start next month.
Item #4 - Edna Dean Proctor Bridge Update
Peter Flynn reported that the bridge construction is behind about 6-8 months. The project should be completed by year end. Some electrical work being researched for future lamp post for the Town.
Item #5 - Town Hall Project Update
Rod Pimentel had concerns about the appearance and future needs. The reason for the new addition is for the new electrical panel, storage and oil burner placement. Board agreed to go forward after a final review with the Historic District Commission.
Item #6 - Review Minutes of April 25, 2000
Motion made by Joe Damour to approve the minutes with minor corrections, seconded by Rod Pimentel, approved 3-0.
Item #7 - Planning Board engineering services
The Planning Board has hired a consulting firm to oversee the subdivision. A sample standard form was sent for the Board to review. Motion made by Thea Braiterman, seconded by Rod Pimentel to approve the hiring of SEA, pending signing of the contract , approved 3-0.
Item #8 - DES letter on Contoocook River Paper Mill Dam
Board reviewed a letter addressing some concerns along the river near the paper mill dam. Peter Flynn will respond and the original request will be signed at the next meeting.
Item #9 - Budget Review
Peter Flynn reviewed the budget with the Board.
Item #10 - Town Administrator Report
No report at this time.
Item #11 - Selectmen Reports/Concerns
No report or concerns.
Item #12 - Permits / Other for Signatures
Building Permits:Caleb Group: Rush Square, addition
Trench Permits:
Fazzino: 12 Hillside Dr, deck & bulkhead
Losik: 28 Liberty Hill Rd, replace MH with house
Hewitt: 19 College Hill Rd, renovate & addition
Patenaude: 18 Foster Hill Rd, pool deck
French: 73 Warner Rd, porch
Aucoin: 39 Gulf Rd, house
Proctor: 2 Hemlock Ln, addition
Provencher: 2 Mathews Rd, housePSNH: Ramsdell Rd
Driveway Permits:
PSNH: Dodge Hill RdKitner: 42 Davison Rd
Intent to Cuts:
Provencher: Mathews RdMichener: lots 330x & 125, Freeman Colby Rd
Richard: lot 628, Peasley RdApplication/Certification and agreement form for federal surplus property signed.
Abatements:
Theresa Maier and Paul Brien: $293.18, Sewer/Western Ave.
Warrant for the collection of yield taxes for Kimberly Johnson, Tax Collector, to collect $3,212.19 and $11,432.34.
Wayne Patenaude: $598.21 & $520.08, Current Use / French Rd.
Brien Family Trust: $316.56, Water & Sewer lot#397-B1.
Motion by Joseph Damour to adjourn the meeting at 7:50 pm, seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for April 25, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Joe Patusky, Ken Levesque, Russ Jowers, Lloyd Henderson.
Chair Joe Damour opened the meeting at 6:15 PM with the pledge of allegiance.
Item #2 - Reconsideration Vote Re: Patterson Hill Road Bridge Project
Peter Flynn, Town Administrator, explained that the vote taken at the last meeting, which awarded this contract to the E.D. Swett Company, needs to be reconsidered based on a letter from Robert Barry correcting the process and recommending the town accept the lower bid from the Michael Hanson Company.
Motion made by Joe Damour to reconsider the vote on accepting the bid for the Patterson Hill Road bridge project, seconded by Thea Braiterman, approved 3-0.
Peter Flynn said State assistance will be lost if the town remains with the E.D. Swett bid because State regulations require choosing the lowest bid. Joe Patusky, SEA Consultants, said he agrees with Mr. Barry's recommendation after reviewing the bids. Rod Pimentel asked if one method of suspending the bridge during work was more cost effective than another. Joe said he believes the Hanson Company will follow a similar method as E.D.Swett in suspending the bridge structure and use what he has. Swett may have more supplies, but Hanson Company does have a crane. A professor at UNH will be doing the design for them.
Motion made by Joe Damour to award the project to Michael Hanson Company, seconded by Thea Braiterman, approved 3-0.
Joe Patusky said a meeting with the town regarding this project is expected to be set up around May 18th, with a beginning work time of June 1st and an ending time of December 15th, 2000.
Item #1 - Public Hearing Re: Wastewater Ordinance Revisions
Joe Damour opened the public hearing to discuss revisions to the Henniker Wastewater Treatment Regulations.
Joe Damour asked about changes in the sewer ordinances. Ken Levesque explained the revisions are mostly minor adjustments to meet State definitions. Ken explained that all businesses serving group meals will be required to have a grease trap, register with the town, and allow periodic inspections. Rod asked how these changes correlate to current regulations under the Health Inspector. Ken said he had not spoken to the Health Department about this. Joe asked if businesses would need a bigger tank under these new regulations. Ken said they might, depending on their type of work. Rod asked if this would be retroactive. Ken said that would have to be decided. Any assistance would not apply to new businesses. Rod said he felt strongly that everyone should be on the same page and regulations should coordinate with each other.
Ken said he plans to prepare a letter with the Selectmen's help that will be sent to businesses with a timetable and with details. Businesses will be required to register and get permits from him, and then he will check up on them every 6 months. These ordinances are more for maintenance than anything else. Ken said he expects it will take 2-3 years before full compliance, but in the meantime, they will begin to eliminate sewer blockage. He expects another meeting is necessary to finalize these details.
Rod Pimentel asked about sandtraps. Ken said he eliminated this section because it is not a problem for the town and there is a grit removal system currently in place. Joe Damour asked about the laundromat section. Ken explained that this revision simply brings the ordinance into line with current practice in charging the same for a single, double or triple unit.
Ken said he would send the draft ordinances to the State and its response will be sent to the Selectmen.
Motion to close the public hearing made by Joe Damour, seconded by Thea Braiterman, motion approved 3-0.
New Business
Ken Levesque asked for approval of purchasing a 4@ Penn Valley Double Disc pump to replace one of the current mono pumps that has broken down at the WWTP. It will cost around $4,800 to rebuild the mono pump, which is 25 years old and a problem in general because it can't run dry at any time. A 4@ Penn Valley DD pump will improve the operation of the WWTP and cost around $9,000. This is an unexpected expenditure that he did not put in his budget, so surplus funds will have to be used.
Thea asked about the installment fee. Ken said he will do the installation and save $600. Rod Pimentel asked if he is planning to purchase other pumps. Ken said he would like to purchase one now, use iT for a few years, and then budget one in later. Rod asked if the spare parts will be purchased. Ken said that will not be necessary for now. Rod asked if the company that gave this quote on this pump is the best one to use. Ken said each company offers a specific brand and he would like the Penn Valley.
Motion made by Joe Damour to spend up to $10,000 of surplus to purchase a 4@ Penn Valley DD pump, seconded by Rod Pimentel, approved 3-0.
Items #3/4 - Veteran's Credits Response/Veteran's Application Time Waiver
Peter Flynn said that Stephanie Marchut Lavallee is correct that she qualifies for the veterans credit under the Veterans Exemption Law. However, she does not qualify for the disability credit. He recommends the Selectmen waive the time limitation and grant her the veterans credit.
Joe Damour asked if this has been done for others in the past. Peter said he didn't know, but Ms. Lavallee had brought in documentation to prove her case. It was agreed that Peter would review past files to see if there were similar cases that should have been granted credit.
Motion made by Joe Damour to waive the timing of the application and grant credit to Lavallee, seconded by Thea Braiterman, approved 3-0.
Item #5 - Review Minutes of April 11, 2000
A sentence explaining the non-public session was added: Coming out of non-public session, discussions took place relative to the purchase of the town dump truck and regarding repairs to the problem of the ambulance. Made a motion to purchase a freight line highway truck, approved 3-0.
The E.D. Swett bid price of $799,993.55 for the Patterson Hill Road bridge project was added.
Motion to approve minutes as amended made by Joe Damour, seconded by Rod Pimentel, approved 3-0.
Item #6 - Town Administrator's Report
Peter reported the Parks & Properties department has refinished the town hall lobby floor. The cruiser replacement is authorized but he suggests keeping the oldest cruiser for the Code Enforcement Officer=s sole use, rather than trading it in, in order to resolve current conflicts of use. Selectmen discussed and disagreed with this suggestion because it changes the town=s vote in favor of trading the cruiser in for its value. It was agreed to hold off on any further action on this until next meeting.
Peter said there is an employment ad in current area papers to fill a position at the WWTP.
Item #7 - Selectmen's Report/Concerns
Rod Pimentel asked to discuss the Pathways Committee draft letter. Peter Flynn said he had spoken to Victoria Chase and they were okay with the current process. Bristol was doing a similar project. Joe Damour suggested making the figures mentioned in the letter approximate in order to avoid any possible confusion for RFP bidders.
Joe Damour suggested adding summer hours to the town website calendar and when town businesses are closed for Easter.
Rod Pimentel asked about the skateboard groundbreaking. Lloyd Henderson reported that about 20 people showed up on a rainy Saturday morning and it was a short but good event.
Items #8/9 - Permits / Abatements / Other for Signatures
-
Veterans credit report & exemption for Stephanie Marchut Lavallee.
Warrant for the Collection of Excavation Taxes, for Kimberly Johnson, Tax Collector to collect $4,596.38.
Warrant for the Collection of Yield Taxes, for Kimberly Johnson, Tax Collector to collect $3,890.37.
Abatement for Harry Umen of $1.06 at 8 Maple Street.
Letter of Commitment for Household Hazardous Waste Day on 10/14/2000.
Appointments:
Holly Green: Conservation Commission until April 2003
Brenda Connor: Historic District Commission until April 2003
Ron Taylor: Budget Committee until April 2003Sign Permits:
Coffee Roaster
Building Permits:
Taylor: Demo, 10 Old Concord Road
Driveway Permits:
NEC: flag pole, Circle Street
Grande: home, 75 Weare Road
Robinson: home, 9 Plumber Hill
Fitch: renovate, 14 Warner Road
Costello: demo and rebuild shed, 11 Weare RoadHoward Gould Street
Johnson Pine Hill RoadIntents to Cut:
HHP: Buxton Industrial Drive (extension)
Provencher: Matthew's Road, Lot 711-APlace of Assembly:
W. Smith, Inc., auction, 5/20/2000
Annual Assembly Permit:
NEC
Item #10 - Non-Public Session per RSA 91-A:3 (a,c) - Legal
No session necessary.
Motion by Joe Damour to adjourn the meeting at 7:30 PM, seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Amy Jowers
Clerk to the Selectmen
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for April 11, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, John Margeson, Stephanie Marchut Lavallee, Ted Parkins, Marty Davis, Reggie Cleveland, Dennis and Margaret Nelson, Doug Paul, Joe Patusky, Joshua Winant, Rebecca Weber, Lucy Davison and Cathy McComish.
Chair Joe Damour opened the meeting at 6:15 pm with the pledge of allegiance.
Public Forum
Ms. Stephanie Marchut Lavallee spoke to the Board regarding the Veterans Exemption Law. Joe Damour said he would research the RSA.
Item #1 - Quaker Street update on summer highway project
Rod Pimentel reported on the meeting that was held with some of the residents on Quaker Street. Rod said the general consensus was that the residents were satisfied and understood the plans for the road repair. Residents expressed their satisfaction with the plans and thanked the Board for the meeting. Sgt. Doug Paul said the Police Department will patrol the street when the work is finished (initially) and then follow up on any complaints. John Margeson said the road will be closed when they work on the cross culverts and the time frame for the work will be started in June or early July for approximately 4-6 weeks. Ted Parkins asked what would happen to the trees when they are cut down and John Margeson said they leave the wood for the abutter.
Item #2 - Proposal and discussion of ATV Club
Members of the ATV Club spoke to the Board about their new committee and asked the Board for their support. The Board will review the procedures for other clubs such as the Snowmobile Club. The ATV Club will submit a formal request and a map of the Class VI streets/trails. Doug Paul said the Police Department is in support of this Club.
Item #3 - Award Patterson Hill Bridge bid
Joe Patusky from SEA Consultants reviewed the report with the Board. The report included interviews with each of the three companies. Items discussed were experience, employment references, history of the company, etc. Joe Patusky recommended the bid be awarded to ED Sweet Inc. Motion made by Joe Damour to award the Bridge bid of $799,993.55 to ED Swett Inc., motion seconded by Rod Pimentel, approved 3-0.
Item #4 - Update on Wastewater Ordinance
The public hearing to adopt the revised ordinance will be held on April 25, 2000.
Item #5 - Review Minutes of March 28, 2000
Motion made by Joe Damour, seconded by Rod Pimentel to approve the minutes, approved 3-0.
Item #6 - Approval of the Highway Truck purchase
Tabled
Motion made by Joe Damour at 7:45 PM to enter non-public session per RSA 91-A:3 II (a),(c). Motion seconded by Rod Pimentel. Poll vote taken Joe - yes, Thea- yes, and Rod - yes, approved 3-0. Present in the non-public session; Peter Flynn, Joe Damour, Thea Braiterman, Rod Pimentel, John Margeson and Cathy McComish. ( No votes taken.)
Motion made by Joe Damour at 8:10 PM to exit non-public session per RSA 91-A:3 II (a),(c). Motion seconded by Rod Pimentel. Poll vote taken; Joe - yes, Thea-yes, and Rod - yes, approved 3-0.
Item #7 - Town Administrators Report
Peter Flynn reviewed the Intent to cut bond policy with the Board. Motion made by Joe Damour, seconded by Thea Braiterman to accept the policy, approved 3-0.
The Economic Committee report will be ready for next meeting.
The meeting with NEC President is set for Thursday. Future meetings will include other Town Departments.
The draft of the audit is ready for the Board's review.
Item #8 - Selectmen Reports/Concerns
Thea Braiterman would like to resign from the NHMA Governors Affair Committee. Peter Flynn will send a letter.
Thea Braiterman said that she spoke with Jackie Cowell in regard to her resignation from White Birch and Jackie will continue to publish the Outlook and train her successor.
Item #9 - Permits / Other for Signatures
Chapter 303 Form for Software reimbursement request for $7,255.30.
MS-5 instructions/certification signed.
Grzelak & Co, PC report of the audit.
Bank of NH Tax Anticipation Notes.
Permits/Signature cont;
Warrant for the Collection, of Yield Taxes, for Kim Johnson, Tax Collector to collect $472.14 from Anna Paul and Ted Whittier.
Refund for Jeffrey Morse for $123.00
New stumpage/timber values for April 1- September 31, 2000.
Permit to conduct a raffle for the Lions Club for May 13, 2000.
Intent to cuts:
Wayland: Hemlock Corner Loop Lot#26
Aucoin Farms: Lot#631 (extension)
Hubbell: Lot#746A,B,C,746 and 742
Notice of intent to excavate:
Dennis McComish: Lot 680
Pike Industries: Lot 607
Foster Materials: Lots 605A, 605, 615
Trench Permits:
PSNH: Dodge Hill Rd
PSNH: Gould St
Sign Permits:
Lions Club
Dennis Lanphear
Building Permits:
Heer: Old Hillsboro Rd, Addition
Howe: Hope Rd, Repair breezeway
Bergeron: Dodge Hill Rd, Porch
Nelson: College Hill Rd, Pool
Roberts: Pine Hill Rd, House
Motion by Joseph Damour to adjourn the meeting at 8:40 pm, seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for March 28, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, Ken Levesque, John Margeson, Marty Davis, Lucy Davison, Ted Parkins, Christine Spaulding, Joe Patusky, Richard Robidoux, Mike Hanson, John Bousquet, and Carl Moskey.
Chair, Joseph Damour, opened the meeting at 6:15 pm with the Pledge of Allegiance.
Public Forum
Residents from Quaker Street spoke to the board regarding the upcoming maintenance that will be done on the road. The residents do not want the road widen due to speeding and safety concerns and they do not want to change the aesthetics of the road. Joe Damour explained the need for the maintenance and the speeding issue will be brought to the Police Chief's attention. John Margeson, Highway, Superintendent, explained what will be repaired and agreed to meet with the residents to discuss further. Residents will return to see the Board in two weeks.
Item #1 - Ken Levesque - Discussion of sewer ordinance revisions
Ken Levesque, Wastewater Superintendent, presented the board with the draft copy of the revised sewer ordinance. The new ordinance will need a public hearing. Board will review the draft prior to the hearing. Peter Flynn will schedule the hearing for April 11, 2000.
Item #2 - Bids on Patterson Hill Bridge project
Board opened the following three bids for the Patterson Hill Bridge project:
RM Piper $1,087,404.50
Michael Hanson Cons.LTD $797,320.50
ED Sweat $799,993.55
Joe Patusky from SEA Consultants will review the specifications with the sub-consultant and report back to the Board.
Item #3 - Minutes of February 29 and March 21, 2000
Board reviewed and corrected the minutes of February 21, 2000. Motion made by Joe Damour to approve the minutes, seconded by Rod Pimentel, approved 3-0. Rod Pimentel reviewed and approved the minutes of March 21, 2000.
Item #4 - Formalize skidsteer and pick-up truck
Peter Flynn reviewed the bids with the Board. Keats presented the best package for the skidsteer at $23,522.00. Motion made by Joe Damour, seconded by Thea Braiterman, approved 3-0, to accept the price and package from Keates. Board reviewed the bid and package from GMC, for the new pick-up truck at $27,800.00. The vehicle is in stock in Keene. The dump body will need to be installed. Motion made by Joe Damour, seconded by Rod Pimentel, approved 3-0 to accept the package.
Item #5 - MediaOne Notice
Board reviewed the notice from MediaOne regarding the adjustments for monthly equipment and installation prices.
Item#6 - Ex-Officio assignments
Peter Flynn presented the list of assignments to the Board. Thea Braiterman changed her position for the Highway and Joe Damour will be assigned instead.
Item #7 - Town Administrators Report
Peter Flynn reported on the audit that is in process. Board reviewed the budget for 1999.
Item #8 - Selectmen Concerns/Reports
Thea Braiterman reported that the White Birch is doing a good job with the Outlook.
Rod Pimentel explained what the recycling committee was doing with the composting project.
Item #9 - Signed
-
Driveway Permit for Robinson on Plummer Hill Rd. Lot# 611-B9
Trench Permit for PSNH for Gould Street
Certification of Yield Taxes assesses for M.Wayland for $717.50
Notice of intent to excavate for Henniker Sand & Gravel for Lots 103-X and 539-C.
Site Plan Review revisions.
Motion made by Joe Damour at 7:25 PM to enter non-public session per RSA 91-A:3 II (a),(c). Motion seconded by Rod Pimentel. Poll vote taken Joe - yes, Thea- yes, and Rod - yes, approved 3-0. Present in the non-public session; Peter Flynn, Joe Damour, Thea Braiterman, Rod Pimentel and Ken Levesque. No votes taken.
Motion made by Joe Damour at 7:45 PM to exit non-public session per RSA 91-A:3 II (a),(c). Motion seconded by Rod Pimentel. Poll vote taken; Joe - yes, Thea-yes, and Rod - yes, approved 3-0.
Motion by Joseph Damour to adjourn the meeting at 7:50 PM, seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for March 21, 2000
Present: Rod Pimentel, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, Bob Pennock, Ron Lavallee, and Stephany Marchut.
Joe Damour and Thea Braiterman absent. No quorum for a formal Selectmen's meeting. Rod Pimentel opened the meeting at 6:30 PM.
Public Forum
No one present to speak to the Board.
Item#1 - Recycling Committee update
Ron Lavallee and Stephany Marchut spoke to Rod Pimentel about the Home Composting Program. The information will be presented to the school to work with the Earth Saving Programs. Peter Flynn suggested to have the information on our web page. The final sale to purchase the bin is April 19th. Ron will send out a press release.
Rod Pimentel reviewed the proposed plans for the rear entrance construction. Kelly Dearborn-Luce will contact Dan Paul before the next Selectmen's meeting.
Peter Flynn and Bob Pennock discussed some cost estimates for the skidsteer and would like to have a purchase order. Rod Pimentel agreed and Peter will contact Joe Damour and Thea Braiterman. Peter also submitted some estimates for the pick up truck for the Parks Department. GMC has a price of $27,800 for the full package and Wymans for $28,689. Peter will contact Grappone to see if they can match the price with GMC.
All other items on the agenda were tabled until next meeting.
Signed
2000 Exemption and Credits.
Intents to cut:
-
Hesketh, Flanders Rd, Lot 587-F
Talbot, Bacon Rd, Lot 354-C
Lee, Flanders Rd, Lots 587 and 587-E
Request for an extension of an intent to cut from Eric Hauptman for Bacon Rd
Appointments:
-
Cathy McComish, Rescue Squad Chief until April 2001
Thomas French, Rescue Squad Deputy Chief until April 2001
Stephen St. Laurence, 2nd Engineer of the Fire Dept until April 2001
Raymomd Gilbert, 3rd Engineer of the Fire Dept until April 2001
Ben Ayer, Chief of the Fire Dept until April 2001
Warrant for the collection of excavation taxes, for Kimberly Johnson, Tax Collector to collect $1,878.76.
Notice on intent to excavate: Michie Corp for lots 587-A, 553 and 553-B6.
Encumbrances for the 1999 budget year report signed.
Abatement for Goodenough for $.09.
Meeting adjourned at 7:00 PM.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for February 29, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, Dale Clement and Bruce Vellieux.
Chair Joe Damour opened the meeting at 6:15 pm with the pledge of allegiance.
Public Forum
No one present to speak to the Board.
Item #1 - Preservation of the Fire Tower
Bruce Vellieux and Dale Clement spoke to the Board regarding the status of the preservation of the fire tower. Board reviewed their report and pictures. There is no operable equipment in the tower at this time. Bruce and Dale would like to make the tower safe for seasonal tours. The Board recommended that Dale and Bruce be on a town committee for the liability insurance, Peter Flynn will follow up. The Loss Prevention Committee will discuss the safety issues and report back to Dale and Bruce.
Item #2 - Patterson Hill Bridge Update
Peter Flynn reported that the detailed bids are out this week and SEA will assist with the process.
Item #3 - Use of Grange Hall for the Play Group
Peter Flynn checked with NHMA Trust regarding the insurance for the group and recommended they find another location. Board suggested to have them contact White Birch. Peter will contact Susan Caplan and Christine Meier.
Item #4 - Review Minutes of February 15, 2000 and February 22, 2000
Motion made by Joe Damour to approve both minutes, seconded by Rod Pimentel, approved 3-0.
Item #5 - Review Logging Abatement
Board reviewed a memo from Cindy Marsland regarding the abatement for Yield Tax Adjustment for Mary Cook, Chase Road, Tax Lot #584. The abatement amount is $632.31. Board signed the abatement.
Item #6 - Town Administrators Report
Peter Flynn reported that the Herald is ready for print. Town reports have been mailed.
Board reviewed a donation request from the Weare Monthly Meeting of Friends regarding the donation of the tract of land on Pleasant Pond, Tax Lot #721-B. Chair Joe Damour made a motion to accept the tract of land on behalf of the Town, subject to legal review, motion was seconded by Rod Pimentel, approved 3-0.
Item #7 - Selectmen Reports/Concerns
There will be no meeting next week. Peter Flynn will assign warrant articles for each Selectmen to represent at Town Meeting.
Item #8 - Permits/Other for Signatures
Kelly Dearborn-Luce, Code Enforcement Officer discussed the project for Kevin Daniel at 10 Main Street and the rear parking lot at Daniels. The permit for signature is for the foundation under the existing building only. The newly constructed area will not be occupied until planning board approval. The other site work such as the stone wall, right-of-way, paving, barriers, etc., will not be approved until further consent from the Army Corp., and to be discussed with the Planning Board regarding site plan review.
Permits for Signature
-
Clark, 27 Depot Hill Rd, Garage
Daniel, 10 Main St, Foundation
Elderly/Disabled Tax deferral for Diane Mathews of 24 Depot Hill Rd
Refund for William Gardner at 105 Old Hillsboro Rd $1523.41
Recycling Agreement from Advanced Recycling - contract signed
Motion by Joseph Damour to adjourn the meeting at 7:40 pm, seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for February 15, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, Tim Russell, Amy Coleman, Alyssa Pockell and Drew Major.
Chair Joseph Damour opened the meeting at 6:20 pm with the Pledge of Allegiance.
Public Forum
Drew Major came in to speak to the Board regarding the petition to upgrade Browns Way to a Class V road. Drew Major said the residents that live on Browns Way would like to have the town maintain the road for safety reasons. The residents are concerned with traffic and safety with recreational vehicles. They know they will pay more in taxes if the town accepts the road. Joe Damour suggested to contact John Margeson, Road Agent for more information. The petition will need to be explained at Town Meeting.
Item#1 - Tim Russell, Police Chief
Tim Russell introduced Amy Coleman and Alyssa Pockell. Tim gave a history and background of the testing process for officers that Amy and Alyssa went through. Motion was made by Joe Damour, seconded by Rod Pimentel to hire Amy Coleman and Alyssa Pockell as Special Officers to the Police Department.
Item #2 - Final overview of Budget
Peter Flynn reviewed the budget with the Board. The tax impact is 9.99 with a 0.03 reduction.
Item #3 - Outlook Cost
Peter Flynn researched the cost for printing the Outlook. White Birch is paying $2,000 for postage for the mailings and the town is paying $4,000 for the printing.
Item #4 - Review and Approve minutes of January 20, February 1 and 8.
Motion made by Joe Damour to approve all the minutes, seconded by Rod Pimentel, approved 3-0.
Item #5 - Vote to hire special officers.
Motion was made in Item #1.
Item #6 - Play Group request for the Grange
Susan Caplan and Christine Meier asked the Board if they could use the Grange Hall for 2 hours each week for a playgroup. Peter Flynn said it would have to be on a Monday or Friday. Board discussed liability and safety issues. Board agreed with the idea if the insurance will cover this program. Peter will research and contact Susan Caplan.
Item #7 - Town Administrators Report
Peter Flynn reported that the issue with the Historical District Commission has been resolved at the Planning Board meeting last week. Bob Konze had done some researching to see if the Commission was null and void. Peter found out it was not null and void, and in fact a valid district commission. Peter Flynn said the Planning Board will research this further when they do the Master Plan. Thea Braiterman said the District Commission needs to have terms and be re-organized.
Peter Flynn said the Town Meeting preparation is just about complete and the articles should be ready for print on Friday.
The public hearing for the SB-2 will be held next Tuesday, February 22, 2000. There will be no Selectmen meeting, just the public hearing.
Item #8 - Selectmen Reports/Concerns
Joe Damour said the Water Commissioners held their public hearing regarding the budget and no major changes were made.
Motion made to have Cheryl Damour as temporary treasurer, seconded by Rod Pimentel, approved 3-0.
Signed: Appointment letters for Amy Coleman and Alyssa Pockell for Special Officers until completion of one year probationary period.
Building Permits:
- Getts, 15 Evergreen Circle, Addition
St.Laurent, 11 Peasley Road, Home
Motion by Joseph Damour to adjourn the meeting at 7:30 PM, seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for February 8, 2000
Present: Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, Ben Ayer, Bill Belanger, Reggie Cleveland, Tim Russell, Bob Pennock, Ging Blanchard, Don Blanchard, Tom Watman, Jon Clancy, John Duquette, Cynthia Marsland, Leigh Bosse, Frank Miller, Karen Yborra and Bob Konze. Chair Joseph Damour absent.
Acting Chair Thea Braiterman opened the hearing at 6:30 PM.
Item #1 - Public Hearing on the 2000 Town Budget in accordance with RSA 32:5
Peter Flynn gave an overview of how the public hearing will proceed. Articles 12 , 27 and 28 still need to be voted on. Thea Braiterman reviewed the list of article with the public and the following was discussed:
- Article 5 - Recommended
- Article 6 - Recommended
- Article 7 - Recommended
- Article 8 - Recommended. Tom Watman asked what the increase was for. Peter Flynn explained the increase was due to the salaries going up from $5.15 to $8.00 for the volunteers on the Fire and Rescue Department. Tom suggested to have an explanation of the increase at Town Meeting. Don Blanchard asked why the Emergency Management was increased. Thea Braiterman explained that there is a training seminar in Maryland that Bill Belanger would like to attend. Cindy Marsland asked about the budget for cleaning of the Town Office and Grange. Peter Flynn said that amount reflected cleaning of Town Office, Grange and Police. Peter Flynn also said the executive budget was increased due to the high insurance rates that will increase in July.
- Article 9 - Recommended. New rear entrance at Town Hall and design plans are forthcoming.
- Article 10 - Recommended
- Article 11 - Recommended. Don Blanchard asked if this was a Capital Reserve and Peter Flynn said no. Reggie Cleveland asked if the old truck would be a trade in or auction. Peter Flynn said he was not sure at this time but the funds would go back in to the general fund.
- Article 12 - Recommended. Cindy Marsland wanted to know what roads would be included in this budget. Rod Pimentel explained that this road improvement budget would be for roads that were not done previously, as part of the five year plan, due to emergencies. The Highway Department needs to catch up on the road repair plan. Reggie Cleveland said that Tanglewood Drive was scheduled for the year 2001 and may be considered for this year with the new money appropriated. Rod Pimentel said that John Margeson would need to set up road repair schedule.
- Article 13 - Recommended
- Article 14 - Recommended. Ging Blanchard asked what the increases were for. Peter Flynn said it was mostly wages, insurance, clerical help and retirement. Cindy Marsland asked what the line item was for Police/Auto and suggested to change the item to Police Cruiser Purchase.
- Article 15 - Recommended. Ging Blanchard asked if there could be a blanket fund for all building maintenance. Peter Flynn said it was set up last year and each year more money goes into the fund for emergency maintenance and/or repairs. After several other discussions with building maintenance for town buildings, Thea Braiterman said the Board would consider and discuss changing the separate line items, and group building maintenance together, for next years' budget.
- Article 16 - Recommended
- Article 17 - Recommended. Bob Pennock said the original purchase for the skid-steer was $19,500 and has been reduced to $17,500. Cindy Marsland asked if the old one would be a trade in and Bob said yes.
- Article 18 - Recommended. Budget Committee had researched information and prices for the new pick up for the parks and town maintenance.
- Article 19 - Recommended. Lengthy discussion regarding the power and use of spending money through the Library Trustees. Tom Watman suggested the Board request back-up information for their request.
- Article 20 - Recommended. Same discussion for building maintenance line items. Ging Blanchard thinks there should be one budget just for all buildings and not a line item in each individual budget. Tom Watman said the Library Trustees should be accountable for all the expenditures.
- Article 21 - Recommended. Bill Belanger suggested to move this article to #20 and vote on the chimney repair first. Peter Flynn said it could be moved.
- Article 22 - Recommended
- Article 23 - Recommended
- Article 24 - Recommended. Peter Flynn explained the need for the article for the Skate Board Committee. The money in the budget is just for administrative purposes. The construction of the skate board park is coming from different donations.
- Article 25 - Recommended. Bob Konze asked if this money was for a three year project. Rod Pimentel explained that the Conservation Commission has some money left over and it is carried over each year. This year they are looking to have maps done for a natural resource inventory project, which will be a three year project. Reggie Cleveland was concerned with the project for inventory of natural resources as some private land owners may be affected.
- Article 26 - Recommended. The bike path was explained in detail by Rod Pimentel. The way the warrant article is written is confusing. However, Peter Flynn said the article was written three different times to make it legal.
- Article 27 - No action taken. Submitted by Petition
- Article 28 - No action taken. Submitted by Petition. Discussion was held regarding the needs and specifications to bring Browns Way up to a class V road. Rod Pimentel said they will ask John Margeson to speak at Town Meeting on this petition.
Peter Flynn said a new petition was submitted regarding SB-2 and a public hearing will be held.
Motion made by Thea Braiterman, seconded by Rod Pimentel to recommend Article 12. Approved 2-0.
Hearing closed at 8:20 PM.
Permits for Signature
Intent to cutKenneth Richard, Lot#628, Peasley Road Ronald Talbot, Lot#354C, Bacon Road Refund
Theresa Maier/Paul Brien, double payment for 10 Western Ave
Appointment for Kris Blomback to the ZBA as an alternate until April 20003.
Motion by Thea Braiterman to adjourn the meeting at 8:30 PM, seconded by Rod Pimentel, approved 2-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for February 1, 2000
Present: Joe Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Fred Brunhoezel, Roger Gezelman, Denise Rico, Mark Mitch, Llloyd Henderson, Cynthia Martin, Roni Hardy, Joan O'Connor, Robert French, Larry Parish and Bob Pennock.
Chair Joe Damour opened the meeting with the Pledge of Allegiance at 6:20 PM.
Public Forum
No one present who wished to speak to the Board.
Item #1 - Disposing of Light Bulbs at the Transfer Station
Bob Pennock spoke to the board about the cost and dangers of disposing light bulbs. Bob would like to start a program with Hazardous Waste Days to include light bulbs. There are no grants for this project and it is costly to dispose of the bulbs properly. Bob will meet with Peter Flynn to write a policy. Bob also spoke about the problem with outside contractors dumping construction debris without paying and to have the coupons done at the station and not the stores anymore.
Item #2 - Budget Review and Vote
Conservation Commission submitted an updated proposal to include a time line and budget. Board and Budget Committee held a lengthy discussion regarding the need for the project. The Conservation Commission will write an article for the Outlook, Herald and Annual Report explaining exactly what the project will be. Fred Brunhoezel suggested to have the article include the fact that the project will save some cost to the planning board when they do the master plan. Motion made by Rod Pimentel to recommend the warrant article, as written, motion was seconded by Thea Braiterman, approved 3-0.
- Warrant Article #5 - Fire and Rescue budgets changed to include the increase of hourly rage to $8.00 per hour and accepted.
- Warrant Article #8 for he Recycling Committee was changed to include the executive line to $646.00 and accepted.
- Warrant Article #12 was discussed in length regarding the road improvements. Board and Budget Committee members agreed to $80,000 to possibly put into budget or capital reserve. Peter Flynn will discuss the article with John Margeson.
- Warrant Article #18 - the pick-up truck for the Parks Board was discussed, Peter Flynn received a quote from Grappone. Board accepted the new price of $17,500.
- Warrant Article #23 - Water Department will hold a public hearing on Thursday.
- Warrant Article #25 was changed to $2,000 and accepted.
- Warrant Article #26 - wording was changed by Peter Flynn to include donations of labor and/or materials and the Board accepted.
- Articles #27 and #28 are petitions.
- All other Warrant Articles were accepted as written.
Item #3 - Minutes of January 18, 2000
Motion made by Joe Damour, second by Rod Pimentel to approve the minutes, approved 3-0. Peter Flynn has correction for Amy Jowers for the budget committee meetings.
Item #4 - Town Administrators Report
Peter Flynn received a response letter from Attorney Hess regarding the warrant issues. Meeting on February 8, 2000, will be for public hearings.
Item #5 - Selectmen reports/Concerns
No reports or concerns.
Item #6 - Signed
Building PermitsLanphear, Commercial Greenhouse, Centervale Rd H. French, Renovations, Old Concord Rd Driveway Permits
Digger Day, Lot #629-A, Bear Hill Rd Digger Day, Lot#566, Cootie Hill Rd St. Laurent, Lot#629-2, Peasley Rd Appointments
Ralph Wickson, Conservation Commission until 04/02 Mark Mitch, Conservation Commission until 04/02 Mary Wilcox, Zoning Board of Adjustment until 04/03 Wayne Colby, Moderator to finish this years term. Board agreed to appoint Kris Blomback to the ZBA as an alternate member. Appointment papers will be signed at the next meeting. Warrant for the Tax Collector, Kimberly Johnson to collect yield taxes for:
F. Morse and C.Wright/M.Cook for the amount of $4,275.63 Richardson, French, and Trier for the amount of $9,346.98. Abatement signed for Patenaude, Lot#297, French Rd, $390.17 and $97.92 / current use
Meeting adjourned at 8:50 PM.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
and BUDGET COMM ITTEE
Minutes for January 20, 2000
Fire Hall
Present: Ron Taylor, Cynthia Martin, Danny Aucoin, Jim Crane, Thea Braiterman, Rod Pimental, Joseph Damour, Fred Brunnhoelzl, Carl Hamel, Bill Belanger, Roger Gezelman, Peter Flynn.
Selectman Rod Pimental opened the meeting at 7:00 PM to begin discussion on department budgets.
Peter Flynn, Town Administrator, reminded the committee of previous questions from the last meeting regarding the Conservation Committee's warrant article. He had researched the Conservation Reserve Fund, for its purpose and the legal uses of its unexpended funds. He found that the reserve funds can be used for any conservation activity normally funded in its budget. The Board of Selectmen has the authority to expend the money only at the request of the Conservation Committee. There is approximately $3,200 in the fund as of the end of 1999.
Peter Flynn noted that he had forgotten to list the Cemetery budget and so would like to proceed with that budget first this evening.
Cemeteries
Martha Taylor presented the $7,000 budget, noting that the Cemeteries Committee is requesting $500 more in 2000 in order to clean up and reset stones at various cemeteries in town. The committee expressed no opposition to this increase.
Planning Board
Cordell Johnston presented the $15,381 budget for the planning board work. He noted that the budget is up about $3,000, due to the board's decision to begin reviewing and updating the town's Master Plan. This review will be spread out over a three year process, at a cost of about $4,000 every year. The Master Plan has not been updated since 1988.
The committee discussed this plan, and Jim Crane suggested that the Master Plan funds be listed in a separate budget line so that it will be clear why and where the money is being spent.
(Chairman Joseph Damour arrives.)
Jim Crane asked about the role of the Central New Hampshire Regional Planning Commission in this process. Cordell explained that CNHRPC will be as involved as the town wants it to be. The planning board expects other committees to participate and volunteer for this project. If the town does not or cannot have volunteers do some work, the CNHRPC can be paid to do it. That's why there had been several budget proposals considered for the Master Plan review.
The committee discussed the apparent overlapping of the Conservation Committee's work in identifying natural resources in town and the planning board's Master Plan review. Cordell said the conservation work would be useful to the planning board but is not part of his committee's agenda. The BOS and budget committee reaffirmed that the work of both committees would be shared, and therefore not duplicated.
Police Department
Tim Russell presented the $576,149 budget, explaining that most of the increase is due to the state law to increase wages, and therefore benefit and retirement budgets. Ron Taylor asked how much income came from parking enforcement. Tim said over $7,000 was collected in 1999.
Fred Brunnhoelzl asked about the 20% increase in the retirement budget. Tim explained there is no choice because of the wage increase. Peter Flynn pointed out that retirement is a percentage of wages, and that portion of the budget had been underestimated last year. Therefore, it is not truly a 20% increase in the 2000 retirement budget, but more because last year's figure had been incorrectly budgeted.
Tim noted that the Police Department expects to have overtime hours, particularly with the ongoing bridge work. Ron Taylor asked about the future purchase of a digital camera, and Tim Russell explained that it may be a better option to wait for now.
The committee reviewed the $2,500 Building Maintenance Warrant Article with no comment.
Rescue/Ambulance
Kathy McComish presented the $64,125 budget. Fred Brunnhoelzl expressed concern about keeping good workers for this department. The committee discussed how to pay more to compensate for loss wages, because it saves the town to have the work done by town's people.
Kathy said the average medical call is about 1 1/2 hours, and there were 382 calls in 1999. She said that $55,662 in revenues were brought in in 1999. However, some employers were not willing to let employees go for this work. The committee agreed that whatever was done with the rescue department pay, should be done in parity with the fire department pay.
Carl Hamel suggested incentives for paying people on call over the weekend, perhaps minimum wages regardless of whether there were calls. Kathy pointed out the costs of having full time employees versus part time employees and the morale issue. The committee was looking into college student assistance as well.
The committee reviewed the $25,000 Capital Reserve Fund Warrant Article and the $2,000 Building Maintenance Warrant Article with no comment. Peter Flynn pointed out the Reserve Fund is half of the revenues this department brings in.
Skateboard Park
Beth Allen presented the $263 Skateboard Park Warrant Article and explained that this article would establish a mechanism to allow trust funds to be established to use private donations for building and maintaining this park. The committee was only looking for $263 from the town to cover incidental costs.
Fred Brunnhoelzl asked if this would keep the kids out of the street. The committee discussed the currently proposed site for this park, behind the soccer field, and expressed concerns about the children's safety. The committee agreed that still needs to be worked out, but they were going to ask the police department and the college to assist. Beth explained that the committee expects to be able to raise enough private donations to cover the cost of building the park, and then continue to raise money for its maintenance.
Bill Belanger asked about liability, and Beth assured him this is not an issue; it's just like using the school playground after hours.
Solid Waste
Bob Pennock presented the $324,916 budget and explained wages were up because of state law. Roger Gezelman asked about the alarm system and Bob explained it was a one year contract and set to catch any methane gas leaks, as well as heat and fire.
Fred Brunnhoelzl clarified that the labor costs for this budget and the Parks budget discussed last week are kept separate and paid out by the appropriate budgets. Bob Pennock and Peter Flynn agreed this was the case.
Peter Flynn clarified that the truck purchase discussed last week will be about $16,000, for a 2-wheel, 6-cylinder, 6 foot body truck with no plow.
The committee reviewed the $19,000 Transfer Station Skidster Warrant Article and recommended rewriting it as a $23,000 Warrant Article to include the $4,500 trade in value indicating the final cost would be $19,000.
Conservation
Holly Green presented addition information to the committee regarding the Warrant Article for the Conservation project to identify natural resources in town. The Warrant Article will be requesting $5,000 to hire the resources of a consultant, with the expectation that volunteers will give $4,000 worth of time, and the committee will use $3,000 in the conservation reserve fund.
The committee discussed the purpose of this project and if it could feasibly be done in one year. Holly explained the goal of the committee is to update information that the town can use later on.
The BOS and budget committee's consensus was that this proposed project cannot be done in one year. They recommended that the Conservation Committee plan to make this a one year project, use the money in the reserve fund only, and then come back to the town next year and show what could be done.
Tax Collector
Peter Flynn explained the increase in this $35,188 budget is again due to the state wage increase, but he also noted that the wages of the Tax Collector are split between this budget and the Town Clerk budget. The retirement budget is increased because the Clerk is now eligible for retirement due to an increase in hours.
Town Clerk
Peter Flynn said this budget of $287,674 has the same explanation. The committee discussed complaints about the clerk not being available at days and times of the week, but they agreed the current schedule is the best it can be for now.
Tax Maps
The committee reviewed the $2,400 budget with no comment.
Town Offices
Peter Flynn presented the $287,674 budget with the same explanation of increased wages. Part time costs increased 100% because he had redelegated the staff person working for him and the Police Department. He now has a part-time person to cover for her when she is gone, as well as for vacation periods. Training is down 43%.
The committee asked about the need for an assessment clerk and Peter Flynn explained the need to have a qualified assessor available for abatement requests and assessments of town land. Computer Maintenance is down $4,000 and plumbing up 300% because of problems with it this year as well as the need for electrical work.
Carl Hamel asked about the $4,800 requested for the Outlook town newsletter, which he thought was being done by the White Birch Community Center and already budgeted for. Peter Flynn said he would review where this money was going, which department was going to do the newsletter, make sure they got the money, and report back to the committee.
Peter Flynn pointed out the $2,600 reduction in the website costs was due to a tremendous effort by a townsperson to do it at very little cost.
Wastewater Department
The committee reviewed the $339,136 with no comment.
Zoning Board
Peter Flynn presented the $3,165 budget and said the 14% increase, totally $399, was due to the phone work in the Grange.
Additional Warrant Articles
Rod Pimental presented the $245,000 Pathways Committee Warrant Article and explained the majority of this money will be covered by a government grant, but that $28,850 is being requested from the town for its 20% required share to build the bike/walking path on Old Concord Road. He reminded the committee that this pathway is to resolve the safety issues of students and towns people walking on that road.
The committee discussed the 1998 approval of $12,000 for this project, and that the authority of this project has now been switched from DOT to the Town of Henniker.
Rod explained the current problems of accessing private property and cemetery land with this pathway. The committee recommended getting approval of all land owners before the Town meeting in order to resolve this question before more money is approved. The committee further recommended to only plan this pathway to the end of the ballfields, in order to make sure the town fully supports the project and preventing any conflicts from asking for more money. The committee further recommended making clear to the town that town gravel will be used for this project, and that in-kind contributions can be received to make the actual money spent less in the end.
Peter Flynn presented the $15,000 Town Hall Repair Warrant Article and explained that improvements are still ongoing. The rear entrance will be expanded into a vestibule room with an additional $4,000 worth of electrical wiring.
Peter Flynn presented the $5,000 Library Building Capital Reserve Warrant Article and the $4,000 Library Chimney Repair Warrant Article with the explanation that he thought a clear breakdown of where this money is being spent would be helpful to town voters. The Reserve Fund will be for future repairs, and the chimney repair has to be done right away.
The committee raised concerns about the Library trustees having the authority to expend money they will use, and recommended that the Board of Selectmen have the authorization to expend the money as requested by the Library committee. Peter Flynn agreed to look into this possibility.
The meeting was adjourned at 10:50 PM.
Respectfully submitted,
Amy Jowers
Clerk to the Selectmen
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for January 18, 2000
Present: Joseph Damour, Rod Pimentel, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, Ryan Murdough, Norman Jackman, MaryEllen Schule, Bud Stafford, Caren Vigneault, Beth Allen, Ed Reinish, Lynda Reinish, Nancy Foley, Hugh Colburn and Nancy Brennan. (Thea Braiterman absent)
Chair, Joseph Damour, opened the meeting at 6:15 pm with the Pledge of Allegiance.
Public Forum
No one present who wish to speak with the Board.
Item #1 - Skateboard Park Update
Beth Allen, Chair of Skateboard Park Committee introduced Bud Stafford to present the updates of the park. Bud distributed a design of the proposed skateboard park and discussed drainage plans, ideas, land use and cost savings. Beth Allen said NEC has not responded to the letter regarding their lot, therefore the project is on hold for right now. Peter Flynn explained the warrant article to keep the funds in the town account. Board thanked the Committee for the update.
Item #2 - Craney Pond/Pats Peak Update
Nancy Foley, Nancy Brennan and Hugh Colburn spoke to the board regarding the ongoing project at Craney Pond. Letter from DES was reviewed and Nancy showed the Board some recent photos of the road. Nancy will be researching some deeds, as there may be a conflict in ownership of properties. Board thanked Nancy for the update.
Item #3 - Budget Discussion
Peter Flynn spoke about the Budget Committee meeting held last Thursday night. No new updates. Next meeting is this Thursday, January 20, 2000 at the Fire Station.
Item #4 - Minutes of January 4, 2000
Board reviewed and corrected the minutes of January 4, 2000. Motion made by Joe Damour to approve the minutes, seconded by Rod Pimentel, approved 2-0.
Item #5 - Town Administrators Report
Peter Flynn reviewed an old work plan that Kelly Clark had started. Most of the items on the plan have been completed. Peter was asked to sit on the oral board testing for the new part time police officer position's. NHMA sent a letter to the Board regarding an incident with the snow plow, Peter will speak to John Margeson. The Town of Hopkinton has approved the bus stop sign.
Democrat, Norman Jackman from Lincoln, NH introduced himself to the Board and advised he is running for Congress.
#6 - Organizational Chart
Peter Flynn reviewed the updated chart with the Board. Motion made by Joe Damour, seconded by Rod Pimentel to adopt the chart , approved 2-0.
Item #7 - Policy for the Grange Building
Peter Flynn discussed the usage of the Grange building and presented a written policy. The Board will sign and adopt the policy.
Item #8 - Selectmen Concerns/ Reports
No report.
Item #9 - Signed
Driveway Permit for M. Aucoin, Lot#574-X2
Trench permit for PSNH for Western Avenue
Intent to Cut for D. Day for lots 567, 566 and 629A
Appointments for Leon Parker and Ronald Taylor for the ZBA until the year 2003.
Refunds for:
Jenkins, 47 Warner Rd, $250.00
Mathews, 24 Depot Hill Rd, $882.25
Motion made by Joe Damour at 7:50 PM to enter non-public session per RSA 91-A:3 II (a),(c). Motion seconded by Rod Pimentel. Poll vote taken Joe - yes, and Rod - yes, approved 2-0. Present in the non-public session; Peter Flynn, Joe Damour, and Rod Pimentel. No votes taken.
Motion made by Joe Damour at 8:05 PM to exit non-public session per RSA 91-A:3 II (a),(c). Motion seconded by Rod Pimentel. Poll vote taken; Joe - yes, and Rod - yes, approved 2-0.
Motion by Joseph Damour to adjourn the meeting at 8:10pm, seconded by Rod Pimentel, approved 2-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk
TOWN OF HENNIKER
BOARD OF SELECTMEN
and BUDGET COMM ITTEE
Minutes for January 13, 2000
The Grange
Present: Ron Taylor, Cynthia Martin, Danny Aucoin, Jim Crane, Thea Braiterman, Rod Pimental, Joseph Damour, Fred Brunhoezel, Carl Hamel, Bill Belanger, Roger Gezelman, David Currier.
Chairman Joe Damour opened the meeting at 7:00 PM to begin discussion on department budgets.
Peter Flynn, Town Administrator, welcomed the budget committee and reminded them of two important deadlines for submitting petition warrant articles and to have one last public hearing to review the entire budget. He reviewed the materials on the breakdown of Henniker taxes, the submittted warrant articles, and the overall budget summary. He explained that specific department budgets would be reviewed this evening.
Animal Control
Peter Flynn said the $18,993 proposed budget was an increase of $340, mainly due to the hourly wage increase. The committee discussed the duties of the animal control officer, including the necessity of firearms training.
Athletics
Peter Flynn explained the increase in the budget of $21,050 is because more children are participating in the programs offered. The committee clarified that the programs are only offered to children residing in Henniker.
Community Band
The $5,000 budget request is made by Angie Robinson who would like to begin the concert season earlier and end it later in the summer. The committee discussed the audience size expected for these concerts.
Community Service
Peter Flynn explained the $18,482 budget covered a variety of programs offered to the residents of Henniker. A new program, Dial A Ride, was part of the effort to expand services to the elderly in town.
Code Enforcement
The $18,399 budget is a 3.8% increase over the 1999 budget due to more supplies needed and state and federal ordinances. The committee asked Kelly Dearborn-Luce iabout the new office in the Grange building and she said it was working out. Peter Flynn said space was needed in the town hall and the Grange had been a good option.
Conservation
Holly Green presented the $1,155 budget which is a 71% increase over 1999. The selectmen and committee asked about the reserve fund for this department and how the money could be used. Peter Flynn agreed to provide more information about his at the next meeting.
The committee asked about the Warrant Article for an unspecified sum of money to hire a consultant to help identify the natural resources in Henniker. Members expressed concerns about private ownership versus acquiring protection of rare species and Holly agreed to provide more information about the actual process at the next meeting.
Debt Service
The $292,873 budget was reviewed by the committee with no comment.
Elections
The $8,020 budget was reviewed by the committe with no comment.
Emergency Management
Bill Belanger presented the $6,519 budget and explained this was for the retrofitting of four town properties - Town Hall, the Grange, the Landfill, and the Highway Building - as part of a FEMA project to provide generator power during loss of electricity for the town. Henniker is one of five towns participating in the Merrimack County. Members expressed concerns about this proposed process to actually work in an emergency, but Bill assured them that FEMA would hold to its agreement that Henniker would receive generators if they were needed.
Executive/Health
Peter Flynn explained the $15,865 budget for the Executive Department was for salaries, and the $31,000 budget for the Health Department was for the Health Officer. There was no money for the Pathways committee because it would be in a Warrant Article the committe would review next week.
Fire Department
Ben Ayer presented the $88,999 budget. The comittee discussed the new phone system and the cell phone plan for the department.
Highway Department
John Margeson presented the $123,500 budget. The committee reviewed the source of the town's fuel, the street lighting, and the cost of road repairs. Street Lighting was level funded this year.
The committee reviewed Warrant Article 11 requesting approval to purchase a new truck for the department. The committee then discussed the need for Warrant Article 12 requesting a $25,000 Emergency Fund Reserve for Road Improvemtns in case of another catastrophic event, such as the washing out of Depot Road, wihch used the highway funds set aside for other road maintenance. David Currier made a motion to place the Reserve Fund amount at $15,000 and the committee agreed.
Human Services
Peter Flynn said the $31,000 budget was at level funding from last year. It was expected that this amount may have a surplus because last year a certain amount had been to help an elderly citizen pay for taxes.
Insurance
Peter Flynn said the $85,903 budget was at level funding from last year. The committee had no comment.
Legal Fees
Peter Flynn explained the $15,000 budget was at level funding from last year. The committee had no comment.
Parks & Properties
Bob Pennock presented the $12,825 budget and said this was $6,800 less from last year. The committee discussed the reasons for combining park duties with property maintanence duties and agreed it made sense.
The committee discussed the Warrant Article for purchasing a truck for this department. Bob Pennock explained that currently, his workers use their own truck to do the town's business, whether it's carrying big items, or hauling sand and salt to cover icey sidewalks. The committee discussed the pros and cons of buying a 4-wheel drive with a plow on it. The committee agreed that the purchse of a light work truck with the maximum cost of $16,000 was reasonable, but that plowing duties could be done by the Highway Department with their plow trucks.
Patriotic Purposes
The $1,400 budget is for the Memorial Day parade. The committee had no comment.
The meeting was adjourned at 10:15 PM.
Respectfully submitted,
Amy Jowers
Clerk to the Selectmen
TOWN OF HENNIKER
BOARD OF SELECTMEN
Minutes for January 4, 2000
Present: Joseph Damour, Rod Pimentel, Thea Braiterman, Peter Flynn, Kelly Dearborn-Luce, Lloyd Henderson, Ben Ayer, Ted Parkins, Marty Davis and Russ Roy.
Chair Joe Damour opened the meeting at 6:15 pm with the pledge of allegiance.
Public Forum
-
Ben Ayer, Fire Chief, advised that the old tanker had been sold to the Town of Sutton for $4500 and the new tanker would be arriving tonight.
Ted Parkins and Marty Davis spoke to the Board about the proposed speed limit ordinance. The signs for a 25 MPH speed limit would be posted at the entrances in Town. Ted and Marty agreed with this ordinance. Board said there is still some research needed before a decision could be made.
Item #1 - Conservation Commission Authority To Enforce Town and State Laws
Peter Flynn researched RSA's and guidelines for the Conservation Commission regarding a letter that was sent to DES about a possible violation at Craney Pond. Kelly Dearborn-Luce also spoke about the letter and the authority the Commission may have. Board agreed that the Town should sent out letters of enforcement to residents. The Commission can act as an advisory board to the State to investigate possible violations and the letter to DES was appropriate.
Item #2 - Review Warrant Articles
Peter Flynn discussed the following warrant articles:
- #12 - expendable $25,000 general trust fund for emergency road repairs / repeat article from last year.
- #18 - 2000 model pick-up truck for the parks department - changed from lease to purchase
- #20 - expendable trust fund for the library - from $5,000 to $10,000
- #21 - library chimney repairs for $4,000 added to warrant
- #25 - conservation commission has not submitted a new article yet
- #26 - information regarding the grant money to be included for the bike path which states total cost of project - $245,000.
Item #3 - Review of Systems Administrator job description
Board reviewed and discussed the written job description for the Finance Director/Systems Administrator. Motion made by Joe Damour, seconded by Thea Braiterman to accept the job description as written, approved 3-0.
Item #4 - Review Minutes of December 14, 1999
Motion made by Joe Damour to approve the minutes, seconded by Thea Braiterman, approved 3-0.
Item #5 - Upgrade Towns Automation Systems
Russ Roy spoke to the Board about the grant money received from the State School funding issue. Work stations for the Town will be upgraded and servers need to be replaced. Board reviewed the report submitted by Russ. Total cost for the new upgrading is $10,069. Other upgrades to work stations will go to the Highway Department and to the Code Enforcer. Motion made by Joe Damour to upgrade the systems, seconded by Rod Pimentel, approved 3-0. Peter Flynn commended Russ for a great and thorough report.
Item #6 - Salt and Sander Spreader for the Highway Department
Motion made by Joe Damour, seconded by Rod Pimentel to purchase the mounted salt and sand spreader for the Highway Department, approved 3-0.
Item #7 - Town Report Dedications
Board discussed possible dedications to be included in the town report. Thea Braiterman suggested to have special recognitions instead of "dedications." Board agreed. Board will review further before a final decision is made.
Item #8 - Town Administrators Report
Peter Flynn presented a copy of the schedule for the budget hearings and budget committee meetings. The budget meetings on January 13 and January 20 will be held at the Fire Station, starting at 7:00 PM. Next regular meeting for the Selectmen is Tuesday, January 18.
Item #9 - Selectmen Reports
Thea Braiterman asked if the decision had been made regarding the poll time. Peter Flynn spoke with Kim Johnson, Town Clerk, and the polls will open at 7:00 AM, the same as Weare, due to the John Stark voting. Thea also would like to see some information regarding voter registration posted on the bulletin board. Peter Flynn will also add the information on the Website. The new railing on the front steps was noticed and praised by the Board.
Item #10 - Permits / Other for Signatures
Motion made by Joe Damour to re-appoint Ron Taylor and Leon Parker to the Zoning Board of Adjustment for another three year term, seconded by Rod Pimentel, approved 3-0. Appointment papers will be signed at the next meeting.
Permits for Signature
Trench permit for PSNH to set poles on Patch Road.
Driveway permit for Holjes on Western Avenue, Tax Lot#151-B.Warrant for the collection of yield taxes, for Kimberly Johnson, Tax Collector to collect $205.68 regarding timber tax for Lanphear and Land Use Tax for $1,215.66
Deputy Wardens appointed:
Timothy McComish Stephen St.Laurence Keith Gilbert Steven Connor Stephen Burritt Norman Bumford John A Margeson (Welton McKean is off the Deputy Wardens List)
Elderly Exemption signed for Mathews.
Purchase Order signed for Absolute Computers for $10, 069.00
Motion by Joseph Damour to adjourn the meeting at 7:40 pm, seconded by Rod Pimentel, approved 3-0.
Respectfully submitted,
Kelly Dearborn-Luce, Clerk